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Home My Public Portal About2021.11.18 Regular Meeting Minutes MINUTES McCall City Council Regular Meeting McCall-Donnelly High School Commons VIA TEAMS Virtual November 18, 2021 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Executive Session Return to Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30p.m. Mayor Giles, Council Member Callan, Council Member Maciaszek, Council Member Nelson, and Council Member Nielsen all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Punkoney, City Attorney; BessieJo Wagner, City Clerk; Kurt Wolf, Parks and Recreation Director; Justin Williams, Police Chief; Vlatko Jovanov, Network Administrator; Dallas Palmer, Police Lieutenant; Sarah Edson, City Clerk Services Specialist. Also, in attendance were Matt Stebbins, Library Board of Trustees appointee. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nielsen moved to approve the agenda. Council Member Nelson seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL Page 1 of 6 November 18, 2021 Regular Meeting Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Council Special Meeting Minutes – August 5, 2021 2. Council Regular Meeting Minutes – August 26, 2021 3. Council Special Meeting Minutes – October 28, 2021 4. Payroll Report for period ending October 29, 2021 5. Warrant Register – GL 6. Warrant Register – Vendor 7. AB 21-273 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Snow removal contractor permit applications for the upcoming winter season have been sent out and are now beginning to roll in. Action: Council to review the License report. 8. AB 21-274 Treasurer’s Report as Required by IC 50-208: Treasurer’s report of accounts and activity of office during the month of October 2021 regarding care, management or disposition of moneys, property, or business of the City. Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. Council Member Nielson moved to approve the Consent Agenda. Council Member Nelson seconded the motion. In a roll call vote Council Member Nielsen, Council Member Nelsen, Mayor Giles, Council Member Callan, Council Member Maciaszek all voted aye, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:33p.m. One comment received via the public comment portal: 1 11/9/21 9:34:50 JOY MURPHY 411F DEINHARD LANE MCCALL ID 83638 "DR Martin presentation with documentation from NIH and CDC Origination of covid 1999. Origination of the idea to vaxx for covid 2015 https://www.brighteon.com/53ec5b5e-5ec3-4b25- b750-a4dace7672ae" Hearing no comments, Mayor Giles closed the comment period. MCCALL CITY COUNCIL Page 2 of 6 November 18, 2021 Regular Meeting REPORTS Covid-19 Update and Review of Mask Metrics Status Dallas Palmer, Police Lieutenant, gave a brief update on COVID-19 noting that St. Luke’s Health Systems has announced that we have moved out of crisis standards of care. Idaho is still in stage four of the rebound plan and Valley County remains in a high transmission state with 21 current cases. The current situation is like where numbers were last November. Anette Spickard, City Manager, added that eligible citizens can get their COVID-19 Booster at Rite Aid, Albertsons, and St. Luke’s. Council had no questions or comments. BUSINESS AGENDA AB 21-272 Request for Library Board of Trustees Member Appointment – Matt Stebbins BessieJo Wagner, City Clerk, presented the Library Board of Trustees Member Appointment on behalf of Meg Lojek, Library Director. The Library Board of Trustees advocates for the library and literacy, hires and evaluates the Library Director, monitors overall effectiveness of the library as a social institution and sets library policies and strategic goals to better serve the community. Trustees are volunteers who serve for a term of five years. Library Trustees are recommended for appointment by current library board members and appointed by the City Manager and City Council. An ad was placed in the Star-News for two weeks and seven letters of interest were received. Two of the seven candidates backed out of the process, Terry Edvalson and Mark Morgan, leaving five candidates to be considered Carol Auth, Christy Hovey, Jackie Atkinson, Linda Corder, and Matt Stebbins. The Library Board of Trustees interviewed the 5 candidates on November 8, 2021 and voted unanimously to recommend Matt Stebbins for appointment. Mr. Stebbins would finish a term of service in place of Patrick Coyle, who has resigned due to work obligations. Matt stood out for his passion about reaching underserved populations in our community and bringing new users to library services. He also has extensive experience with non-profit management, strategic planning initiatives, and community building organizations. His letter of interest stated that he has learned “how vital libraries are as a community resource, not just for books and internet access, but also in providing quiet and safe spaces, referrals to other community services, and generally creating community connection.” Mayor Giles commented on his role of being a liaison for the Library Board of Trustees and sitting in on the interview process. Council Member Nelsen commented on Mr. Stebbins’ author status and congratulated him. Council Member Callan moved to appoint Matt Stebbins to the McCall Public Library Board of Trustees for a term to expire October 2025. Council Member Maciaszek seconded MCCALL CITY COUNCIL Page 3 of 6 November 18, 2021 Regular Meeting the motion. In a roll call vote Council Member Callan, Council Member Maciaszek, Mayor Giles, Council Member Nelson, Council Member Nielsen all voted aye, and the motion carried. In a voice vote all voted aye, and the motion carried. AB 21-275 Request for Approval of a Three-Year Extension to an Existing Parks Concession Use Agreement to reflect new ownership Kurt Wolf, Parks and Recreation Director, presented the draft concession use agreement being considered for approval. At the October 21 Meeting, Council approved an assignment of interest in a concession use agreement from Cheap Thrills Rentals to the new owners Cheap Thrills LLC for the remainder of the agreement. The new owners, at the request of their lender, requested an extension or renewal of the concession use agreement with the City once the sale was complete. They were informed that this action would need to follow the process outlined in the