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HomeMy Public PortalAbout2021.12.02 Regular Meeting Minutes MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual December 2, 2021 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Public Hearing Work Session Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, and Council Member Nielsen all answered roll call. Council Member Callan is absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; Sarah Edson, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Brian Parker, City Planner; Kurt Wolf, Parks and Recreation Director; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator Also in attendance were Natalie Smith and John Selfridge, annexation applicants and Lindsey Harris, Chamber of Commerce Director. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nielsen moved to approve the agenda as submitted. Council Member Maciaszek seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA MCCALL CITY COUNCIL Page 1 of 8 December 2, 2021 Regular Meeting Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending November 12, 2021 2. Warrant Register – GL 3. Warrant Register – Vendor 4. Accept the Minutes of the following Committees a. Housing Advisory Committee – January 25, 2021 b. Housing Advisory Committee – March 29, 2021 c. Housing Advisory Committee – April 26, 2021 d. Housing Advisory Committee – October 11, 2021 e. Historic Preservation Commission – October 18, 2021 f. Parks and Recreation Advisory Committee – October 20, 2021 5. AB 21-277 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Action: Council to review the License report. 6. AB 21-282 Request for Approval of Resolution 21-31 to declare Surplus Personal Property Idaho Code §67-5732A allows for the disposal of surplus personal property, provided that when sales will be offered to the public and sold to the highest responsible bidder, notice of such sale shall be published in the newspaper for at least two (2) weeks prior to such offering. Annually City staff identifies several items as surplus property. Consistent with prior years, the attached resolution authorizes the City Clerk to conduct a bid auction for the purposes of selling the surplus property to the highest bidder. The City has partnered with Public Surplus, an online auction to auction our surplus items. The public auction on the Public Surplus auction website will be noticed in the Star-News for two consecutive weeks. Action: Adopt Resolution 21-31 declaring and authorizing the sale of personal property as surplus and authorize the Mayor to sign all necessary documents. Council Member Nelsen moved to approve the Consent Agenda as submitted. Council Member Nielsen seconded the motion. In a roll call vote Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Nelson, all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 2 of 8 December 2, 2021 Regular Meeting PUBLIC COMMENT Mayor Giles called for public comment at 5:33p.m. No written comments were received, and no members of the public were in attendance. Hearing no comments, Mayor Giles closed the comment period. REPORTS Chamber of Commerce Lindsey Harris, Chamber of Commerce Director, asked Council if they had questions regarding the Chamber’s December report. Council Member Nelson asked Ms. Harris about local businesses, what type of businesses should we be attracting to McCall and how to shape growth based on those businesses. Ms. Harris suggested a group discussion with West Central Mountains Economic Development Council, the city, and the Chamber of Commerce to further discuss the topic. Hearing no more questions Ms. Harris gave a brief overview of the Chamber report highlighting the Keep The Community Kind campaign and plans for Winter Carnival. Department Reports All departments submitted written reports to Council. Council had no questions or comments on the monthly department reports. Covid-19 Update and Review of Mask Metrics Status Justin William, Chief of Police, gave a brief update on COVID-19. Idaho is currently still in stage 4 of reopening. Idaho is no longer under crisis standards of care. Weekly cases in Valley County are at 17 with weekly cases at the last meeting at 21. Valley County is still considered a high transmission area and would need to get below 10 cases to be considered a lower transmission area. Positivity rate is up to 11% from 8% at the last meeting. A new variant, Omicron, has surfaced, and little is known about it other than being highly contagious. Symptoms tend to be a little milder than other variants with symptoms being more flu like. Council had no questions regarding this topic. PUBLIC HEARING AB 21-281 Request to Approve Annexation Ordinance for Annex-21-01 at 1917 & 1919 Pilgrim Cove Road for, Natalie Smith