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PKT-CC-2014-03-11
Moab City Council March tli 2014 Presentation Workshop 6:15 PM Pre -Council Workshop 6:30 PM REGULAR COUNCIL MEETING 7:00 PM CITY COUNCIL CHAMBERS CITY CENTER (217 East Center Street) Page 1 of 157 Agenda Page 2 of 157 Agenda City of Moab 217 East Center Street Moab, Utah 84532 Main Number (435) 259-5121 Fax Number (435) 259-4135 www.moabcity.org Moab City Council Regular Council Meeting City Council Chambers Tuesday, March 11, 2014 at 6:30 p.m. 6:15 p.m. 7:00 p.m. SECTION 1: SECTION 2: SECTION 3: SECTION 4: SECTION 5: FIRE AND FLOOD MITIGATION AND REVEGETATION PRESENTATION CALL TO ORDER AND PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES CITIZENS TO BE HEARD DEPARTMENTAL UPDATES 3-1 Community Development Department 3-2 Engineering Department 3-3 Planning Department 3-4 Police Department 3-5 Public Works Department PRESENTATIONS 4-1 Presentation Regarding Urban Water Harvesting by Utah State University SPECIAL EVENTS 5-1 Approval of a Special Business Event License for the Youth Garden Project to Conduct the Moab Farmer's Market every Thursday from May 8 to October 16, 2014 5-2 Approval of Special Use of Swanny City Park for Youth Garden Project to Conduct the Moab Farmer's Market every Thursday from May 8 to October 16, 2014 5-3 Approval of a Special Event Business License for Rockwell Relay to Conduct a Cycling Relay Event at Swanny City Park June 12 and 13, 2014 5-4 Approval of Special Use of Swanny City Park for Rockwell Relay to Conduct a Cycling Relay Event June 12 and 13, 2014 5-5 Approval of a Special Business Event License for Moab Valley Multicultural Center to Conduct a Flea Market Located at 100 West 156 North from April 12 to September 13, 2014 5-6 Approval of a Special Business Event License for Matthew Niesen to Conduct the Zombi 5K Fun Run on the Millcreek Parkway on October 25, 2014 5-7 Approval of Special Use of Swanny City Park for Mathew Niesen to Conduct the Zombi 5k Fun Run on October 25, 2014 5-8 Approval of a Special Business Event License for Creative Solutions Group Inc., d.b.a. Chrysler to Conduct a Jeep Enthusiast Event from April 15 to 18, 2014 Located at 132 North Main Street 5-9 Approval of a Special Business Event License for TransRockies US LP to Conduct the Moab Rocks Mountain Bike Race and Social October 10 to 13, 2014 at Swanny City Park Page 3 of 157 Agenda 5-10 Approval of Special Use of Swanny City Park for Moab Rocks Mountain Bike Race and Social October 10 to 13, 2014 5-11 Approval of a Park Alcohol Permit for Kevin McDonald for Moab Rocks at Swanny City Park October 10 to 13, 2014 5-12 Approval of a Class IV Special Event Beer License for Kevin McDonald, d.b.a. TransRockies US LP to Conduct Moab Rocks at Swanny City Park October 10 to 13, 2014 5-13 Approval of Local Consent for a Single Event Permit for TransRockies US LP to Conduct Moab Rocks on March 10 to 13, 2014 5-14 Request for a Refund of the Special Business Event Fee by the Moab Valley Multicultural Center in an Amount Not to Exceed $290 SECTION 6: NEW BUSINESS 6-1 Award of the Photographic Concessionaire Bid 6-2 Approval of the Photographic Concessionaire Contract 6-3 Approval of a Request for Use of City Right-of-way by John Knowles to Conduct an Annual Sidewalk Sale March 14 to 16, 2014 at 50 South Main Street 6-4 Approval of a Vendors License for City Market to Conduct a Garden Center Located at 425 South Main Street from March 17 to June 30, 2014 6-5 Approval of Proposed Resolution #15-2014 — A Resolution Accepting the Municipal Wastewater Planning Program Annual Self -Assessment Report for 2013 6-6 Approval of a Request for an Affordable Housing Waiver of Impact Fees by the Housing Authority of Southeastern Utah in the Amount of $956 6-7 Approval of a Request for an Affordable Housing Refund of Impact Fees by Community Rebuilds on behalf of Stephen Langello in the Amount of $478.00 6-8 Approval of a Request for an Affordable Housing Waiver of Building Permit Fees for Four Corners Mental Health for the Aspen Cove Transitional Housing Project in the amount of $3,830.17 6-9 Approval of a Class III Beer License for Benton Ketel, d.b.a. RTA Canyonlands, LLC to Conduct Retail Beer Sales Located at 555 South Main Street 6-10 Approval of Local Consent for a Club Liquor License for Moab Investments LLC, d.b.a. Club Rio 6-11 Discussion Regarding the City Vendor Ordinance SECTION 7: MAYOR AND COUNCIL REPORTS SECTION 8: READING OF CORRESPONDENCE SECTION 9: ADMINISTRATIVE REPORTS SECTION 10: REPORT ON CITY/COUNTY COOPERATION SECTION 11: APPROVAL OF BILLS AGAINST THE CITY OF MOAB SECTION 12: ADJOURNMENT In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org Page 4 of 157 Agenda AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 2014 Agenda. ltem #: 5-1 to 5-2 Title: Special Event License and Special Use of Swanny City Park for the Youth Garden Project to Conduct the Moab Farmer's Market, every Thursday from May 8 to October 16, 2014 Fiscal Impact: None Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: Youth Garden Project Background/Summary: The Youth Garden Project has applied for use of Swanny City Park as well as a Special Business Event License to conduct their weekly Farmer's Market at Swanny City Park on Thursday evenings from 4:00 to 8:00 PM. Many locals attend the market to sell and buy produce and other products. The event also serves as a weekly community gathering point for many, pointing to a broad benefit to the community. This is the second year that the market will be conducted on Thursdays. This event does not require law enforcement or other logistical support. The Special Events Committee has reviewed the application and supporting material and recommends approval of the event and use of the park with conditions. Note that there are new provisions for hanging directional signs on the day of the market. Options: The Council may approve, approve with conditions, deny or postpone the item a) Staff Recommendation: Staff recommends Approval of the Special Business Events License and Special Use of Swanny City Park with the following conditions: 1) Applicant will provide an updated vendors list each week one day prior to the event; 2) Applicant will keep the event confined to the park area indicated on the submitted application; 3) Applicant will actively inform participants and vendors of the Park Policy regarding no dogs or other animals in Swanny City Park. 4) No vehicles will park on the lawn; 5)The red zone on the corner of 100 West and Park Drive will not be blocked to allow safe pedestrian travel; 6) Off -premise signage is allowed within the following criteria: a) The signs must be no bigger than 2'X2'. b) The signs must not indicate the name of your organization, but simply indicate "Farmer's Market" with an arrow. c) No signs will be placed on the sidewalk or street. d) The signs must be placed and taken down on the same day as the Farmer's Market. e) People placing the signs will not stand in the street to do so. Recommended Motion: "I move to approve the Special Business Event License and for the Moab Farmers' Market with the Staff Conditions as JAAgenda Draft Documents\03-11-2014\Agenda Summary Sheet farmers market.docx Page 5 of 157 Agenda presented" and "I move to approve the and Special Use of Swanny City Park for the Moab Farmers' Market with the conditions presented by city staff." Attachment(s): Special Business Event License Application Special Use of Swanny City Park Application Supplementary material submitted by the applicant JAAgenda Draft Documents\03-11-2014\Agenda Summary Sheet farmers market.docx Page 6 of 157 Agenda a vEnut Ioati rvl ers,rtr--lisie, , sc-4 iciA s4.aSSt - /i 1 jrti►rAnnif Rtek �Z ('�' V� DATE(S) AND TIME(S) OF EVENT: tvki V - (y� its �)j )��I kR �� I S iArf 5—O ANTICIPATED # OF EVENT PARTICIPANTS: � _ + _ N BER OF VEND PARTICIPATING: II TYPES OF VENDORS PARTICIPATING IN EVENT: DATE PAID: h20O00 ( �/ AMOUNT PAID: 904 ..r RECEIPT NO.: CITY OF MOA6 SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 269-6121 / FAX (435) 269-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: PLUS (CHECK ONE): TRANSIENT ($90): OR $200.00 CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) oO TOTAL FEES: _7\.1 .,_, LICENSE #: ZONE: g a NAME OF EVENT: DESCRIPTION OF EVENT: LOCATiON OF EVENT: PREMISES TO BE USED: MOQhmijs ' M Arbil -- TEMPORARY STRUCTURES TO BE USED (IF ANY): 5 ito (UT, rnhi414 EXPLAIN FEES GENERATED BY THE EVENT (I.E.. (A�D'MISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC.): \^�� � 0.02 L_ i leCi Anct r 1 A A ,l r j eyfe1��; C T'[- �� l� L -. EVENT SPONSORS NAME: (} E}Q (4- + PHONE:3 �} �j' 9 SPONSOR'SADDRESS: � l�l LCD r.71%4 CITY: e)(1.1,.-1 STATE: (Fr 7JP: i(t.63-z__. SPONSORS DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: [^N QfQrn 1 1 SPONSORS SOCIAL SECURITY NUMBER: DATE OF BIRTH: TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP O PARTNERSHIP O CORPORATION INOTHER (SPECIFY): ffnnn-Prz)f-i-t- EVENT SPONSORS SALES TAX ID # VAME REGISTERED WITH THE STATE FOR TAX ID: lJi(T/t-lin (._...jczliy1)r6yf- THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. I/WE ����P '[ HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE rH THE MOAB CITY N ME[8) Wf BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE I FORMAT ON CONTAINED HEREIN IS TRUE. I/VVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION D APPL`OR). INVE AGREE TO FILE THE PROPER REPORTS WITH THE STATE %OFF JUTTAAH. gate State of Utah os Sponsor ) ) SS County of Grand ) r SUBCRIBED AND SWORN to before me this old day of to brK0..-y NOTARY PUAC ao aias a���a�a JENNIE ROSS Notary Public C Sur of Utah Comm. No. 6111521 SEE BACK OF FORM FOR ADDITI 1 MY Con � Ore II, 2016 ) Page 13 of 25 Page 7 of 157 cc C1 Q ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDS (IF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REAsoN(s): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(s): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: 07/01 Page 14 of 25 Page 8 of 157 City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Applicant Information Name of Person Responsible for Use of Park: Name of Organization and Event if applicable: �� �l .••� _ .s. r.. ' . ""�. ' ri Address: ,�-l7 5p z 4-ittrn Ez1S-t— A4 Email @lo►,cl lord 0syr (4- Ord Day Phone: 6+35 159 Proposed Park Usage Information Which park to you intend to use? Swanny Park. X Other (please indicate name of park. Please indicate the proposed dates and times of use: Proposed Start Date: Start Time:VD_ am m End Time. PM) am Proposed End Date: D4 it94+1 Start Time: 1-11P0 am/ End Time. eV) amtE) Please specify what areas of the park are proposed for use. SAillnplStr come e& seQ- For. Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. Number of participants you expect: 3 ) Number of spectators that you expect: 29n Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park: Will amplification be required for your event? Yes _ No Please specify any electrical needs for your event: a itej arms +0 ,rifPj-5, lieriddrs Orld �r' �UnMht — Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control devices, use of volunteers, etc. should be described. I younta eany street closures for event, please cri e below, nleshow o�t.accompanyinga�prs�ryovoh diagram. PLEASE COMPLETE OTHER SIDE Page 9 of 157 cc a am Q Do you intend for the park to be open to the public during your event? Yes ��`------- No Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes No For non-Swanny Park events: Do you plan to charge for admission to the park? Yes No Pleased scribe any security or crowd control measures you plan for use of the park: Driaflak rmanai- wit( Le- presp.4 a+ al i -lir► vP s_ >� For groups over 100 people, please describe your refuse control and recycling plan: iYJi�S /j 1. [' IFa ry L�s�(' �[ e ria S 04/1 Le asi,p -7 f Please descri eyour c can -up p n urin and after the event: VF �nf fr a;fe. o a' .� PetiviC 64 -fI �ci �. eacal Please escribe your restroom facility plan: } frsh7T YY15 -41 o _ I! if le_ (al of tj )01") Lief) arinetpo rtk_ Other Information =:_ Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits to the community: `!Fu etffrgrs li r'1(94 ;s ch tinvjD�^ t: ��inno( iry gnall 19tisin , w, f"‹. 4 L it-r mE L r-1,4A t►J vvb2 L� Please specify and describe other community or city facilities that you plan to use: -11)-Ye__ 'era! ��� amd ( so rk. Ve rng -Ft? ku Have you applied for a Special Event Permit for this use? Yes ?`-- No Will you be able to provide proof of insurance, showing the City as an additional insured? Yes - No I certify that the informatiT contained in this application is true and correct. I agree to abide by the City of Moab Parks Policies and an conditiRns Etta hed to this permit. Signature of Contact Person. Date: Office Use Only Public Works Review: Police Department Review: Administrative Review. Park Use Fee: Date Fee Paid: Date of City Council Approval: Insurance Received: Final Set up Diagram Received. Special Conditions or Requirements: Other Required Permits and Approvals PagePlEftgef1154f 25 cc a) Q SwannyPark j (13 400North Street Aquatic Center Outdo Swim Poo Playground ParkOrive 100 50 0 SCALE 3 Picnic Tables 100 1" = 100' PagEPt§ag1 152 25 200 FEET L To Main St. One Block cc a) Q CITY OF MOAB BUSINESS LICENSE COMPLIANCE DORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5121 FAx: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: ngs-'C 1 MOAB CITY CODE: I O� Rao SION PERMIT: SY 1'i IPsi. DOT MOVED -ON NECESSARY: REQUIRES PLANNING COMMISSION APPROVAL REVIEWED BY ZONING ADMINISTRATOR: ❑ YES �No ❑ Yes Lys '�lo DATE: A X. 14 NAME OF APPLICANT: APPLICANTS MAILING ADDRESS: VeLI DGrr `tk<ut- 7_51-23i.(p CITY: pSTATE: U ZIP: �(r BUSINESSNAME: Vat noef ►Ai/kr- l 60 st e / �Jje 4-- BUSINESS LLO�CATION: ��A- 4�7 � � ,a-7�D 1" ZONE: Y 1 ' F% 1ALVPaT _ __ if \AQ � i ' ---R\C". Mo9 b DETAILED DESCRIPTION OF BUSINESS ACTIVITY: --DUrrn W Dmuhk.u.1,1„ 0611 PagEPAyeof 5 5T 25 1 , .i.i ,. ;S,TY O. MOAB BY THE AUTHORITY OF THE CITY COUNCIL OF MOAB, UT THIS CERTIFICATE OF LICENSE IS HEREBY GRANTED TO YOUTH GARDEN PROJECT LICENSE NO. 1645 Not Transferable FROM: 07/01/2013 EXPIRES: 06/30/2014 LOCATED AT: 530 S 400 E In conformity with the ordinances of the City of Moab, Utah, to conduct a FARMERS MARKET business located within the City of Moab, Grand County, State of Utah commencing on 07/01/2013 and ending on 06/30/2014 subject to the provisions of the City of Moab ordinances, and having paid to the MOAB CITY TREASURER the sum of $40.00 dollars. LICENSE TYPE: AGRICULTURE ,i i:vj:, i. In accordance with the order of the Moab City Council, this license is hereby duly authorized, given under my hand and the seal of the City of Moab on June 25, 2013. CITY RECORDER i :v i 'J ' 1'1/ : • i ••.1 • Page 13 of 157 cc a) Q / / AGENDA SUMMARY MOAB CITY COUNCIL MEETING _ March IA, 201.4 / Agenda item #: 5-3 to 5-4 Title: Special Event Business License and Special Use of City Parks for Rockwell Relay Fiscal Impact: Law enforcement and other city services are needed to support this event; costs are budgeted for; no overtime costs will be incurred. Staff Presenter(s): Donna Metzler, City Manager 1 Department: Administration Applicant: NA Background/Summary: This event is an annual event, held in Moab since 2010. It is a bicycle relay that runs from Swanny Park and ends in St. George. The event dates are June 12 and June 13. A very small portion of the park is used. The City Special Event Committee has reviewed all of the application materials and finds them all to be acceptable. This event is run very professionally and has posed no problems in the past. 1 Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommends approval of the licenses and permits, subject to all park policies and continued coordination with the Moab Police Department. In addition, the event needs to stage either along the west end of Park Drive or by the Pavilion, in order to accommodate the Farmer's Market. Recommended Motions: (1) "I move to approve the Special Event Business License for Rockwell Relay with the condition listed in the staff recommendation." (2) "I move to approve the Special Use of City Parks for Rockwell Relay with the condition listed in the staff recommendation." Attachment(s): Application materials Page 14 of 157 Agenda DATE PAID: AMOUNT PAID: RECEIPT NO.: ^� q DOD CITY OF MOAB SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAs, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: PLUS (CHECK ONE): rj TRANSIENT ($90): OR ❑ CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEES: LICENSE #: ZONE: $200.00 NAME OF EVENT:(Z, C k 0-se ( ( lQ ( 4 .3 DESCRIPTION OF EVENT: C- i/C ft.-4- q Y J et 4 1-4•#cc — � V et 4 4 v J T 6r e_ o v 4 e C s �� 7 Let r LOCATION OF EVENT: c� wt A` t HJ /- 4 y L s 0 u f 1,C as f- C o r I-c c y- r I PREMISES TO BE USED: C'rar�evt.eri �oCa Fto�c } �04e,(Cd� II(CLc--e-p l�,-=d s.