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20030412 - Agenda Packet - Board of Directors (BOD) - 23-11 (2)
REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday, April 12, 2023 Regular meeting starts at 7:00 PM* REVISED A G E N D A Midpeninsula Regional Open Space District Board meetings are held in person at the District’s Administrative Office, and by teleconference pursuant to Government Code Section 54953. Members of the public can attend and participate in the meeting using the following methods: 1. In-person at the Midpen Administrative Office – 5050 El Camino Real, Los Altos, CA 94022. 2. Viewing the meeting in real-time at https://openspace.zoom.us/j/81018323121 or listening to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Meeting ID 810 1832 3121). Members of the public may submit written comments to be provided to the Board, or register to make oral comments, as follows: Written comments may be submitted via the public comment form at: https://www.openspace.org/public- comment. Requests to provide oral comment must be submitted prior to the time public comment on the agenda item is closed. Requests to provide oral comments may be made by: o Submitting a request through the public comment form at: https://www.openspace.org/public- comment for those attending via Zoom. o Submitting a request via the paper-based public comment form at the meeting for those attending in-person. Any comments received after the deadline will be provided to the Board after the meeting. 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Announce Out of April 5, 2023 Closed Session ORAL COMMUNICATIONS This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section. ADOPTION OF AGENDA Meeting 23-11 Rev. 1/3/20 CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Approve the February 8, 2023 Board meeting minutes 2. Claims Report 3. Award of Contract to Square Signs, of Burbank, California, to complete the Administrative Office Interpretive Exhibit Wall Fabrication at 5050 El Camino Real, Los Altos CA (R-23-39) Staff Contact: Paul Kvam, Senior Capital Projects Manager, Engineering and Construction General Manager’s Recommendation: 1. Authorize the General Manager to enter into a contract with Square Signs for a not-to-exceed base contract amount of $94,353. 2. Authorize a contingency of 15% in the amount of $14,153 to be reserved for unanticipated issues, bringing the total not-to-exceed contract amount of $108,506. 4. Report from the Bond Oversight Committee to the Board of Directors for the review period from July 1, 2021 to June 30, 2022 District Contact: Brian Cilker, Measure AA Bond Oversight Committee Chair, and Andrew Taylor, Finance Manager Bond Oversight Committee’s Recommendation: The Bond Oversight Committee recommends that the Board of Directors accepts this report. BOARD BUSINESS Public comment on agenda items at the time each item is considered by the Board of Directors. 5. Proposed Purchase of a Remaining 33% Undivided Interest in the 611.7-acre South Cowell Property from Peninsula Open Space Trust, which is located at 1000 Verde Road, Half Moon Bay, in unincorporated San Mateo County (Assessor’s Parcel Numbers 066-280-010, 066-280-020, and 066-280-051 and 066-280-052), as an addition to Purisima Creek Redwoods Open Space Preserve (R-23-40) Staff Contact: Allen Ishibashi, Senior Real Property Agent, Real Property Department General Manager’s Recommendations: 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report. 2. Adopt a Resolution authorizing the purchase of an undivided 33% interest in the South Cowell Property for $1,251,000. 3. Approve, execute, and accept a Public Trail Easement from the tenants in common owners. 4. Amend the South Cowell Preliminary Use and Management Plan to reflect the purchase of the Property. 5. Withhold dedication of the property as public open space at this time. 6. Allocate $450,000 of the available interest income on Measure AA Bond Proceeds to Portfolio #03 to include the proposed South Cowell Property purchase as a Measure AA project. Rev. 1/3/20 6. Oral Presentation – Engineering & Construction Department Overview Staff Contact: Jason Lin, Engineering & Construction Manager General Manager’s Recommendation: No Board action required. 7. Oral Presentation – Real Property Department Overview Staff Contact: Mike Williams, Real Property Manager General Manager’s Recommendation: No Board action required. INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Maria Soria, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and available for review on April 6, 2023, at the Administrative Offices of MROSD, 5050 El Camino Real, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Maria Soria, MMC, CPMC District Clerk February 8, 2023 Board Meeting 23-04 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday, February 8, 2023 The Board of Directors conducted this meeting in accordance with California Government Code section 54953(e) and Midpeninsula Regional Open Space District Resolution 21-33. DRAFT MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT President Kishimoto called the regular meeting of the Midpeninsula Regional Open Space District to order at 7:01 p.m. ROLL CALL Members Present: Jed Cyr, Craig Gleason, Karen Holman, Zoe Kersteen-Tucker, Yoriko Kishimoto, Margaret MacNiven, and Curt Riffle Members Absent: None Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant General Manager Susanna Chan, Assistant General Manager Brian Malone, Chief Financial Officer/Director of Administrative Services Stefan Jaskulak, District Clerk Maria Soria, Public Affairs Manager Kori Skinner, Public Affairs Specialist II Ryan McCauley and Public Affairs Specialist II Natalie Jolly Vice-President Kishimoto announced this meeting is being held in accordance with Government Code section 54953(e) and Midpeninsula Regional Open Space District Resolution 21-33, allowing Board members to participate remotely. The District has done its best to conduct a meeting where everyone has an opportunity to listen to the meeting and to provide comment. The public has the opportunity to comment on the agenda, and the opportunity to listen to this meeting through the internet or via telephone. This information can be found on the meeting agenda, which was physically posted at the District’s Administrative Office, and on the District website. Vice-President Kishimoto described the process and protocols for the meeting. ORAL COMMUNICATIONS Alexander Hapke, President of the Midpeninsula Rangers Peace Officers Association (MRPOA), expressed his appreciation for the ride-along with the Directors and staff that were held over the Meeting 23-04 Page 2 last five months to listen to the concerns of the MRPOA and why they should receive public safety retirement benefits. Mr. Hapke mentioned the negotiation process will start on February 15 and the imposed terms of employment will expire on June 30, he also shared his perspective on how the last negations process was conducted. Kristen Perry commented on the turnover of ranger staff and especially those in PEPRA, she mentioned she, along with all the rangers, would like to have the option to retire from their career at a reasonable age. Ms. Perry explained that it is difficult for her to be optimistic when ranger candidates ask why they should work for the District. She explained she loves her job, but it is difficult to encourage anyone to choose the District over another agency that provides better retirement benefits. She encouraged the Board entering the next round of negations to help find a way to provide safety retirement benefit to the rangers. Ryan Augustine, a member of the MRPOA, commented that in the last months, the Board has heard from rangers, staff, outside agencies and members of the public on the benefits and compensation for the rangers. Mr. Augustine provided examples of the work the rangers are tasked with that make them eligible for safety retirement benefits and hopes this issue is resolved in the upcoming negotiations. Brendon Downing commented on the upcoming negotiations with the District rangers specific to public safety retirement. Mr. Downing expressed his gratitude for the opportunity to work for the District for thirty plus years as a ranger and a supervising ranger and provided examples of his work that suggested why rangers would qualify for public safety retirement and how those activities have had an impact on him emotionally and physically and suggested that at the very least all rangers should receive the Classic PERS 2.5% at age 55 retirement formula. ADOPTION OF AGENDA Motion: Director Holman moved, and Director Riffle seconded the motion to adopt the agenda. ROLL CALL VOTE: 7-0-0 CONSENT CALENDAR Public comment opened at 7:15 p.m. Ms. Soria reported there were no public speakers for this item. Public comment closed at 7:15 p.m. Motion: Director Holman moved, and Director Riffle seconded the motion to approve the Consent Calendar. ROLL CALL VOTE: 7-0-0 1. Approve the November 8, 2022 Board meeting minutes 2. Approve Claims Report Meeting 23-04 Page 3 3. Teleconferenced Board Meetings Pursuant to the Brown Act and Assembly Bill 361 (R-23-16) General Manager’s Recommendation: Adopt a resolution affirming findings to continue remote teleconferenced public meetings, including as part of hybrid (remote/in-person) meetings, pursuant to AB 361. 4. Contract Amendment for Custodial Services at Five Staff Facility Offices (R-23-17) General Manager’s Recommendation: Authorize the General Manager to execute a contract amendment with Del Rey Building Maintenance to extend custodial services at the Administrative Office, Skyline Field Office, Coastal Area Outpost, Foothills Field Office, and South Area Office an additional six months at a cost of $48,000, bringing the total not-to-exceed contract amount to $96,000. 5. Contract Amendment for a Botanical Resource Survey - La Honda Phase II Trail Connections (R-23-18) General Manager’s Recommendation: 1. Authorize the General Manager to execute a contract amendment with AECOM Technical Services, Inc., of Oakland, California, to provide botanical resources support for the La Honda Phase II Trails, in the amount of $34,774, bringing the contract base amount to a not- to-exceed total of $126,761. 2. Authorize a 15% contingency of $5,216 to cover unforeseen conditions and complexities for a total contract amount not-to-exceed $131,977. BOARD BUSINESS 6. 50th Yearlong Anniversary Celebration Recap (R-23-20) General Manager Ana Ruiz stated that the Board will be presented with a recap of the work and effort that went into the full year of celebratory events, activities, and gatherings to demonstrate the appreciation and gratitude for the public’s continuing support of the District and its mission. It is with the public’s support, along with partners, organizations, and community members that the District is able to carry out the work of the agency. The celebrations emphasized opportunities for the District to be part of the community and for the community to be part of the District and its work. In addition, staff has gained lessons learned, established new networks, partnerships and relationships throughout the course of its celebratory activities. Public Affairs Manager Kori Skinner thanked the Public Affairs team for their time and dedication to carrying out the ambitious 50th Anniversary Comprehensive Plan (Plan) and in particular thanked Public Affairs Specialist II Ryan McCauley and Public Affairs Specialist II Natalie Jolly for their work. Ms. Skinner also thanked each individual staff member of the Public Affairs department and explained their role in the Plan. In addition, she thanked former District staff members and all current District staff, rangers, consultants, partners, General Manager Ruiz, and Board members for their input and support of the Plan, and for providing the resources to implement the Plan. Meeting 23-04 Page 4 Mr. McCauley and Ms. Jolly provided the presentation of the 50th Anniversary Celebration recap, including the project elements, goals, results, lessons learned, events, activities, the online engagement campaign and media metrics. Director Gleason inquired how staff felt they did on the outreach to key audience groups such as black, indigenous and people of color. Ms. Skinner stated that a survey conducted at the Ravenswood event showed 24% of the respondents were in the demographic mentioned and were also new to the District. In addition, media outreach was done in non-English to reach new and diverse audiences. Ms. Skinner commented the Open Stories was kicked-off with a profile on Valentin Lopez, Chairman of the Amah Mutsun Tribal Band. Staff had intended to conclude the year with the Muwekma Ohlone Tribal leader, but they were unable to participate due to other commitments. Staff also reached out to the tribal members in the community to participate in the events. Director Gleason inquired if there was a way to interpret the benefits of the impression numbers that were attained throughout the year. Ms. Skinner stated that District’s constituency exceeds 700,000 and the outreach efforts extended beyond the District’s constituency into San Francisco and San Jose. Ms. Skinner commented that in her opinion, the outreach was successful for the purpose of reaching beyond the traditional users and environmentalists and into new audiences. Director Holman inquired if there has been any consideration as to whether some of the elements or aspect of the events held would be done periodically throughout the year. Ms. Skinner stated there were lessons learned throughout the year that will be included in the Strategic Communications Plan, such as putting more effort into earned media, to be more specific with outreach around media releases, and matching the media to the likely targeted publication rather than just creating a press release. The large events themselves are heavy lifts, but the elements that made the events successful will be incorporated into District events such as trail openings or small celebrations. Director Holman inquired if there were any thought specifically focused on having any youth events. Ms. Skinner stated the District does not have the staff capacity to run a full youth program, but is working to build that capacity and capability within the District’s outreach partners. Director Riffle congratulated Ms. Skinner, Mr. McCauley, Ms. Jolly, and the Public Affairs team, along with entire District staff for a job well done. In particularly, to the Public Affairs team as the Directors looked to them to implement and get the Plan accomplished. Director Cyr congratulated staff and especially the Public Affairs team for an excellent job. Director Holman inquired how were the speakers, docents, and partners thanked for speaking or helping at the events thanked. Meeting 23-04 Page 5 Ms. Jolly responded that she along with Public Affairs Specialist I Eleanor Raab wrote handwritten thank you cards to all the partners and presenters. Additionally, surveys were sent to partners, attendees, staff asking for feedback on the event. President Kishimoto commented that in many respects, the celebration of the District’s 50 years was transformative, the District is no longer a small organization, and now is a significant organization. Furthermore, it was refreshing and wonderful to see the energy spent on reaching out to the public and partners. Director Gleason commented that staff, management, and the previous Board members all deserve a huge congratulations, especially the Public Affairs team as they did the heavy lifting. He mentioned it was great to hear the staff speak with such enthusiasm about the events and that it was clear they were proud of the work and should be proud of a job well done. Director Kersteen-Tucker concurred with all Director comments and thanked Ms. Skinner for her discipline and helping the Board stay focused and helping narrow the many ideas of the Board, which made the events very successful and offered a suite of activities to the public. She was also very impressed with the Public Affairs team resilience and fortitude dealing with last minute logistics to deliver successful events. Director MacNiven stated that although she was not a Director last year, staff did an amazing job, particularly now that people do not mistake the District with POST. Public comment opened at 8:21 p.m. Ms. Soria reported there were no public speakers for this item. Public comment closed at 8:21 p.m. No board action required. 