and John Selfridge The Mayor called for a motion to open the public hearing at 5:46p.m. Council Member Nelsen moved to open the Public Hearing. Council Member Nielsen seconded the motion. In a voice vote all members voted aye, and the motion carried. MCCALL CITY COUNCIL Page 3 of 8 December 2, 2021 Regular Meeting Brian Parker, City Planner, noted that the Council received handouts before the meeting containing public noticing requirements for the Annexation which would normally be included with findings of facts. The owners of the subject property submitted an Annexation application to annex two parcels into the City of McCall to facilitate the connection of water service. During their regularly scheduled September 7, 2021, meeting the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended approval of the application to the McCall City Council without a second public hearing. Council Member Maciaszek asked for a refresher on the location of the property in question in relation to the current city limits. City Planner Brian Parker established that Pilgrim Cove Road is currently the city limits boundary and noted that the area East of Pilgrim Cove Road is unique as it is not annexed but some lots are grandfathered into the city water system. Perhaps because they predate the city code. Council Member Nelson asked about the Cee Way subdivision in terms of a future look to annex those properties. City Planner Brian Parker stated going forward anyone wanting to connect to the city water system will need to annex into the city limits. The city does not want to force people to annex into the city limits to who are already grandfathered into the water system as water fees are already collected for those accounts and forced annexation tends to be hassle for all involved. Mayor Giles asked Nathan Stewart, Public Works Director, to comment. Director Stewart mentioned that Cee Way Loop does have customers with city water but are outside of city limits. There is a separate fee structure for those customers. Currently the City does not offer water to properties outside of City limits unless they annex to become eligible for water system hook up. Council Member Maciaszek asked if city limits line changes if the annexation goes through and Brian Parker said yes. There were no public comments received or requests to speak by the public. Mayor Giles asked if the applicants were available to address the Council. The applicants, John and Natalie Selfridge, mentioned that they are excited to move to the area and become a part of the city. There were no questions from Council to the applicants. Mayor Giles asked for a motion to close the Public Hearing at 6:05p.m. Council Member Nelsen moved to close the to close the receipt of testimony and evidence and proceed to deliberation on the public hearing. Council Member Nielsen seconded the motion. In a voice vote all members voted aye, and the motion carried. Mayor Giles summarized city staff and applicants being on board with the Annexation and asked Council if they had any additional concerns. No concerns were voiced. Council Member Council Member Nelsen moved to approve the annexation application for Annexation 21-01 at 1917 and 1919 Pilgrim Cove Rd for Natalie Smith and John Selfridge. MCCALL CITY COUNCIL Page 4 of 8 December 2, 2021 Regular Meeting Council Member Nielsen seconded the motion. In a roll call vote Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Nelsen, all voted aye, and the motion carried. Council Member Neilson moved to Suspend the Rules and read by title only, one time only Ordinance number 1008. Council Member Council Member Nelsen seconded the motion. In a roll call vote Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Nelson, all voted aye, and the motion carried. Deputy Clerk Sarah Edson read by title only one time only Ordinance 1008: An ordinance of the City of McCall, Valley County, Idaho annexing the real property located at 1917 and 1919 pilgrim cove road into the City of McCall, Valley County, Idaho; zoning the same R4–Low Density Residential; and directing the city engineer to alter the use and area map accordingly. Council Member Maciaszek moved to adopt Ordinance 1008 approving the annexation application Annex-21-01 for Natalie Smith and John Selfridge as recommended by the McCall Area Planning and Zoning Commission, approve the summary for publication and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Nelson, all voted aye, and the motion carried. WORK SESSION AB 21-280 Council Work Session #2: Recommended Code Revisions/Policy Modifications for Enforcing Illegal Snow Storage and Winter Parking in City ROWs and Direction to Staff Nathan Stewart, Public Works Director, began the discussion giving a brief overview