�4y1r.---3 /ft,-iL TEMPORARY STRUCTURES TO BE USED (IF ANY): JJO Q e. 4_ ( 6 y( ( 0 C a K e j2 / e i t T & le S ,C 4 !s / f S I s-- le I. f / 1 t-, e A DATE(S) AND TIME(S) OF EVENT: f i-i u t- 6 I Z ct 'Pt e ' K F0014 4- 14 VtC fr r-1 Ip 1 / 3 y OU ✓[ ANTICIPATED # OF EVENT PARTICIPANTS: P 0 V - "D NUMBER OF VENDORS PARTICIPATING: TYPES OF VENDORS PARTICIPATING IN EVENT' R n C K N.rc-I/ I �a4 Al. c EXPLAIN FEES GENERATED BY THE EVENT (I.E. ADMISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC.): 4.1-4 � t v Let{t2S pre.- p4 / d opt. `l plc EVENT SPONSORS NAME: R e 1 1 c 4 N - SPONSORS ADDRESS: 3 ;:-of (a S O. Z (o `t O E . I SPONSORS DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: Ceef( p(tccse SPONSOR'S SOCIAL SECURITY NUMBER' e v c g-1 e1.a u PHONE: c� CITY:glt &Cc, t-� e STATE: u T ZIP: d �rcGe. ro f _ ro et- Op rs— TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP ❑ PARTNERSHIP EVENT SPONSOR'S SALES TAX ID #: DATE OF BIRTH: CORPORATION OOTHER (SPECIFY): // NAME REGISTERED WITH THE STATE FOR TAX ID: (?UGc W e-(/ i gt ee 7 7-,etc. s-re. THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL B D YED. )T I/VVE �'f Q �% t^4 L_►a at 1 HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY i'S.EASk PRINT NAME(s) BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED HEREIN IS TRUE. I/VVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND AP(SPOOR). I/VVE AL R E FILE THE i OPER REPORTS WITH THE STATE OF UJAH. Signature a? sponsor State of Utah ) I,Uas(4.44.104_ SS County ofLyrarit➢ ) SUBCRIBED AND SWORN to before me this (U/Y1fil NOTA- 'UBLIC Elate IF if day of ate. SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Page 14 of 26 Page 15 of 157 PAULA DIANN DINYER Notary Public State Of Utah My CI:emission Expires 11/27/2015 COMMISSION NO. 848911 cc a) Q LS6 Jo 96 abed SPECIAL BUSINESS EVENT LIST OF VENDORS (MUST BE SUBMITTED TO THE CITY OF MOAB PRIOR TO THE EVENT) 5.09.030 Sales Tax Collection. A. Unless exempted by state law, each special business event licensee shall be responsible for obtaining a state sales tax license and shall require that all vendors either 1. Provide proof of a sales tax license and agree to be responsible for direct remittance of all sales tax proceeds to the state; or 2. Execute a sales tax remittance agreement whereby the vendor delivers sales tax proceeds to the licensee for remittance to the state under the licensee's sales tax license. NAME OF EVENT: go e kuue2e,1 R.y DATE(S) OF EVENT: June I Z 3 ze(71 BUSINESS NAME OWNER'S NAME, ADDRESS, PHONE # ITEMS TO BE SOLD TEMPORARY SALES TAX LICENSE NO./SALES TAX ID Rc7CI4-WG0- le. (et 7 s--1el e I- e-wwfrf 8-0(—koy, vor 5— i - S Li1vjtS e Je-rscy 1. N 0 0114EI IMF"619(Z-S Agenda 09/08/03 Page 18 of 26 f I CITY OF MOAB GTY O. MOAB BUSINESS LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5121 FAX: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: F. l l MOAB CITY CODE: ° \ SIGN PERMIT: 01170 MOVED -ON NECESSARY: ❑ YES 17I4O REQUIRES PLANNING COMMISSION APPROVAL ❑ YES 1# NO REVIEWED BY ZONING ADMINISTRATOR: DATE: j NAME OF APPLICANT: V T" e V e S l e w ec r t APPLICANT'S MAILING ADDRESS: 3 5 9 6o 4.5; Z " , i PHONE: p U ( - �C% Cr - o 0 g 7r CITY: f T 6e a STATE: u T ZIP: 8.1( ?CD BUSINESS NAME: I `rr0 C. k w e a y= v� cf( Rd l , BUSINESS LOCATION: 1-b r J� t C ( a( C V t ,A+ i - c) w 4 t1 .4y p o ✓,e. 8 IC C U Y (te r- �% ZONE: 41 � I ALT J/ DETAILED DESCRIPTION OF BUSINESS ACTIVITY: 12 c.) Gt d e y e/ 1 ^' Y �j' KY- c e S 1 4- 1' 4-1-7 CI'1 ✓� 4 u k y PGcVL I "�- (`'1 vu b u-"r e u dL/, ..c t 4 J ST 6cnr�ie ., p4riC wvu td ht c,cSG.) cis' parliCip4s-t gv�ittrtKq reGIS4V-41.04. factCreke r Gal-e-QL.-P-4Sf at-td S'/ac-bi-i-I l c t-cc tsc- Y`eece . (u/c:..1 /UCU Wed ) CVL(tS4-wt (j Ise_ escov-1—ed 1-v4tie/1,7 :Svuf1-1 opt /0G weSl- c4141 l 04,i (11u1 Sc) tf7'1t lt/lGt.1. , ---11,“ L.Vt// be 5-=4 yeecv lar Pckr S t✓ Tl1�r cp 0-P4e,-".., vt v-0,. k Fri (0113 ✓l o c ►1 06/ 16 OS Page 16 of 26 Page 17 of 157 LtS tue" cc a) Q City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that sere a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Applicant Information LL Name of Person Responsible for Use of Park: Name of Organization and Event if applicable: 2e. Address- 35 `! 4'0. 71C9'to 6.241, S¢ Cie ye , u~r 3'4t7 `[a Day Phone: g'L i—�o`j— c)C-5;'. Email: 5.4etie u- e(1 re-t,,-41• 4=0,, Proposed Park Usage Information Which park to you intend to use? Swanny Park. � Other (please indicate name of park' Please indicate the propos d da es and times of use: Proposed Start Date. 1 if `f Start Time: a `°/44. am, End Time: 41.43 am pr1� Proposed End Date: e-s" I 1.3 ( Pi Start Time: S'3a ripm End Time- Poo, amt) Please specify what areas of the park are proposed for use. For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. Number of participants you expect - La 00 Number of spectators that you expect: 0 Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park: ?-g I 0 y 0 Cau00; le} e cf Will amplification be required for your event? Yes No Please specify any electrical needs for your event: tiz Cs f St,„, t t p4 ( 3 r itj-r TV —.A PA Please describe the parking and traffic plan for your event. Location of parking, signage, traffic con -o devices, use of volunteers, etc. should be described. C.:.vekt is s4-43ed tA) +1• 3 54-a-rt t`"-+er 4-0 a °`d f lizt 7 ty-c.. (fie -)Ur re. �i 1�e e t r< 4 Ce. A-` y / t ve—i.� t t '�.e- /24. I,' �G1 4 k � p 1-Le M-r.y SWQuany fee. Pt ��s C136v--�lDW 01ir-rt� i k Etc La�4.rc.1 .f�e 4 ( �- I Y�r+wrj /CiC If you anticipate any street closures for your event, please describe below, and show on the(/accompanying / diagram. ILl o roc e( Op.e- l-e S. C c t t s f e s cv r{ e ct G ,. f o-t- t-g. y !tit o f C, 4-7 PLEASE COMPLETE OTHER SIDE PO 4 (-4--a b� i- Page 18 of 157 to m Q Signature of Contact Person. Do you intend for the park to be open to the public during your event? Yes No Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes No For non-Swanny Park events: Do you plan to charge for admission to the park? Yes No Please describe any security orcrowdcontrol measures you plan for use of the park: n; Noce- et t rla�GO. ��Y ei�tk`F tS S71�cr�Lc� wririt 3 cic�ss�e�c� s eL s p rr I ( frtCf- be_ a1444e-t.-ea ( k ct1L SQ'^ 2 -Ft �• �C . For groups over 100 people, please describe your refuse control and recycling plan: [,ue._ serf-71i Ivi0`4 R ay", c_a �cs crkof Please des ribe your clean-up plan during and after the event: ,S4- /4- we l ► k, u YGlc c ft / 0 1--cl e_1- j Please describe your restroom facility plan: / �{Jt14 rS CleVeci Sp ou lyd C-924. � or , z �y rve.._ ! Other Information c0-/-et/G c e7/2u`� O Le.r +-c 7 !c 1-6 e y e /0o — s-v eeo/, Je a 71- perv- . Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits to the community:/ i AtGti6 (S a.. a�-.etC41L et./-eec /or L,G/r4 ()Le/-- fPue.411— 6fr,,....q J C r, G G(tS/ toY `r'<< oU-Ur.-/- -f-L«. Lt (4, icvy- �r2 u7 �4rr /S 4iteeF- llrS[ •Q-wovS44.rt 4-0t/%,c kea.+...14y vA /titv4.6 /`lUS/- eQ-i- S s1-to/ fK meJ"�j. Please specify and describe other community or city facilities that you plan to use: Rtq,..eS4 pofcc,e-eSco, t- Ira, S).-&r--I- /rke Tc, SoN1-4._ v A 4W tt- Have you applied for a Special Event Permit for this use? Yes No Q 4.4.Lec� Will you be able to provide proof of insurance, showing the City as an additional insured? Yes No I certify that the information contained in this application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditions attached to this permit. €4,,c � G (ram Date- // �., . gam,. N , m.� �� . A,,.•r�r�,•,, Office Use Only Public Works Review: Police Department Review: Administrative Review. Park Use Fee. Date Fee Paid: Date of City Council Approval. Insurance Received. Final Set up Diagram Received - Special Conditions or Requirements: Other Required Permits and Approvals Page 11 of 26 Page 19 of 157 /k/f a r k /Il l Swanny Park Qvcr��ow flarkt--.1 a f rci�oo� ocde. at p4r(c _Fri A144 J 400North Street Aquatic Center Outdoor Swimming Pools 3C e r e e 1� -rRy1es CAgip /JOS Fri q i ft! 17 I 6 Covered Picnic iTables 40 \\\<\\\\'`\\\\q\k,\\ Parkave--atlas c;katrs ear Fri -toy. hrea.4“40 n rkor» 71 1\ 100 50 0 100 200 N SCALE 1" = 100' FEET Page 12 of 26 Page 20 of 157 To Main St. One Block a--o Se u1 <S fett4 (t", a rcl,. Frid.0.9 okl� cc a) Q ACORD CERTIFICATE OF LIABILITY INSURANCE DATE( 4YYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. . IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poficy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Trustco, Inc. 2063 East 3900 South Salt Lake City UT 84124-1760 CONTACT Stephanie Ingalls PEE.Exn, (801)278-5341 Irralc.Nol:(sou 278-9051 Amu&Stephaniei@trustcoinc.COM INSURER(S) AFFORDING COVERAGE NAIL M INsmmnA:ATAIN Specialty Ins Co 17159 INSURED Rockwell Relay LLC 111 West 200 South Farmington UT 84025 INSURERS : INSURER C : INSURER D: INSURER E : INSURER P: COVERAGES CERTIFICATE NUMBER:2014 - GL REVISION NUMBE THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR R T TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF IMM/DD/YYYYI POLICY EXP (MMIDDIYYYYI LIMITS A GENERALUABWTY X COMMERCIAL GENERAL UABILITY 1CLAIMS•MADE X OCCUR CIP203345 6/12/2014 6/15/2014 EACH OCCURRENCE $ 1,000,000 PREMSES(Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEM AGGREGATE UNIT APPLIES PER: GE X I POLICY 1-1 (aT n LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ AUTOMOBILE — LIABIUTY ANY AUTO ALL OWNED — SCHEDULED AUTOS NON -OWNED AUTOS COMBINED SINGLE UNIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Par accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA UAB EXCESS UAB ^ OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED I RETENTION $ $ WORKERS COMPENSATION ANDEMPLOYERS' LUU11LnY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) !ryes. describe alder DESCRIPTION OF OPERATIONS below YIN • ' .• NIA I At STATU- I OTH- TORY UNITS ER E.L EACH ACCIDENT $ EL. DISEASE - EA EMPLOYEE S E.L DISEASE - POLICY UNIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) 2-day Special Event Policy 1 .i The above referenced General,Liability policy includes the following endorsements: AP 000859 07/2012 Additional Insured *Policy Provisions give 30 day ROC for Underwriting & 10 day ROC for non-payment* CERTIFICATE HOLDER CANCELLATION City of Moab i 217 East Center Street Moab, UT 84532 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Stephanie Ingalls/SAI ' -F- " ttC! .- ] e011-- ACORD 25 (2010/05) INS028 tom nem s+ , . I . The, AftrIPT1 name, and hum are, nanictare,rl marrrc of Ant1Q111 01988-2010 ACORD CORPORATION. All rights reserved. Page 21 of 157 Jennie From: Steve Stewart [steve@rockwellrelay.com] Sent: Tuesday, February 25, 2014 2:49 PM To: Jennie Subject: Rockwell Relay HMK School Parking Jennie, Below is the written approval from Sherrie at the Grand School district. It's very brief but according to Taryn Kay the HMK elementary principle it is okay for us to use the school parking lot for our overflow use. I can scan this consent below and email to you again or is this email chain okay? Thanks, Steve Stelrarl Rock cell Relay Inc Tel: 801-809-008 i Begin forwarded message: From: Sherrie Zufelt <zufelts@grandschools.onp Subject: RE: Rockwell Relay HMK School Parking Date: February 25, 2014 at 2:41:34 PM MST To: Steve Stewart <steve@rockwellrelay.com> Per Taryn Kay, 4-6 Principal, that would be ok to do From: Steve Stewart [ma iIto :steve(arockwellrelay.com] Sent: Tuesday, February 25, 2014 12:40 PM To: Sherrie Zufelt Subject: Rockwell Relay HMK School Parking Hi Sherrie, My name is Steve Stewart with Rockwell Relay which is a cross country road cycling event from Moab to St George. This will be our 5th year for this event and in the past my wife Anita has contacted you about getting permission to use the HMK Elementary School parking lot as an over flow for our event which begins at Swanny Park. The details of this event are as follows: Event: Rockwell Relay Dates: June 12-13, 2014 (Thursday & Friday) Times: Thur: 5:00 pm - 8:00 pm and Friday 6:30 am - noon If this is okay could you respond in with your consent in writing so we have documentation that we can present for our City of Moab permits. Thank you kindly, Steve Stec cart Rockwell Relay Inc Page f 2 of 157 cc a a) Q Jennie From: Steve Stewart [steve@rockwellrelay.com] Sent: Tuesday, February 25, 2014 4:41 PM To: Jennie Subject: Re: Application for the special use of city parks Attachments: Swanny Park Thur Evening.pdf; ATT00004.htm Jennie, I have contacted the organizers of the Thursday evening Farmers Market and they are very willing to accommodate having us share the park. They are located on the south end and we will only take up a small portion of the east side for some canopies and tables for our packet pickup and late registration. In addition we plan to promote their market for our participants and they are very happy to work with us. Attached is a map showing the Thursday evening proposed setup locations for both the Farmers Market and Rockwell Relay. Thanks, Steve Stewart Rockwell Relay Inc Tel: 801-809-0085 Page 23 of 157 cc a) Q Swanni/ Park 400NO/7» Street finur,ci Se"+ e v t t-1 up uA,.e (21 701171 t r" . I 3 Covered Picnic Tables Aquatic Center Outdoor = Swimming Pools Playground t t Rest' roo s 6CoveredPicnicTables J u u 3 Picnic Tables \\ate\\\ \\\\�\\\- \\ ParkDriue 1\ 100 50 N _�• SCALE 0 Roc*we if ge..ree (Gartoplej I q a ' U U 100 i 200 1" = 100' Page 24 of 157 FEET 700 West Street L To Main St. One Block / AGENDA SUMMARY MOAB CITY COUNCIL MEETING March IA 2014 1 Agenda ltem #: 5-5 and 5-14 / Title: Special Business Event License for the Moab Multicultural Center to Conduct a Market Located at 156 North and 100 West on Saturdays, April 12 to September 13, 2014 from 9:00 AM to 1:00 PM and a Request for a Refund of the Special Event License Fee. Fiscal Impact: None Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: Moab Multicultural Center Background/Summary: This is the second year for this community event. No issues were noted for last year's event. The applicant is proposing to hold the market in the mornings this year. The applicant has also submitted a request for a refund of the Special Event License Fee. 1 Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommends approval of the license. Recommended Motions: "I move to approve the Special Business Event License for the Moab Multicultural Center to Conduct a Market Located at 156 North and 100 West on April 12 to September 13, 2014 ." Attachment(s): Application materials Letter from Applicant Fee Waiver Request Policy J:AAgenda Draft Documents\03-11-2014\Agenda Summary Sheet multicultural market.docx Agenda Page 25 of 157 DATE PAID: AMOUNT PAID: RECEIPT NO.: 0-/a// o" 1 aa.c7131 CITY OF MOAB SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: $200.00 PLUS (CHECK ONE): CI TRANSIENT ($90): CI o r- OR O CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) A� TOTAL FEES: ci96 LICENSE #: ZONE: C-. 3 NAME OF EVENT: DESCRIPTION OF EVENT: LOCATION OF EVENT: PREMISES TO BE USED: neck_ Ma�� " , vQ� err 5 se,t ( 'new cr u � 100 w ( 5(a �r�C�r'i 1.0t .; TEMPORARY STRUCTURES TO BE USE (IF ANY): Pop- -lein l DATE(s) AND TIME(S) OF EVENT: S �� 4 V( y5 , fiZ - 13 1 1 j r ANTICIPATED # OF EVENT PARTICIPANTS:] 1 �]}�[7 V . NUMBER OF VENDORS PARTICIPATING: TYPES OF VENDORS PARTICIPATING IN EVENT: Da 4-5 ) Lt. j 4 EXPLAIN FEES GENERATED BY THE EVEN" (I.E. ADMISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC.): f D a pyty 6�l 5 {� ;� s EVENT SPONSORS NAME: 1.II Oa /nVa ((C y [j L�ix � T C,�/I1i71[1'i SPONSORS ADDRESS: p V ' b 0 V� [[ CITY: elth STATE: SPONSORS DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: SPONSORS SOCIAL SECURITY NUMBER: TYPE OF ORGANIZATION: O PROPRIETORSHIP 0 PARTNERSHIP O CORPORATION EVENT SPONSORS SALES TAX ID #: THER (SPECIFY): NAME REGISTERED WITH THE STATE FOR TAX ID: PHONE: 0 S- fJ� S / s-V W tit ZIP: U K3 DATE OF BIRTH: n-pro fi7t- THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. UWE LSI IAL/ 1 d_f I of is) f,{A (.11 HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED HEREIN IS TRUE. IIWE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND APPLICA (SP • OR). IIU AGREE TO FILFTHE PROPER REPORTS WITH THE STATE OF UTAH. i! 1c 09]aitff� State of Utah Signature of sponsor ) SS County of Grand ) SUBCRIBED AND SWORN to before me this a _ day of -re. orkf. ry NOTARY PUBLIC 1 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! JENNIE BOSS Notary Public Stab of Utah Comm. No. 861521 My Comm. Eybp Dec 11. 