8. Second Reading and Adoption of Board Compensation Ordinance 23-01 (R-23-21) General Counsel Hilary Stevenson stated the Board reviewed the proposed Adoption of Board Compensation Ordinance on January 25, 2023. The ordinance was posted in the newspaper with the notice of the public hearing, the public hearing was held and there were no public comments. Ms. Stevenson stated the Board now has the option to adopt the proposed ordinance and, if approved, the ordinance would go into effect in 60 days. Accompanying the ordinance is also a minor amendment to Board Policy 6.06 to reflect the increase in the Board compensation ordinance. Public comment opened at 8:27 p.m. Ms. Soria reported there were no public speakers for this item. Public comment closed at 8:27 p.m. Motion: Director Cyr moved, and Director Holman second the motion to waive reading and adopt Ordinance 23-01 increasing Board member compensation from $105.00 to $115.50 per Meeting 23-04 Page 6 meeting pursuant to Public Resources Code section 5536 and amend Board Policy 6.06 to reflect the increase in compensation resulting from the Board compensation ordinance. ROLL CALL VOTE: 7-0-0 INFORMATIONAL MEMORANDA • Update on MAA Portfolio #12 Middle Stevens Creek Trail INFORMATIONAL REPORTS A. Committee Reports No committee reports were provided. B. Staff Reports Chief Financial Officer/Director of Administrative Services Stefan Jaskulak provided a brief update of the Financial and Operational Sustainability Model award of contract that will be presented to the Board at the February 22, 2023 meeting. C. Director Reports Director Cyr reported he visited the Rancho San Antonio preserve and Supervising Ranger Alysha Carabetta offered him a ride-along. They drove up to the Mora tank, a high point in the preserve and saw a spectacular view. Director Holman thanked President Kishimoto for hosting brown bag meetings at the District and noted that she is unavailable to attend the next brown bag meeting and inquired if the meeting could be recorded. She offered to search for a volunteer to record the meeting if the District did not have the internally capability. President Kishimoto reported the next brown bag meeting topic is about Sam McDonald and it is scheduled for February 23. She will also be attending the Sacramento legislative appreciation luncheon on February 9 and reminded the Directors that the Board Retreat is scheduled on February 16. Director Riffle reported he attended Assemblymember Berman’s open house on January 26 and thanked him for his support, especially for his support in helping find funding for the Cloverdale acquisition. Director Kersteen-Tucker welcomed the new District Clerk, Maria Soria. Additionally, she mentioned she took a tour of the Purisma-to-the Sea trail along with Director Gleason on February 7 and appreciated staff for the tour and preparation. Lastly, she had a conversation with Supervisor Ray Muller after the shootings in Half Moon Bay, and learned the County is working quickly on a new program to monitor farm worker housing conditions. Moreover, farmers on the coast are being asked to self-report their housing conditions, and if needed, funding will be available for upgrades and there will be fines for those that do not report deplorable conditions. Meeting 23-04 Page 7 Director Gleason also thanked staff for the Purisima-to-the-Sea tour and was impressed by staff’s ability to deal with the complexity of the project. On January 31, a virtual Highway 17 crossings meeting was held, and the Mayor of Los Gatos Maria Ristow attended the meeting and provided a really enthusiastic summary at their Town Council meeting on February 7. President Kishimoto congratulated Maria Soria for her appointment to District Clerk and noted the transition has been smooth, particularly with the hybrid meetings. ADJOURNMENT President Kishimoto adjourned the regular meeting of the Board of Directors of the Midpeninsula Regional Open Space District into a special meeting at 8:44 p.m. Maria Soria, CMC District Clerk MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 23-11 MEETING DATE: April 12, 2023 Fiscal Year 21-22 EFT:66.38% Fiscal Year 22-23 EFT:60.26% Payment Number Payment Type Payment Date Notes Vendor Name/Number Invoice Description Payment Amount 6709 EFT 03/31/2023 11470 - Aecom Technical Services Inc Hwy 17 - Risk Assessment Oct22-Feb23 248,156.19 6651 EFT 03/20/2023 15015 - FMI Equipment RoboMax Equipment 154,838.02 6667 EFT 03/24/2023 10150 - DSTRS AGNT FOR MISSIONSQUARE RET CLIENTS MIDPENINSULA REG OPEN SPACE DIST-401A/457 74,592.29 6681 Check 03/23/2023 10845 - City of Mountain View - Finance Emergency Radio Dispatch Srvcs Jan-Mar 2023 64,592.25 6636 EFT 03/17/2023 10149 - DSTRS AGNT FOR MISSIONSQUARE RET CLIENTS Plan 302687 MIDPENINSULA REG OPEN SP DIS-457 43,277.18 6665 EFT 03/20/2023 10978 - Vollmar Natural Lands Consulting, Inc Irish Ridge Restoration 09/7/2022-02/14/2023 38,051.00 6676 Check 03/20/2023 11857 - The Regents of the University of California SOD Monitoring and Research 05/24/2022-07/31/2022 36,808.98 6663 EFT 03/20/2023 10350 - Valbridge Property Advisors Cloverdale Ranch Appraisals 34,000.00 6650 EFT 03/20/2023 10546 - Ecological Concerns, Inc.BCR Invasive Weed Pre-Treatment 23,640.00 6653 EFT 03/20/2023 11593 - H.T. Harvey & Associates Botanical Surveys - Foothills Areas/Ravenswood 17,274.89 6655 EFT 03/20/2023 10064 - MCB Remodeling LLC Window Installation at Slaght 14,898.25 6712 EFT 03/31/2023 10032 - Del Rey Building Maintenance AO/FFO/SFO/CAO/SAO Janitorial Service Feb/Mar 23 14,401.50 6717 EFT 03/31/2023 10005 - Grassroots Ecology Comm Engmnt & Plant Landscape Maint Ravenswood 12,955.00 6664 EFT 03/20/2023 10216 - Valley Oil Company Fuel for district vehicles 11,921.13 6654 EFT 03/20/2023 11906 - Law Offices of Gary M. Baum Legal Srvcs Real Property Transactions Nov 2022 10,948.28 6725 EFT 03/31/2023 10419 - Lincoln National Life Insurance Co.AD&D/Life/LTD Account#-MPOSD-BL-490450 Apr 2023 8,160.61 6726 EFT 03/31/2023 10190 - MetroMobile Communications Vehicle Radios and Cables 7,843.98 6682 Check 03/23/2023 15026 - DRS Marine, Inc.Webb Creek Culvert Inspection 7,748.00 6687 Check 03/23/2023 12254 - Mead and Hunt, Inc.RSA Multi Acces Priority1 Shutle Svs Prgm Jan 2023 7,740.00 6701 Check 03/31/2023 11410 - Santa Clara Co. Registrar of Voters Final billing 11/8/22 General Election 6,421.00 6689 Check 03/23/2023 10102 - Shute, Mihaly & Weinberger LLP Legal Services - Cloverdale Transaction Aug - Oct2022 6,170.56 6662 EFT 03/20/2023 10146 - Tires On The Go Tire replacement for P119/M227/ATV16/M209/M218/ATV15/P123 6,025.36 6735 EFT 03/31/2023 10216 - Valley Oil Company Fuel for district vehicles 5,942.51 6685 Check 03/23/2023 11927 - Forrest Telecom Engineering, Inc.Radio Comm. Sys Assess & Master Plan Jan-Feb 2023 5,763.00 6736 EFT 03/31/2023 11118 - Wex Bank Fuel for district vehicles 5,018.94 6724 EFT 03/31/2023 11906 - Law Offices of Gary M. Baum Legal Srvcs for Real Prop Transactions Dec22-Feb23 4,890.00 6699 Check 03/31/2023 10999 - PALO ALTO PLUMBING HEATING & AIR Replace Gas Furnace at 20008 Skyline Blvd.4,300.00 6635 EFT 03/17/2023 10150 - DSTRS AGNT FOR MISSIONSQUARE RET CLIENTS Plan 302687 MIDPENINSULA REG OPEN SP DIS-457 4,220.26 6733 EFT 03/31/2023 10307 - The Sign Shop Metal signs/striping for trucks 4,066.60 6714 EFT 03/31/2023 11748 - Environmental & Energy Consulting State Legislative Consulting Feb 2023 3,750.00 6673 Check 03/20/2023 11669 - ROSE CONSULTING Professional Services 2/16 Board Retreat 3,374.02 6718 EFT 03/31/2023 11859 - Horizon Water and Environment, LLC San Mateo County Master Permit App Srvc Jan 2023 3,273.50 6707 Check 03/31/2023 12050 - Wiss, Janney, Elstner Associates, Inc.Sierra Azul Ranger Housing 01/09/23-02/05/2023 3,201.50 6649 EFT 03/20/2023 11699 - Dakota Press On-Call Printing and Mailing Services 3,096.63 6678 Check 03/23/2023 15031 - Casey & Amy Burkhart Reimb for water tank per settlement letter 8-31-21 3,000.00 6703 Check 03/31/2023 10102 - Shute, Mihaly & Weinberger LLP Legal Srvcs - Cloverdale Transaction Jan 2023 2,858.30 6721 EFT 03/31/2023 10626 - Koff & Associates, Inc.Compensation and Classification Srvcs Feb 2023 2,465.00 6720 EFT 03/31/2023 10794 - John Northmore Roberts & Associates Bear Creek Stables Improvements Jan 2023 2,296.30 6704 Check 03/31/2023 10112 - Timothy C Best Spooky Knoll Trail Geo Assessment 2,275.00 6660 EFT 03/20/2023 10447 - Simms Plumbing & Water Equip., Inc.Replace hot water heater at Hosking Barn #A 2,245.88 6710 EFT 03/31/2023 10128 - American Tower Corporation Coyote Peak radio twr lease Mar 2023 2,174.81 6732 EFT 03/31/2023 11730 - Standard Insurance Company RV Cty Santa Clara MROSD-P# 00-752598-0008 Apr 2023 2,173.81 6659 EFT 03/20/2023 10140 - Pine Cone Lumber Co Inc Hardware/Lumber Split Rail Fencing Stock 2,171.81 6727 EFT 03/31/2023 12235 - Pacific Office Automation 3/23-4/23 Copy Machine Lease - 8 machines 2,064.12 6688 Check 03/23/2023 10589 - Recology South Bay RSA Green Waste Recycling Debris 1,946.62 6669 Check 03/20/2023 11859 - Horizon Water and Environment, LLC Programmatic Environmental Consulting Jan 2023 1,905.00 6672 Check 03/20/2023 12256 - Red River Technology LLC MS Teams Calling Plan-Acct#111304 12/13/22-1/12/23 1,830.65 6700 Check 03/31/2023 12256 - Red River Technology LLC Microsoft Teams Calling Plan 1/13/2023-2/12/2023 1,830.65 6719 EFT 03/31/2023 10394 - Interstate Traffic Control Pro SA-MtUm Replacement Road Signs 1,794.57 Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors page 1 of 13 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 23-11 MEETING DATE: April 12, 2023 Fiscal Year 21-22 EFT:66.38% Fiscal Year 22-23 EFT:60.26% Payment Number Payment Type Payment Date Notes Vendor Name/Number Invoice Description Payment Amount Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 6723 EFT 03/31/2023 12179 - Law Office of Peter J. Kiel Cloverdale Ranch Jan 2023 1,739.00 6711 EFT 03/31/2023 10616 - BKF Engineers ADA On-Call, Task 2, RSA ADA Path to DHF Nov22-Jan23 1,700.00 6679 Check 03/23/2023 11414 - California Municipal Statistics Statistical info - FY22 ACFR 1,525.00 6731 EFT 03/31/2023 10136 - San Jose Water Company RSACP/SAO Water Service Jan/Feb 23 1,408.50 6730 EFT 03/31/2023 10099 - San Francisco Bay Bird Observatory Amer Badger & Burrowng Owl Hab Suitab Oct-Dec 2022 1,350.00 6737 EFT 03/31/2023 11830 - Zions Bank - Corporate Trust Div.Green Distr Bonds 2017 Admin Fee Dec 2022-Nov2023 1,350.00 6683 Check 03/23/2023 12015 - Dudek Stream Flow Measure Purisima Crk 8/27/22-9/30/22 1,345.00 6705 Check 03/31/2023 10775 - Tyler Technologies Inc Tyler Munis ERP Migration 2/15/23, 2/17/23 1,304.00 6670 Check 03/20/2023 12225 - Marundee Electric Inc Electrical repair - Stevens Canyon Ranch garage 1,000.00 6696 Check 03/31/2023 11551 - Green Team of San Jose RSA Garbage Service 867.21 6675 Check 03/20/2023 10102 - Shute, Mihaly & Weinberger LLP Johnston Ranch Legal Services Jan 2023 834.60 6691 Check 03/23/2023 10403 - United Site Services Inc SA/Kennedy Rd - Sanitation Services 802.76 6680 Check 03/23/2023 10454 - California Water Service-949 FFO Water Service Acct#7883755555 FEB 787.34 6706 Check 03/31/2023 10115 - Vince Fontana Fence Repair Elkus/Lobitos 750.00 6661 EFT 03/20/2023 10152 - Tadco Supply Janitorial Supplies 735.00 6668 Check 03/20/2023 15018 - FlowWest, LLC Risk Analysis, SanGreg.Habitat Apple Orch Jan 2023 690.00 6690 Check 03/23/2023 11841 - TJKM HWY 35 Traffic Study Feb 2023 690.00 6694 Check 03/31/2023 11880 - A T & T (Calnet3)Phone srvc for District offices 2/7/2023-3/6/203 608.27 6666 Check 03/20/2023 10833 - Black Cat Construction Remove tree frm Quam Barn 550.00 6702 Check 03/31/2023 11918 - SF North Bay Law Management Coaching Jan-Feb 2023 517.50 6715 EFT 03/31/2023 11935 - Essential Operations, Inc RSACP Septic System Inspection 478.00 6693 Check 03/23/2023 11852 - Western Exterminator Co.RSA-Annex/Garage Exterminator Service 468.60 6698 Check 03/31/2023 10056 - Lance Bayer Legal training for rangers 450.00 6695 Check 03/31/2023 10186 - Federal Express Shipping fee - Logix ITS Inc Canada 369.62 6677 Check 03/23/2023 10261 - ADT LLC (Protection One)SAO & FFO Alarm Services 364.86 6652 EFT 03/20/2023 10187 - Gardenland Power Equipment Repair Generator - Cloverdale Residence 319.22 6667 Check 03/20/2023 10833 - Black Cat Construction Tree trimming - Bergman residence 270.00 6671 Check 03/20/2023 10999 - PALO ALTO PLUMBING HEATING & AIR Service call - furnace at Bergman Old 247.50 6716 EFT 03/31/2023 10187 - Gardenland Power Equipment Safety Helmet & Chaps 238.33 6686 Check 03/23/2023 11971 - James Ober Reimburse Tenant for3 garage shop lights at Folger 216.37 6697 Check 03/31/2023 15032 - Jonathan Cordero Indigenous Protocol for Docents speaking fee 200.00 6656 EFT 03/20/2023 10190 - MetroMobile Communications Radio repair for M235 182.46 