HomeMy Public PortalAboutStreet Division Budget Presentation 2014-152014/15 Budget Planning & Organizational Analysis
2014 -2015 Fiscal Year Budget Workshop - Public Works Department MISSION STATEMENT To provide the highest level of service that is responsive to the needs of our residents and businesses. We will strive to protect the interests of the Village by properly operating and maintaining our public infrastructure. We will provide efficient service for our residents while maintaining a safe work environment for our employees. We will encourage the development of new skills, within the Department, in an effort to improve the overall service level for our community.
2014 -2015 Fiscal Year Budget Workshop - Street Division Public Works Personnel & Population Growth 1996 – 2.5 Employees/1000 Residents 2013 – 0.8 Employees/1000 Residents
2014 -2015 Fiscal Year Budget Workshop - Street Division Public Works Personnel 1996 2006 2009 2013 Street Division 8 17 21 17 Water and Sewer Division 9 14 14 10 PW Administration and Engineering 1 7 7 5 Total PW Employees 18 38 42 32 From 2009 to 2013 – Our workforce has been reduced by 25%
2014 -2015 Fiscal Year Budget Workshop - Street Division Public Works Operations and Building Division Operations Occur within a Central Facility - Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Street Division Vehicle Maintenance & Fuel Station Operation - Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Street Division Street Light Maintenance & Electrical Costs Savings – Cost Savings Initiatives -Our employees complete over 600 Street L ight repairs each year. -308 new LED Lights have been installed within the Village. -We are seeking a $200K Grant for additional LED Lights.
2014 -2015 Fiscal Year Budget Workshop - Street Division Street Sign Production & Installation – Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Street Division Village Property Landscaping Maintenance – Reduced Labor Costs Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Street Division Street Maintenance - Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Street Division Shifting the schedules of employees and efficient coordination of contractual services has reduced cost. Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Street Division Other Projects… Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Street Division Technology – Cost Savings Initiatives
2014 -2015 Fiscal Year Budget Workshop - Public Works Department Organization Chart – Public Works
2014 -2015 Fiscal Year Budget Workshop - Public Works Department Our Employees – Public Works •Eight - Graduates of the Illinois Public Service Institute Leadership Program •Three - Certified Arborists •Four - “Class A” EPA Certified Water System Managers •Three - “Class 1” EPA Certified Wastewater System Managers •Three - ASE (Automotive Service Excellence) Certified Mechanics •One – Automotive Mechanic Instructor •Two – Certified in Electrical Maintenance •Two – Instructors – IDOT Work Zone Safety Flagger Certification •One – Professional Engineer Certified in Bridge Inspection •All Street Division – Endorsed to Operate Heavy Equipment •All – Participate in continuing education each year
2014 -2015 Fiscal Year Budget Workshop - Public Works Department Proposed – Organization Chart – Public Works
2014 -2015 Fiscal Year Budget Workshop - Street Division Forestry Program - Challenges – Ash Tree Removal Emerald Ash Borer 2010 2011 2012 2013 5,322 5,210 4,823 4,186
2014 -2015 Fiscal Year Budget Workshop - Street Division Challenges – Vehicle & Equipment Replacement The Village Owns and Maintains – •10 Large Dump Trucks – Average Age - 12 years • 9 One Ton Trucks – Average Age – 10 years •33 Light Duty Trucks & Cars – Average Age – 7 years •11 Heavy Equipment – Average Age – 10 years •11 Tractor/Mowers – Average Age – 7 years •30 Other Equipment Items New Equipment Items to Consider – •Additional Large Personnel Lift (Bucket) Truck •Additional 200hp Wood Chipper •New Wood Chipper Truck Body Box The estimated cost to support a vehicle/equipment replacement program is $200K to $300K per year.
2014 -2015 Fiscal Year Budget Workshop - Street Division RECOMMENDATIONS: •The Village should continue to support the removal and replacement of parkway trees infested by the Emerald Ash Borer. •A long -term equipment/vehicle replacement program will require continued support. •Additional Engineering Staff support should be considered to effectively help support the Department regarding the Community’s Strategic Plan and to aggressively seek additional grant funding resources. Proposed – 1 Full -Time Position •Additional Street Division Staff support should be considered to support the needs of an aging infrastructure and s tormwater facility maintenance. – Proposed – 2 Full -Time Positions •New equipment items, that improve efficiency, should be considered : • Additional Large Personnel Lift (Bucket) Truck Additional 200hp Wood Chipper New Wood Chipper Truck Body Box •Continued support for employee training and employee retention will be important to the organization. – Update the Policy Manual.