2011 Page 26 of 157 s= cu co Q CITY OF MOAB BUSINESS LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5129 FAX: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: myr J tlei MOAB CITY CODE: 11.09. ao SIGN PERMIT: �J�{ MOVED -ON NECESSARY: a YES gi'NO REQUIRES PLANNING COMMISSION APPROVAL a YES tifNO REVIEWED BY ZONING ADMINISTRATOR: DATE: P ' AID ' 14 NAME OF APPLICANT: M 11JliiL _ V t tit j‘i UL f rzil (flat/ C PHONE: '13 S (2ST-1 ` S-Y APPLICANTS MAILING ADDRESS: J b /v t LI( W CITY: gab STATE: ti_t_ ZIP: $ li' S3 2 3 I NAME OF EVENT: LOCATION OF EVENT: ZONE: (92 ukfiou.PhArkP isb w ado n). DETAILED DESCRIPTION OF SPECIAL EVENT: hp Oql Dw 0\ Ott (k) vvp,AA usli tif� 4 ikafil--4 De�l ituzA + 5 efk5-Y Ciovv, 1'01,U/it v\-\.f2v� (AD b S 4- lachV2, d e/9u-A.14-y Page 27 of 157 Its 06I1 t c Q epue6v :41 t 5\f` ' 41 a 1 ,...,e.ne....T...-4,:f.:-.4,..1 .1/4i ,;;_ 1 - ....„,,,,,..,,.... ,_4,,,,,..-• •••,-..s. L.\ \ •••• - ".1-• t' •i • j • ' r::f • 1 - • - • ;It .•6 ! • k,4•• 7 11 .° seat)110 colorf'N',4 (kwttie(16,'.., arl r C^ • • - r 3, r---1 • • • 14 .1,••'• • .1 Page 28 of 157 / AGENDA SUMMARY MOAB CITY COUNCIL MEETING _ March 11, 2014 / Agenda item #: 5-6 and 5-7 Title: Approval of a Special Event Business License and Permit for the Special Use of City Parks for Moab Productions for the Zombi 5K with Obstacles Event Fiscal Impact: There is minimal impact on city services for this event. Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: Moab Productions Background/Summary: This event has been held in the past with few issues. This year's event is scheduled for October 25, 2014. 1 Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommends approval of the license and permit, with the following conditions: (1) A vendor list must be submitted prior to the event; (2) No vehicles are to be parked on the lawn; (3) No painting of the street will be permitted; and (3) No participants shall run into the street. Recommended Motions: (1) "I move to approve the Special Event Business License for the Zombi 5k with the conditions specified in the staff memo." (2) "I move to approve the Permit for the Special Use of Swanny City Park for the Zombi 5k, with the conditions specified in the staff memo." Attachment(s): Application materials J:AAgenda Draft Documents\03-11-2014\Agenda Summary Sheet Zombi 5k (rah).docx Page 29 of 157 Agenda DATE PAID: AMOUNT PAID: RECEIPT NO.: .2. 4)0 (-" CITY OF MOAB SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER .STREET Mom, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB .SPECIAL EVENT FEE: PLUS (CHECK ONE): 911.TRANSIENT ($90): OR 17/ CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEES: LICENSE #: ZONE: $200.00 9 o " ( .goy NAME OF EVENT: DESCRIPTION OF EVENT: LOCATION OF EVENT: �/ PREMISES TO BE USED: R ���J 1044 k Sim4 )11), �JtY KTEMPORARY STRUCTURES TO BE USED (IF ANY): GL)i�Jr " Is he 1� downdownDATE(S) AND TIME(S) OF EVENT: 'z ©01 h, ivis� rcd Fin - cA,4 MIIiceee-K Pctrkwpc-A) ANTICIPATED # OF EVENT PARTICIPANTS: Oci-66,ef' 2- o to TYPES OF VENDORS PARTICIPATING IN EVENT: )00 g+ar� NUMBER OF VENDORS PARTICIPATING: +0 51vanNI •we, f h is pr-ftS EXPLAIN FEES GENERATED BY THE EVENT (I.E. ADMISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC.): ,tg.5' ttfriiss,o)i f(1 Rum. EVENT SPONSORS NAME: rn`Q-theib✓ nI cs, SPONSORS ADDRESS: S-e ore t Co vtt. SPONSORS DRIVER LICENSE NUMBER be STATE OR OTHER PROOF OF SPONSORS SOCIAL SECURITY NUMBER: _,/ TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP LA PARTNERSHIP EVENT SPONSORS SALES TAX ID #: IDENTITY: STATE: PHONE: #35---?Ca-0364 VI- zip: 61'1(5-3 a- ❑ CORPORATION ❑OTHER (SPECIFY): NAME REGISTERED WITH THE STATE FOR TAX ID: DATE OF BIRTH: AO 4 PrOet u C.-3 S THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SLICH ACTIVITY Wrr N THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. INVE HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY ' PLEASE men ru,ue(s) BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE iS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND APPLICANT (SPONSOR). INVE AGREE TO FILE THE PROPER REPORTS WITH THE STATE OF UT State of Utah Signature of ••nsor ) SS County of Grand ) SUBCRIBED AND SWORN to before me this Date Q? day of -rib rka..y , SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Page 30 of 157 JENNIE ROSS Notary Public State of Utah Comm. No. 661521 My Comm Expires Dec 11, 2016 co C 01 co Q NOTARY PUBLIC ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDS (IF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REAsoN(s): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: 07/0 Page 31 of 157 f I' CITY OF MOAB BUSINESS LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5121 FAX: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: v)(1q1-11.1Ci MOAB CITY CODE: 11. OC . 27,0 SIGN PERMIT: /2M U 11•a2 MOVED -ON NECESSARY: YES + NO REQUIRES PLANNING COMMISSION APPROVAL O YES *No REVIEWED BY ZONING ADMINISTRATOR: DATE: 709 • I 1 I, NAME OF APPLICANT: N APPLICANT'S MAILING ADDRESS: f ec(set- Vv". `cny: PHONE: 04 b STATE: UT zIP: __.__..._-___. ---- ____ -_._ _._. - - --..- -.../ BUSINESS NAME: Qrr) BUSINESS LOCATION: if?"1"( 5.-�Gre- 1--- c o\"'i---- - PYTAi F ?PP- "TOvYYAI•N`f 17Al2.1 ZONE: gg ' spaytt,Foo DETAILED DESCRIPTION OF BUSINESS ACTIVITY: oro& e. l ►I ,seNd . K,01 tti uvl P l J y 5fG r l s qt A� FA-r k Qua( evict S _'t.- Sw4 nn y it k at kn 3 ill,-Jlcvtedc pew . i e76,7 eI ,- I Page 32 of 157 Zombi 5k overview Race will start at Rotary park. Parking and drop off will be located at the former site of Red rock elementary. Race will continue across bridge at Rotary and follow the parkway until 500 West. Race will keep to underpasses at 400 East, 300 South and Main street. At 500 West race will continue north until 400 North utilizing sidewalks. Sidewalks on the south side of 400 North will be used until the race terminates at the north east side of Swanny park. Easy ups held down with sandbags will be located at the finish line south of the pavilion. A light snack consisting of juice and fruit will be served south of the finish line. Trash will be discarded in receptacles provided by the Zombi 5k team. Two teams of volunteers will remove trash on the race route, Rotary park and Swanny park after the event has concluded on April 13th. The Zombi 5k team will place traffic cones provided by Steve Brock on the outside stripe of the bike lane on 500 West and 400 North. The 5k race will consist of runners, volunteers dressed up as zombies and volunteer race coordinators. The zombie volunteers will chase the runners until the slack -line park at 500 West. Page 33 of 157 City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Applicant Information Name of Person Responsible for Use of Park: M4.-1-116_,./ PreseA Name of Organization and Event if applicable: Z (p erl iK Address. 14Q-if 1 ec Covc, I I/Y1 o c b , yr � 5S1 ?- Day Phone: a3S-O-00-(336'G Email: 1'vl�a-i-o b• Stc •� Proposed Park Usage Information Which park to you intend to use? Swanny Park Other (please indicate name of park. Please indicate the proposed dates and times of use: Proposed Start Date: ) 0 3"S-" II/ Start Time: 4' 3 4 am/ej) End Time. 6 3am/ei Proposed End Date: Start Time: am/pm End Time. am/pm Please specify what areas of the park are proposed for use. For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. Number of participants you expect. Number of spectators that you expect: /�� Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park: PS films ol,.. to We,s Will amplification be required for your event? Yes No Please specify any electrical needs for your event: I I 0 V Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control devices, use of volunteers, et;. should be described. } Pc—r k rod nfF w, dat,rkit c fos5 s1w-�t: Treece, c-GA>✓s 011 Q.,,t5cd L Sir," pL o rce, 14,,n-cam 1©'l., 5"6 o tic 5t P— 4 o o -i/cv-tk - If you anticipate any street closures for your event, please describe below, and show on the accompanying diagram. / 04-€ R�►�►�i pkite( PLEASE COMPLETE OTHER SIDE Page 34 of 157 as c cu Q Do you intend for the park to be open to the public during your event? Yes No For non-Swanny Park events: Do you plan to charge for admission to the park? Yes No Please describe any security or crowd control measures you plan for use of the park: 7 For groups over 100 people, please describe your refuse control and recycling plan: 1 ppp ZOr11��^ S k 1,)►�E� er-ovicti ±r4511 peceia-N le5 wlt11 h u 1— Or, Please describe your clean-up plan during and after the event: Vpfthitetv' cic4-4 g oely Face. rouitr. 0Abt t oirk Please describe your restroom facility plan: G(S� of pub), r-e sfrooiv) 5 q fi -i41 4-5 1, MG Other Information Please describe how your organization, your event, and/or your use of the park will provide broad -based ben fits to the community: et 5f y '&41' p�re,n�" brouy h fi ,�n mostly c� k� of PGCt;c, ejrilfS • (1 �,/-',CI4J4,/1,onfro t'�ized �OGw/ h��e�, restk„ lent q>7v� fayi 5t ,�s� ;ha Pleasespecify and describe other community or city facilities that you plan to use: MI- 1IC/f`tr�h Have you applied for a Special Event Permit for this use? Yes V No Will you be able to provide proof of insurance, showing the City as an additional insured? Yes V No I certify that the information contained in this application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditions attached to thisQermit. Signature of Contact Person: Date. 111111111101iiiiik.. Office Use Only Public Works Review. Police Department Review- Administrative Review. Park Use Fee: Date Fee Paid. Date of City Council Approval• Rirt �6r1L 4.3 ea. a-aa -I (.1 Insurance Received: Final Set up Diagram Received. Special Conditions or Requirements: Other Required Permits and Approvals Page 35 of 157 a) Q SwannjParlr 400Non» Street 100 50 0 100 200 N SCALE 1" = 100' FEET Page 36 of 157 } L To Main St. One Block a- ca a a) Q Google Maps Page 1 of 1 Google [Get Google Maps on your phone Text the word "GMAPS" to 466453 Juan Ct la rtr AtcGgl Hrvd y"dh m i d> t�Q Gir > 2 r h t,i 7y o.' ,u 7 2 m `1 t^: w N :.1 z Moab City o Skate Park n z * a Z cn Park Cir pc" Cr W Pa k Or 1‘W 200 N Wa nut _n Moab Regional x Hospital H 'v'idaams way m ti y are �unrcr St c Q N W 200 S. 2nd N St E100N W 0 r� F t u0 N cu z E Cantor St W W m U3 d a t2osa[rae Ln �- 2 n m o orx m E Nichols Ln ae. 4, I [n Ma [h Apache lut m 0 to Valley 0 E 200 3 ShoFptng CGj to W 400E Center Sundw St Jrd S St [" �m E 300 S Bowen C [ s i kanaCnook Shed Grand Ava o°us1Ln 'i x iC N n a, w g 9 it ,r 4� lt� o`y Huniridga e, m c ?Cy E b5 �`��9 Sw o 44 rR`�p us �r Grand County m let Or fi`�bc. If S% P 1 High School �� �r b/ to C. r Sard f•te AX t9y } d �rv� \'� Q4 s Canyonlands m ecnino Or Campground vakd 73 le fl0 �Ouv,7 g pfW O LTr, qb vyn��%'��jOo�AJ6 4'La r nnQMolab Ramada y Moab 3' 4f IS C 200 5 m - , 02012 Google Map data 2312 Google Page 37 of 157 httn://mans.google.corn l7iP=TTTFRXr11-'IR 571R74 -1(19 51R176h-cnrt=(1 (117(145 (1 (177d71 '7/17!1(1i AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 203.4 1 Agenda. ltem #: 5-8 (Title: Approval of a Special Business Event License for Creative Solutions Group Inc., d.b.a. Chrysler to Conduct a Jeep Enthusiast Event from April 15 to 18, 2014 Located at 132 North Main Street Fiscal Impact: This is an annual event in our community that coincides with Jeep Safari Staff Presenter(s): Donna Metzler Department: Administration Applicant: Creative Solutions/Jeep Background/Summary: Creative Solutions has submitted an application for a new location for their Jeep Display Event this year. This was prompted by inadequate parking at the previous location of Walker Drug. City Staff have worked with the applicant to identify possible locations, and this location was chosen by the applicant. Staff has reviewed the application and has found no issues with approval of the application as submitted. Parking, access and other issues have been adequately addressed. Options: For each item, the Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: Staff recommend approval of the Special Business Event Application, subject to the following conditions: 1. There will be no on -street staging of vehicles 2. An off-street parking area for at least 10 vehicles will be designated on the property in question 3. Creative Solutions will encourage patrons to walk to the event to assist with traffic congestion 4. Wicked Brew must be closed during the event. Recommended Motion: "I move to approve a Special Business Event License for Creative Solutions, d.b.a. Jeep to Conduct a Business Display Event from April 15 to 28, 2o14 Located at 132 North Main Street" Attachment(s): Special Business Event License Application and Supplementary Materials 1 J Page 38 of 157 Agenda DATE PAID: AMOUNT PAID: RECEIPT No.: CITY OF MOAB SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 ! FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: PLUS (CHECK ONE): TRANSIENT ($90): OR ® CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEES: LICENSE #: ZONE: $200.00 NAME OF EVENT: DESCRIPTION OF EVENT: LOCATION OF EVENT', PREMISES TO BE USED: �.C4eP 607AWR._VAS ,C'110�U7 ruv7// heigNetr-i C 2. /V mg/A417/4r7, / a94, err TEMPORARY STRUCTURES TO BE USED ({F ANY): rn48 /a[.. /icer, DATE(S) AND TIME(S) OF EVENT: - '54 / 0 ANTICIPATED # OF EVENT PARTICIPANTS: TYPES OF VENDORS PARTICIPATING IN EVENT: 1560 Ch1(\\y,511/4u.- -JAW 4 -afro NUMBER OF VENDORS PARTICIPATING: t EXPLAIN FEES GENERATED BY THE EVENT (LE. ADMISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC,)', e N EVENT SPONSOR'S NAME: abbe /Steele: Lite gib mange- �eire //aCl vli;meee PHONE:����J 2,re/� 700 SPONSOR'S ADDRESS: /250 / 6j�� CITY; d,(masoi() STATE: f //�y ZIP: e0- ! SPONSOR'S DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: aibti SPONSOR'S SOCIAL SECURITY NUMBER: //M74 - �_ -- dll�� - 49-7-t .e dUL1f771 , C.9tely//,r eCa DATE OF BERTH: TYPE OF ORGANIZATION', © PROPRIETORSHIP ❑ PARTNERSHIP CORPORATION DOTHER (SPECIFY): EVENT SPONSOR'S SALES TAX ID #: NAME REGISTERED WITH THE STATE FOR TAX ID r mcittaexarnetoreme.7)" . THIS FORM IS AN APPLICATION FOR A SPECIAL ;BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WELL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE- ALL INFORMATION MOST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WIL-LLBB,EgDELAY yED. INVE � +4 At4 O"-' HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY � eravt /?l X!r ALe BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION A APPLICANT (SPONSOF AGREE TO FILE THE PROPER REPORTS W€TH THE STATE OF UTAH. Signature ofSponsor e of Utah ) ) SS County of Grand ) �1/ SUBCRIBED AND SWORN to before me this -- day of ���to24 NTA,RY PUBLIC LAURA D. BRISTOL-PUG:H Notary Public, State of Michigan County of Oakland My Commission Expires Feb. 05, 2019 Acting in the County of SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Page 39 of 157 Agenda ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDS (IF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: �MtV:tvYRYxrtnrmNr'maY`�"�4^Pn LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REASON(S)- 0` i.tFYiuiisla[ww�xfs11. LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO to YES AGENDA DATE: ❑ APPROVED © DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: jex E w Wit-W 2WalWa300.041xn 07/01 '05 Page 40 of 157 Agenda Moab Jeep Safari - Jeep Activation Site Wicked Brew Lot @ 132 N. Main St • Property owner has given approval to use the lot for the described activities • Property owner indicated that Wicked Brew was closing and moving as of March 30th so we will not impede their business • We will maintain access for the Grocery store and any home owners who may use the Main street entrance to access their property • We will provide an area for visitors to park (13 spaces minimum) but we anticipate that most people who attend will walk up • We have included the Jeep Technology trailer back into plan as a focal point to the event site • Our intention is set to up display vehicles, 10' x 10' tent with (3) sides open to meet and interact with visitors, provide misc. Jeep activities, (i.e. RC Jeeps, product demos, etc. TBD) much like we have done at the Walker Drug location • We intend to offer visitors the chance to take a ride or drive a new Jeep vehicle and will contain all loading of passengers within our footprint on the lot • Our events will take place on Tuesday, 4/15 - Friday 4/18 from approx. 10 am to 5 pm • We plan to hold an open to the public, free Hot Dog "picnic" on Thursday, 4/17 from 6 -8 pm that benefits the Moab Lions Club • No selling of any merchandise or vehicles will take place at this event • We will provide adequate trash receptacles and portable restrooms • We will maintain the site and return it to its original condition when we leave • We will provide overnight security from installation through dismantle utilizing local, off duty police officers as well as staff members during the event to assist with parking and traffic control Page 41 of 157 • Moab Jeep Safari - Jeep Activation Site Wicked Brew Lot @ 132 N. Main St • Included are modified site plans incorporating the recommended and requested changes by the City Staff. • Enclosed is a completed "Special Events Permit" application. • We are providing a few photos from last years event so you can see the type of event and elements we intend to bring. Thank you in advance for your consideration. We are excited to be returning to Moab Jeep Safari and are looking forward to another exciting and successful event. Please let us know if there is anything further you need from us. Page 42 of 157 Moab Jeep Safari - Jeep Activation Site Wicked Brew Lot @ 132 N. Main St Area Area B r V 2013 G aog le YI 3P3.41.30876" N 109°33'01.85" VJ e - Area A - Approx. 