6708 EFT 03/31/2023 10357 - A-Total Fire Protection Company FFO Quarterly Fire Sprinkler Inspection 175.00 6657 EFT 03/20/2023 12151 - Navia Benefit Solutions Emp benefit plan claims admin FSA/commuter Feb 2023 170.00 6734 EFT 03/31/2023 10146 - Tires On The Go Tire repair/replace T38/T37 160.71 6729 EFT 03/31/2023 12060 - Preferred Alliance, Inc.11-20 off site participants testing Feb 2023 155.40 6728 EFT 03/31/2023 10140 - Pine Cone Lumber Co Inc RSACP Lumber to Repair Bridge Railing 140.31 6713 EFT 03/31/2023 10214 - Delta Dental Dental Benefits-Account#05-0176620006 -Jan 2023 117.49 6692 Check 03/23/2023 10685 - West Valley Collection SAO Garbage Service MARCH 112.70 10002 Check 03/17/2023 11594 - Calif. State Disbursement Unit Ojeda, Miguel Case Number 200000001952 84.46 10003 Check 03/24/2023 11594 - Calif. State Disbursement Unit Ojeda, Miguel Case Number 200000001952 84.46 6658 EFT 03/20/2023 10925 - Papé Machinery T20 Replacement Belt 72.14 6648 EFT 03/20/2023 11042 - County of Santa Clara Office of the Sheriff Livescan Jan 2023 69.00 6674 Check 03/20/2023 10175 - RV Cloud Company SA-MtUm Sign Parts 67.59 6722 EFT 03/31/2023 11991 - Kunz Valley Trash, LLC Feb 2023 Garbage at Bergman 56.93 6684 Check 03/23/2023 10186 - Federal Express Shipment to Howard Rome Martin Ridley 28.35 Total of Payments:960,247.63 page 2 of 13 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 23-11 MEETING DATE: April 12, 2023 Fiscal Year 21-22 EFT:66.38% Fiscal Year 22-23 EFT:60.26% Payment Number Payment Type Payment Date Notes Vendor Name/Number Invoice Description Payment Amount Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors - A### = Administrative Office Vehicle HC = Hendry's Creek P### = Patrol Vehicle SCNT = Stevens Creek Nature Trail AO2, AO3, AO4 = Leased Office Space HR = Human Resources PCR = Purisima Creek Redwoods SCS = Stevens Creek Shoreline Nature Area BCR = Bear Creek Redwoods IPM = Invasive Plant Maintenance PIC= Picchetti Ranch SFO = Skyline Field Office CAO = Coastal Area Office ISM = Invasive Species Management PR = Pulgas Ridge SG = Saratoga Gap CC = Coal Creek LH = La Honda Creek RR = Russian Ridge SJH = Saint Joseph's Hill DHF = Dear Hollow Farm LR = Long Ridge RR/MIN = Russian Ridge - Mindego Hill SR= Skyline Ridge ECdM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio T### = Tractor or Trailer ES = El Sereno M### = Maintenance Vehicle RV = Ravenswood TC = Tunitas Creek FFO = Foothills Field Office MB = Monte Bello SA = Sierra Azul TH = Teague Hill FOOSP = Fremont Older Open Space Pres.MR = Miramontes Ridge SAO = South Area Office TW = Thornewood GP = General Preserve OSP = Open Space Preserve SAU = Mount Umunhum WH = Windy Hill Abbreviations page 3 of 13 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 23-11 MEETING DATE: April 12, 2023 Date Amount Description 1/2/2023 19.24 Ice-Maker Machine Cleaner 1/2/2023 2,083.25 CRM: Public Notification and Engagement Dec 1/2/2023 8,864.56 Verizon wireless cell service for 2 months Nov - Dec 1/2/2023 841.68 SFO Alarm services 1/2/2023 714.02 Field Equipment 1/2/2023 117.90 Field Supplies 1/2/2023 75.49 Shop Supplies 1/2/2023 96.05 SAO Paint and Materials for Shed 1/2/2023 802.76 SA-Kennedy Rd - Sanitation Services 1/2/2023 860.91 FOOSP - Sanitation Services 1/2/2023 77.05 Shop Supplies 1/2/2023 55.59 Office Supplies 1/2/2023 85.34 Office Supplies 1/2/2023 19.46 Office Supplies 1/2/2023 40.19 Office Supplies 1/2/2023 105.73 Copy paper for official Midpen letterhead 1/2/2023 (22.68) Refund for tape measure that arrived broken 1/2/2023 33.71 Office Supplies 1/3/2023 65.00 AO-Alarm Services 1/3/2023 305.00 AO- alarm services 1/3/2023 20.00 AO-Alarm Services 1/4/2023 87.05 Water Service 10/26/22/2022 - 11/23/2022 at Hosking Barn 1/4/2023 92.26 Training registration G. Basson/T. Smith 1/4/2023 41.38 frozen mice snake food 1/4/2023 178.27 Ice-Maker Machine Supplies and Staple Gun Staples 1/4/2023 1,452.18 Dec 2022 water deliveries at Toto 1/4/2023 3,312.89 Santa Clara County Building Permit Fee for the BCR Phase II Slide Repairs 1/4/2023 435.64 SFO - Emergency Medical Supplies 1/4/2023 14.00 Monthly subscription 1/4/2023 22.79 Tape measure. Refund for broken equipment. 1/4/2023 175.46 Water service for SFO 1/4/2023 789.26 Water service for 5050 El Camino meter 2 1/4/2023 485.00 Registration GFOA Annual Conference 1/5/2023 315.00 Registration - Intl Rights of Way 1/5/2023 34.98 FFO - Womens Locker Room Supplies 1/5/2023 262.36 Chest Waders - Various Sizes 1/5/2023 (44.28) 2023 Weekly planners. 1/5/2023 (8.74) SFO Kitchen nut cracker. 1/5/2023 18.40 FasTrak payment 1/5/2023 40.00 FaTrak reload 1/5/2023 253.12 Taillight for P119 1/5/2023 4.70 certified letter bear creek stables Bear Creek Redwoods OSP 1/5/2023 661.09 AO 5050, 10 Medify MA 40 air filters for office standalone air purifiers. 1/5/2023 151.99 Chipper knives sharpening 1/5/2023 87.20 Alpine Road Phase I Re-opening Signs 1/5/2023 40.00 FasTrak reload 1/5/2023 257.97 GFOA Annual Conference airfare 1/6/2023 717.54 Garbage service for 5050 El Camino 1/6/2023 181.21 Painting supplies interior main house Thornewood OSP 1/6/2023 1,160.00 Respirator Fit Test Medical Clearance - Safety 1/6/2023 53.47 Dell soundbar x 1 1/6/2023 108.50 Sign mounting bracket for pipe gates 1/6/2023 2,010.09 SFO Propane 1/6/2023 108.20 Shop Supplies 1/6/2023 0.39 Wells Fargo service charge 1/6/2023 39.00 1/5/2023 - 2/4/2023 Analytics service provider. Paid subscription terminating 2-2023. 1/6/2023 294.60 Emergency transfer pump and hoses for basement flooding from storms AO 5050 El Cami 1/6/2023 395.58 Painting supplies main house Thornewood OSP 1/9/2023 5,735.40 Annual fee for Citation Management System 1/9/2023 83.98 Domain renewal 2 years 1/9/2023 381.80 Computers headset x 10 units 1/9/2023 38.98 Bulbs for truck 1/9/2023 13.91 Mini ratchet 1/9/2023 75.00 MB Pay phone payment for 10-01-22 1/9/2023 75.00 January MB Pay phone payment 1/9/2023 65.87 Mora B Residence - Water Tank Pressure Gauge 1/9/2023 65.56 Plumbing Supplies and Air Tank Gauge 1/9/2023 46.13 Native American relationship building training. Part of my Action Senior RMS position in N 1/9/2023 27.32 Reusable interoffice folders for citation processing 1/9/2023 19,143.05 CDFW Routine Maintenance Agreement annual project fees 1/9/2023 32.70 100 ft tape measure for trail data collection 1/9/2023 111.00 Pest control services at 5050 El Camino 1/9/2023 164.07 Invoice for vendor providing food at Coastside Community Celebration 9/10/22 1/9/2023 124.80 2023 CEQA Books 1/9/2023 29.00 Shopify swag store management subscription 1/9/2023 103.59 Shopify swag store shipping charges 1/9/2023 670.65 Kraft Paper for Burn Piles 1/9/2023 440.00 TH-Thornewood mansion backflow preventer inspections and repair 1/9/2023 1,720.00 IST Helpdesk annual renewal 1/9/2023 544.98 SFO Garbage and recycle monthly 1/9/2023 75.00 MB Pay phone payment for 4-01-2022 1/9/2023 544.53 Mora B Residence - New Water Tank 1/10/2023 312.89 Annual water rights fee to SWRCB 1/10/2023 309.07 Annual water rights fee to SWRCB 1/10/2023 306.95 Annual water rights fee to SWRCB 1/10/2023 306.94 Annual water rights fee to SWRCB 1/10/2023 306.90 Annual water rights fee to SWRCB 1/10/2023 109.20 Annual water rights fee to SWRCB 1/10/2023 106.98 Annual water rights fee to SWRCB 1/10/2023 215.00 CMIT Level 2 Training 1/10/2023 1,049.34 Seat replacement for P104 1/10/2023 1.00 Parking Fee 1/10/2023 245.00 GFOA webinar - federal grants training 1/10/2023 288.73 Parts washer quarterly service 1/10/2023 1,012.96 CoreLogic payment for Nov and Dec 2022 1/10/2023 691.84 Server room battery backup replacement batteries x 1 unit 1/10/2023 104.64 Adobe Illustrator x 1 unit 1/10/2023 7.00 GIS request desk subscription 1/10/2023 190.00 Professional Development - Workshop 1/10/2023 313.23 Annual water rights fee to SWRCB 1/10/2023 302.12 Annual water rights fee to SWRCB 1/10/2023 301.59 Annual water right fee to SWRCB 1/10/2023 102.30 Annual water rights fee to SWRCB 1/10/2023 50.00 NOE Fee 1/12/2023 221.45 Mindego Staging Area stormwater Permit NOM2014-00019 1/12/2023 221.45 El Corte de Madera parking lot Stormwater Permit NOM2014-00020 1/12/2023 1,661.99 P126 tires 1/12/2023 1,116.76 12/6/2022 Photography shoot with board members and general manager. 1/12/2023 115.68 Wildflower seeds for event gifts. 1/12/2023 101.62 Work gloves 1/12/2023 2,479.08 M31 New tires 1/12/2023 221.45 Sears Ranch parking lot stormwater Permit NOM2018-00008 1/12/2023 8.74 SFO kitchen nut cracker. 1/12/2023 218.00 LexisNexis Online Subscription Services from December 1st thru December 31st, 2022 1/12/2023 42.02 Parts for Tommy lift repairs 1/12/2023 167.96 Flights to/from TWS conference in Riverside 1/12/2023 12,767.68 Engine Replacement for P104 1/12/2023 14.83 Service FEE - The State Bar of California - Annual Membership Renewal - Egan Hill for 2023 1/12/2023 593.00 The State Bar of California - Annual Membership Renewal for Egan Hill, 2023 1/12/2023 216.71 Aerial Target, Iron Cross 1/12/2023 125.00 CSMFO annual membership 1/12/2023 10.90 Envelopes for wildflower seeds 1/12/2023 225.00 SFO Backup internet service 1 month 1/12/2023 163.31 Blue360 Media Subscription - CA vehicle code 1/12/2023 200.55 Blue360 Media Subscription - CA vehicle code 1/12/2023 61.75 P94 Smog 1/12/2023 26.54 Rain Gear 1/12/2023 352.65 Name badges for new volunteer trail patrol volunteers. 1/13/2023 100.00 Training for Budget Department - CSMFO Introduction to Governmental Accounting 1/13/2023 165.00 IRWA Course 1/13/2023 379.08 Live stream camera at SFO NC x 1 month 1/13/2023 385.55 Madonna Dam overflow Storm water management sand bags and sand 1/13/2023 769.41 2023 CAPPO Conference hotel and parking 3 days 1/13/2023 20.96 Required reading for Interp Planner cert. Will live in VS library. 1/13/2023 249.79 4 photographic prints frames for AO public lobby space. 1/13/2023 401.57 Flagging tape for new volunteer trail patrol volunteers. 1/13/2023 769.41 CAPPO Conference Hotel and parking 1/13/2023 54.80 New Hire Sweatshirt 1/13/2023 188.95 SAO - Coffee / Kitchen Supplies 1/13/2023 38.23 BCR - Roofing Screws for Barn Roof Repair 1/13/2023 315.00 IRWA- Land Title Course 1/13/2023 141.75 Rugged iPhone cases 1/13/2023 2.50 Scotts Valley, CA company for photo purchase owned by Dutch company. 1/13/2023 61.75 M72 Smog 1/13/2023 46.38 Logo polo shirt as part of uniform allowance 1/13/2023 94.78 Blue Brush hose waterline repair from storm damage Purisima OSP 1/16/2023 315.00 IRWA-Appraisal Course 1/16/2023 226.03 Service Charge for San Mateo County Building Permit 1/16/2023 375.68 Propane Fill at Hosking Barn 1/16/2023 274.25 Meal for January 11 Board Meeting 1/16/2023 (30.63) Solenoid part return 1/16/2023 246.04 Maintenance and Vehicle Inspection 1/16/2023 350.00 CPM II recruitment advertising on the Construction Management Association website ww 1/16/2023 66.91 Additional materials for waterline repair Bule Brush house. Purisima OSP 1/16/2023 450.00 2022-12-13 to 2023-01-13. openspace.org domain payment. 1/16/2023 650.00 CPM II recruitment advertising on the American Society of Landscape Architects website w 1/16/2023 655.00 CPM II recruitment advertising on the American Society of Civil Engineers website www.as 1/16/2023 (34.34) CREDIT for return of supplies not needed for waterline repair Bule Brush house Purisima O 1/16/2023 165.00 IRWA Easement Class 1/16/2023 350.00 Ergo Equipment 1/16/2023 7,534.24 Building Permit Fee for the Alpine Bypass Trail project 1/16/2023 2,220.04 Fuel 1/16/2023 347.35 Chain saw wedges and bar 1/16/2023 123.95 Meal for January 12 Board Meeting 1/16/2023 8.73 super glue 1/16/2023 449.25 Quarterly Postage Machine Lease payment 1/16/2023 185.00 San Mateo County Bar Association Webinar Training - Funky Credit Day XXVIII, January 27, 1/16/2023 80.00 Chainsaw Training 1/16/2023 1,500.00 Annual Heal Project Sponsorship 1/16/2023 488.26 Hotel stay during APTF conference 1/16/2023 30.00 PIO and community engagement training webinar. 1/16/2023 488.00 Pre-employment physical 1/16/2023 73.50 1/13 - 2/13 Service to maintain the database and updates the subscription manageme 1/17/2023 106.60 air purifiers - safety 1/17/2023 691.84 Server room battery backup replacement batteries x 1 unit 1/17/2023 62.31 Mobile device chargers 1/17/2023 36.54 Ethernet cable connectors 1/17/2023 200.00 Remote admin tool 1 month 1/17/2023 2,543.92 Computer docking stations x 10 units 1/17/2023 82.76 Water Service 10/26/2022 - 11/23/2022 at Thornewood 1/18/2023 42.99 Domain renewal x 1 year 1/18/2023 33.24 FOOSP - Water Conditioning Service 1/18/2023 320.00 Park Rangers Conference 1/18/2023 45.08 Brake bleed kit of UBCO 1/18/2023 36.00 RP Historical Map Scanning 1/18/2023 650.00 Training registration - Interpretation Planning 1/18/2023 384.74 Commemorative plaque for the new AO, displayed in the lobby. 1/18/2023 862.98 Maintenance, Inspection, Battery Replacement, Key Replacement 1/18/2023 11.47 12/16/2022 - 1/16/2023 Last invoice for former email send platform 1/18/2023 99.20 Shop supplies 1/18/2023 129.98 Kitchen Supplies - Coffee 1/18/2023 350.00 PRAC Conference 1/19/2023 (141.75) Rugged iPhone cases return 1/19/2023 35.00 Joint Venture Silicon Valley State of the Valley event 1/19/2023 27.34 Engraving services for CSMFO award plaque 1/19/2023 39.51 Wall Calendar 1/19/2023 46.38 District logo polo shirt 1/19/2023 140.00 Pesticide regulation and licensing certification 1/19/2023 229.52 SMC property tax bill 1/19/2023 57.64 Water service for 5050 El Camino meter 1 1/19/2023 61.75 M213 Smog 1/19/2023 11.84 Key duplication 1/19/2023 15.27 Remote control battery 1/19/2023 77.93 PuR - Lumber for Restroom Repair 1/19/2023 147.24 Meal for January 17 BOC Meeting 1/19/2023 575.00 Reg fee for Interp Planning cert virtual workshop. 1/19/2023 420.00 California Natural Diversity Database annual subscription 1/19/2023 30.00 PIO and community engagement CAPIO training 1/19/2023 550.00 Body work for A96 1/19/2023 61.75 A94 Smog 1/19/2023 107.10 Radar Training 1/19/2023 24.95 Name badges for new volunteer trail patrol volunteers. 1/19/2023 40.73 Blue tape paint supplies for interior of main house Thornewood OSP 1/20/2023 62.60 Lunch for Incoming Board Directors Orientation Field Trip SFO 1/20/2023 61.75 M24 Smog 1/20/2023 116.50 Vehicle maintenance and inspection for A106 1/20/2023 267.75 Measuring tape for new volunteer trail patrol volunteers. 