of the Agenda Bill noting the general goal is to make the process simpler, less expensive, and more efficient for staff. This agenda bill will engage the City Council in a follow up work session with City staff and legal counsel to discuss ongoing enforcement issues during winter snowplow operations resulting from: 1. Private entity snow storage within City public rights-of-way (ROW) 2. Parking of vehicles and trailers on City streets that interfere with snowplow operations. The first work session (5/28/21) presented to the Council problems with existing code language and practical challenges for efficient enforcement. Information regarding these concerns was summarized in the 5/19/21 memo by Public Works Director Nathan Stewart to City Council. Staff recommendations for code revisions were provided with the intent to reengage the Council when more formal draft code revisions and policy recommendations could be provided. Accordingly, the goal of this second work session is to present to Council draft code revisions and policy modifications that would provide the most efficient and effective enforcement alternatives to current practice. Increasing penalties for those violating the City’s ROW snow storage and parking restrictions will also be discussed. Based on feedback from the 5/28/21 work session and additional staff input, legal counsel has prepared the draft code revisions/policy modifications. MCCALL CITY COUNCIL Page 5 of 8 December 2, 2021 Regular Meeting Pending further direction from council during this work session, final code revisions/policy documentation will be drafted for Council adoption at a subsequent meeting this winter. Bill Nichols, City Attorney, discussed the framework of the code revision draft. Change to civil from criminal takes away some of the leverage of enforcement. A means of compliance without using a heavy hammer. Director Stewart added that the goal was to make it more efficient because there is a cost to go through the criminal violation process in the paperwork and time of staff. The current cost of the criminal fine may not be enough to cover the cost the city takes on and not enough to deter members of the public. Civil penalty allows for the change of the fine to be larger with less cost to the city staff in time and paperwork. Chief Williams added that the goal has been to decriminalize items in the code, so they become a fine instead of going to the court system. Taking this step makes the process much more efficient for city staff. Council Member Nielsen asked about parking and the ability to tow cars parked in the right of way on a snow route. Chief Williams noted that not only is it much more economically to issue a fine instead of towing a vehicle, especially when a trailer is involved but tow companies in the area are not willing to tow for city violations at this time. Council Member Nielsen also asked if it would be possible to run a trial in high impacted areas for alternate side plowing. Director Stewart explained that with current operations it may not be efficient in neighborhoods but could see a future of alternate plowing in a downtown urban area. Council Member Maciaszek noted that the rate of new builds continues to climb, and as empty lots become houses he is baffled at where snow will be stored. Director Stewart agreed and Council Member Maciaszek commended staff for being proactive with this subject. Council directed staff to bring back information on what other cities have done for similar fines in terms of amounts as well as information on other cities using alternate side of the street plowing schedules. BUSINESS AGENDA AB 21-279 Request to approve submittal of a Children Pedestrian Safety Grant application for improvements to the E. Deinhard Lane pathway Delta James, Economic Development Planner, presented The Local Highway Technical Assistance Council (LHTAC) administers the Children Pedestrian Safety (CPS) grant program which was authorized as one-time funding of $2M statewide by Idaho House Bill 308 in 2021. CPS grants provide up to a maximum of $250,000 to local jurisdictions for improvements to pathways adjacent to existing roadways. Awarded projects must be “shovel-ready” and complete by December 2022. No local matching funds are required. rd East Deinhard Lane between the 3 St./SH55 intersection and Samson Trail is scheduled for resurfacing and reconstruction in 2022/23. The project will include realignment of a section of the pedestrian pathway to create better separation from the roadway and construction of an ADA ramp to access the pathway near the Commerce Street intersection, thereby increasing safety and accessibly for children and parents utilizing the pathway to go to/from the Middle and Elementary MCCALL CITY