40' x 50' Triangle - Displays include : (1) 10 x 10 Tent and 4-6 vehicles staged for an on the road ride and drive activation Area B - Approx. 50' x 100' - Displays include: Jeep Technology Trailer, 10 display vehicles, product and event information, graphics, misc. activities, etc. This area would also host the Hot Dog Picnic Page 43 of 157 (8} PARIJNG 5PAU_5 7 r G. -1. J Ct �L I ''‘ A''44. t M AK�F1 FKOM Q • Page 44 of 157 MONT OF 50OTH SiraVr�r�y ; c'x'�'4 � PLAN VFEW � x+:.e aar - i- MARRET f5) PARKING SPACES FRONT OF • Page 45 of 157 • Jeep welcomes You s Easter Jeep Safari . Page 46 of 157 V " • Jeep Welcomes You Easter Jeep Safari Page 47 of 157 " P a g e 4 9 o f 1 5 7 " " M o p a r T r a i l M i x e r P i c n i c P a g e 5 0 o f 1 5 7 " AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 2014 Agenda. ltem #: 5-9 through 5-13 Title: Approval of Permits for Kevin McDonald/TransRockies US LP to Conduct the Moab Rocks Mountain Bike Stage Race and Social Fiscal Impact: This is the second year of this event for our community and law enforcement and other city services will be needed to support this event. These costs have been estimated and an event recovery fee in the amount of $474.00 will be charged. The special event, park and beer permit fees provide revenue to the city, as does the sales tax generated by the purchase of goods and services by the participants of the event. Staff Presenter(s): Donna Metzler `Department: Administration Applicant: Kevin McDonald/TransRockies US LP Background/Summary: Aaron McConnell/TransRockies US LP has submitted all of the required applications to hold the Moab Rocks Mountain Bike Stage Race and Social, utilizing Swanny City Park, the Moab Recreation and Aquatic Center and the City right-of-way. The applicant has coordinated with other local government entities as well as the Utah Department of Transportation and the Bureau of Land Management. Please note that several of the required/permits are contingent upon other approvals. The following approvals are needed: 1. Approval of a Special Business Event License 2. Approval of a Class IV Special Event Beer License 3. Approval of a Park Use Permit for Swanny City Park 4. Conditional Approval of a Park Alcohol Permit for Swanny City Park 5. Approval of Local Consent for a state -issued Special Event Beer Permit The City Special Events Committee has reviewed the applications for the required permits and licenses for the Aaron McConnell/TransRockies US LP. We have conferred with the coordinator for the event and are of the opinion that all issues have been or will be adequately dealt with. Approval of the Park Alcohol Permit should be conditioned upon securing state approval of the Special Event Beer Permit and submitting said permit and documentation to the City. 1 J:\Agenda Draft Documents\03-11-2014\Agenda Summary moab rocks.docx Page 51 of 157 Agenda Options: For each item, the Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: Staff recommends approval of all items with the following conditions: 1. Portable Restrooms should be located on Zoo West in proximity to the beer garden. 2. All park fees and traffic fees need to be paid at least two weeks prior to the event. 3. Approval of the Park Alcohol Permit should be conditioned upon securing State of Utah approval of the Special Event Beer Permit and submitting said permit and documentation to the City. 4. Kevin McDonald/TransRockies US LP Inc. shall ensure that no official event organizer consumes alcohol in the approved beer gardens while acting under the auspices of the event. 5. Kevin McDonald/TransRockies US LP Inc., shall ensure that all areas where alcohol is consumed are at least wo feet away from the Skate Park, the Aquatic Center building, and the delineated playground. 6. Kevin McDonald/TransRockies US LP Inc., shall facilitate pre -event coordination with city staff. 7. All structures in Swanny Park placed at 4:0o and removed at 8:oo (according to park use times requested on application). Recommended Motion: "I move to approve (insert name of agenda item), subject to the six conditions outlined in the Agenda Summary for the Approval of Permits for Kevin McDonald/TransRockies US LP to conduct the Moab Rocks Mountain Bike Stage Race and Social" Attachment(s): Special Business Event License Application Class IV Special Event Beer License Application Application for the Special Use of City Parks Park Alcohol Permit Application Application for Local Consent for a Special Event Beer Permit J:\Agenda Draft Documents\03-11-2014\Agenda Summary moab rocks.docx Page 52 of 157 Agenda DATE PAID: AMOUNT PAID: a. 9 O v0 RECEIPT NO.: CITY OF MOAB SPECIAL BUSINESS EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: �PLUS (CHECK ONE): III TRANSIENT ($90): OR CURRENT CITY OR COUNTY LICENSE (ATTACH COPY) TOTAL FEES: LICENSE #: ZONE: $200.00 O 00 a O 0O NAME OF EVENT: DESCRIPTION OF EVENT: LOCATION OF EVENT: PREMISES TO BE USED: N'1 o q (3 /focres 3 Der Mr).../ IAt' S o c I AL S„✓ 9yr,� Omsk_ II 1e TEMPORARY STRUCTURES TO BE USED (IF ANY): aZ - f o v. I .J DATE(S) AND TIME(S) OF EVENT: ANTICIPATED # OF EVENT PARTICIPANTS: ,s 1704) P ft)1 C/ovb O c r> o -- i 3 / Liao /9, 2da TYPES OF VENDORS PARTICIPATING IN EVENT: NUMBER OF VENDORS PARTICIPATING: yYl a .46 rs BL'l.✓ L''xY 1 EXPLAIN FEES GENERATED BY THE EVENT (I.E. ADMISSION CHARGES, BOOTH FEES, RENTAL CHARGES, ETC.): /1L-tX Sh1,6 ,f , /QA C� antrk y -FE& 4399 inclu.de.s adiv.i-0c.; � �`wti�E+�.r FAEB- PLas EVENT SPONSOR'S NAME: SPONSOR'S ADDRESS: 'he-ffyv ‘ ¢ v c. r m s I/S I yz-fv s C o c AAA SPONSOR'S DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: SPONSOR'S SOCIAL SECURITY NUMBER: TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP PARTNERSHIP EVENT SPONSOR'S SALES TAX ID #: �PHONE: 7t7 5 y�'3 /C> CITY: LY►a'G/�,�",, " wu STATE: e� ZIP: 77 hydi At-4-off DATE OF BIRTH: L'y'I:ORPORATION OOTHER (SPECIFY): NAME REGISTERED WITH THE STATE FOR TAX ID: TRAmsEecicles u.s t.g THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. OWE ��-V i � � d�oSE PFUNT S�,vA(,o BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONT • HEREIN IS TRUE. I/VVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND APPUPONSOR). AGREE TO FILE THE PROPER REPORTS WITH THE STATE OF UTAH. State of County of.Brei* '-') S NAND SW �• -Y PUBLIC '�- HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY r 7 me this \ l day of At'. Io f,2o13 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT! Pajwfili6f21557 `ottiiitiol ����GNE L 84 ii, •P. ••• ON •'• 9 °i • S •. i O � �N: i" NOTARY _i�� PUBLIC :g • N•' cc Iv Q ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE. ATTACH SITE PLAN FOR THE EVENT GROUNDS (IF APPLICABLE). ATTACH ADDITIONAL INFORMATION INDICATED BELOW: LICENSE APPROVALS CITY STAFF ❑ APPROVED ❑ DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY STAFF MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(S): EVENT COST RECOVERY SURCHARGE: SPECIAL CONDITIONS: FPaIN156citf2t57 07/01/05 0 a a) u) Q CITY OF MOAB BUSINESS LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5121 FAx: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: MOAB CITY CODE: SIGN PERMIT: MOVED -ON NECESSARY: REQUIRES PLANNING COMMISSION APPROVAL REVIEWED BY ZONING ADMINISTRATOR: I2EQU 1 ?,ED O YES 7i No O YES )01 Na DATE: 1 k NAME OF APPLICANT: APPUCANT'S MAILING ADDRESS: kt-1/pi / cio0s/A /i0 — -TWA lv3/QOCK/ES PHONE: 13 Yi"j. 9991 ks c.P lyYv S 1,✓ c"L fe(be CITY: L-It41./d-a STATE: e+ ZIP: koYeI BUSINESS NAME: BUSINESS LOCATION: 1 /l An/s tL o,-/zi •S L,O c.4z.s Eutr4) 1 yYo w. Gv Ax xvi , GAktwJo0 / Cv S;°YdI ZONE: 122 - S12�C1AL . 1F/N I DETAILED DESCRIPTION OF BUSINESS ACTIVITY: U S vP S Aria/ y lAe,e 6- ou to bc-7. !o - /3 , 2 0i y Fv tc lee 2 PairT o9fA5 City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY Applicant Information Name of Person Responsible for Use of Park: PO /iv /a1. th2N4 Lp Name of Organization and Event if applicable: T A/1^'S loc-bc r r S uC LP Address. 1`lg T bu. eoLA"c 414, r# /y g L Ac or000, eo Sroyv/ Day Phone: "f°3 4Y3 • r977 Email: ke✓il^ +/-LAt Proposed Park Usage Information Which park to you intend to use? Swanny Park- Other (please indicate name of park; Please indicate the proposed dates and times of use: Proposed Start Date: OCT Start Time: 4 cv am/ � End Time. 8:vv am/ � Proposed End Date: ur ? Start Time: L./oq am/ End Time. am Please specify what areas of the park are proposed for use• S d t t a0,4 yr N NE* C� v1Q0, For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. Number of participants you expect: a 0° Number of spectators that you expect: S b Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park: a - fit �� Fa« gag. , a5'D F�. a� tr-�e;��`' 1 2 pol�•iA fo!�t7�1 Will amplification be required for your event? Yes / No Please specify any electrical needs for your event: t lE' rtr ad,C 0...^1 CO -- Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control devices, use of volunteers, etc. should be described. 19A471 C iP4/./7 Ditu/4 b /wAL /e(AiSwA.rN ":"At to If you anticipate any street closures for your event, please describe below, and show on the accompanying diagram. No S712Er1- Cc-Jfdoi PLEASE COMPLETE OTHER SIDE Pig s leg 57 Do you intend for the park to be open to the public during your event? Yes Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes No For non-Swanny Park events: Do you plan to charge for admission to the park? Yes Now_ Please describe any security or crowd control measures you plan for use of the park: l..&' w/GL- 11-1Or s uLIrt ro,L 71-Ir BIX G�coE�S For groups over 100 people, please describe your refuse control and recycling plan: wt IAA DJ, 0.✓/, 6145196 c,gti3 tee- e row oac- 6iNs Please describe your clean-up plan during and after the event: rv% 6'1f ry siti4en dF 7Ng 76d4, 67: cd Alt YCc r-�G Please describe your restroom facility plan: ADA 1Tt6^^Ac. 7u itET1 mit de pet, / vent el, o.i s/Tc-- nit" 44* ,fib,,,er(z� Other Information Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits to the community: P� s M 077 w v nre- tbhf uC o f / c L SOS Ave v✓7100 'CC,eC�C p �✓ SvAfigT/.✓lr Thor SPaR T JF c✓,ram•../ /'lit //✓G P2 Iv/ O t.14. c Ga itA7 Alt c 81'ovc7°T 73 %ifir Please specify and describe other community or city facilities that you plan to use: 400A ,c CCwrre" rnvLP Aftel0 "eV Have you applied for a Special Event Permit for this use? Yes No Will you be able to provide proof of insurance, showing the City as an additional insured? Yes No I certify that the information contained in this application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditionsacthis permit. Signature of Contact Person: Date- DrrG. /0 ! /3 Office Use Only Public Works Review: Police Department Review: Administrative Review. Park Use Fee. Date Fee Paid: Date of City Council Approval. Insurance Received: Final Set up Diagram Received. Special Conditions or Requirements: Other Required Permits and Approvals pagriVoY 2F cc am Q 01/09/2014 16:35 4032067553 TRANSROCKIES INC PAGE 01/01 fi46Ais pe6gs Swanny Park ta F 5 400 North Stmet Aquatic Center Outdoor Swimming Pools Playground ?dr( -\\\ Park alve -,. Ll i E TS a a 6 Covered Picnic Tables 1 00 50 0 ------t . ( k - I— N + , SCALE F — - Proposed beer Wens Vest (20'x 201 \ '4 ikCi4,mithID ••=3. • • -*•••• Fenced ore. (20'e 20) :4 -44 1 00 200 1" = 100' FEET TOIMMnSt One Block Page 58 of 157 0 cn City of Moab Park Alcohol Permit Application and Checklist A Park Alcohol Permit may be granted if the City Recorder certifies that the applicant meets the conditions on the following checklist. The Applicant should complete the information on this form and submit the form along with the Park Use Application and the Special Business Event License Application. Applicant is responsible to abide by all applicable terms and conditions of this permit and all other required permits and approvals. Upon successful completion of all items on this checklist, the City Recorder will certify completion and issue the permit. PLEASE PRINT Applicant Information Name of Person Responsible for Use of Park: key,/ fr1C-f 7)rc%A-t-,.o Name of Organization and Event if applicable: "-0.41.11 Ouc 1t S 044 ieaane S Address. /41I✓. & L.Af4)6 41- A'y 4-Ae4t.g", ea Wyd( Day Phone: No 3 e . y7 3 Email: k 4a " 0 , ¢^ S rac-kl ct co),.., Date(s) of Event: f.-T . %a !3 Park Alcohol Permit Checklist (for internal use only) I certify that the event sponsor has completed all of the following approvals and is hereby issued a Park Alcohol Permit: Event Sponsor has obtained approval for a State of Utah Single Alcohol Permit or Temporary Special Event Beer Permit (applicable permit is attached) Event Sponsor has obtained approval for all applicable City of Moab alcohol licenses. Event Sponsor has obtained approval for City of Moab Special Event License for the event. Event Sponsor has obtained approval for a City of Moab Park Use Permit for the event. City Recorder's Signature Date i 21)9dtfA57 ca c am c:11 Q pg. A7✓Sit; c,K it 3 Us �p Pict �/• C e PA, A if DATE PAID: AMOUNT PAID: RECEIPT NO.: 1'is//cf p O c7O M a9y CITY OF MOAB RETAIL BEER* LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB ❑ CLASS I FEE: ❑ CLASS II FEE: ❑ PRIVATE CLUB ❑ CLASS III FEE: ID/6LASS IV FEE: LICENSE #: $200.00 $200.00 $720.00 $90.00 $90.00 APPLICANT'S PERSONAL INFORMATION FULL NAME: HOME ADDRESS: SOCIAL SECURITY NUMBER: Plod co I,v/14) DRIVER LICENSE NUMBER & STATE: Aitot-30W - HOME PHONE: CITY: CA ✓A/44C STATE: 43 DATE OF BIRTH: ZIP: 77v a f BUSINESS INFORMATION BUSINESS NAME: BUSINESS ADDRESS: SALES TAX ID #: f)' y L Agewva f et? BUSINESS PHONE: yd.) ''S 7 7 BUSINESS MAILING ADDRESS: CITY: L T-141.✓ d oe STATE: e a ZIP: yU) WARNING!! ALL LICENSES, EXCEPT CLASS III, REQUIRE A STATE LICENSE! STATE APPROVAL COULD TAKE 30 DAYS OR MORE TO PROCESS! CONTACT THE STATE NOW! THIS APPLICATION IS MADE FOR A LICENSE TO SELL BEER' UNDER THE FOLLOWING LICENSE: (CHECK ONE 1. O CLASS I O CLASS II ❑ PRIVATE CLUB O CLASS III 12,LAss IV Retail License shall entitle Licensee to sell Beer only on the premises licensed on draught and in original containers, for consumption on or off the premises, in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer in the original containers, on the premises for consumption on the premises, in accordance with the Liquor Control Act and Ordinances of the City, and shall be issued solely to Restaurants, Cafes and other establishments whose primary purpose is the dispensing of food. Same conditions as Class I and Class II Beer Licenses. Retail License shall entitle the Licensee to sell Beer on the premises licensed in original containers, for consumption off the premises in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer on the premises licensed on draught and in original containers, for consumption on the premises in accordance with the Liquor Control Act and the Ordinances of the City limited to the dates specified. Wilyyou also serve liquor, wine or heavy beer (over 3.2% by weight)? NO O YES (Requires `Local Consent' approved by City Council prior to State approval.) 2. List brands of beer proposed to be sold by the applicant within the City of Moab: A 4Q if0a/ E ifi A9 *Beer application is for 3.2% by weight only. Also requires a State license. 0921:05 pAsbeg e7 3. Hve you ever been convicted of any offense other than a minor traffic violation? Of No ❑ YES (If yes, list offenses along with an explanation. Include locations and dates.) 