1/20/2023 142.83 Name badges for GM office and staff 1/20/2023 16.97 Volunteer Supplies 1/20/2023 84.83 Cleaning Supplies and Tow Hitch for T59 1/20/2023 111.50 Monthly Shredding Services - December 2022 1/23/2023 225.00 National Association for Interpretation annual Institutional Membership Midpen 1/23/2023 295.62 Propane Fill at Bergman 1/23/2023 2,142.19 Residential Water System Filters 1/23/2023 395.00 EMT Refresher Course Registration 1/23/2023 75.82 Rolling Cart for Clerk and Sunblocking Curtain for Board Room Door 1/23/2023 76.56 Replacement OC Spray canisters 1/23/2023 20.87 windshield repair kit 1/23/2023 405.00 Body work for A94 1/23/2023 444.59 Hwy 17 Mtg Food 1/23/2023 29.80 Hwy 17 Mtg Food 1/23/2023 5.00 Hwy 17 Mtg Food 1/23/2023 197.79 Additional paint for Thornewood main house Thornewood OSP 1/23/2023 69.98 AO-facilities uniform pants 1/23/2023 20.83 GFOA Committee winter meeting - taxi from airport to hotel 1/23/2023 34.40 Volunteer Supplies 1/23/2023 113.80 FFO - Kitchen Supplies / Coffee 1/23/2023 107.10 RADAR TRAINING 1/23/2023 35.94 Hwy 17 Mtg Food 1/23/2023 8.00 GFOA Committee winter meeting - Wifi connection during flight 1/24/2023 356.87 EOC phones monthly service 1/24/2023 59.65 Trailer hitch parts 1/24/2023 126.88 Fence repair bords 1/24/2023 492.81 Exterior Structure Maintenance 1/24/2023 22.14 2023 Weekly planners. 1/24/2023 184.50 Name badges for new volunteer trail patrol volunteers and outdoor education docents. 1/24/2023 54.72 Hwy 17 Mtg Food 1/24/2023 (0.10) Board Tour Lunch 1/25/2023 48.25 Beverages for volunteer trail patrol training. 1/25/2023 200.00 PAP Pesticide Certification QAC Test Prep 1/25/2023 263.00 Lunch for Leadership Academy - training 1/25/2023 552.72 Cordless angle grinders 1/25/2023 196.38 Shop Supplies 1/25/2023 1,000.00 Deposit for Windows at Slaght 1/25/2023 154.77 Decon supplies. 1/25/2023 582.14 Food for volunteer trail patrol training. 1/25/2023 8.00 GFOA Committee winter meeting - Wifi connection during flight 1/25/2023 19.37 GFOA Committee winter meeting - taxi from hotel to airport 1/25/2023 22.07 AO 5050- HR 5 storage key copies. 1/25/2023 103.01 AO-M230 Chevy Van Jiffy Lube oil change service. 1/26/2023 16.38 FFO - Surge Protector for Kitchen 1/26/2023 218.85 Meal for January 25 Board Meeting 1/26/2023 11.93 Velcro for Mounting Board Room Equipment 1/26/2023 2.19 Plexiglass size adjustment 1/26/2023 65.61 Coveralls 1/26/2023 199.87 Tools for P112 patrol truck 1/26/2023 595.00 Registration for Assoc. of Environ. Professionals Conference April 23-26 1/26/2023 (31.58) Refund for Hwy 17 Mtg Food 1/26/2023 22.76 Board Tour Drinks 1/26/2023 43.60 Bins to Store LF uniforms 1/26/2023 655.22 GFOA Committee winter meeting - hotel 1/26/2023 2,648.79 COVID tests - Safety 1/26/2023 76.62 Parts for Bed Tarp for M23 1/26/2023 54.49 Sunblocking Curtains for Board Room Doors 1/26/2023 179.20 Lodging deposit - Assoc. of Environ. Professionals Conference April 23-26 1/26/2023 14.73 AO 5050 bike locker copies. 1/26/2023 364.00 Annual veterinary exam and blood work lab analysis for Rolo gopher snake 1/26/2023 28.35 name tags for volunteer training class 1/27/2023 10.00 Volunteer Supplies 1/27/2023 83.37 Plumbing Supplies 1/27/2023 87.15 City Clerk recruitment panel morning coffee and pastries on 1-25-2023 1/27/2023 200.00 ICMA membership 1/27/2023 110.52 Lumber for Sign posts 1/27/2023 47.95 Snacks for Leadership Academy - Training 1/27/2023 11.99 BoD online file storage 1/27/2023 83,829.48 District wide internet service x 4 months of service. Plus building move charges. 1/27/2023 57.45 Radio case 1/27/2023 55.53 Truck door closers 1/27/2023 3,097.24 Wheel chipper repair and service 1/27/2023 5,599.89 Track chipper repair and service 1/27/2023 1.38 Mounting bolts for ATV 1/27/2023 136.71 SA-MtUm - Hardware to Secure Signs 1/27/2023 65.60 wiper blades 1/27/2023 43.63 Brake bleed kit of UBCO 1/27/2023 200.00 Crisis communications training webinar. 1/27/2023 28.71 Beverages for volunteer trail patrol training. 1/27/2023 60.00 Second $60 pesticide applicator license fee for renewal that needed $120. 1/27/2023 209.73 City Clerk recruitment panel lunch on 1-25-2023 1/30/2023 23.05 Key Fob Batteries 1/30/2023 50.00 FFO backup internet services 1/30/2023 212.97 Gear ties 1/30/2023 568.06 Dog waste bags 1/30/2023 32.28 Consumables 1/30/2023 802.76 SA-Kennedy Rd - Sanitation Services 1/30/2023 258.75 Shop Supplies and Concrete 1/30/2023 14.21 Disposable batteries 1/30/2023 121.09 AO- Nitrile Gloves and Tyvek suit 1/30/2023 507.48 SAO - Pallet Jack 1/30/2023 9.81 AO- speed bore drill bit set 1/30/2023 28.31 AO- Washers, painters tape and screws. 1/30/2023 75.00 MMANC Winter Forum 1/30/2023 960.83 Ergo Equipment 1/30/2023 898.63 Ergo Equipment 1/30/2023 10.00 eFax renewal 1/30/2023 61.71 Projector screen 1/30/2023 175.00 Wildland Fire Gear bags for rangers 1/30/2023 1,488.18 Kubota tractor annual service 1/30/2023 71.79 BCR Stables - Plumbing Parts 1/30/2023 131.18 Digging Bars 1/30/2023 405.29 SA-MtUm - Material for Road Sign Repairs 1/30/2023 27.69 SAO - Hardware for Compressor Shed 1/30/2023 197.83 SA-Loma Prieta - Debris Disposal 1/30/2023 113.89 PT/Pressure Treated Wood Disposal 1/30/2023 800.00 Concrete and Supplies 1/30/2023 257.50 SM Permit application - White Strucutrual Stabl. 1/30/2023 474.62 Monthly Zoom Subscription Fee for Public Board Meetings 1/30/2023 18.81 Sharp Printer Usage 1/30/2023 165.00 Pre-employment physical 1/30/2023 179.20 Hotel deposit - B. Wheatman - Assoc of Environ Prof Conf 1/30/2023 495.00 Registration fee - Assoc of Enviro Prof Conf - B. Wheatman 1/30/2023 106.63 Board Tour Lunch 1/30/2023 835.98 Ball and Wiring installation for Hitch for M239 1/30/2023 49.50 1/28 - 2/28 Website forms subscription 1/31/2023 827.18 Catering for new volunteer training of 50 ppl. 1/31/2023 525.00 Remote deployment tool 1 year renewal 1/31/2023 42.02 2023 Labor Law poster 1/31/2023 145.00 50th Anniversay Badge 1/31/2023 2,083.25 CRM: Public Notification and Engagement Jan 1/31/2023 566.71 Remote deployment tool 1 year renewal 1/31/2023 213.65 Laminating sheets for signboards 1/31/2023 350.00 PRAC conference registration 1/31/2023 262.50 Urban and Regional Information System Association professional dues for GIS staff 1/31/2023 98.00 Disputed charge on credit card 1/31/2023 143.95 SAO - 4 Spade Shovels 1/31/2023 504.70 AO-fire extinguisher inspections 244,295.47 Wells Fargo Credit Cards January 2023 Rev. 3/15/21 R-23-39 Meeting 23-11 April 12, 2023 AGENDA ITEM 3 AGENDA ITEM Award of Contract to Square Signs of Burbank, California to complete the Administrative Office Interpretive Exhibit Wall Fabrication at 5050 El Camino Real, Los Altos CA GENERAL MANAGER’S RECOMMENDATIONS 1. Authorize the General Manager to enter into a contract with Square Signs for a not-to-exceed base contract amount of $94,353. 2. Authorize a contingency of 15% in the amount of $14,153 to be reserved for unanticipated issues, bringing the total not-to-exceed contract amount of $108,506. SUMMARY The Midpeninsula Regional Open Space District (District) issued a Request for Bids (RFB) for the Administrative Office (AO) Interpretive Elements Exhibit Wall Fabrication (Project) on February 21, 2023 and received four (4) bid proposals on March 14, 2023. Square Signs of Burbank, California, was identified as the lowest responsive and responsible bidder. The General Manager recommends awarding a contract to Square Signs for a not-to-exceed base contract amount of $94,353. The General Manager also recommends authorizing a 15% contingency amount of $14,153 to cover unanticipated issues that may arise, bringing the total not-to-exceed contract amount to $108,506. The adopted Fiscal Year 2022-23 (FY23) budget includes sufficient funds to cover the work through the end of the fiscal year. Funding in FY24 to complete the work will be requested as part of the annual Budget and Action Plan process. The project is scheduled to be completed in December 2023. BACKGROUND At the July 2017 public meeting, the Board of Directors (Board) adopted a resolution to enter into a purchase and sale agreement for the building located at 5050 El Camino Real in Los Altos (R-17-90). Escrow closed on February 1, 2019. The District moved into the new building in May 2022 and the final permit sign-off by the City of Los Altos is expected in Summer 2023. This new office space presents multiple opportunities to enhance public awareness of the District and foster a deeper connection to the local natural resources and iconic Bay Area landscapes through informative and inspirational interpretive elements. At the November 18, 2020 Board meeting, the Board authorized the General Manager to enter into a contract with EDX Exhibits (EDX) for interpretive planning and design of public interpretive elements in the new AO building (R-20-133). Staff and EDX worked with the Board on several design iterations. At the August 25, 2021 regular meeting, the Board approved the R-23-39 Page 2 design for two interpretive elements: (1) interior topographic relief model and (2) interior interpretive wall exhibit (R-21-111). The District subsequently entered into contract with InkDwell Design (InkDwell) in 2022 (a local design firm owned by artist Jane Kim) to prepare the detailed graphic illustration for the interpretive wall exhibit based on the Board-approved EDX concept design (see Attachment 2 for a rendering of the detailed graphic). The contract presented for approval as part of this Agenda Item covers the fabrication of the interior interpretive wall exhibit only, utilizing the detailed illustration prepared by InkDwell. The installation of the exhibit wall and the topographic relief model will be procured separately. DISCUSSION Interpretive Exhibit Wall The recommended contract for the Administrative Office Interpretive Exhibit Wall Fabrication will produce a 32.5-foot by 9-foot wall exhibit that will be installed in the public atrium area. The fabrication will follow the detailed illustrative design prepared by InkDwell (refer to Attachment 2 – which is based on the original design concept from EDX) that aligns with the Board-approved scheme of “Bringing the Preserves to the People”. The interpretive exhibit will highlight with precise details the iconic landscapes, habitats, plants and animals found in District preserves using natural and reused materials, smooth transitions, and natural colors to draw people into the preserve experience. Fabrication also includes touchable replica objects found in District preserves and other discovery moments to foster connection and curiosity. Overlayed on the mural will be panels containing text and images that align with the approved themes. Materials and design elements selected for the exhibit wall include: • Reclaimed redwood • ApplePly panels • Hot cast bronze objects • Painted resin • Gopher ImageLOC (fused aluminum) • Translucent acrylic panels • Direct print on redwood veneer Contractor Selection The District issued a Request for Bids (RFB) on February 21, 2023. The scope of the work under the recommended contract only includes fabrication of the interpretive exhibit wall. Installation services were separated from the work scope in an effort to attract a broad range of fabricators, including those who may not meet licensing requirements that pertain to installation. The RFB was posted via BidSync and released to three builder’s exchanges. Legal notices were posted in the San Jose Mercury News and the San Mateo County Times, and a link to the solicitation was posted on the District website. Staff also directly contacted seven local qualified firms about the RFB. One non-mandatory pre-bid conference was held on March 1, 2023 with two (2) fabricators in attendance. The District publicly opened the bids on March 14, 2023. The District received four (4) bid proposals on March 14, 2023. Square Signs of Burbank, California was identified as the lowest responsive and responsible bidder. The detailed breakdown of the bids are as follows: R-23-39 Page 3 Bidder Location Total Base Bid Capital Project Manager’s Estimate ($200,000) 1. Square Signs Burbank, CA $94,352.51 47.2% 2. Bang! Creative Springville, UT $129,105.00 64.6% 3. Southern Custom Exhibits Anniston, AL $149,077.00 74.5% 4. RS Display Inc. Gilroy, CA $203,922.27 102.0% The General Manager recommends awarding a contract to Square Signs for a not-to-exceed base contract amount of $94,353. Square Signs’ recent comparable projects include: • Edwards Lifesciences Exhibit Wall – Fabrication and installation of custom engraved wood panel wall with illuminated letters. • Mirman School Mural Project – Fabrication and installation of outdoor mural. • Discovery Cube Children’s Museum – Fabrication and installation of multiple exhibits throughout museum. Attachment 3 is a sample portfolio of their previous work fabricating custom wooden graphics, signs, and wall treatments. Staff will perform bi-weekly or monthly video conference meetings to track fabrication progress. Contractor will provide material submittals to the District for approval prior to fabrication and regular email updates with photos to document progress. Invoices will be paid based on percentage of work completed. FISCAL IMPACT The overall project remains within the May 2019 Board-approved project budget for planning, design, and construction of $27.4 million (R-19-64). Funding sources for the Project have included Committed for Infrastructure reserve funds, rent income, parity bond proceeds, and interest earned from the parity bonds. Funding also includes partial reimbursement from the sale of the former 330 Distel Circle administrative office (R-20-117). The FY23 adopted budget for the New Administrative Office (AO) Facility project #31202 is $146,000. A FY22 carryover of approximately $1,374,450 will be proposed as part of the Quarter 3 review, which would bring the FY23 budget to $1,520,450 (the carryover is due to invoices that were processed after the June 30 fiscal year end date). There are sufficient funds in the projected project budget to cover the recommended expenditures. New Administrative Office (AO) Facility #31202 Prior Year Actuals FY23 Adopted FY24 Projected FY25 Projected TOTAL Acquisition: $31,742,406 $0 $0 $0 $31,742,406 Planning/Design/Constructio n: $24,562,816 $116,000 $0 $0 $24,678,816 Move-in and Closeout: $460,372 $30,000 $0 $0 $490,372 Total Budget: $56,765,594 $146,000 $0 $0 $56,911,594 *Proposed FY22 Carryover in Q3: $0 $1,374,450 $0 $0 $1,374,450 Total Projected Budget: $56,765,594 $1,520,450 $0 $0 $58,286,044 R-23-39 Page 4 Acquisition and associated purchase costs Spent-to-Date (as of 03/21/23): ($31,742,406) $0 $0 $0 ($31,742,406) Spent-to-Date (as of 03/21/23): ($25,023,188) ($903,650) $0 $0 ($25,926,838) Encumbrances: $0 ($311,100) $0 $0 ($311,100) Square Signs, Inc. Contract: $0 ($18,871) ($75,482) $0 ($94,353) 15% Contingency: $0 $0 ($14,153) $0 ($14,153) Budget Remaining (Proposed): $0 $286,829 ($89,635) $0 $197,194 *An approximate $1,374,450 adjustment will be brought to