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Home My Public Portal AboutTBM 2013-12-11 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, December 11, 2013 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tem Steve Sumrall; Trustees; Philip Naill, Eileen Waldow, Vesta Shapiro, Cheri Sanders and Adam Cwiklin Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list Mayor Smith called the meeting to order at 7:00 p.m. 1. Workshop: 2014 Chamber Programs 2. Regular Meeting: Roll Call 3. Approval of Agenda: Trustee Sumrall moved, and Trustee Waldow seconded the motion to approve the Agenda. Motion carried: 7-0. 4. Consent Agenda: a) Minutes— December 04, 2013 b) Directing the Town Manager to execute contracts/agreements with the following agencies and entities as provided with the 2014 Budget: 1) Resolution 2013-12-01 First Transit, Inc. (The Lift Bus service) 2) Resolution 2013-12-02 NWCCOG GIS Services Agreement 3) Resolution 2013-12-03 Double Diamond Data contract for services 4) Resolution 2013-12-04 JRS Engineering, Town Engineering Services 5) Resolution 2013-12-05 McLaughlin Water Engineers Ltd. 6) Resolution 2013-12-06 Brown and Caldwell Engineers C) Directing the Town Manager to execute leases for Town property with the following individuals and/or entities: 1) Resolution 2013-12-07 Dale Booth, 105 Fraser Avenue 2) Resolution 2013-12-08 Fraser Valley Metropolitan Recreation District, Fraser Historic Church 3) Resolution 2013-12-10 Rendezvous License Agreement 4) Resolution 2013-12-11 200 Eisenhower Ilizabeth Adelman lease agreement Page 2of4 d) Naming the following Town Officials: 1) Water Attorney: Chris Thorne, Holland & Hart 2) Fire Chief: Todd Holzwarth, East Grand Fire Protection District#4 3) Designate Chief of Police Glen Trainor as Emergency Response Authority 4) Town Engineer: Jim Swanson, JRS Engineering 5) Town Water Rights & Supply Engineer: HRS Water Consultants 6) Town Manager: Jeffrey L. Durbin e) Designating the Fraser Town Hall foyer as the Town's official posting location. f) Resolution No. 2013-12-12, Renewing the Town's Three Mile Plan, as recommended by the Fraser Planning Commission and as authorized and required by Colorado State Statutes. Trustee Shapiro moved, and Trustee Naill seconded the motion to approve the consent agenda as amended moving "e" to discussion items. Motion carried: 7-0. 5. Open Forum: Jay Clough addressed the Board regarding air quality around the Town of Fraser due to the Morrow/Everest Plant. 6. Updates: 7. Public Hearings: a) 2014 Budget Trustee Cwiklin moved, and Trustee Sumrall seconded the motion to open the public hearing on the 2014 Budget. Motion carried: 7-0. TM Durbin briefed the Board on some updates made to the Budget message regarding clarifications and some typos. The Board discussed the proposed water and wastewater fees and special assessment. Public comment was taken from: Christie Taylor— She expressed concern with the rate increases and encouraged the Board to pursue property tax mill levy. Andy Miller— He expressed concern with the Fraser Firming Fee and suggested all customers should be responsible for these costs. Gary Redfield — He suggested all customers should be responsible for the Firming costs Jane Mather- She believed that rate increases or property taxes were needed for the water fund because it does not have sufficient reserves. She believes rate increases for the sewer fund and a special assessment for old Fraser were not needed at this time.. Trustee Shapiro moved, and Trustee Cwiklin seconded the motion to close the public hearing on the 2014 Budget. Motion carried: 7-0. 8. Discussion and Possible Action Regarding Page 3of4 a) Resolution No. 2013-12-13 Adopting the Police Budget for 2014. Trustee Sumrall moved, and Trustee Shapiro seconded the motion to approve Resolution No. 2013-12-13 Adopting the Police Budget for 2014. Motion carried: 7-0. b) Resolution No. 2013-12-14 Adopting the Winter Park/ Fraser Building Department Budget for 2014. Trustee Waldow moved, and Trustee Sanders seconded the motion to approve Resolution No. 2013-12-14 Adopting the Winter Park/ Fraser Building Department Budget for 2013. Motion carried: 7-0. C) Resolution No. 2013-12-15, Summarizing Revenues and Expenditures for Each Fund and Adopting the 2014 Budget. Trustee Cwiklin moved, and Trustee Sanders seconded the motion to approve Resolution No. 2013-12-15, Summarizing Revenues and Expenditures for Each Fund and Adopting the 2014 Budget as amended. Motion carried: 6-1. d) Resolution No. 2013-12-16, Levying Property Taxes for the Year 2013 to Help Defray the Costs of Government for Fraser for the Budget Year 2014. Trustee Sanders moved, and Trustee Cwiklin seconded the motion to approve Resolution No. 2013-12-16, Levying Property Taxes for the Year 2013 to Help Defray the Costs of Government for Fraser for the Budget Year 2014. Motion carried: 7-0. e) Resolution No. 2013-12-17, Appropriating Sums of Money to Various Funds and Spending Agencies, in the Amount and for the Purpose as Set Forth Below for Fraser for the Budget Year 2014. Trustee Sanders moved, and Trustee Shapiro seconded the motion to approve Resolution No. 2013-12-17, Appropriating Sums of Money to Various Funds and Spending Agencies, in the Amount and for the Purpose as Set Forth Below for Fraser for the Budget Year 2014. Motion carried: 6-1. f) Resolution No. 2013-12-18, Adopting Fees for Water and Sewer Service in Fraser. Trustee Naill moved, and Trustee Sumrall seconded the motion to approve Resolution No. 2013-12-18, Adopting Fees for Water and Sewer Service in Fraser. Motion carried: 6-1. g) Resolution 2013-12-19 approving an Amended 2013 Budget Reasons for amended budget include reimbursables for professional services and offsetting expenditures item. Trustee Waldow moved, and Trustee Sumrall seconded the motion to approve Resolution 2013-12-19 approving an Amended 2013 Budget. Motion carried: 7-0. Page 4 of 4 h) Resolution 2013-12-09 Sharky's sign agreement Trustee Naill recused himself. TM Durbin briefed the Board on the removal of the sign for the Goranson station project. The old sign placement is not viable at this time; a new location will need to be established. The Board discussed the possible locations. Trustee Shapiro moved, and Trustee Waldow seconded the motion to approve Resolution 2013-12-09 Sharky's sign agreement on the condition that they reuse the relocatable base until such time as a sign location can be confirmed (after installation of the bus shelter). Motion carried: 7-0. i) Designating the Fraser Town Hall foyer as the Town's official posting location. Trustee Waldow moved, and Trustee Naill seconded the motion to approve Designating the Fraser Town Hall foyer as the Town's official posting location. Motion carried: 7-0. 9. Community Reports: Water&Wastewater Committee appointment. Trustee Naill moved, and Trustee Sanders seconded the motion approving the appointment of Steve Radcliff to the committee. Motion Carried: 7-0 10. Other Business: Trustee Shapiro moved, and Trustee Naill seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:45 p.m. P .Lu Berger, Town CIA 4"1 b l C. C up rr N C C O 0 CD 0 O CD '4 ( N C CD CD • M C. ° 0 C 0 0 0 CC CD CD tD C C 0 p CQ 0 rOi. C1W0 O p CL C O O C. CD C1 0 Q. G 0 y0 rr = 3 Q -C. N 0 a N N CC CD ? 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