4. The Applicant MUST provide to the City of Moab a copy of the Criminal History Report from the State of Utah if required for Class I, II, Private Club and Class IV. Class III Applicants MUST contact the Moab City Police Department License Investigator as soon as possible to be fingerprinted and photographed. A background check is also required. THE FOLLOWING INSPECTION IS REQUIRED FOR ALL APPLICATIONS EXCEPT CLASS IV. PLEASE CALL AND SCHEDULE AN APPOINTMENT. HEALTH INSPECTOR (435) 259-5602 575 Kane Creek Blvd DATE OF INSPECTION APPROVED In DISAPPROVED ❑ REASON: SIGNATURE MOAB CITY COUNCIL AGENDA DATE: In APPROVED In DISAPPROVED REASON(S): SPECIAL CONDITIONS: RETAIL BEER LICENSE APPLICATION Submit completed application and attachments to the City Treasurer for processing. The applicant represents that they possess all the qualifications of a licensee as set forth in Section 32, Chapter 4 of the Utah Code Annotated 1953 and that they will faithfully comply with and have faithfully complied with the Utah Liquor Control Act. This application is submitted to the City of Moab as an inducement for the issuance of a retailer's business beer license in accordance with Section 32, Chapter 4 of the Utah Code Annotated 1953. The undersigned applicant hereby agrees and promises that if such beer license is granted, the applicant will faithfully comply with all provisions of the Utah Liquor Control Act and regulations of the Utah Liquor control Commission adopted pursuant thereto, and the ordinances of the City of Moab, and in particular that they will faithfully comply with Section 32, Chapter 6 of the Utah Code Annotated 1953 relating to reporting and payment of excise tax, and with regulation 4 relating to advertising, regulation 4-A relating to labeling and advertising, and regulation 5 relating to unfair competition and unlawful practice. \vA 1/01111�0 STATE OF 4:11-Ar4 ss COUNTY OF-G ) pplicant's Signature li4to ‘v1, , being first duly sworn, on his/her oath deposes and says: That he/she is the applicant above named; that he /she has read the foregoing application, and knows and understands the contents thereof; that the same is true to his/her own knowledge. ubscri ed n sworn V d J/X�ce �-r (� � 11W- S b and onto before me on this � day of fg ifrof2b57 Notary Public ca a) a1 Q CLASS IV SPECIAL EVENT BEER LICENSE SUPPLEMENTARY INFORMATON 1. Please specify the dates, times, location, nature and description of the proposed event: t� T. /o - /3 - y ad 1.... - 2. Please provide a floor plan or detailed description of the following: a. The sites from which you propose that beer be sold or served, including all dispensing points. Dispensing points include storage areas, booths, tables, bars, and other areas set apart for the sale of beer; b. The areas in which you propose that beer be allowed to be consumed; 3. Please state the purpose of the association or entity conducting the event: 3 - D ff-y /No vIvrol- , Obec ,e/ILE 4. I 141/2 r✓ �COv 6141,0 hereby grant Moab City Officials, including but not limited to, law enforcement officers or City code enforcement officials, an unrestricted right to enter the premises of this event, during the event to take place on Dc-T. 6a , starting at 4/cod/A. PM, and located at S �.✓�N' O t for purposes of monitoring compliance with all license terms and City ordinances. SIGNED: STATE OF lPI�T i COUNTY OF Y=- SUBSCIRI�ED AND SW THIS 4.b--. sppit4:1111 ci\k• ' ..• 5 SS RN TO BEFORE ME BY .0 et. BAAR ct-:°4 Fs: ;o NO'tPR •: Z i PvgL�G o • DATE: Itz • % a i3 1\11 IkACD,OvLet.ij f?aue2V ag57 ON 01/09/2014 16:35 4032067553 TRANSROCKIES INC PAGE 01/01 •••: ) 5 QQa et mm6 pcgs Swanny Park 1\ 400 Nor& Street Aquatic Center L Outdoor Swimming Pools a Playground Park alve ; • 6 Covered Picnic Tables - t 100 50 ■ SCALE i'repoted bet, gardens teht (20' 201 \ r111 KZEii with ID Fenced area (20'a 201 "4 100 1" = 100' Page 64 of 157 200 FEET To Main St. One Block ca 73 0 ol SINEA3 S31>130EISNVH1 L Pel@a L ,96els alnod pasodald LOz s>pod deov\I -.4•7:1'y 11 AT ^IN IL-ir 0"; n eig V WO! al V krast epue6v .00r6i 601M 004'6Z 601M OOC6i 601M-0.0i 60im, ooti) 60TM 009.0i 6-0'1- -•---"Ot 601A-170i4t. IT fe.All•AOSI r ( !F, tpry molt &Hawn. ^ i 0 , 1.,am asa ' f;f) -sr 4) . 00Zt0 00217 x0OSIE.60 M 001.ZE 60TM ooteze sourvocz€ 60TM 0001E 60TM. 00E1E 60TM ' 009IE 60T • cs• pia.* Ntli 40. 9 tijqirrp oo-E 00E oktt-v\e: )14415—ovey---..„ g 06.2 a I----- stummt- 't 11 UT-4P IrejleNi • c epg : qeopo tuj aor62 60TM 004.6Z 601M 0006Z 60TM 000'0£ 60TM 00£13£ 60TM 009.0£ 601M 006'0E 60TM oorte 601M OOSIE 60TM 0081£ 60TM 00I'ZE 601M oop-ze 60TM OOLZE 60TM 000'Ef 60TM zea • fig e 6 ri c =Ear I 0 0 s igA.) aspov sraseK z .. - '•a 1,1 00 1,1 CO\ jei 8 vi • rni 00£ EE 60TM CO 009V0 Page 65 of 157 L56 Jo 99 abed Stage 1- Porcupine Rim Departing City Park Eastbound on W400N Turn right onto N100W Turn Left onto E1005 Turn right onto 5400E Turn Left onto Mill Creek Drive Continue Straight on Sand Flats Road Turn left onto UPS Continue on LPS Continue on Porcupine Rim Trail Finish timing point above non -motorized singletrack gate Riders to continue under caution to Highway 128 Stage 2 - Klondike Start at Klondike South (parking lot right at HWY 191) Go down the Klondike 4x4 road to the next parking lot Left turn onto Copper Ridge 4x4 road Take a right onto Baby Steps heading uphill Follow this to UFO UFO- take a right onto Little Salty Left onto Baby Steps North heading downhill Right onto EKG Right onto Mega Steps uphill Left onto Alaska Trail Alaska Trail DH all the way to Dino Flow Dino Flow to Jurassic Trail Jurassic Trail to Parking Lot Finish at HWY parking lot Stage 28 Contingency Plan • Time trial on Amasa Back/Captain Ahab Start at Amasa Back Parking Lot Right onto Kane Creek Rd. Right into Amasa Back/Cliffhanger Uphill to Captain Ahab Timed descent on Captain Ahab Right onto Amasa Back heading Downhill Left onto Kane Creek Road Finish at Amasa back Trailhead Stage 3 - Magnificent 7 • Start at Gemini Bridges Road W of tracks Turn Right onto Arth's Trail Turn Right onto Getaway Trail Turn Right onto "Shortcut"Trail Turn Left onto 7-Up Trail Straight Across Gemini Bridges Road Straight onto Bull Run Trail Right onto Gemini Bridges Road Right onto Great Escape Right onto Little Canyon Singletrack Turn Left on Gold Bar 4x4 road Turn Right onto Gemini Bridges Road Turn Right into Gemini Parking Lot Finish in Gemini Parking Lot Agend a 1`rd �'ac:�;r`.XC F. Tencd,' Drccrn!•. Moab Rocks 2014 Route Overview ALL STAGES TRANSROCKIEST SINGLE EVENT PERMIT Local Consent PURPOSE: Local business licensing authority provides written consent to the Alcoholic Beverage Control Commission to issue an event permit to an organization for the purposes of storage, sale, offer for sale, furnish, or allow the consumption of an alcoholic product on the event premises AUTHORITY: Utah Code 32B-9-201 TA /1,-,./ S/ u G� / cs U S L P I City [ I Town [ J County ,[ Low business ute= eudericy hereby grants its consent to the issuance of a temporary single event permit license to: Applicant Entity/Organization: M/th✓S If 0 ckt Er V S L Event Name: fh.o 4.8 Q 0 Gg S . Event location address: 1106 W l a D t.✓ (14 if ite (f ?Af / Ni-32 a� On the ( v t4- l ( 4 / 116 / i 3 ti day(s) of 0 L ?D 002 , e2 0 1 y / - mom during the hours of 41'ii d PM lib �`-00 (M , pursuant to the provision of Utah Code 32B-9. defined bows tom —to Authorized Signature Name/Title Date This is a suggested format. A locally produced city, town, or county form is acceptable. Local consent may be faxed to the DABC at 801- 977-6889 or mailed to: Department of Alcoholic Beverage Control, PO Box 30408, Salt Lake City, UT 84130-0408 Eft.7.1.11 v11,4 page 4 of 14 Page 67 of 157 / AGENDA SUMMARY MOAB CITY COUNCIL MEETING March IA 2014 1 Agenda ltem #: 5-5 and 5-14 / Title: Special Business Event License for the Moab Multicultural Center to Conduct a Market Located at 156 North and 100 West on Saturdays, April 12 to September 13, 2014 from 9:00 AM to 1:00 PM and a Request for a Refund of the Special Event License Fee. Fiscal Impact: None Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: Moab Multicultural Center Background/Summary: This is the second year for this community event. No issues were noted for last year's event. The applicant is proposing to hold the market in the mornings this year. The applicant has also submitted a request for a refund of the Special Event License Fee. 1 Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommends approval of the license. Recommended Motions: "I move to approve the Special Business Event License for the Moab Multicultural Center to Conduct a Market Located at 156 North and 100 West on April 12 to September 13, 2014 ." Attachment(s): Application materials Letter from Applicant Fee Waiver Request Policy J:AAgenda Draft Documents\03-11-2014\Agenda Summary Sheet multicultural market.docx Agenda Page 68 of 157 Moab Valley Multicultural Center Building bridges where language and culture are barriers. eonslruyendo puentes donde el idioma y la odiura son barreras. March 6, 2014 Esteemed Members of the Moab City Council, The Moab Valley Multicultural Center, a 501 (c)3 non-profit, respectfully requests your consideration for a refund of the $290.00 special events permit fee under Sections 3a and 3f of your "Consideration of Fee Waiver Request Policy." Section 3a states: The event, as its main fundtion, is a fundraiser for a charitable organization that provides services to Moab residents. All profits received from the Multicultural Market will go towards the low-cost or free services offered by the Center which include: • Crisis Resource and Referral Services • Interpretation/Translation • Youth Education and Outreach • Language and Life Skills Classes • Cultural Education and Outreach Section 3f states: The event is one that has been provided by the City in the past. The Multicultural Center successfully implemented the Multicultural Market in 2013 and complied with all licensing and permiting requirements. Thank you for your thoughtful consideration of this request. Sincerely, Rhiana Medina Executive Director Moab Valley Multicultural Center P.O. Box 55 Moab, UT 84532 www.moabvalleymulticulturalcenter.org Page 69 of 157 City of Moab City Council Policy Regarding the Consideration of Fee Waiver Requests It is the general policy of the Moab City Council to not consider requests for fee waivers for city programs, services, permits and licenses. Further, the City Council has determined that exceptions to this general policy may be made at the sole discretion of the City Council, subject to certain conditions, as follows: 1. Requests for an exception to the fee waiver policy shall be made in writing at one month prior to the event or service for which the fee is charged. Such requests shall be submitted to the City Recorder's Office. If this timeframe is not met, the fee shall be paid in full, and the request will be considered as a request for a refund rather than a waiver. 2. The following fees are not subject to an exception under this policy: a. Fees related to public works, including but not limited to water and sewer fees, water and sewer impact fees, storm water drainage fees and solid waste fees. b. Fees related to planning and zoning, including but not limited to subdivision fees, annexation fees and permit fees. c. Fees related to recreation programs and services. d. Fees related to law enforcement, with the exception of traffic control and security fees associated with a special event. e. Fees related to alcohol. f. Other fees not provided for in this policy. 3. The City Council may consider an exception to the fee waiver policy for special -event - related fees, including special event permit fees, special event business license fees, park use permit fees, banner fees, and traffic control fees and security fees, if the organization requesting the exception meets at least one of the following criteria: a. The event, as its main function, is a fundraiser for a charitable organization that provides services to Moab residents. b. The organization sponsoring the event has in the past made and commits to continue to make in the future, a financial donation to the City that covers all or a portion of the costs associated with the event for which the organization is seeking an exception. c. The event organizer is a governmental entity. d. The event's primary purpose is to provide a school program or to benefit a school or school program. e. The primary purpose of the event is to provide a community -wide celebration or program that is offered free of charge to community members. f. The event is one that has been provided by the City in the past. 4. The City Council may consider an exception to the fee waiver policy for building permit fees only for requests made by Grand County or the City of Moab for county or city -owned facilities. Page 70 of 157 r k MOAB CITY COUNCIL MEETING March is, 2014 Agenda ltem #: 6-1 and 6-2 Title: Award of the Photographic Concessionaire Bid and Approval of Contract Fiscal Impact: none Staff Presenter(s): Rachel Stenta, City Recorder Department: Recreation Applicant/Vendor: Perpetual Images Background/Summary: For the Photographic Concessionaire bid, three proposals were received. Options: Approve, Deny or Table Staff Recommendation: Staff recommends awarding the contract to Perpetual Images for a three year term. Recommended Motion: I move to Award the Photographic Concessionaire bid to Perpetual Images and to Approve the Photographic Concessionaire Contract. Attachment(s): Memo from Department Page 71 of 157 Agenda City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 February 26, 2014 Mayor: Council: David L. Sakrison Kyle Bailey Heila Ershadi Doug McElhaney Kirstin Peterson Gregg W. Stucki I have reviewed the proposals for Photographic Concession Services for the City of Moab Recreation Programs. Upon consideration of cost, experience, products offered and ability to meet contractual obligations, I recommend the City of Moab award the contract to Perpetual Images. John Geiger Recreation Director Moab City Recreation Department First EPA Green Power Community in the Nation Page 72 of 157 CONCESSI ONAI RE CONTRACT This CONTRACT is made and entered into this 11th day of March, 2014, by and between CITY OF MOAB of Moab, Utah, a Municipal Corporation in the County of Grand, State of Utah, hereinafter referred to as the "City" and Perpetual Images herein referred to as "Contractor". WITNESSETH: WHEREAS, the City advertised that sealed Proposals would be received for furnishing all labor, tool, supplies, equipment, materials and everything necessary and required for the Project described by the Contract and/or Contract Documents and known as PHOTOGRAPHI C CONCESSI ONAI RE SERVI CES; and WHEREAS, the City has awarded the contract to the above named Contractor, and said Contractor is now ready and able to perform the work specified in the Notice of Award, in accordance with the Contract and/or Contract Documents. NOW, THEREFORE, in consideration of the mutual promises and performances stated herein, the sufficiency of which all parties acknowledge, it is agreed as follows: ARTI CLE 1 Contract Documents. It is agreed by the parties that the following list of instruments, drawings, and documents which are attached and incorporated by reference constitute and shall be referred to as the Contract, and all of said instruments, drawings, and documents taken together as a whole constitute the Contract between the parties: a. Request for Proposals for the Project; b. Written proposal submitted by the Contractor; c. Change orders, approved written instructions, and written contract amendments; d. Annual proof of Workers' Compensation Insurance Coverage ARTI CLE 2 Definitions. In accordance with Article 1, the definition of items provided in the General Contract Conditions applies to their usage in the Contract. ARTI CLE 3 Contract Work. The Contractor agrees to furnish all labor, tools, supplies, equipment, Page 73 of 157 R:\Bids\Photo Concessionaire\2014\contract.docx Page 1 of 8 Agenda materials, and all that is necessary and required to complete the tasks associated with the Work described in the Contract Documents, as limited to those items as indicated in the Notice of Award. ARTI CLE 4 Contract Time. The Contractor hereby agrees to commence work under the Contract on or before the date specified in a written Notice to Proceed from the City, and to substantially and fully complete the work by the end of the winter recreation season, 2016. ARTI CLE 5 Contract Binding. The City and the Contractor each binds himself, partners, successors, assigns, and legal representatives to the other party hereto in respect to all covenants, agreements and obligations contained in the Contract. The Contract and attachments constitute the entire agreement between the City and Contractor and may only be altered, amended or repealed by a duly executed written instrument. ARTI CLE 6 Legal Compliance, Indemnity. Contractor hereby warrants that it is licensed and authorized to do business in the State of Utah; that it maintains complying policies for workers compensation coverage and that said coverage shall be in place for the duration of its performance under this Contract; that it maintains a suitable policy of motor vehicle and comprehensive general liability insurance and that said policy shall be in place for the duration of this Contract; and that it shall perform this Contract in compliance with all applicable local, state, and federal laws. a. Contractor hereby agrees to indemnify and hold the City, its officers, employees, and agents harmless from all demands, claims, suits, or liability, including costs of defense, as result of damages or losses to persons not a party to this agreement and deriving, directly or indirectly, from the actions, omissions, or breach of duties under this agreement by the Contractor, its officers, agents, employees, or subcontractors. ARTI CLE 7 Venue, Choice of Law. The