the Board in Quarter 3 Fabrication of interpretive elements for the AO are not eligible for Measure AA reimbursement. PRIOR BOARD AND COMMITTEE REVIEW The Administrative Office Interpretive Elements Fabrication Project has previously come to the Board at the following public meetings: • November 18, 2020: The Board awarded a contract to EDX Exhibits to complete phase 1 planning and design of all the public-facing interpretive elements for the new AO. (R-20- 133, meeting minutes) • January 27, 2021: The Board reviewed, discussed and approved the project brief, which documents the interpretive foundations that will inform and guide the project. (R-21-18, meeting minutes) • March 10, 2021: The Board reviewed, discussed and approved the Scheme 1 design approach, which provides an overall design approach and general tone, mood and color palette for the project. (R-21-37, meeting minutes) • June 2, 2021: The Board confirmed their preference for use of the aluminum material chosen by the project architect for the four banners on the outside of the building, rather than a cut steel option shown at the March 10, 2021 board meeting. (R-21-70, meeting minutes) • August 25, 2021: The Board reviewed, discussed and approved designs for the final remaining interpretive elements: topographic relief model and interpretive wall exhibit. (R-21-111, meeting minutes) • October 13, 2021: The Board approved a contract amendment with EDX to provide support during fabrication and installation of the remaining interpretive elements. (R-21- 135) PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE R-23-39 Page 5 This item is not a project subject to the California Environmental Quality Act. Future environmental review will be conducted on the proposed site improvements as part of the permitting process. NEXT STEPS If approved, the General Manager will enter into a contract with Square Signs. Final contract signature is subject to meeting all District requirements, such as having all required insurance and bonding in place. Fabrication of the exhibit wall is expected to occur from June through August 2023, with installation between August and October 2023. Concurrently, the 3D topo relief model is estimated to commence in May 2023 through a separate contract and be installed around July 2023. Attachments: 1. Excerpt from Interior Element Production Drawings 2. InkDwell Draft Design 3. Square Signs Portfolio Responsible Department Head: Jason Lin, Engineering and Construction Manager Prepared by: Paul Kvam, Senior Capital Projects Manager, Engineering and Construction EX09 SHEET 7 OF 27/Us e r s / i M a x / D e s k t o p / M I D P E N / 3 D / M I D P E N . p l n 1/1 3 / 2 2 2 : 3 3 P M L a s t s a v e d b y : iMa x EXHIBIT WALL - ELEVATIONS 200 E. Boston St. Seattle, WA 98102 (206) 528-5556 Title: PHASE: Date: These documents have been created to show the designers' intent only. Written dimensions shall take precedence over scaled dimensions. Contractors shall verify and be responsible for all dimensions and conditions on the job, and this office must be notified of any variations from the dimensions and conditions shown by these drawings. Shop details must be submitted to this office before beginning fabrication. All ideas, designs, and arrangements indicated on these drawings are the property of EDX and are intended for the sole use of the client noted. PRODUCTION DOCUMENTS MID P E N I N S U L A R E G I O N A L O P E N S P A C E D I S T R I C T AD M I N I S T R A T I V E O F F I C E I N T E R P R E T I V E E L E M E N T S P R O J E C T 1/13/2022 1'-5"2'-4"2'-0"3'-3"1'-5"2'-3"2'-0"1'-9"1'-5"2'-8"1'-5"3'-8"2'-0"8"1'-5" 1'-6 " 1'-6 " 1'-1 0 " 1'-9 " 1'-1 0 " 2'-9 "3'-3 " 8"11"1'-5"1'-4"1'-0"2'-0"2'-6"9"1'-0"5"2'-3"2'-0"1'-9"1'-5"1'-9"3'-10"2'-2"2'-0"8"1'-5"8"8" 5'-1 0 " 6'-4 " 5'-6 " 5'-1 0 " 6'-4 " 6'-4 " 5'-1 0 " 2'-9 "3'-3 " 2'-6 " GL-05. 02-500 (G2) GL-05. 01-300 (G3)GL-05. 02-400 (G2) GL-05. 01-200 (G3) GL-05. 02-300 (G2) GL-05. 01-100 (G3) GL-05. 02-100 (G2) CE-05.03-700 RATTLESNAKE (M5) BEHIND SWING PANEL (M1) CE-05.03-600 FROG (M5) BEHIND SWING PANEL (M1) CE-05.03-400 BURR. OWL (M5) BEHIND SWING PANEL (M1) CE-05.03-500 BADGER (M5) BEHIND SWING PANEL (M1) GL-05.03-025 /050 (G1) GL-05.03-100 /150 (G1) GL-05.03-200 /250 (G1) GL-05.03-300/350 (G1) CE-05.05-400 TREE CONES (M4) CE-05.05-200 GRINDING STONE (M4) CE-05.06-200 RECLAIMED WOOD BASE (M1) CE-05.05-100 PELICAN FEATHER (M4) CE-05.05-300 BOBCAT / COYOTE TRACKS (M4) 4" 9" 1'-9 " O . C . 1'-1" 9'-0 " 2'-6 " CAP (M1), 1" THK F.O. WALL RECLAIMED REDWOOD BASE (M1) DIMMER FOR LED LIGHTS IN BASE SCALE: 1/4" = 1'-0"3 EXHIBIT WALL - ELEVATION 0 2'4'8' NOT TO SCALE1EXHIBIT WALL 3D VIEW SCALE: 1/4" = 1'-0"2 SIDE OF EXHIBIT WALL - ELEVATION 0 2'4'8' ATTACHMENT 1 EX13 SHEET 17 OF 27/Us e r s / i M a x / D e s k t o p / M I D P E N / 3 D / M I D P E N . p l n 10/ 1 4 / 2 1 5 : 5 3 P M L a s t s a v e d b y : i M a x GROUND FLOOR 3D RELIEF MODEL 200 E. Boston St. Seattle, WA 98102 (206) 528-5556 Title: PHASE: Date: These documents have been created to show the designers' intent only. Written dimensions shall take precedence over scaled dimensions. Contractors shall verify and be responsible for all dimensions and conditions on the job, and this office must be notified of any variations from the dimensions and conditions shown by these drawings. Shop details must be submitted to this office before beginning fabrication. All ideas, designs, and arrangements indicated on these drawings are the property of EDX and are intended for the sole use of the client noted. 10/18/2021 PRODUCTION DOCUMENTS MID P E N I N S U L A R E G I O N A L O P E N S P A C E D I S T R I C T AD M I N I S T R A T I V E O F F I C E I N T E R P R E T I V E E L E M E N T S P R O J E C T 4'-6 " 4'-6 " 4'-6" 3 EX13 4 EX 1 3 GL-03. 01-200 (G2) GL-03. 01-300 (G2) CE-03.01-100 3D RELIEF MODEL (M2) 4" 1'-1 1 " 2'-3 " 6" 2'-9 " 4"3'-10"4" 4'-6" (M3) (M1) (M3) (G2) 6" 2'-9 " 1'-0"1'-0" 4'-6" (M3) (M1) (M3) (G2) SCALE: 1/2" = 1'-0"1 3D RELIEF MODEL TABLE - PLAN 0 1'2'4' SCALE: 1/2" = 1'-0"4 3D RELIEF MODEL TABLE - ELEVATION 0 1'2'4'SCALE: 1/2" = 1'-0"3 3D RELIEF MODEL TABLE - ELEVATION 0 1'2'4' NOT TO SCALE23D RELIEF MODEL - 3D VIEW ATTACHMENT 1 I NK DWELL Art, Wonder, and the Natural World ATTACHMENT 2 Edits to this round include: · Forested area expanded to encompass the marbled murrelet porthole · Pond moved closer to the to garter snake porthole · Native bunch grass species (purple needlegrass) added in foreground · Red-shouldered hawk included with more detail on plumage · Fence lizard: reduced dewlap and coloration, reduced size · Western gray squirrel and flicker added to oak · Forested mountain placement and peak adjusted · Mother and baby quail moved to base of oak, mushroom moved near fallen branch/manzanita · Leaves on rock made smaller · Pelicans made smaller, placed over baylands · Tansitional plant community added to baylands Midpennisula ROSD | DESIGN ATTACHMENT 2 Midpennisula ROSD | DESIGN Option with path. Mural image cropped. AL L C O N T E N T © 2 0 2 3 , I N K D W E L L , L L C . I N K D W E L L . C O M ATTACHMENT 2 Midpennisula ROSD | DESIGN Option with path. Mural image cropped. AL L C O N T E N T © 2 0 2 3 , I N K D W E L L , L L C . I N K D W E L L . C O M ATTACHMENT 2 Midpennisula ROSD | DESIGN AL L C O N T E N T © 2 0 2 3 , I N K D W E L L , L L C . I N K D W E L L . C O M 5 Mural excerpt at 50% scale. ATTACHMENT 2 Midpennisula ROSD | DESIGN AL L C O N T E N T © 2 0 2 3 , I N K D W E L L , L L C . I N K D W E L L . C O M 6 Mural excerpt at 50% scale. ATTACHMENT 2 Midpennisula ROSD | DESIGN AL L C O N T E N T © 2 0 2 3 , I N K D W E L L , L L C . I N K D W E L L . C O M 7 Mural excerpt at 50% scale. ATTACHMENT 2 Midpennisula ROSD | DESIGN AL L C O N T E N T © 2 0 2 3 , I N K D W E L L , L L C . I N K D W E L L . C O M 8 Mural excerpt at 50% scale. ATTACHMENT 2 Midpennisula ROSD | DESIGN AL L C O N T E N T © 2 0 2 3 , I N K D W E L L , L L C . I N K D W E L L . C O M 9 Mural excerpt at 50% scale. ATTACHMENT 2 Thank You! ATTACHMENT 2 SQUARE SIGNS PORTFOLIO Edwards Lifesciences ATTACHMENT 3 ATTACHMENT 3 ATTACHMENT 3 ATTACHMENT 3 ATTACHMENT 3 Mirman School Mural ATTACHMENT 3 Discovery Cube Children’s Museum ATTACHMENT 3 BOND OVERSIGHT COMMITTEE – MEASURE AA April 12, 2023 AGENDA ITEM 4 AGENDA ITEM Report from the Bond Oversight Committee to the Board of Directors for the review period from July 1, 2021 to June 30, 2022 BOND OVERSIGHT COMMITTEE RECOMMENDATION The Bond Oversight Committee recommends that the Board of Directors accepts this report. SUMMARY In the opinion of the Bond Oversight Committee (BOC), the Schedule of Program Expenditures as presented in the Measure AA Bond Annual Accountability Report covering the period from July 1, 2021 to June 30, 2022 conforms with the Measure AA Expenditure Plan. Midpeninsula Regional Open Space District (District) staff compiled the Measure AA Bond Annual Accountability Report for BOC review. In coming to this opinion, the BOC reviewed the Annual Accountability Report, sampled transactions representing 29% of the Fiscal Year ending June 30, 2022 (FY22) expenditures, and requested and reviewed additional documentation as needed. The BOC met three times. During those meetings, the BOC reviewed its Agreed-Upon Procedures (confirmed annually) for conducting its review of FY22 Measure AA expenditures, sampled and reviewed selected transactions, heard a verbal report from the District’s outside independent auditor, and developed its report to the Board of Directors on the BOC’s findings and recommendations. Paul Pham from the District’s external auditor, Chavan & Associates LLP, outlined the processes, procedures, and sampling method for the District’s total fiscal year expenditures that included the Measure AA expenditures. Chavan & Associates reported that in its opinion, the Schedule of Program Expenditures for the Measure AA Bond Program is fairly stated, in all material respects, in relation to the basic financial statements as a whole. There were no proposed amendments to the Measure AA Expenditure Plan for the BOC to review. DISCUSSION Committee Formation The Measure AA ballot included a section to establish the BOC: Page 2 “An independent Citizen Oversight Committee will be formed to verify expenditures of bond proceeds. The independent citizen oversight committee, consisting of seven at-large members, all of whom shall be District residents. The Citizen Oversight Committee will be selected by the Board of Directors and interviewed and approved in open session, and will be subject to the conflict of interest constraints of the California Political Reform Act.” (NOTE: the independent Citizen Oversight Committee was established as the Bond Oversight Committee.) As an integral part of the implementation of Measure AA, the Board adopted, as part of the Board Policy Manual, the Measure AA Oversight Committee Bylaws. Policy 1.10 states the BOC’s purpose as follows: The Measure AA Bond Oversight Committee (Committee) is appointed by the Board of Directors (Board) for the Midpeninsula Regional Open Space District (District) in order to promote transparency, and ensure oversight and accountability for all funds collected and allocated under Measure AA. Committee Responsibilities The Bond Oversight Committee has the following three responsibilities for each of the years the Measure AA general obligation tax is collected or revenues expended: 1. Review Plan expenditures on an annual basis to verify conformity with the Expenditure Plan. 2. Review the District’s Annual Audit and Annual Accountability Report and present the BOC’s findings to the Board at a public meeting. 3. Review any proposed amendments to the Expenditure Plan. Committee Composition The Board formed the BOC in accordance with Measure AA in 2016. The BOC’s present members and their terms are as follows: Paul Betlem (term expiring 2024) Brian Cilker (term expiring 2024) Curtis Cole (term expiring 2026) David Emery (term expiring 2024) Kit Gordon (term expiring 2026) Steven Permut (term expiring 2026) Bruce Tolley (term expiring 2024) Committee Activity Below is a summary of activities and discussions held at the various 2023 BOC meetings. January 17, 2023 meeting The BOC elected Brian Cilker as Chair and David Emery as Vice-Chair. Staff presented the FY22 Annual Accountability Report (see Attachment 1). The report includes the following chapters: Page 3 - Executive Summary - Priority Portfolio Actions by Region (from Measure AA Expenditure Plan) - Portfolio Expenditure Summary (Numerically by Portfolio Number) - Financial Report by Project - Measure AA Bond Program Schedule of Program Expenditures (unaudited). At a later point in time the Committee confirmed the audited report matched the unaudited Schedule of Program Expenditures. The Accountability Report includes a reference to the ACFR posted on the District’s website Midpen Annual Comprehensive Financial Report 2021-22 (openspace.org) The BOC discussed the Annual Accountability Report and received answers to its questions from District staff. The BOC reaffirmed that it would perform its duties in accordance with its Agreed-Upon Procedures. District staff provided the BOC with a complete list of all transactions charged as Measure AA expenditures in FY22. The BOC requested back-up documentation for the following FY22 transactions: - All expenses associated with one land acquisition - Top twelve non-land expenditures from the top 25 transactions with the highest dollar amount with no vendor duplication - Each committee member selected an expenditure to be reviewed as representative of various types of expenditures coded as Measure AA expenditures The non-land sampled transactions included two credit card invoices and one payroll related transaction for the reimbursement of staff time charged to Measure AA projects. The single land purchase expenditure covers 2.8% of the total Measure AA expenditures for FY22 and the other selected expenditures cover 26%, for a combined coverage of approximately 29% of the expenditures. February 28, 2023 meeting The BOC reviewed the sample of 20 transactions and supporting documentation as selected at the January meeting. The invoices were discussed, staff provided additional narrative and detail regarding the purpose of each. The BOC determined all transactions to be appropriate for Measure AA expenditures and projects. Paul Pham from Chavan & Associates was present and discussed the audit procedures and level of testing on Measure AA expenditures with the BOC. Mr. Pham reported that they sampled Measure AA disbursements to test the strength of the District’s internal controls and that the expenditures were allowable under the bond measure. Overall, the sampling tested approximately 72% of total Measure AA expenditures as part of the FY22 audit. Mr. Pham reported that the audit found no findings or modifications to their opinion on the Schedule of Program Expenditures. The BOC thanked staff for their professionalism and thoroughness in supporting the work of the BOC, including preparation of the documentation for the selected transactions. Page 4 March 14, 2023 meeting The Committee reviewed, discussed and approved this final report of the BOC to be forwarded to the Board. Staff provided a preview of expected portfolio progress during FY23 and beyond. FISCAL IMPACT No fiscal impact. