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GAC Minutes 1997 10/08GOLF COURSE ADVISORY COMMITTEE MINUTES Oct. 8,1997 Attending: Rick VanNoy Max Williamson Jeff Goodman Bill McMurray Jeannie Campbell Harry Simpson Minutes: Jeff made a motion to approve the minutes of the Sept. 10th meeting, Harry 2nd the motion and it was approved unanimously New Business: Review of Priority Lists: Everyone liked the results of the lists and felt that all items were fairly represented except the bridge on #5 Aspen. There were several discussions on how to handle these lists and there ratings. The majority agreed that the top 10 should be accomplished and as those are finished add the next numbers to the top 10 so that the list is continual until completed. There was the understanding that some items could be rather large and may take some capital budgeting improvements and those items would be accomplished when funds were available. A 44.t a z ✓�L e i 9 F� ) Bill felt the entire Club House should be -completed first wi mpth the exception of those items that require Capital Budgeting but that those items should rank high on all Cap. Improvements. Rick asked that Carl, Mary & Mike go through the lists to figure out what can and can't be done based on cost and feasibility. Max added that the Club House be done in it's entirety and the other lists have the top 10 to 15 done with costs and time frame for completion. NEW COMMITTEE MEMBER: The Committee voted unanimously to recommend Craig Collins be appointed as an at large member to replace Rick VanNoy who has resigned. Max has contacted Craig Collins and he would accept appointment as an at large member on the Advisory Committee. REMOVING PARKS RESPONSIBILITY FROM GOLF SUPERINTENDENT: Mike gave a report as requested by the Committee on why the Parks responsibilities should be turned over to Bob Peckham the Recreation Director (see Attached). The committee asked Mike several questions regarding the issue. * Rick made a motion to recommend to City Council that the Parks Department be turned over to the Rec. Director so that it becomes one department ( Parks &Rec.) Also an attached support letter from the Parks Advisory Committee stating there support for the merger of the Parks & Recreation Responsibilities to Bob Peckham. The Golf Advisory Committee makes this recommendation based on the attached letter of reasons. Bill 2ND the motion and it passed unanimously. Old Business: There wasn't any old business. Staff Report: Mike Combs Mike said, that the heat pumps were being installed and that there would be air conditioning for next summer. Also after the heat pumps are installed with all the new duct work that the attic would be getting new insulation. Mike also mentioned that the crew has enlarged #28,6 tee boxes. Mary Clemmer Mary had a prior dinner obligations to attend. Carl Hoss Carl gave the committee the year end figures to go over so that they could think of next years fee increases. Adjourment Meeting adjourned at 10:00 Next meeting Nov. 12th c 5:30 * Requires City Council Action TO: Golf Course Advisory Committee/ City Council RE: Removing Parks Responsibilities from Golf Course Superintendent DATE: Oct. 8, 1997 Mike Combs was asked by the G.C.A.C. Chairperson (Max Williamson) to help recap why the Committee was interested in having the Parks responsibilities removed from him and turned over to the Rec. Department. These reasons listed here are what Mike presented to the Committee and what the Committee used to make their recommendation to City Council. Mike started out saying that when he was interviewed he was not aware that he was responsible for the Parks as well as the Golf Course. He continued by saying that he feels that he is unable to spend the quality time to appropriately supervise his 13 employees and the 27 hole Golf Course.; The time spent handling the Parks paper work, the extra phone calls that need to be made takes approx. 10 +-hours per week and also that he is responsible for maintaining the bathrooms in the winter. Mike added that with the budget being cut for the Golf Course this year that the mechanic would be laid off for 3 mos. during the winter and that will require him and Randy to do more mechanical work this winter.; With the New irrigation system now installed it will take some considerable training for our Irrigation Technician this next year (computer set up and monitoring, clock operation, head repair, pump monitoring and maintenance ect.).; Only having to do one budget as apposed to two during the busiest time of the year on the Golf Course.; Also with the list of projects (attached) that the Committee, Mike & Carl came up with we have a lot of projects scheduled for the next couple of years and this list will continue to have items added and deleted item.; Mike mentioned that Monika Trapp was going to school for landscape maintenance and that Bob Peckham would have an assistant that would be capable of handling the Parks and take care of other business if needed.; Mike also said, that Bob was interested in taking over the Parks because he does so much work and coordinating with Monika already that with them working together in the same department it would make their communication easier. 1000 FIRST STREET• P.O. BOX 985 MULL IDAHO 83838 (208) 834-2123 FAX (208) 834-4950 TO: McCall City Council RE: Support Letter re: park maintenance responsibilities DATE: October 9, 1997 I was informed today by Max Williamson that the Golf Course Advisory Committee is interested in joining the park board in recommending that the park maintenance budget be moved from the golf course superintendent's department to the recreation department. I'm glad to know that the other advisory committee involved agrees with my board's long -held observation that any cost effectiveness the council hoped to realize by combining the two has been eclipsed by the bureaucracy it has added. Park board meetings, for instance, must be attended by both the recreation, director and the golf course superintendent. If we have a question about recreation, we must address it to Mr. Peckham. If we have a question about park maintenance, we must address it to Mr. Combs. The park maintenance staff must answer to both of them in order to do a thorough job. As you know from recommendations we have sent you, we have felt for some time that creating a department of parks and recreation with a single department head would consolidate the knowledge of park related matters and initiatives under a single brain, thus making it much easier to get prompt answers. It would also create a streamlined channel for handling problems, suggestions and volunteers. We hope you give this latest joint recommendation serious consideration. To cc: park board