place of performance under this Contract is Grand County, Utah. In the event of any legal dispute concerning the subjects of this agreement the parties stipulate to jurisdiction and venue in the District Court, Grand County, Utah. This contract shall be construed in accordance with the laws of the state of Utah. ARTI CLE 8 Costs and Damages. In the event of any legal dispute concerning the subjects of this contract, the substantially prevailing party shall be entitled to recover its reasonable Page 74 of 157 R:\Bids\Photo Concessionaire\2014\contract.docx Page 2 of 8 Agenda attorney's fees and court costs, together with all actual damages from breach. It is understood that in no event shall the City be liable to Contractor for consequential damages. ARTI CLE 9 Notice of Breach, Limitation of Actions. In the event of the occurrence of any material breach of the terms of this contract the non -breaching party shall deliver written notice of same to the other party not more than forty five (45) days from the discovery of the act, omission, event, or default constituting breach. Failure to provide notice of breach as provided herein shall result in any such claim being barred. Any legal action pursuant to this contract shall be filed not more than one year from the date of written notice of breach. a. Delivery of notice shall be deemed sufficient if personally delivered or sent by First Class mail as follows: City Recorder/Assistant City Manager City of Moab 217 East Center Street Moab, Utah 84532-2534 Contractor: Perpetual Images P.O. Box 366 Moab, Utah 84532 IN WITNESS WHEREOF, the City of Moab, Utah, has caused this Contract to be subscribed by its Mayor and sealed and attested by its City Recorder in its behalf; and the Contractor has signed this Contract as set forth below. City of Moab, Utah Date: By: Mayor ATTEST: City Recorder (Seal) Page 75 of 157 R:\Bids\Photo Concessionaire\2014\contract.docx Page 3 of 8 Agenda Contractor: Date: By: Title State of Utah ) § County of Grand ) On the day of , personally appeared before me , who duly acknowledged to me that they executed the same. Notary Public My Commission Expires: Residing in: Grand County Page 76 of 157 RABids\Photo Concessionaire\2014\contract.docx Page 4 of 8 Agenda Attachment A Moab City Concessionaire Contract REQUEST FOR PROPOSALS FOR PHOTOGRAPHIC CONCESSIONAIRE FOR THE CITY OF MOAB RECREATION PROGRAMS The City of Moab is seeking to procure a photographic concession services for the following recreation programs (as listed by season): Fall Full -contact football Flag Football 3v3 Soccer Youth Volleyball Middle School Volleyball 8th Grade, Middle School Football Winter Junior Jazz Basketball Indoor Soccer Spring Youth Soccer Spring Volleyball Summer Youth Baseball Youth Softball Sittings required will vary by sport and will include (but not limited to): • Team photos of up to 18 players and coaches • Large group photos of up to 50 children and coaches • Individual photos Final photographic products will be glossy or matte finish, standard photographs, and shall include (but not be limited to) the following: • 5" X 7" Page 77 of 157 R:\Bids\Photo Concessionaire\2014\contract.docx Page 5 of 8 Agenda " 8 " X 1 0 " " S p o r t s t r a d i n g c a r d p h o t o s " S t a t u e t t e p h o t o s " O t h e r s a s s p e c i f i e d C o n t r a c t o r w i l l b e r e q u i r e d t o t a k e a l l p h o t o g r a p h s o n - s i t e o f s p o r t a c t i v i t i e s . P h o t o s u b j e c t s a r e p r i m a r i l y c h i l d r e n . C o n t r a c t o r w i l l b e r e q u i r e d t o c o l l e c t a l l a p p l i c a b l e f e e s f r o m i n d i v i d u a l s i n d e p e n d e n t l y o f t h e C i t y o f M o a b a n d t o e n t e r i n t o a n y c o n t r a c t u a l a g r e e m e n t s w i t h c u s t o m e r s i n d e p e n d e n t l y o f t h e C i t y o f M o a b . T h e c o n t r a c t o r s h o u l d d e l i v e r f i n i s h e d p r o d u c t s d i r e c t l y t o d e s i g n a t e d c o a c h e s o r t e a m r e p r e s e n t a t i v e s . C o n t r a c t o r a s s u m e s a l l r e s p o n s i b i l i t y f o r d e l i v e r y o f p r o d u c t s t o i n d i v i d u a l c l i e n t s . T h e C i t y o f M o a b w i l l a s s u m e n o l i a b i l i t y f o r l o s t , d a m a g e d o r m i s p l a c e d p h o t o g r a p h i c p r o d u c t s . C o n t r a c t o r i s r e s p o n s i b l e t o o b t a i n a l l a p p l i c a b l e l o c a l a n d s t a t e l i c e n s i n g a n d m u s t p r o v i d e p r o o f o f l i c e n s i n g t o t h e C i t y . C o n t r a c t o r i s a l s o r e s p o n s i b l e f o r c o l l e c t i n g a n d r e m i t t i n g a n y a p p l i c a b l e s a l e s t a x f o r p r o d u c t s s o l d . C o n t r a c t o r m u s t p r o v i d e e i t h e r p r o o f o f W o r k e r s ' C o m p e n s a t i o n c o v e r a g e o r p r o o f o f s o l e p r o p r i e t o r s h i p t o t h e C i t y o n a n a n n u a l b a s i s . C o n t r a c t o r m u s t p r o v i d e a n n u a l l y p r o o f m o t o r v e h i c l e a n d c o m p r e h e n s i v e g e n e r a l l i a b i l i t y i n s u r a n c e . C o n t r a c t e d s e r v i c e s w i l l b e p e r f o r m e d a n d a d m i n i s t e r e d a s p e r t h i s r e q u e s t f o r p r o p o s a l s a n d t h e s p e c i f i c a t i o n s i n t h e C i t y o f M o a b C o n c e s s i o n a i r e C o n t r a c t . F a i l u r e t o e x e c u t e i n a t i m e l y m a n n e r o r f a i l u r e t o a b i d e b y s a i d c o n t r a c t a n d p r o p o s a l w i l l c o n s t i t u t e f a i l u r e t o p e r f o r m / b r e a c h o f c o n t r a c t a n d s e r v i c e s s h a l l b e r e - b i d . T h o s e i n t e r e s t e d s h o u l d s u b m i t a S t a t e m e n t o f Q u a l i f i c a t i o n s i n c l u d i n g t h e f o l l o w i n g : A . Y e a r s e x p e r i e n c e i n p h o t o g r a p h y i n c l u d i n g : " S p o r t s r e l a t e d p h o t o g r a p h y " C o o r d i n a t i o n o f p h o t o g r a p h i c s i t t i n g s " C o o r d i n a t i o n o f p h o t o g r a p h i c s i t t i n g s w i t h c h i l d r e n " O u t d o o r p h o t o g r a p h i c e x p e r i e n c e " P r o f e s s i o n a l C e r t i f i c a t i o n s " A w a r d s , a c c r e d i t a t i o n s o r o t h e r p r o f e s s i o n a l h o n o r s S a m p l e s o f p h o t o g r a p h i c p r o d u c t s m u s t b e s u b m i t t e d . P l e a s e i n c l u d e a p r i c e r a n g e f o r e a c h p r o d u c t i n c l u d i n g a n y a p p l i c a b l e v o l u m e d i s c o u n t s . P r o p o s a l s s h a l l b e s u b m i t t e d n o l a t e r t h a n 3 : 0 0 P M F e b r u a r y 1 4 , 2 0 1 4 . N o p r o p o s a l w i l l b e c o n s i d e r e d t h a t i s n o t r e c e i v e d b y t h e a b o v e t i m e a n d d a t e . P l e a s e s u b m i t p r o p o s a l s t o t h e f o l l o w i n g : R : \ B i d s \ P h o t o C o n c e s s i o n a i r e \ 2 0 1 4 \ c o n t r a c t . d o c x P a g e 7 8 o f 1 5 7 P a g e 6 o f 8 A g e n d a City of Moab Recorder's Office 217 East Center Street Moab, Utah 84532 (435) 259-5121 (435) 259-4951 (fax) The City of Moab may elect to award multiple concessionaire contracts, divisible by sport and/or season. The length of the Photographic Concessionaire contract(s) shall be three years. SOURCES OFINFORMATION Rachel Stenta, City Recorder/Assistant City Manager, may be contacted at (435) 259-5121 with questions regarding requirements or completing of the proposal. John Geiger, Recreation Coordinator, may be contacted with sports or scheduling related questions at (435) 259-2255. Page 79 of 157 R:\Bids\Photo Concessionaire\2014\contract.docx Page 7 of 8 Agenda C;Pqbeitia6 IMAGES P.O. Box 366, Moab, Utah 84532 (435) 259-6919 www.perpetual-images.com City of Moab Recorder's Office Moab, Utah 84532 February 13, 2014 My proposal for photographic services for the City of Moab Recreation Department is enclosed. The expanded product offering which I introduced about 5 years ago has proven to be extremely popular. While the 8x10 Memory Mates continue to be the most popular item, a great number of parents take advantage of one of the four money -saving packages. I try to introduce new items often. The new Life -Size Wall Stick -Ups and dye -sub products have been a hit since being introduced last year. This year, I'm able to substantially reduce the price of the Stick -Ups. Perpetual Images has a proven record with nearly 30 years of experience as Moab City Recreation's photographer, I can assure you that no photographer from out of town could even approach the level of service to which parents and coaches have become accustomed. A high percentage of team photos have to be rescheduled at the last minute because either the coaches or several players will be absent on the originally scheduled day. There have been numerous times when I have travelled to town from Castleton just to shoot a single team which had to be rescheduled. Any photographer also needs to realize that about one team per year will actually show up on time for the photos. A huge majority of parents are on "Moab time." Each year, Perpetual Images donates more than 200 team photos to Moab City Recreation and to coaches, with a retail value of approximately $1000.00 per year. I will continue to offer free team photos to coaches and to the City Recreation Department. I have also sponsored a youth baseball team for most of the past 25 years. As for my "qualifications", I will quote from a letter I received from a former Director of Moab City Recreation: "Thanks for your terrific support these last few years by providing beautiful photographs for all the team sponsors...I am so grateful for your involvement in our programs — your participation doesn't go unnoticed, and does have a positive impact. Thank you for your years of patience and persistence with thousands of children and hundreds of sports seasons." Perpetual Images was established 38 years ago, and will certainly be here at the end of the proposed 3-year City Recreation contract. I'm sure you can find someone to do the job for less...but I absolutely guarantee that you will NOT find anyone who will do a better job or provide better service to the city or to program participants. As stated on the order envelope, satisfaction is guaranteed, but I have not received one single complaint about my sports photography in many years. I enjoy photographing the children of Moab and look forward to just about every session. Almost every time I'm in City Market, some youngster recognizes me and calls me "The Picture Guy." It takes a few years before they call me by my real name. I answer to either. Thank you for your consideration of my proposal and for your past endorsements. Sincerely, Frank L. Mendonca Note: ALL items shown on the color side of the order envelope are available even if they do not appear on the price list. Parents usually ask about additional items shown. P4e4t44444g fA4fMe 1%evat t S� 1176 Pag 80 of 157 cc is Q Ts• ATTENTION PARENTS! PLEASE BRING THIS ENVELOPE WITH MONEY ENCLOSED ON PICTURE DAY. Please make payment with CASH or CHECK to: PERPETUAL IMAGES P,O.BOX 366, MOAB, UTAH 84532 435-259-6919 GENERAL INFORMATON SELECT THE MONEY SAVING SPECIALS AND ADDITIONAL PRODUCTS IN ANY COMBINATION YOU WANT. FILL OUT ALL THE ORDER INFORMATION. SATISFACTION GUARANTEED Listed prices are for prepaid orders received on picture day. Late orders are subject to higher pricing. PLEASE BE ON TIME SO YOU DON'T MISS THE TEAM PHOTO Player's First Name Player's Last Name iir t_� _ r Team Name Address C-1 L Phone City City State Zip 0 SUPERSTAR 1 - 12x16 Digital Memory Mate • Indiv & Team images combined with beautiful background graphics 1 - Photo Statuette • 8x10 'A" Hardboard, Personalized 2 - MVP Digital Magnets TM 2 - 3" Photo Buttnfs- SALE $10.00 $8501 ALL STAR 1 - 8x10 Digita Memory Mate • Indiv & Team images combined with beautiful background graphics 2 - MVP Digits Magnets TM 1 - Photo Mug 2 - 5x7 Individual Prints SAVE $6.00 a4g5/ MVP 1 - 8x10 Digital Memory Mate • Indiv & Team images combined with beautiful background graphics 16 - MVP Digital Trading Cards TM 1 - Reflections Print • Color Image and Black & White Close-up 1 - Photo Sports Bottle SAVE $8.00 $5550 Q TEAM PLAYER 1 - 8x10 Digital Memory Mate • Indiv & Team images combined with beautiful background graphics 2 - 5x7 Individual Prints 2 - 3" Photo Buttons 8 - Wallet Prints SAVE $4.00 $3850 NEW. LIFE-SIZE WALL STICKUPS. Custom Repositionable Wall Decals -- From Paeiage includes: One 3-foot OR 5-foot tall StickUp Bonus 1-foot tall StickUp 8r Nameplate 3 Extra sport -related images Printed an repositionable fabric -- Background removed Please print carefully. Data will be printed EXACTLY as you enter it. Personalized Product information YOU are responsible for accuracy and legibility. Team Player's Position (one only) Uniform Number weight Height tt in. lbs. — Coach Name (one only) - J. /Personal Highlight (optional) Maximum 50 Characters (letters & spaces) Page 81 of 157 DENV12 0 -PERP 01- 0 0 6 • ,( Mark Your Choices Here pT1f SPECIALS PRICE TOTAL SUPERSTAR 65.00 MVP 55.50 ALL STAR 46.50 TEAM PLAYER 36.50 5-FOOT TALL STICKUP Vi 0 3-FOOT TALL STICKUP 72 otl ADDMONAL ITEMS :A 1y be purchased with or without purchas ng the above packages. 1 - MVP TShirtTM s L td xi. 14.00 1- Photo Statuette • axte Y." Hardboard, Personalised 32.00 1 - Photo Dye Sub Water Bottle • PBA-tree Aluminum, Imags_printed on bottle 22.00 1 - Photo Sports Bottle 18.00 1 - Photo Dye Sub Travel Mug 22.00 1 - Photo Mug 17.00 16 - MVP Trading CardsT" 18.00 1- MVP Magazine Covert" 14.00 2 - Dog Tags 14.00 2 - MVP Digital MagnetsT" • 3.5 14.00 2 - 3" Photo Buttons 9.00 1 - Memo Mate Pinfq • 3Y.x5IrMiv, 5� Team, Walnut Plagw 26.00 1 -12x16 Digital Memory Mate • Incas & Team wibackground graphics 20.00 1 - 8x10 Digital Memory Mate • Indiv & Team vebadtground graphics 11.50 1 - Reflections Print • Color Image and Black & White Close-up 16.00 2 - 5x7 Individual Prints 10.00 8 - Wallet Prints 10.00 1 - 8x10 Individual Print 9.00 1 - 8x10 Team Print 9.00 1 - 5x7 Team Print 5.60 TOTAL ca a) Q MOAB CITY COUNCIL MEETING March ii, 2014 Agenda item #: 6-3 Title: A Request for Use of City Right-of-way by John Knowles to Conduct an Annual Sidewalk Sale March 14 to 16, 2014 at 50 South Main Street Fiscal Impact: none Staff Presenter(s): Rachel Stenta, City Recorder Department: Recorder Applicant/Vendor: John Knowles Background/Summary: This is an annual sidewalk sale conducted by a local business. Staff have noted no previous issues with the use of City Right-of-way. 1 Options: Approve, Deny or Table Staff Recommendation: Staff recommends approval Recommended Motion: I move to Approve Use of City Right-of-way by John Knowles to Conduct an Annual Sidewalk Sale March 14 to 16, 2014 at 50 South Main Street Attachment(s): Letter from applicant Page 82 of 157 Agenda rc ra• i ost, I 50 South Main Moab, Utah 84532 435 259-4070 fax 435-259-8602 February 20, 2014 To: Moab City Council, Arches Trading Post, located at 50 S Main Street, is requesting permission to use the city right of way for our annual sidewalk sale March 14th-16th 2014. The hours of the sale will be from 9a.m. to 6p.m. daily. All city rules regarding sidewalk sales will be followed. Thank you for your consideration. hn Knowles Arches Trading Post 50 S. Main Street Moab, UT 84532 Page 83 of 157 Agenda AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 2014 Agenda item #: 6-4 Title: Approval of a Private Property Vendor License for City Market #410 Located at 425 South Main Street to Conduct a Garden Center, March 17 to June 30, 2014 Fiscal Impact: n/a Staff Presenter(s): Rachel Stenta, City Recorder Department: Recorder/Admin/Treasurer/Planning Applicant: City Market Background/Summary: Previous to the adoption of the vendor ordinance, this applicant had been approved for a Moved -on Structure permit for their garden center. The garden center structure previously approved occupied a significant portion of the applicant's required parking for their permanent business. The new vendor ordinance does not allow for required parking to be reduced by temporary structures (vendors). Last month, City staff met with the City Market to review new options. Staff have reviewed the proposed application and proposed structure and finds that it meets the requirements of our vendor ordinance. Options: The City Council may approve, deny or postpone this item. Staff Recommendation: Staff recommends approval of a Private Property Vendor License for City Market #410 Located at 425 South Main Street to Conduct a Garden Center, March 17 to June 30, 2014. Recommended Motion: "I move to approve item 6-4." Attachment(s): Vendor Application J:AAgenda Draft Documents\03-11-2014\Agenda Summary Sheet City Market.docx Page 84 of 157 Agenda City Market - New Greenhouses Plan 50 25 0 2 - Proposed 12'x21' "Greenhouses Existing 12:414' Firewood Stoir -SAN't f(41. 