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. NEXT STEPS After the Annual Audit and Accountability Report for FY23 is completed, the BOC will reconvene to review the transactions during that fiscal year and report their findings and/or recommendations to the Board in 2024. Attachments: 1. Materials provided to the Measure AA Bond Oversight Committee may be viewed on the Committee’s web page: http://www.openspace.org/our-work/measure-aa/oversight Responsible Department Head: Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services Prepared by: Bond Oversight Committee Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services Contact: Brian Cilker, Measure AA Bond Oversight Committee Chair Andrew Taylor, Finance Manager R-23-40 Meeting 23-11 April 12, 2023 AGENDA ITEM 5 AGENDA ITEM Proposed Purchase of a Remaining 33% Undivided Interest in the 611.7-acre South Cowell Property from Peninsula Open Space Trust, which is located at 1000 Verde Road, Half Moon Bay, in unincorporated San Mateo County (Assessor’s Parcel Numbers 066-280-010, 066-280- 020, and 066-280-051 and 066-280-052), as an addition to Purisima Creek Redwoods Open Space Preserve GENERAL MANAGER’S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report. 2. Adopt a Resolution authorizing the purchase of an undivided 33% interest in the South Cowell Property for $1,251,000. 3. Approve, execute, and accept a Public Trail Easement from the tenants in common owners. 4. Amend the South Cowell Preliminary Use and Management Plan to reflect the purchase of the Property. 5. Withhold dedication of the property as public open space at this time. 6. Allocate $450,000 of the available interest income on Measure AA Bond Proceeds to Portfolio #03 to include the proposed South Cowell Property purchase as a Measure AA project. SUMMARY The General Manager recommends the purchase of POST’s remaining undivided 33% interest in the 611.7-acre South Cowell Property (Property), which includes a single-family residence, at a price of $1,251,000 as an addition to Purisima Creek Redwoods Open Space Preserve (Preserve). The Midpeninsula Regional Open Space District (District) Board of Directors (Board) approved the purchase of a 54% undivided interest in the Property from POST on October 28, 2020 (R-20- 122), and escrow closed on December 18, 2020. The purchase of the remaining 33% interest would bring the District’s undivided ownership interest in the Property to 87%. This report REVISED R-23-40 Page 2 provides a description of the Property, an amended Use and Management Plan, findings of the environmental review, the purchase terms and condition, and financial considerations. The applicable Measure AA (MAA) Portfolio is almost fully spent. To include this purchase as an eligible MAA cost, the General Manager requests Board authorization to allocate $450,000 of available interest earned from Measure AA bond proceeds to fund the South Cowell property purchase. Regarding the current FY23 budget, there will be sufficient unspent funds that can be redirected to this purchase due to additional time required to address Use Permit issues with Santa Clara County related to the MAA21-004 Bear Creek Stables Project. With this net-zero FY23 budget adjustment, no additional increase is required to the District’s FY23 budget. DISCUSSION Background On December 18, 2020, the Board approved the purchase of an undivided 54% interest in the Property with the intention of completing a subsequent land division and future transfers (see Attachment 3 – Proposed Area of Land Division Map). The Property had been originally identified as 600-acres, and has since been surveyed at 611.7-acres. Under the original deal terms, upon approval of the land division application by the County of San Mateo, the property transfer would convey 100% fee title interest in the parcels created as follows: POST and Marsh Trust would convey the 372-acre (corrected from 371-acres) upland parcel to the District (Upland Property) POST and District would convey the 236-acre (corrected from 226-acres) farm parcel to the Marsh Trust (Farm Property) Marsh Trust and District would convey the 3.45-acre (corrected from 2-acres) residence parcel to POST (Residential Property) The three-parcel land division application was submitted to the County of San Mateo in March 2022. However, after extensive planning regarding future trail routes across the Property, it was determined that to best serve the public, future trails would need to cross in very close proximity to the Residential Property. POST was originally intending to retain or possibly sell the Residential Property to a private entity; however, it would be in the public’s best interest for the District to own the Residential Property to ensure the long-term viability of future public trail connections (including the Purisima-to-the-Sea Trail that is currently in conceptual planning), and to provide year-round staff presence in the area. Moreover, a dedicated, onsite staff residence would facilitate better communication with the grazing tenant and neighboring farmers. A member of the District’s maintenance staff currently resides at the Residential Property through a caretaker agreement with POST. If the purchase is approved, the employee would continue to reside on the property and the residence will be enrolled into the District’s Housing Program. Proposed Purchase The District proposes to purchase POST’s remaining undivided 33% interest (or shared interest) in the 611.7-acre Property, which would bring the District’s interest to 87% with the Marsh Trust retaining their 13% interest. With the purchase of the additional 33% interest, the District would R-23-40 Page 3 control the Residential Property. The District would also work to amend and simplify the land division application to eliminate the creation of a separate Residential Property parcel so that it would remain part of the Upland Property parcel. As part of the previous transaction, the three parties entered into a tenancy-in-common agreement establishing exclusive use and management of the Property as follows: The District is responsible for the Upland property, consisting of a 372-acre area east of Verde Road (exclusive of the residence site), including a 10-acre area between Verde Road and Highway 1; The Marsh Trust is responsible for the farm area, consisting of a 236-acre area of farmland between Verde Road and Highway 1 and farmland west of Highway 1; and POST is responsible for the 3.45-acre residence site east of Verde Road. Under the proposed purchase, the previously executed tenancy-in-common and water allocation agreements would be amended between the District and the Marsh Trust in order to remove POST’s interest. Under the amended tenancy-in-common agreement, the District would be responsible for the 3.45-acre Residential Property. The District and Marsh would then work together to amend the land division application. POST has agreed to continue sharing the costs of the land division process with the District. This purchase advances land conservation opportunities in the District’s Vision Plan Portfolio #3 Purisima Creek Redwoods: Purisima-to-the-Sea Trail Completion, Watershed Protection, and Conservation Grazing. The purchase will preserve grazing lands, protect the Lobitos Creek watershed, and improve access to surrounding District lands. It will also provide opportunities for compatible trail use when planning the Purisima-to-the-Sea Trail, a regional trail envisioned to link the Bay Area Ridge Trail with the California Coastal Trail along the San Mateo coast. The purchase is eligible for Measure AA funding. Property Description (see Attachment 2 - Location Map) The Property consists of one legal parcel within unincorporated San Mateo County, located three miles south of the City of Half Moon Bay. It is bisected by Verde Road and Highway 1 and abuts the 5,038-acre Preserve to the north, east, and south. The Property is visible from Highway 1 and within the State’s Highway 1 Scenic Corridor. The Upland property consists of the grasslands east of Verde Road and a 10-acre fallow field between Verde Road and Highway 1. The undulating terrain east of Verde Road rises from 200 feet to approximately 800 feet in elevation along Lobitos Ridge. The 3.45-acre Residential Property is similar to the surrounding Upland property. The land between Verde Road and Highway 1 consists of sloping fields. The land west of Highway 1 consists of sloping fields that abut private farmland to the north and south, and end at the coastal bluffs to the west. Existing Land Uses and Improvements The grasslands of the Upland portion of the Property east of Verde Road are leased to a local rancher for cattle grazing, and the lease and rangeland management plan were assigned to the District at the close of the initial escrow. Existing improvements that support grazing include two stock ponds, a developed spring with a water trough, a large corral area, perimeter fencing and a network of ranch roads. Remnants of oil production piping are visible at two locations along the main ranch road. The 10-acre fenced field between Verde Road and Highway 1 has R-23-40 Page 4 not been farmed for many years and was last used for a small beekeeping operation. It is not designated as prime agricultural land. The farm portion of the Property between Highway 1 and Verde Road is dry farmed and grazed by the Marsh family. Existing improvements that support farming include a commercial farm stand and parking lot, an agricultural center, including wood barn, outbuildings, and a materials yard - all operated by the Marsh family. The farm portion of the Property located west of Highway 1 is grazed by the Marsh family. It is improved with ranch roads, perimeter fencing, and an agricultural pond. The 3.45-acre Residential Property is currently managed by POST and is improved with a 2,325 square foot, 4-bedroom, 2-bath, single-family home, a metal barn, landscaping, and several sheds. A historic resource evaluation of the house conducted in 2020 determined it does not qualify as a historic resource. The house was in fair to poor condition, but POST recently replaced the roof, improved the electrical and water systems, painted the house, and improved the structural integrity of the house at a cost of approximately $200,000. After the repairs were completed, POST executed a caretaker agreement with a member of the District’s maintenance staff; this agreement is currently in place. Habitat and Natural Resources Value The Upland property is part of a 4,000-acre terrestrial habitat patch of coastal scrub and annual grassland habitat, with mixed willow and Arroyo willow vegetation in the riparian corridors. It also contains patches of Bulrush vegetation series and Blueblossom-Jimbrush (Ceanothus thyrsiflorus), two locally unique and sensitive native plant communities. Oaks, alders, and riparian vegetation are found in the drainages connecting to Lobitos Creek and the drainage that flows directly to the ocean. The Upland property provides habitat for a number of species, including deer, coyotes, bobcats, and mountain lions. A wide variety of small mammals, birds, and other species occupy or migrate through it. Approximately ¾ miles of Lobitos Creek abuts the south side of the Upland property. Lobitos Creek supports aquatic linkages between upland habitat and the Pacific Ocean, and provides potential spawning and rearing habitat for federally protected Steelhead trout. However, steelhead passage is limited in most years due to two obstructive culverts channeling stream flow under Verde Road and Highway 1. Water Rights The Property has water rights in Purisima Creek to serve the Residential Property, Farm Property, and grazed Uplands Property. The Purisima Creek watershed and all of its surface waters were adjudicated in San Mateo County Court in 1985. The adjudication allocated water rights to the S.H. Cowell Foundation to serve many parcels, including the Property. Point of Diversion 27 (POD27) in the adjudication provides the Property with water for inside and outside residential uses, farm uses, and stock water uses. The adjudication provides all water users with a baseline of allocation during low flow conditions, calculated in gallons per day (gpd), and additional water during high flow conditions. To serve the Property’s current and potential future uses, the three parties entered into a Water Allocation Agreement to allocate the adjudicated water allotment as follows: Purisima Creek POD27 Allotment Upland Property (District) Residential Area (POST) Farm Property (Marsh Trust) 500 gpd inside residential (low flow) ----- 250 gpd inside residential 250 gpd inside residential R-23-40 Page 5 500 gpd outside residential (low flow) ----- 250 gpd outside residential 250 gpd outside residential 1,500 gpd stock water (low flow) 750 gpd stock water ----- 750 gpd stock water 2,000 gpd of stock water or outside residential (high flow) 750 gpd high flow stock water 250 gpd high flow outside residential 1,000 gpd high flow stock water The Upland property is well served by local water sources (springs and ponds) and is unlikely to benefit from utilizing the above water right for stock water (which would require a significant extension of the water line uphill). If the District’s purchase is approved, the Water Allocation Agreement would be amended to remove POST and to adjust other terms. Under the amended Water Allocation Agreement, POST’s residential water allocations would come to the District. Support of Coastal Agriculture Approximately 360-acres of the Uplands Property is leased to Mr. Vince Fontana for cattle grazing, who has run cattle on the property since 2013. POST assigned its grazing lease with Mr. Fontana to the District. The assignment is consistent with the District’s Coastal Service Plan, which states that when the District acquires lands in agricultural use, the acquisition shall be subject to the continued use by the operator, pursuant to the use and