COUNCIL Page 6 of 8 December 2, 2021 Regular Meeting Schools. These pathway improvements are eligible for CPS grant funding and fit within the timeline and criteria of the CPS grant program. Mayor Giles asked staff about the timing of the actual roadway reconstruction. Director Stewart responded noting that it does line up with the Deinhard Lane reconstruction project. Council Member Maciaszek commented appreciation for staff finding this grant opportunity. Council Member Nielsen moved to approve submittal of a Children Pedestrian Safety Grant application for improvement to the E. Deinhard Lane pathway and authorize Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Nelson, all voted aye, and the motion carried. AB 21-276 Request to Submit a Tree City USA 2021 Application for Re-Certification and 2021 Growth Award Application Kurt Wolf, Parks and Recreation Director presented the application for Tree City USA 2021. The Parks and Recreation Department has fulfilled the requirements set by the Arbor Day Foundation to again qualify as a Tree City USA. In addition, the Parks Department, Tree Committee, and Public Works Department have completed numerous projects that qualify for a growth award in conjunction with the Tree City USA application process. It is the department’s goal to utilize continuing education within the department, community forestry reports, systematic maintenance, and tree risk mitigation efforts to obtain adequate points for a 2021 growth award. Mayor Giles asked Director Wolf to extend appreciation to the Tree Advisory Committee. Council Member Nelsen asked if we acknowledge that we are a Tree City in any way. Director Wolf noted that there are signs as you come into town, on the website, and social media. Council Member Maciaszek moved to approve the City of McCall application for Tree City USA and a Growth Award and authorize the Mayor to sign all necessary documents. Council Member Nelsen seconded the motion. In a roll call vote Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Nelson, all voted aye, and the motion carried. AB 21-278 Request Approval of the Professional Services Agreement with T-O Engineers for AIP 3-16-0023-032-2022 Runway 16-34 Rehabilitation Anette Spickard, City Manager, presented AB 21-278 to the Council. Attached is an Agreement for Professional Engineering Services with T-O Engineers in the amount of $59,915.12 for design and project bidding services for the rehabilitation of Runway 16-34 at the McCall Municipal Airport. Runway 16-34 needs crack repairs, crack filling, seal coating, and new pavement marking. The pavement is experiencing cracking, oxidation, and needs rehabilitation to preserve and protect the structure and longevity of the pavement. Runway 16-34 designators and associated runway guidance signs will be changed to account for magnetic variation. Per the McCall Airport Master Plan, the runway designation will be changed to Runway 17-35 due to this change in magnetic declination. It is anticipated that the construction documents for the Runway 16-34 rehabilitation project will be incorporated into the construction documents for the East-West Taxiway construction project. Rehabilitation of Runway 16-34 and construction of the East-West Taxiway MCCALL CITY COUNCIL Page 7 of 8 December 2, 2021 Regular Meeting will be bid as separate schedules. Both projects will be completed under a single construction contract. This project will be funded with assistance from a Federal Aviation Administration(FAA)Airport Improvement Program (AIP) FY '21 grant. It is anticipated that an ITD Division of Aeronautics grant, and the City of McCall will provide grant matching funds. Council Member Nielsen moved to approve of the Professional Services Agreement with T- O Engineers for AIP 3-16-0023-032-2022 Runway 16-34 Rehabilitation and authorize the Mayor to sign all necessary documents. Council Member Council Member Maciaszek seconded the motion. In a roll call vote Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Nelson, all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Council Member Nelson gave a brief update on the conference/training he went to about taxes. Gov. little spoke at the event. He found it interesting how many ways there are to collect taxes and how the fees move around. Working with counties and cities regarding how fees are collected to pay for things and how Idaho is conservative on taxes and that can affect schools. Rainy day fund is $400 million. ADJOURNMENT Without further business,Mayor Giles adjourned the meeting at 7:21p.m. OF Mee ,"''. ***,. 4.15#&71W ./442-) ATTEST: t ;rtobert S. Giles, Mayor rts S� z AL Lie BessieJo W gner, Cit lerk'%��L i D"�k tot ttll MCCALL CITY COUNCIL Page 8 of 8 December 2, 2021 Regular Meeting