50 100 150 Feet 1 inch = 100 feet ranium A 02-24-14:01:12PM; ;4352594135 # 2/ 8 DATE PAID: AMOUNT PAID: RECEIPT No.: CITY OF MOAB VENDOR (REQUIRES CITY COUNCIL APPROVAL — YEARLY) BUSINESS LICENSE APPLICATION 217 EAST CENTER STREET MoaB, UTAH 84532 (435) 259-5121 f FAX (435) 259.4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB FEE: $ (AS DETERMINED BY RESOLUTION) LICENSE #: ZONE: BUSINESS NAME: C(1) 4(1 m riM7 BUSINESS PHONE: 435 7r-R -5 i g i tt BUSINESS MAIUNG ADDRESS: tjaG �Q JI j'l sT CRY: 1 ' 1 e{nali address: STATE: ZIP: cA455Q Location(s) where business will be conducted: Attach agreement of authorization from property owner(s) � l� � 1 ` j including employee use of Restroom Facilities TORL - St RODr n i 115sidC� , -Aor� Length of time and/or spedfic dates business will be conducted: M i:Nrie h % � -SU n e 30 ci 0 ('1 Proposed hours of operation: G jara �,p_nieR Type (see definitions): 0 Cart 0 Vehicle Cl Display Apparatus �� Vendor Type (see definitions): 0 Street Vendor ❑ Sidewalk Vendor ®Pdvate Property Vendor 0 Local Vendor 0 Food Vendor Goods, wares, services or merchandise to be sold or offered for sale: BUSINESS OWNER'S NAME: rr) tar-K-4 OWNER'SADDRESS: Lt-a CITY: OWNER'S DRNER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTRY: OWNER'S SOCIAL SECURITY NUMBER: DATE OF BIRTH: PHONE: STATE U ZIP: `, ciS 5> OPERATOR'S NAME (IF DIFFERENT FROM OWNER): PHONE: OPERATOR'S ADDRESS (IF DIFFERENT FROM OWNER): CITY: STATE: ZIP: SALES TAX ID # (ATTACH PROOF FROM UTAH TAX COMMISSION): NAME REGISTERED WM1 THE STATE FOR TAX ID: 1'Yl ark4.4- Y/a PLEASE REVIEW AND COMPLETE THE ATTACHED VENDOR CHECKLIST AND BUSINESS LICENSE CHECKLIST ONCE YOUR COMPLETE APPLICATION HAS BEEN SUBMITTED, IT WILL BE REVIEWED BY THE VENDOR COMMITTEE. YOU WILL BE CONTACTED IF MORE INFORMATION IS REQUIRED TO PROCESS YOUR APPLICATION. YOUR FEE WILL BE CALCULATED AFTER COMMITTEE REVIEW. ONCE YOUR FEE 1S PAID, YOUR APPLICATION WILL THEN BE FORWARDED TO THE MOAB CITY COUNCIL FOR APPROVAL. PROCESSING AND APPROVAL MAY TAKE 4-6 WEEKS. SEE BACK OF FORM FOR ADDITIONAL REQUIREMENTS! Page 86 of 157 cc s= a) Q 02-24-14;01:12PM; ;4352594135 m 3i 8 THIS FORM IS AN APPUCATION FOR A BUSINESS LICENSE. THE ACTUAL LICENSE WILL BE ISSUED ONLY WHEN ALL INSPECTIONS HAVE BEEN APPROVED, ALL FEES HAVE BEEN PAID, ALL SUBMITTALS HAVE BEEN RECEIVED AND THE APPUCATION HAS BEEN COMMITTEE REVIEWED, STAFF APPROVED AND APPROVED BY THE MOAB CITY COUNCIL (IF APPLICABLE). ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. IT IS A CLASS 'C' MISDEMEANO O OWN OR OPERATE A USINESS IN THE CITY OF MOAB WITHOUT A CURRENT BUSINESS LICENSE. y J DPRItaoi. r1 IMJE HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY BUSINESS LICENSE ' EGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF CAW THE INFORMATION CONT ED H ' !' TRUE. INVE UNDERSTAND THIS UCENSE IS NON -TRANSFERABLE AND VAUD ONLY FOR THE ABOVE MENTIONED LOCATION AND OWN GRE - O F1LE PROPER REPORTS VNTH THE STATE OF UTAH. Dale State of Utah County of Grand ) § ) SUBCRIBED AND SWORN to before me this a t_ day of fe .aril wry , QS) Pl. s � s s 1Crxa-�.� NOTARY PUBLIC DEFINITIONS: ,.,..;., JENNIE ROSS Notary Public State of Utah Comm. No. 661521 My Comm. Expires On 11. 2016 ➢ Cart: A small mobile cart or wagon that occupies a temporary location on a sidewalk or private property and Is a humanly propelled wheeled vehicle that may contain food or other items for sale. o Stationary mobile cart. A cart having functional wheels and an axle that occupies one temporary location for a specified period of time. ➢ Display apparatus: A nonpermanent structure such as a table, stand, wagon, tray, cart, tents with three sides open or other displays for the sale of goods, merchandise, food, wares or services on private property. Teepees shall not be considered a display apparatus and shall not be used for vending purposes. ➢ Vehicle: A motorized vehicle used for displaying, storing or transporting of articles offered for sale by a Vendor and is currently licensed and registered by the Department of Motor Vehicles. ➢ Vendor. Any person(s) engaged in the selling or offering for sale of food, beverages or merchandise on private property, public streets or sidewalks. The term "vendor" includes (but does not include solicitor or soliciting activities as defined in Code Chapter 5.14.): o Street Vendors, o Sidewalk Vendors, o Private property Vendors, and o Food Vendors, ➢ Local Vendor: Any person or any agent, or employee of any person who shall offer for sale to the public any goods, wares, services, merchandise or foodstuffs in or from any temporary structure, stand, or other approved place In the city and who has a permanent place of business within Moab City or Grand County. ➢ Private Property Vendor: Any business that exhibits, displays, offers for sale or sells any food, beverages, goods, wares or merchandise from a cart, fixed cart, stationary mobile cart, display apparatus, or vehicle located in a descn'bed location on private property. Merchandise may be displayed on display apparatus as defined below. • Sidewalk vendor: Any person who sells or offers for sale from temporary locations for limited durations on any public sidewalk (excluding city parks and Mill Creek Parkway) any goods, wares, merchandise, services, food or beverages from a cart or by foot from a pack, basket or similar container, or hand held display. ➢ Street Vendor. Any person travelling by vehicle, bicycle or other street -legal conveyance on public or private streets and who carries, conveys, or transports goods, wares or merchandise and offers them for sale. 11/27/2013 7.16USINESS LICENSESIBUS LIC FORMSIBus Lie - Vendor revisondoex Page 87 of 157 ca 01 Q 02-24-14;01:12PM; ;4352584135 # 4t S VENDOR APPLICATION CHECKLIST ❑ DESCRIPTION OF THE DISPLAY, APPARATUS OR CART OF APPLICABLE) INCLUDING: ❑ DIMENSIONS OF THE STRUCTURE ❑ PHOTOGRAPHS OF STRUCTURE ❑ SITE PLAN TO A SCALE OF NOT LESS THAN 1 /8"EQUALS ONE FOOT SHOWING: ❑ THE COMPLETE PERIMETER OF THE PROPERTY WITH DIMENSIONS ❑ ALL STRUCTURES AND DIMENSIONS ❑ ALL DISTANCES FROM BUILDINGS AND PROPERTY LINES ❑ LOCATIONS OF ALL DRIVES, PARKING AREAS, LOADING AREAS AND SIGN LOCATIONS ON THE PROPERTY ❑ LANDSCAPED AREAS WITH DIMENSIONS ❑ ALL EASEMENTS IMPACTING THE PROPERTY ❑ SIGN PLAN ❑ CERTIFICATION OF INSURANCE OF OPERATING ON CITY PROPERTY OR RIGHT-OF-WAY ❑ BACKGROUND CHECK OF PROPOSING OPERATION IN A RESIDENTIAL ZONE) ❑ FILL OUT ATTACHED INFORMED CONSENT AND RELEASE OF LIABILITY FORM ❑ HEALTH INSPECTION REPORT (IF APPLICABLE) ❑ IF APPLICANT PROPOSES TO HANDLE OR OFFER FOODSTUFFS FOR SALE, ATTACH AN INSPECTION REPORT FROM THE SOUTHEASTERN UTAH HEALTH DISTRICT SANITARIAN, DATED NOT MORE THAN TEN DAYS PRIOR TO THE DATE OF APPLICATION. ALL APPUCANTS AND STRUCTURES MUST COMPLY WITH ALL APPLICABLE STATE OF UTAH HEALTH REGULATIONS. ❑ ZONING COMPLIANCE EVIDENCE ❑ COMPLETE ATTACHED COMPLIANCE FORM ❑ ATTACHED PROPERTY OWNERS AUTHORIZATION LETTER ❑ ATTACHED WRITTEN RESTROOM AGREEMENT ❑ REFUSE/RECYCLING PLAN (IF APPLICABLE) ❑ FIRE OR BUILDING INSPECTION (IF APPLICABLE) ❑ COMPLETE ATTACHED INSPECTION SHEET ❑ SPECIAL EVENT AUTHORIZATION (IF APPLICABLE) ❑ ATTACH A STATEMENT OF AUTHORIZATION FROM THE SPECIAL EVENT SPONSOR IF APPLICANT INTENDS TO CONDUCT BUSINESS ON THE PREMISES OF SPECIAL BUSINESS EVENT, ATTACH ADDITIONAL INFORMATION INDICATED BELOW: 11/27/2013 TABUSINESSLICENSF.SIBUSLTC FORM51BusLic- Vendor revison.docz Page 88 of 157 ca a) Q 02-24-14;01:12PM; ;4352594135 # 5/ 8 LICENSE APPROVALS MOAB CITY COUNCIL AGENDA DATE: ❑ APPROVED ❑ DISAPPROVED REASON(S): SPECIAL CONDITIONS: CITY PLANNING O APPROVED O DISAPPROVED REASON(S): CITY RECORDER ❑ APPROVED O DISAPPROVED REASON(S): LICENSE EXPIRATION DATE: SIGNATURE OF CITY RECORDER COMMITTEE REVIEW DATE: O APPROVED O DISAPPROVED REASON(S): Fee Calculation: Mobile Vendor Fee Structure : ,. -• -'.: _ d'• i>iis "rat1 :� !;t;': �/<���`r`�< .1�''..:_y�.�1�`e�;�imlr�,F. -n� . . �.�,. ' :•n k:t^_ .l'r'•:r :•j'.A.ya a. .f . �...a; . �;., �rYr�;^Y . v. •�tF +`t'2: q �1 ":C'.i. y:<;•••7 "•:J;.:/b•: '�%+: „'+l's =��'%`a. �-i .;• Viiliv+r•'>• ���� - "•p:e,...-.�, - .:1`% - i.(' •C:. —ii ..t" .:(w'..a.�,.i. - •y .:.t _' 'i•-:~i;���:.' :. `t' P :Lii...i etl+r I essxt}1a 0 " • mx.._ _xQCtr�.(� :. ,x.. Y )... T�„ r1.' `.V^h-t`-.": :n.'+C�c:.',_R,a:'1'N'+�� r°...Icy°A-.-:1t,'r,.�:.rv'.:tv.+,iiiiY , -.,�?- T ems] 4i-': .�. 'FA.+' � �TL i 'Aa y��i:. '% - .t, "Is 1 st`: • .&- -::F . n - "r -'. ••.._ ...... - - .-.R+.•.:.' '.3'iC+.:: !S!'!i }.F^..Y r'aY�+ - . .fix ... ...?� - ~.;` ��: ' ...... Y�`.m . � .. _ ...... _. , ._Jt••'� •'t!•:6 � `.ti :;.`.f. mil.' . ... ��; �: . 'vQ: .2'•A:'ME. `Y 4(.t':n +�:per,mAJit�l� � �.l.�.s' ' ° �li�i:Tf *Waived for local vendors with permanent business address in Grand County Total Fee . II/27/20I3 TABUSINE£5 LICENSF.SIBUS LIC FORMStBur Lie - Vendor revrson.docx Page 89 of 157 cc a) t7) Q 02-24-14;01:12PM; ;4352594135 Of 8/ 8 CITY OF MOAB BUSINESS LICENSE INSPECTIONS 217 EAST CENTER STREET Mom, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 FOR OFFICE USE ONLY REASON FOR INSPECTIONS: ❑ INSPECTIONS -REQUIRED FOR AN EXISTING MOVED -ON STRUCTURE PERMIT WITH MUTIPLE DATES THAT ARE NOT CONSECUTIVE. EFFECTIVE DATE(S): ❑ INSPECTIONS REQUIRED FOR AN EXISTING BUSINESS ADDING NEW SERVICE(S). INDICATE SERVICE(S): ❑ OTHER, PLEASE EXPLAIN: BUSINESS NAME: BUSINESS ADDRESS: OWNER'S NAME: Li49 marK4i:- InC *kyn 42,5 1\40 rJ X u TYPE OF BUSINESS (EXPLAIN IN DETAIL): BUSINESS PHONE: OWNER'S PHONE 1- Aft GROC-e,r GarAer) eR THE FOLLOWING INSPECTIONS MAY BE REQUIRED. PLEASE CALL AND SCHEDULE AN APPOINTMENT FOR INSPECTIONS. BUILDING INSPECTOR (435) 259-1344/1345 125 EAST CENTER INSPECTION REQUIRED: 0 YES ❑ NO (SIGNATURE REQUIRED) IF YES, DATE OF INSPECTION APPROVED O DISAPPROVED O REASON: SIGNATURE FIRE INSPECTOR (435) 259-5557 45 SOUTH 100 EAST INSPECTION REQUIRED: ❑ YES ❑ NO (SIGNATURE REQUIRED) IF YES, DATE OF INSPECTION APPROVED O DISAPPROVED O REASON: SIGNATURE HEALTH INSPECTOR (435)259-5602 471 Swill MAIN INSPECTION REQUIRED: D YES 1:3 NO (SIGNATURE REQUIRED) IF YES, DATE OF INSPECTION APPROVED in DISAPPROVED 0 REASON: SIGNATURE Page 90 of 157 02/12/04 ca s= a) Q ;4352594135 # 8/ 8 02-24-14;0i:12PM; .k l�1Ly Vi 1viVQU 217 East Center Street Moab, Utah 84532 Business License Zoning Compliance Application To be filled out by the applicant: Name of Applicant: Business Name: C l 4t4 rni4RKel Address:- L1ZS f Ma in MO Ap; � tgji_53 v Phone: L135'254 - 518 t Email: Property Owner Sa. Ma_ a.4 as 6 o %re-. Vendor Type (see Moab Municipal Code Chapter 5. 10 for definitions): ❑ Street Vendor ❑ Sidewalk Vendor rivate Property Vendor ❑ Local Vendor ❑ Food Vendor Type (see Moab Municipal Code Chapter 5.64.010 for definitions): ❑ Cart ❑ Vehicle isplay Apparatus Detailed description of business activities: (2)- ��o X d I Akelal.C-�1Y1� Coue,R- rP_e_ n hn uF)E Total number of off-street parking spaces: a Li 611m— 12Rm Mid �� Hours of operation. q To be filled out by city; Zoning: Allowed use per Moab Municipal Code section: Number of parking spaces required for permanent business. Number of parking spaces required for other businesses. Zoning Administrator Date Page 91 of 157 X r-4 C,ni�;*ri.r�q .�►tee Vic_;. :et PRR I i nei Lo } Neu)z.' _STDRE-, It\l'eth e rrf MEI Gren Per 6.411.1.1 epue6d llaikaath _,_ Li`-t9 171RR1 seq. dl 4[D NOT To Cate___ NEL() PlcIn �o� Page 92 of 157 AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 2014 Agenda. item #: 6-5 Title: Municipal Wastewater Planning Program Resolution Fiscal Impact: No direct impact - Adoption of this resolution will help warrant the City's need for funding for future infrastructure improvements and additions. Staff Presenter(s): Jeff Foster Department: Public Works Applicant: Water & Sewer Department Background/Summary: Each year the Department of Environmental Quality (DEQ) requests that the City submit by resolution of the City Council a Municipal Wastewater Planning Program Annual Report. This program allows The State of Utah to identify and solve potential problems with municipal wastewater systems before they become serious and costly. In order to do this, DEQ needs to know the current condition of our wastewater system. They gather this information through the attached Municipal Wastewater Planning Program Self -Assessment Report for Moab for 2013, which has been completed by City Staff and is ready for the City Council to take the appropriate action. 1 Options: Approve, Deny or Table Staff Recommendation: Approve Recommended Motions: "I move to approve item #6-5." Attachment(s): Municipal Wastewater Planning Program Annual Report for 2013 JAAgenda Draft Documents\03-11-2014\Agenda Summary for resolution to adopt MWPPAR for 2013.docx Agenda Page 93 of 157 RESOLUTION # 15-2014 ACCEPTING THE MUNICIPAL WASTEWATER PLANNING PROGRAM ANNUAL SELF - ASSESSMENT REPORT FOR 2013. WHEREAS, the Municipal Wastewater Planning Program Annual Self -Assessment Report for 2013 for the City of Moab ("the Report") is attached hereto; and WHEREAS, the City Council has reviewed the Report; and WHEREAS, the City has taken all appropriate actions necessary to maintain effluent requirements contained in the UPDES Permit. NOW, THEREFORE, we the governing body of the City of Moab do hereby inform the State of Utah Water Quality Board that the following actions have been taken by the City of Moab: 1. The City Council has reviewed the Municipal Wastewater Planning Program Annual Self - Assessment Report for 2013 for the City of Moab. 2. The City of Moab has taken all appropriate actions necessary to maintain effluent requirements contained in the UPDES Permit. 3. Passed and adopted by action of the Governing Body of the City of Moab, Utah in open session this 1 lth day of March, 2014. David L. Sakrison Mayor ATTEST: Rachel E. Stenta City of Moab Resolution # 15-2014 Page 1 of 1 Page 94 of 157 Agenda State of Utah GARY R. HERBERT Governor SPENCER J. COX Lieutenant Governor Mr. Jeff Foster Moab 127 East Center Street Moab, Utah 84532 Department of Environmental Quality Amanda Smith Executive Director DIVISION OF WATER QUALITY Walter L. Baker, P.E. Director Subject: Municipal Wastewater Planning Program Annual Report for 2013 Dear Mr. Foster; It's is that time of year again. The Annual Municipal Wastewater Planning Program Report is due March 1, 2014. As a reminder completing the MWPP meets the reporting requirements of the new Utah Sanitary Sewer Management Program. Additionally this survey allows The State of Utah to identify and solve potential problems before they become serious and costly. In order to do this, we need to know the current condition of your wastewater facilities. There are three major benefits to returning these forms: 1. Meets the REQUIRED reporting under Utah Sanitary Sewer Management Program 2. Completing these forms give your community additional points on the Utah Wastewater Project Priority List/System. The Priority List is used to allocate funds under the wastewater grant and loan programs. 3. Operator(s) completing these forms will be given operational continuing educational units (CEUs) for each form returned. If you need assistance on completing these forms, please email me at pkrauthautah.cov, Sincerely, Paul Krauth, P.E. Outreach Coordinator Division of Water Quality 195 North 1950 West • Salt Lake City, UT Mailing Address: P.O. Box 144870 • Salt Lake City, UT 84114-4870 Telephone (801) 536-4300 • Fa.papj)j536f430 • T.D.D. (801) 536-4414 www. eq.utah.gov Printed on 100°•6 recycled paper STATE OF UTAH MUNICIPAL WASTEWATER PLANNING PROGRAM SELF -ASSESSMENT REPORT FOR MOAB 2013 Page 96 of 157 co -a a a) Q Resolution Number MUNICIPAL WASTEWATER PLANNING PROGRAM RESOLUTION RESOLVED that MOAB informs the Water Quality Board the following actions were taken by the CITY COUNCIL 1. Reviewed the attached Municipal Wastewater Planning Program Report for 2013. 