management plan adopted for the property. The lease is currently managed in conjunction with Mr. Fontana’s existing lease for the District’s adjacent 830- acre Lobitos/Elkus grazing unit in the adjoining Preserve. Under the current terms of the tenancy in common agreement, the Marsh family has exclusive use and management of the 236-acre Farm Property, and this will continue if the District purchases the Residential Property. The proposed land division of the Property is not anticipated to impact existing agricultural and grazing uses. Any future planning for public recreation will follow the guidelines and mitigations adopted as part of the Coastal Service Plan, conditions of the conservation easements to protect agricultural lands (discussed separately in this Report) and will comply with all County approval processes that also serve to protect agriculture. Conservation Easements There used to be four conservation easements that covered the Property. When POST owned the Property in 1989, POST granted a trail and conservation easement and a separate trail and conservation easement to the Coastal Conservancy to protect the conservation values of the Property. In 1991, POST sold the Property to the Marsh and Andreini families subject to two additional easements held by POST, both nearly identical in terms and intent to the two Coastal Conservancy easements. In September 2022, POST and the California Coastal Conservancy (Conservancy) combined and modernized the four conservation easements into two easements: one conservation easement and one trail and conservation easement. The Conservancy quitclaimed its interest in the two amended easements to POST. The result is that POST now holds a conservation easement and a separate trail and conservation easement over the South Cowell Property. The Marsh family and the District agreed to the amended easements. These easements continue to protect the conservation values (agricultural, natural, scenic, open space and recreation) of the Property. R-23-40 Page 6 The conservation easement covers the Upland, Residence and Farm areas of the Property. The trail and conservation easement only covers the Farm Property. The new easements eliminate a second residence site on the Upland Property, allow for workforce housing on the Farm Property and the land division of the Upland Property to be in public ownership by the District. COASTAL ANNEXATION AREA SERVICE PLAN COMPLIANCE The Property is within the boundaries of the District’s Service Plan for the San Mateo County Coastal Annexation Area (Service Plan). The Service Plan and conditions approved by the San Mateo Local Agency Formation Commission (LAFCo) established policies for the District’s Coastside Protection Program (Program). The Program guides the District’s coastal purchases and use and management of open space land within the Service Plan Area. The District’s coastal land purchases are subject to a Memorandum of Understanding between the San Mateo County Farm Bureau and the District. In accordance with the memorandum, District and POST staff presented information on the proposed purchase at a Farm Bureau meeting on October 3, 2022. Some Farm Bureau members were not in favor of the land division of the Property, but did agree that merging the Upland and Residential areas of the Property was an improvement compared to creating a separate Residential Property. The Farm Bureau expressed their concerns with the new amended conservation easements and stated that future trails could adversely impact the grazing operation and did not agree with the proposed location of the parking lot. The Farm Bureau was agreeable to the elimination of a second home site on the Upland property. District and POST staff reinforced that farming would continue under private ownership on the Farm property, and grazing would continue on the Upland property under District ownership. The amended conservation easement would not change this intent and would continue to uphold the agricultural uses. In addition, staff consulted with the Farm Bureau regarding the Purisima- to-the-Sea Trail and Parking project on June 7, 2022. It has been the District’s experience and that of many other open space agencies (including East Bay Regional Park District and Santa Clara Valley Open Space Authority) that grazing and public trail access are compatible and can successfully coexist with proper policies and practices in place. As part of the original South Cowell purchase in 2020, the District and POST also consulted with the Farm Bureau. USE AND MANAGEMENT Planning Considerations The Property has a General Plan designation of Agricultural Rural, with a zoning designation of Planned Agricultural Development/Coastal Development (PAD/CD). Current land uses consist of cattle grazing, pasturing, farming, and residential. Natural resource management, habitat preservation, and low intensity recreation are allowable uses within the land use designation. On September 23, 2020, the County Planning Commission confirmed that the purchase of an undivided interest in the Property by the District for open space and agricultural use complies with the County’s General Plan. If purchased, the Residential Property will be incorporated into the surrounding Preserve and the Amendment to the Preliminary Use and Management Plan as set out in this report will be implemented. Future planning processes would analyze opportunities for compatible public use when undertaken and further environmental review would be prepared as needed. Subsequent R-23-40 Page 7 planning would be in accordance with the District’s Service Plan, including consultation with appropriate agencies, organizations, and adjoining landowners. Purisima-to-the-Sea Trail and Parking Area A separate planning effort for the Purisima-to-the-Sea Trail and Parking Area project is underway. This project’s goals are to implement a regional trail through the Preserve envisioned to link the Bay Area Ridge Trail with the California Coastal Trail along the San Mateo coast and develop a new trailhead and parking area at a new western Preserve entrance. Williamson Act Considerations The Property is not subject to a Land Conservation Agreement under the California Land Conservation Act of 1965 (also known as the Williamson Act). Partnership Recognition At a future date, POST and the Coastal Conservancy will be recognized for protection of the Property as open space. Recognition will comply with Board Policy 5.01 – Site Naming, Gift, and Special Recognition. Preliminary Use and Management Plan In 2020, the Board adopted a Preliminary Use and Management Plan (PUMP) for the South Cowell Upland Property acquisition (R-20-122). An amendment to the PUMP for the South Cowell Upland Property is needed to include the acquisition of the 33% undivided interest in the property, which folds in the Residential Property, and to incorporate programs developed since the adoption of the PUMP, like the Wildland Fire Resiliency Program and the Open Space Management and Restoration Program. The amended PUMP will remain in effect until any future amendments, or a Comprehensive Use and Management Plan or Preserve Plan is brought to the Board for consideration of approval. Amendments to the PUMP are shown in tracked changes as follows: Application of the PUMP: Apply the PUMP solely to the 371 375.45-acre Upland Property (which includes the 3.45-acre Residential Property) managed by the District, in tandem with the provisions of the Amended Tenants in Common Agreement identified in the Terms and Conditions of this purchase. Name: Name the Upland Property as an addition to Purisima Creek Redwoods Open Space Preserve after the completion of the future land division. Dedication: Withhold dedication of the Upland property as open space at this time. Coastal Service Plan: Operate and manage the Upland property in compliance with the District’s Service Plan for the Coastal Annexation Area and the mitigation measures adopted pursuant to the Service Plan’s Environmental Impact Report. Public Access: Designate the Upland property as closed to public use at this time. R-23-40 Page 8 Residence: Designate the residence as staff housing. Signs and Site Security: Install and maintain Preserve boundary and closed area signs where appropriate in the Upland property. Fences and Gates: Upgrade and maintain gates and fencing as necessary for conservation grazing and to prevent unauthorized entry in the Upland property. Roads and Trails: Implement maintenance and minor erosion and sediment control measures for ranch roads in the Upland property in accordance with District’s adopted Service Plan, Open Space Maintenance and Restoration Program and associated environmental review document, Resource Management Policies standards and regulatory permits. Patrol: Routinely patrol the Upland property, including the area in and around the existing house compound. Existing Grazing Lease: Accept assignment of existing grazing lease with Mr. Vince Fontana from POST and manage the lease in conjunction with the Lobitos/Elkus grazing unit. Prepare an amendment to the Lobitos/Elkus Rangeland Management Plan to incorporate the Upland property into that grazing unit. Routinely inspect existing ranch infrastructure as part of management of the assigned grazing lease. Resource Management: Maintain the Upland property in its existing uses of grazing land and open space. Conduct plant and animal management activities as needed, consistent with the District’s adopted Resource Management Policies, Integrated Pest Management Program Guidance Manual, Service Plan, Wildland Fire Resiliency Program, Open Space Maintenance and Restoration Program and associated environmental review documents, Best Management Practices, and regulatory permits. Water Resources: Protect water resources on the Upland property consistent with the District’s adopted Resource Management Policies, Integrated Pest Management Program Guidance Manual, Service Plan, Wildland Fire Resiliency Program, Open Space Maintenance and Restoration Program, Best Management Practices, and regulatory permits. Water Rights: Comply with division of adjudicated water rights from Purisima Creek POD 27 in accordance with the Water Allocation Agreement identified in the Terms and Conditions of this purchase. R-23-40 Page 9 Wildland Fuel Management: Implement standard District-wide fuel management and defensible space practices on the Upland property consistent with the District’s adopted Wildland Fire Resiliency Program Resource Management Policies. Conservation Easements: Comply with the conservation easements held by POST and the Coastal Conservancy on the Upland property. Work with POST and Coastal Conservancy to complete amendments to the conservation easements. Subsequent Planning Considerations: Any subsequent future infrastructure improvements, changes in land management leases, or public access planning will include consultation with appropriate agencies, organizations, and the community, including public workshops to gather input and review draft and final plans for future public access. When preferred plans are identified, the District will complete the necessary environmental assessment under CEQA at that time. Subsequent planning considerations shall include partner recognition and interpretive signs that recognize POST and the Coastal Conservancy for their role in protection of the Property as open space as appropriate and in compliance with District policy. Include the Upland property in the Trail Feasibility Study for the future Purisima-to-the-Sea Trail. San Mateo County Local Coastal Program The Property is within the San Mateo County Coastal Zone. Consult with County Planning on all subsequent actions to ensure compliance with the Local Coastal Plan (LCP) and Coastal Development (CD) permitting requirements. CEQA COMPLIANCE Project Description The project consists of the purchase of an undivided 33% interest in the 611.7-acre Property in a coastal unincorporated area of San Mateo County as an addition to the District’s open space preserve system and concurrent adoption of a PUMP for the 375.45-acre Upland portion of the Property that establishes a status quo land management approach, with no expansion or changes to its existing uses of agricultural lands and natural habitat. The Property is within the boundaries of the District’s Service Plan for the San Mateo County Coastal Annexation Area. The Service Plan and the Service Plan Final Environmental Impact Report (FEIR), certified in 2004, includes policies, guidelines, and mitigations to ensure compatibility with the County General Plan and Local Coastal Program. The actions proposed will be conducted in compliance with the Service Plan and FEIR. Any minor erosion and sediment control measures, infrastructure repair and maintenance, wildland fuel management, and resource management activities implemented by the District or R-23-40 Page 10 tenants as part of the PUMP will be conducted in accordance with the District’s approved Resource Management Policies and related FEIR, the adopted Wildland Fire Resiliency Program and related FEIR, Open Space Maintenance and Restoration Program and related Initial Study/Mitigated Negative Declaration (MND), and in accordance with applicable regulatory permits. Any invasive species control will be conducted in accordance with the District’s adopted Integrated Pest Management (IPM) Policies and IPM Program Guidance Manual and related FEIR, and the Open Space Maintenance and Restoration Program and related MND. Analysis for impacts as a result of any subsequent land division to create a 375.45-acre Upland Property (372-acres + 3.45-acre Residential Property) will be conducted separately as part of the process to secure County approval. CEQA Determination The District concludes that the purchase of the Property and adoption of the Amendment to the PUMP is categorically exempt from the California Environmental Quality Act (CEQA) under Article 19, Sections 15301, 15316, and 15325 of the CEQA Guidelines: Section 15301 exempts the operation, repair, maintenance, or minor alteration of existing public or private structures, facilities, or topographical features, involving negligible or no expansion of use beyond the existing uses. The Amended PUMP will maintain the Property as status quo with no expansion or changes to its existing uses as a residence and agricultural and open space lands. The Amended PUMP includes maintenance of the existing infrastructure as necessary, as well as maintenance of or minor alterations to the property for wildland fuel management and other natural resource management activities in accordance with the District’s adopted policies and programs and their associated CEQA documents. Section 15316 exempts the acquisition of land in order to create parks if the land is in a natural condition, and the management plan proposes to keep the area in a natural condition. The Amended PUMP for the Property specifies that the land will remain in a natural condition and will be designated as an addition to the District’s Purisima Creek Redwoods Open Space Preserve. Section 15325 exempts (a) acquisition or transfer of ownership to preserve existing natural conditions, including plant and animal habitats, (b) acquisition or transfer of ownership to allow continued agricultural uses, and (f) acquisition or transfer of ownership to preserve open space. The proposed purchase will transfer a portion of ownership of the Property to the District to ensure that its existing natural conditions will be preserved, will allow for the existing agricultural and grazing uses to continue, and preserve the Upland portion of the Property as part of the District’s Purisima Creek Redwoods Open Space Preserve. In addition, none of the exceptions listed in Section 15300.2 apply to this project. TERMS AND CONDITIONS The proposed purchase price for POST’s remaining undivided 33% interest in the Property is $1,251,000 and is supported by an independent fair market appraisal commissioned by the District. The Marsh Trust will retain a 13% interest in the property. The property interest would be purchased on an “as-is” all-cash basis. The transaction would close escrow by June 30, 2023. R-23-40 Page 11 As part of this transaction, the following additional agreements will be entered into between the District and the Marsh Trust: 1. Assignment of Caretaker Agreement: POST would assign its month-to-month caretaker agreement with the existing tenant to the District. 