Guidelines for Commercial Activity and Concession Sales Within McCall City Parks, which would be the same course of action for any new or existing concession proposal. Within the Guidelines, there is a calendar window for staff to review large and small concession proposals and a process for review and approval which involves meeting with staff, staff review, and a presentation to the Parks and Recreation Advisory Committee (PRAC) who then provide a recommendation to City Council. The Ikolas submitted their proposal within that calendar window and have met with staff and presented to the PRAC. The proposal requested a 3–5-year extension of the existing agreement. Under that proposal, the concession operations would not change from what is outlined within the existing agreement and an adjustment to the annual concession fee amount to reflect changes in the Consumer Price Index over the life of the existing agreement. That amount equates to an estimated annual increase from $7,100 to approximately $9,200. Cheap Thrills LLC proposed we round the fee up to an even $10,000. The current agreement and operation have continuously proven to function as an ambassador program for the department and the facility. It has helped staff monitor use, generate revenue, and streamline parking. Based on the department’s current efforts and the time frame to update the Parks & Recreation Master Plan, and recent efforts to better understand and study the impacts of increased use on Payette Lake a three-year extension will put us in a position to maintain operations while we complete these studies and plan for future needs and assessments. It is staff and the PRAC’s unanimous recommendation to extend the existing Concession Use Agreement with Cheap Thrills LLC for 3-years. Mayor Giles asked for Director Wolf to elaborate on the time window for Concession applications. Director Wolf explained that advertisement for concessions starts in early September and applications go to the Parks and Recreation Advisory before going to council. There were no other questions or concerns from Council. Council Member Nielsen moved to Extend the existing Concession Use Agreement with Cheap Thrills LLC for three years, with an increase in the annual concession fee from $7100 to $10,000 and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nielsen, Council Member Maciaszek, Council Member Callan, Mayor Giles and Council Member Nelson all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 4 of 6 November 18, 2021 Regular Meeting AB 21-271 Request to Adopt Resolution No. 21-30 for the Ratification of the 2021 General Election Results City Clerk BessieJo Wagner presented the request to adopt Resolution No. 21-30 for the Ratification of the 2021 General Election Results to Council. Legislation went into effect on January 1, 2011 that establishes counties as the officials for all elections. Idaho Code §34-1205 and §34-1206 state that the county board of commissioners shall be the county board of canvassers and the county clerk shall serve as their secretary for this purpose; and the board shall examine and make a statement of the total number of votes cast for all candidates or special questions that shall have been voted upon at the election. Resolution 21-30 ratifies the Valley County Board of Commissioners’ canvassed result of the November 2, 2021 General Election. Please note that the results canvassed were different than the un-official results that were posted on the Valley County Website. When Clerk Wagner asked about the difference, she was told by the County that the Board’s canvass was correct, and the posted unofficial results were incorrect. The total number of votes cast at said election for Cami Callan: Total Votes Cast 2091 For Cami Callan 298 14.25% Total Ballots (people voted) 818 36.43% The total number of votes cast at said election for Lyle Nelson: Total Votes Cast 2091 For Lyle Nelson 642 30.70% Total Ballots (people voted) 818 78.48% The total number of votes cast at said election for Robert S. Giles: Total Votes Cast 2091 For Robert S. Giles 569 27.21% Total Ballots (people voted) 818 69.56% The total number of votes cast at said election for Julie Thrower: Total Votes Cast 2091 For Julie Thrower 582 27.83% Total Ballots (people voted) 818 71.15% Council Member Nielsen moved to adopt Resolution 21-30 ratifying the Valley County Commissioners canvass of the November 2, 2021 General Election, authorize the issuance of Certificates of Election at the first meeting in January, and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nielsen, Council Member Maciaszek, Council Member Nelson, Council Member Callan, Mayor Giles all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. MCCALL CITY COUNCIL Page 5 of 6 November 18, 2021 Regular Meeting City Clerk BessieJo Wagner gave the Council information regarding Student Presentations. These presentations are speeches that the students wrote concerning various issues the community is facing here in McCall. The Council has been invited to listen to the speeches so that they might have a better understanding of the issues from the students' perspective. The first-choice dates are Monday, December 6th from 8-9:30 for first period, A-Day speech and Tuesday, December 7th from 8-9:30 for first period and 11:45-1:15 for 3rd period B-Day speech classes. EXECUTIVE SESSION At 6:01p.m. Council Member Nielsen moved to go into Executive Session for: • Land Acquisition- 74-206 (1) (c) To acquire an interest in real property which is not owned by a public agency. Council Member Nelson seconded the motion. In a roll call vote, Council Member Nielsen, Council Member Nelson,Council Member Callan,Council Member Maciaszek,Mayor Giles all voted aye, and the motion carried. Council discussed possible land acquisition. RETURN TO OPEN SESSION At 6:25 p.m. Council Member Nielsen moved to return to Open Session. Council Member Nelson seconded the motion. In a voice vote, all members voted aye, and the motion carried. Direction was given to staff to further explore the concerns in the language that was reviewed and bring back solutions to those concerns. ADJOURNMENT Without further business,Mayor Giles adjourned the meeting at 6:29 p.m. iotuntfIg,,i 16:1 SEAL Z F.: 417 --Al 1��=- -- ATTEST: _'♦ O S. Robert S. Giles, Mayor ,�o 4. 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