2. Amended Tenancy-in-Common Agreement: Marsh Trust and the District would amend the existing tenancy-in-common agreement to remove POST and to adjust other terms. 3. Trail Easement: Marsh Trust, POST and the District would grant a Public Trail Easement to the District across the Farm Property along a short segment of Verde Road to provide for a safe crossing of the road (all tenant-in-common owners will grant the easement to the District) 4. Amended Water Allocation Agreement: Marsh Trust and the District would amend the existing Water Allocation Agreement to remove POST and to adjust other terms. The Amended Tenancy in Common Agreement provides for the subsequent land division application and future property transfers. (See Attachment 3 – Proposed Area of Land Division Map.) When the Upland and Farm property boundaries are finalized, the Marsh Trust would convey 100% fee title of the 375.45-acre Upland Property (including the Residential Property) to the District, and the District would transfer fee title to the 3236-acre Farm Property to the Marsh Trust. FISCAL IMPACT Land acquisitions brought before the Board for approval include a budget adjustment to the adopted budget. South Cowell Property Purchase Amount (including $10,000 option deposit) $1,251,000 Total Land purchases approved to date for FY23 $19,210,180 Total Land Purchases (if approved) $20,461,180 There are sufficient funds in the FY23 budget that will be unspent and can thus be redirected to the proposed purchase. Upon approval of the acquisition, $1,251,000 in Measure AA Fund 30 related to the MAA21-004 Bear Creek Stables Project would be transferred to MAA03-006 to cover the acquisition, resulting in a net-zero budget adjustment for FY23. The following table outlines the Measure AA (MAA) Portfolio #03 Purisima Creek Redwoods: Purisima-to-the-Sea Trail, Watershed Protection and Conservation Grazing allocation, costs-to- date, projected future project expenditures and projected portfolio balance remaining. The table below also includes $274,863 in FY23 project budget that will be deferred to future fiscal years. This table accounts for portfolio expenditures through FY23 and projected Quarter 3 budget adjustments that will be taken to the Board for approval at the May 10, 2023 Board meeting. Since the overall MAA Portfolio #03 allocation is insufficient to include the purchase as a MAA reimbursable expense, the General Manager recommends allocating $450,000 of available interest earnings to MAA Portfolio #03 to ensure sufficient allocation through FY23. R-23-40 Page 12 MAA03 Purisima Creek Redwoods — Purisima-to-the-Sea Trail, Watershed Protection and Conservation Grazing Portfolio Allocation: $7,608,000 Grant Income (through FY25): $292,306 Interest Income Allocation: $450,000 Total Portfolio Allocation: $8,350,306 Life-to-Date Spent (as of 03/27/23): ($6,859,930) Encumbrances: ($102,982) South Cowell Property Acquisition: ($1,251,000) MAA03-006 Title insurance, escrow fees, survey and miscellaneous costs: ($50,000) Remaining FY23 Project Budgets: ($358,057) Projected Quarter 3 budget adjustments: $274,863 Total Portfolio Expenditures through FY23: ($8,347,105) FY23 Portfolio Balance Remaining (Proposed): $3,201 Future MAA03 project costs (projected through FY26): ($7,792,789) Portfolio Balance Remaining (Proposed): ($7,789,588) The following table outlines the Measure AA Portfolio 03 allocation, costs to date, and the fiscal impact related to the Property purchase. Subsequent to the acquisition, and the budget adjustments and interest income allocation to balance FY23, there is a remaining ~$7.8 million funding gap projected in the portfolio in the foreseeable future. A future reallocation of MAA funds, allocation of interest earnings, or general fund reserves will be needed to close the funding gap. MAA03 Purisima Creek Redwoods — Purisima-to-the-Sea Trail, Watershed Protection and Conservation Grazing Portfolio Allocation: $7,608,000 Grant Income (through FY26): $292,306 Interest Income Allocation: $450,000 Total Portfolio Allocation: $8,350,306 Projected Project Expenditures (life of project): 03-001 Purisima Uplands Lot Line Adjustment and Property Transfer ($425,113) 03-002 Purisima Upland Site Clean up and Soil Remediation ($922,823) 03-003 Purisima Creek Fence Construction ($169,190) 03-004 Harkins Bridge Replacement ($516,916) 03-005 Purisima-to-the-Sea Trail and Parking Area - Phase I Feasibility Study ($618,659) 03-006 South Cowell Upland Land Conservation ($6,252,707) 03-007 Purisima-to-the-Sea Habitat Enhancement and Water Supply Improvement Plan ($568,674) 03-008 Rieser-Nelson Land Purchase ($16,715) 03-009 Purisima-to-the-Sea Parking ($3,991,687) 03-010 Purisima-to-the-Sea Trail ($2,120,000) 03-011 Lobitos Creek Fisheries Restoration ($397,410) R-23-40 Page 13 03-012 Purisima-to-the-Sea Comprehensive Use and Management Plan ($140,000) Total Portfolio Expenditures: ($16,139,894) Portfolio Balance Remaining (Proposed): ($7,789,588) Coastside Protection Area Fiscal Considerations The Property is not located within the service area of San Mateo County Fire or the La Honda- Pescadero Unified School District. Therefore, the District is not required to pay any County Fire or School District fees. BOARD COMMITTEE RECOMMENDATIONS The original purchase went before the Real Property Committee on September 1, 2020, and it was determined another committee meeting was not necessary. PUBLIC NOTICE Public notice for this meeting was provided as required by the Brown Act. A copy of the agenda for this meeting was mailed to property owners of land located adjacent to or surrounding the Property, to interested parties, and to those listed on the Coastside Protection Area mailing list. NEXT STEPS Upon approval, the General Manager will direct staff to proceed with the close of escrow for the purchase of the Property and implement the Amended PUMP. The District’s Skyline Field Office will manage the Property as an addition to Purisima Creek Redwoods Open Space Preserve. Staff will work with the Marsh Trust and POST to update the land division application to the County of San Mateo. Upon approval of the application by the County, the General Manager is authorized to proceed with the future transfer of the Upland/Residential Property to the District. Attachments: 1. Resolution Authorizing Acceptance of Purchase and Sale Agreement, Authorizing the General Manager or Other Officer to Execute Certificates of Acceptance of Grants to District and Grants for the Future Transfer of Parcels to the Marsh Trust, and Authorizing General Manager to Execute Attachments to the Agreement and any and all Other Documents Necessary or Appropriate to Closing of the Transaction (Purisima Creek Redwoods Open Space Preserve - Lands of Peninsula Open Space Trust) 2. South Cowell Ranch Property Location Map 3. South Cowell Ranch Proposed Area of Land Division Map Responsible Department Head: Michael Williams, Real Property Manager Prepared by: Michael Williams, Real Property Manager Allen Ishibashi, Senior Real Property Agent R-23-40 Page 14 Staff Contact: Allen Ishibashi, Senior Real Property Agent Graphics prepared by: Nathan Greig, Senior Technologist Francisco Tapia, Data Analyst I Attachment 1 1 RESOLUTION 23-__ RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ACCEPTING THE PURCHASE AND SALE AGREEMENT, AUTHORIZING GENERAL MANAGER OR OTHER APPROPRIATE OFFICER TO EXECUTE CERTIFICATES OF ACCEPTANCE FOR GRANTS TO DISTRICT AND GRANTS FOR THE FUTURE TRANSFER OF PARCELS TO THE MARSH TRUST , EXECUTING AND ACCEPTING A PUBLIC TRAIL EASEMENT, AND EXECUTING ATTACHMENTS TO THE AGREEMENT AND ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSE THE PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE - LANDS OF PENINSULA OPEN SPACE TRUST TRANSACTION WHEREAS, the Board of Directors (“Board”) approves the Midpeninsula Regional Open Space District’s (“District”) purchase of a partial interest in the South Cowell Property (“Property”) as set forth in the report, attached hereto and incorporated herein by this reference; and WHEREAS, as part of the transaction, the District and Marsh Trust have agreed to complete a land division to create a 375.45-acre Upland parcel (includes the 3.45-acre Residential Property) to be owned in fee by the District and a 236-acre farm property retained by the Marsh Trust, and accordingly the Board wishes to authorize the appropriate District officer to grant the District’s interests in the non-Upland parcels to the Marsh Trust. Now, therefore, the Board of Directors of Midpeninsula Regional Open Space District does hereby resolve as follows: SECTION ONE. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Purchase and Sale Agreement between Peninsula Open Space Trust (POST) and the District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President of the Board of Directors, General Manager, or other appropriate officer to execute the Agreement and all related transactional documents (including amendments to the tenancy-in-common agreement, water allocation agreement and assignment of caretaker agreement) on behalf of the District to acquire the real property described therein (“the POST South Cowell Ranch Property”). SECTION TWO. The Board authorizes the expenditure of $1,251,000.00 covering the purchase of the South Cowell Ranch Property, including an option deposit of $10,000.00. SECTION THREE. The General Manager or President of the Board of Directors and/or other appropriate officer is authorized to execute a Grant Deed for the future transfer of parcels to the Marsh Trust after the land division is complete and to execute and accept a public trail easement over the farm portion of the property. SECTION FOUR. The General Manager, President of the Board of Directors, or other appropriate officer is authorized to execute Certificates of Acceptance and the Grant Deeds on behalf of the District. Attachment 1 2 SECTION FIVE. The General Manager or the General Manager’s designee is authorized to provide notice of acceptance to the seller, execute all escrow documents and to extend escrow if necessary. SECTION SIX. The General Manager or the General Manger’s designee is authorized to expend up to $50,000.00 to cover the cost of title insurance, escrow fees, land division, survey and miscellaneous costs related to this transaction SECTION SEVEN. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents, which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ________, 2023, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Craig Gleason, Secretary Board of Directors Yoriko Kishimoto, President Board of Directors APPROVED AS TO FORM: Hilary Stevenson, General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. Maria Soria, District Clerk PURISIMA UPLAND OCTOBER FARMS TUNITAS CREEK RANCH UC ELKUS RANCH UPLANDS South Cowell Ranch Property 600-acres PURISIMA FARMS (POST CE) SMC COMM. COLL. UC ELKUS RANCH SOUTH COWELL FARM PROPERTY Tunitas Creek P u r i s i ma C r e ek Lobi t os Cr e e k Tunitas Creek Rd Pur isim a Cr eek Rd LobitosCreek Tra il Cowell-PurisimaTrail Cowell-Purisi ma Trail Ve r d e R d Lobitos Creek Cut-off Lobitos Creek RdÄÆ1 TUNITAS CREEK OPEN SPACE PRESERVE PURISIMA CREEK REDW OODS OPEN SPACE PRESERVE Midpeninsula Regional Open Space District (Midpen) 12/20/2019 South Cowell Ranch Property Location Map Pa t h : G : \ P r o j e c t s \ P u r i s i m a _ C r e e k _ R e d w o o d s \ S o u t h C o w e l l P r o p e r t y \ S o u t h C o w e l l _ R a n c h p r o p e r t y \ P C R _ S o u t h C o w e l l R a n c h P r o p e r t y _ 2 0 1 9 1 2 1 6 . m x d Cr e a t e d B y : f l o p e z 0 0.25 MilesI While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features. Area of Detail ÄÆ82 ÄÆ84 ÄÆ84 ÄÆ35 ÄÆ35 ÄÆ1 ÄÆ92 ÄÆ280 ÄÆ101 ÄÆ1 Half Moon Bay San Carlos Belmont Menlo Park MROSD Preserves Private Property POST Conservation Easement South Cowell Ranch Property Land TrustOther Public Agency 0.5 achm 2 ATTACHMENT 2 Access Road P u r i s i m a C r e e k Lobi t os Creek FarmRoad A Cowell-Pu risim a Trail Cowell- P u r i s i m a T r a i l Ve r d e R d Meyn Rd LucyLn Lucy L n LobitosCreekRd ÄÆ1 Midpeninsula Regional Open Space District (Midpen) 2/22/2022 South Cowell Ranch Proposed Parcels Pa t h : G : \ P r o j e c t s \ P u r i s i m a _ C r e e k _ R e d w o o d s \ S o u t h C o w e l l P r o p e r t y \ S o u t h C o w e l l _ T r a n s f e r _ 2 0 2 2 0 2 2 2 . m x d Cr e a t e d B y : n g r e i g 0 0.250.125 MilesI Purisima Creek Redwoods OSP While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features. Purisima Farms Conservation Easement (POST) Chamberlain-Lundell Conservation Easement Proposed Upland Property Residence Property Farm Property Farm Property 236-acres Upland Property 372-acres Residence Property 3.4-acres PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE PURISIMA FARMS ATTACHMENT 3