2. Have taken all appropriate actions necessary to maintain effluent requirements contained in the UPDES Permit (If Applicable). Passed by a (majority) (unanimous) vote on (date) Mayor/Chairman Attest: Recorder/Clerk Page 97 of 157 Municipal Wastewater Planning Program (MWPP) Financial Evaluation Section Owner Name: MOAB Name and Title of Contact Person: Da-0 7 iviCT2LEYL. C IT y N A G EYL- Phone: (LI 351 2.5 - 5" l �. t E-mail: d 0 e mozoo . PLEASE SUBMIT TO STATE BY: March 1, 2014 Mail to: MWPP - Department of Environmental Quality c/o Paul Krauth, P.E. Division of Water Quality 195 North 1950 West P.O. Box 144870 Salt Lake City, Utah 84114-4870 Phone : (801) 536-4346 Page 98 of 157 NOTE: This questionnaire has been compiled for your benefit by a state sponsored task force comprised of representatives of local government and service districts. It is designed to assist you in making an evaluation of your wastewater system and financial planning. Please answer questions as accurately as possible to give you the best evaluation of your facility. If you need assistance please call, Emily Canton. Utah Division of Water Quality: (801) 536-4342. I. Definitions: The following terms and definitions may help you complete the worksheets and questionnaire: User Charge (UC) - A fee established for one or more class(es) of users of the wastewater treatment facilities that generate revenues to pay for costs of the system. Operation and Maintenance Expense - Expenditures incurred for materials, labor, utilities, and other items necessary for managing and maintaining the facility to achieve or maintain the capacity and performance for which it was designed and constructed. Repair and Replacement Cost - Expenditures incurred during the useful life of the treatment works for obtaining and installing equipment, accessories, and/or appurtenances necessary to maintain the existing capacity and the performance for which the facility was designed and constructed. Capital Needs - Cost to construct, upgrade or improve the facility. Capital Improvement Reserve Account- A reserve established to accumulate funds for construction and/or replacement of treatment facilities, collection lines or other capital improvement needs. Reserve for Debt Service - A reserve for bond repayment as may be defined in accordance with terms of a bond indenture. Current Debt Service - Interest and principal costs for debt payable this year. Repair and Replacement Sinking Fund - A fund to accumulate funds for repairs and maintenance to fixed assets not normally included in operation expenses and for replacement costs (defined above). Page 99 of 157 Part I: OPERATION AND MAINTENANCE Complete the following table: Question Points Earned Total Are revenues sufficient to cover operation, maintenance, and repair & replacement (OM&R) costs at this time? YES = 0 points NO = 25 points O Are the projected revenues sufficient to cover operation, maintenance, and repair & replacement (OM&R) costs for the next five years? YES = 0 points NO = 25 points r). Does the facility have sufficient staff to ensure proper O&M? YES = 0 points NO = 25 points 0 Has a dedicated sinking fund been established to provide for repair & replacement costs? YES = 0 points NO = 25 points 0 Is the repair & replacement sinking fund adequate to meet anticipated needs? YES = 0 points NO = 25 points `s S Complete the following table: TOTAL PART I = Part II: CAPITAL IMPROVEMENTS Question Points Earned I Total Are present revenues collected sufficient to cover all costs and provide funding for capital improvements? YES = 0 points NO = 25 points O Are projected funding sources sufficient to cover all projected capital improvement costs for the next five years? YES = 0 points NO = 25 points i �✓ Are projected funding sources sufficient to cover all projected capital improvement costs for the next ten years? YES = 0 points NO = 25 points r 2 fj Are projected funding sources sufficient to cover all projected capital improvement costs for the next twenty years? YES = 0 points NO = 25 points Z Has a dedicated sinking fund been established to provide for future capital improvements? YES = 0 points NO = 25 points 0 7 5- TOTAL PART II = Page 100 of 157 Part III: GENERAL QUESTIONS Complete the following table: Question Points Earned Total Is the wastewater treatment fund a separate enterprise fund/account or district? YES = 0 points NO = 25 points0 Are you collecting 95% or more of your sewer billings? YES = 0 points NO NO = 25 points Is there a review, at least annually, of user fees? YES = 0 points NO NO = 25 points Are bond reserve requirements being met if applicable? YES = 0 points NO = 25 points TOTAL PART III = Part IV: PROJECTED NEEDS Estimate as best you can the following: Cost of projected capital 2014 2015 2016 2017 2018 350 350 zoo o improvements (in thousands) Point Summation Fill in the values from Parts I through III in the blanks provided in column 1. Add the numbers to determine the MWPP point total that reflects your present financial position for meeting your wastewater needs. Part Points I ,S.-- 0 II %5 III 0 Total ) "2-- S" Page 101 of 157 Municipal Wastewater Planning Program (MWPP) Collection System Section Owner Name: MOAB Name and Title of Contact Person: LIOYD .SUJGh1S0N (,J AT6Dt /SEI. JE3t- PA Pi. Phone: 3 S - 2-1 F� E-mail: PLEASE SUBMIT TO STATE BY: March 1, 2014 Mail to: MWPP - Department of Environmental Quality c/o Paul Krauth, P.E. Division of Water Quality 195 North 1950 West P.O. Box 144870 Salt Lake City, Utah 84114-4870 Phone : (801) 536-4346 Form completed by j" F 1: j' o S1- 6)( Page 102 of 157 Part I: SYSTEM AGE A. What year was your collection system first constructed (approximately)? Year f q B. What is the oldest part of your present system? Oldest part `i years Part II: BYPASSES A. Please complete the following table: Question Number Points Earned Total Points How many days last year was there a bypass, overflow or basement flooding by untreated wastewater in the system due to rain or snowmelt? 0 0 times = 0 points 1 time = 5 points 2 times = 10 points 3 times = 15 points 4 times = 20 points 5 or more = 25 points r., v How many days last year was there a bypass, overflow or basement flooding by untreated wastewater due to equipment failure? e (except plugged laterals) O 0 times = 0 points 1 time = 5 points 2 times = 10 points0 3 times = 15 points 4 times = 20 points 5 or more = 25 points TOTAL PART II = B. The Utah Sewer Management Program defines sanitary sewer overflows into two classes: Number of Class 1 SSOs in Calendar year 2013 Number of Class 2 SSOs in Calendar year 2013 1 Class 1- a Significant SSO means a SSO or backup that is not caused by a private lateral obstruction or problem that: (a) effects more than five private structures; (b) affects one or more public, commercial or industrial structure(s); (c) may result in a public health risk to the general public; (d) has a spill volume that exceeds 5,000 gallons, excluding those in single private structures; or (e) discharges to Waters of the state. Class 2— a Non -Significant SSO means a SSO or backup that is not caused by a private lateral obstruction or problem that does not meet the Class 1 SSO criteria. Page 103 of 157 Part II: BYPASSES (cont.) C. Please specify whether the bypass(es) was caused a contract or tributary communities, etc. Part III: NEW DEVELOPMENT A. Please complete the following table: Question i. Points Earned Total Points Has an industry (or other development) moved into the community or expanded production in the past two years, such that either flow or wastewater loadings to the sewerage system were significantly increased (10 - 20%)? No = 0 points Yes = 10 points (.) Are there any major new developments (industrial, commercial, or residential) anticipated in the next 2- 3 years, such that either flow or BOA loadings to the sewerage system could significantly increase (25%)? No = 0 points Yes = 10 pants 0 TOTAL PART III = 0 B. Approximate number of new residential sewer connections in the last year �- new residential connections C. Approximate number of new commercial/industrial connections in the last year 3 new commercial/industrial connections D. Approximate number of new population serviced in the last year O new people served Page 104 of 157 Part IV: OPERATOR CERTIFICATION A. How many collection system operators are currently employed by your facility? 3 collection system operators employed B. What is/are the name(s) of your DRC operator(s)? L toy o SI. EP,500 L V1 j o N ES M RP,14. LuQb s l3G To to C. You are required to have the collection DRC operator(s) certified at Grade 11 What is the current grade of the DRC operator(s)? Ca tI -11- D. State of Utah Administrative Rules require all operators considered to be in DRC to be appropriately certified. List all the operators in your system by their certification class. Not Certified Small Lagoons Collection I Collection II Collection III Collection IV E. Please complete the following table: A U. i 4- 112, :' Question Points Earned Total Points Is/are your DRC operator(s) currently certified at the appropriate grade for this facility? (see C) Yes = 0 points No = 50 points /� v How many continuing education units has each of the DRC operator(s) completed over the last 3 years? 3 or more = 0 points less than 3 = 10 points O TOTAL PART IV = U Page 105 of 157 Part V: FACILITY MAINTENANCE A. Please complete the following table: Question Points Earned Total Points • Do you follow an annual preventative maintenance program? Yes = 0 points No = 30 points O Is it written? Yes = 0 points No = 20 points 0 . Do you have a written emergency response plan? Yes = 0 points No = 20 points Do you have an updated operations and maintenance manual Yes = 0 points No = 20 points a Do you have a written safety plan? Yes = 0 points No = 20 points 0 TOTAL PART V = Part VI: SUBJECTIVE EVALUATION This section should be with the system operators. A. Has your system completed it's the Utah Sewer Management Program. Yes X NO B. Describe the physical condition of the sewer collection system: (lift stations, etc. included) Goa D C. What sewerage system improvements does the community have under consideration for the next 10 years? (A p G-12,A T N L W C' C; 12, 7- f/ L iQ7114 C' Pr P LAB Page 106 of 157 Part VI: SUBJECTIVE EVALUATION (cont.) D. Explain what problems, other than plugging have you experienced over the last year C0t.)TKAe_rDip— 1o.3°T1.va-1-)6 road aU>:Si'A-c. cAS Co ItA PivrAl I-13 1.11J(., S � vJ� R. L. A T CitA L S v AN AT N)s — E. Is your community presently involved in formal planning for system expansion/upgrading? If so explain. y es F. Has your system completed it's System Evaluation and Capacity Assurance Plan As defined by the Utah Sewer Management Program. Yes X, NO G. Does the municipality/district pay for the continuing education expenses of operators? ALWAYS ) SOMETIMES NO If they do, what percentage is paid? approximately 10 J % H. Is there a written policy regarding continuing education and training for wastewater operators? YES NO )0 Page 107 of 157 Part VI: SUBJECTIVE EVALUATION (cont.) I. Any additional comments? (Attach additional sheets if necessary.) Page 108 of 157 POINT SUMMATION Fill in the values from Parts II through V in the blanks provided in column 1. Add the numbers to determine the MWPP point total that your wastewater facility has generated for the past twelve months. Part Points II 0 III 0 IV 0 V a Total Q Page 109 of 157 Municipal Wastewater Planning Program (MWPP) Mechanical Plant Section Owner Name: MOAB Name and Title of Contact Person: Phone: E-mail: Orel Fo ‘SSe CPeru7av or,_65-- s 9- klet.fekhvy 777 A/QS/1i: et,4 PLEASE SUBMIT TO STATE BY: March 1, 2014 Mail to: MWPP - Department of Environmental Quality c/o Paul Krauth, P.E. Division of Water Quality 195 North 1950 West P.O. Box 144870 Salt Lake City, Utah 84114-4870 Phone : (801) 536-4346 Form cod by Page 110 of 157 Part I: INFLUENT INFORMATION A. Please update (if needed) the average design flow and average design BOD5 and TSS loading for your facility. Average Design Flow (MGD) Average Design BOD5 Loading (Ibs/day) Average Design TSS Loading (Ibs/day) Design Criteria if � 62) D Aboo �.4 90% of the Design Criteria !, 13. Ado-0 B. Please list the average monthly flows in millions of gallons per day (MGD) and BOD5 and TSS loadings in milligrams per liter (mg/L) received at your facility during 2013. (Calculate the BOD5 and TSS loadings in pounds per day (Ibs/day). Month (1) Average Monthly Flow (MGD) (2) Average Monthly BOD5 Concentration (mg/L) (3) Average BOD5 Loading (Ibs/day) 1 (4) Average Monthly TSS Concentration (mg/L) (5) Average TSS Loading (Ibs/day) 2 January ,/ 6 M 7 /% 7 f .)-00 iSh f February i g3 r /k I / 4r o 7 01,0telfw W 7 March t 7 7 4014/ ADSS- .1.-k3,, / 90 April /, fl.3 3.13 � 7 7t €3,4,3 d 77Y , 3 7-3 May /- v l 3°V 1 , i / oa Q161 . June /. © ..,15", .3 / 17 0) '? y ‘,14#3 ay493 a 134 July /. c# Abr.) old' SS 30 / August /, 04 44g a) /,5'/ ,:,b, September / oA 0? i 9 43 73 0(I 7,5" elk o y i October , 77 01. 2'.5' 430h .277 0114/ 40,40 /3.e __ 010174 November , g y AR3 J i0 1 01 73 December i Slat, 4 /,6 4,cal ey c,20 oV < 7Average . 4 8,6 .. ,,tipid 3 _ 4 7 f, 1 BOD5 Loading (3) = Average Monthly Flow (1) x Average Monthly BOD5 Concentration (2) x 8.34 2 TSS Loading (5) = Average Monthly Flow (1) x Average Monthly TSS Concentration (4) x 8.34 Page 111 of 157 Part I. INFLUENT INFORMATION (cont.) C. Refer to the information in A & B to determine a point value for your facility. Please enter the points for each question in the blank provided. Question Number Points Earned Total Points How many times did the average monthly flow (Part B., Column 1) to the wastewater facility exceed 90% of design flow? 6 0 = 0 points 1 - 2 = 10 points 3 - 4 = 20 points 5 or more = 30 points How many times did the average monthly flow (Part B., Column 1) to the wastewater facility exceed the design flow? 0 0 = 0 points 1 - 2 = 20 points 3 - 4 = 40 points 5 or more = 60 points How many times did the average monthly BOD5 loading (Part B., Column 3) to the wastewater facility exceed 90% of the design loading? �p 0-1 = 0 points 1 - 2 = 10 points 3 - 4 = 20 points 5 or more = 30 points 30 How many times did the average monthly BOD5 loading (Part B., Column3 3) to the wastewater facility exceed the design loading? 0 = 0 points 1_ 2 = 20 points 3 - 5 = 40 points 5 or more = 60 pants Lj6) j TOTAL PART I = 7 D Page 112 of 157 Part II: EFFLUENT INFORMATION A. Please list the average monthly BOD5, TSS, Ammonia (NH3), monthly maximum Cl2, minimum monthly DO, and 30-day geometric averages for Fecal and Total Coliform,or E-Coli produced by your facility during 2013. Month (1) BOD5 (mg/L) (2) TSS (mg/L) Fecal Coliform (#/100 mL) Total Coliform (#/100 mL) (5) E-Coli CI C/ (mg/L) (7) DO (mg/L) (8) NH3 (mg/L) Whole Numbers Only One Decimal Place Only . January 4 g 9 - r 1 f, at , February ,3 0 1 q L I. f 3 March 3 1 sc:2 1 '/ v April At3 clr 5$ 4 May 41 40 ot i June 3I ACC,' �. ��� July �1 0 ' g , g , 9 August 0.2_7 i 7 i I 0 September - 12 i 8 i D 8 October � 4 of "' Ar ® A r q November h j 40 ot I i 00 December a cy %S ) / /3 Average i g / 3 f / 0 B. Please list the monthly average permit limits for the facility in the blanks below. BOD5 (CBODS) (mg/L) maximum Cl2DO (mg/L) NH3 (mg/L) minimum (m9 L) Monthly Permit Limit J-� /, i, 80% of the Permit Limit it:24 0 / f 3 Page 113 of 157 ca a) Q Part II: EFFLUENT INFORMATION (cont.) C. Refer to the information in A & B and your operating reports to determine a point values for your facility. Question Number Points Earned Total Points How many months did the effluent BOD5 (CBOD5) exceed 80% of monthly permit limit? / � 6 0 -1 = 0 points 2 = 5 points 3 = 10 points 4 = 15 points 5 or more = 20 points 1 C7L How many months did the effluent BOD5 (CBOD5) exceed the monthly permit limits? 0j 1 0 = 0 points 1 - 2 = 10 points 3 or more = 20 points j �/ How many months did the effluent TSS exceed 20 mg/L? Pt-, 0 -1 = 0 points 2 = 5 points 3 = 10 points 4 = 15 points 5 or more = 20 points 5 How many months did the effluent TSS exceed 25 mg/L? 0 0 = 0 points 1 - 2 = 10 points 3 or more = 20 points How many times did the % exceed permit limit? 0 0 = 0 points 1 - 2 = 15 points 3 or more = 30 points /1 (� How many times did the NH3 exceed permit limits? 0 = 0 points 1 - 2 = 15 points 3 or more = 30 points How many times did the DO not meet permit limit? 0 = 0 points 1 - 2 = 15 points 3 or more = 30 points How many months did the 30-day fecal coliform exceed 200 #/100 mL? 0 = 0 points 1 - 2 = 10 points 3 or more = 20 points How many months did the 30-day total coliform exceed 2,000 #/100 mL? 0 = 0 points 1 - 2 = 10 points 3 or more = 20 points How many months did the 30-day E-coli exceed 126 #/100 mL? 0 = 0 points 1 - 2 = 20 points 3 or more = 40 points /6 l� TOTAL PART II = ,,,4/5- Page 114 of 157 Part III: FACILITY AGE In what year were the following process units constructed or underwent a major upgrade? To determine a point score subtract the construction or upgrade year from 2013. Points = Age = Present Year - Construction or Upgrade Year. Enter the calculated age below. If the point total exceeds 20 points, enter only 20 points. Unit Process Current Year Construction or Last Upgrade Year Age =Points Headworks 2013 i C1 Q 7 L / I d '<-' Primary Treatment 2013 I / d 6/ 7 � 2�., Secondary Treatment 2013 / ? / 7 /[-, Solids Handling 2013 ! ? ►y l Disinfection 2013 / I ‘1/ / J TOTAL PART III (not greater than 20) _ jo Part IV: BYPASSES Please complete the following table: I Question Number Points Earned Total Points 0 = 0 points How many days in the past year 1 = 5 points was there a bypass or overflow 2 = 10 points0 of untreated wastewater due to 3 = 15 points high flows? 4 = 20 points 5 or more = 25 points 0 = 0 points How many days in the last year 1 = 5 points was there a bypass or overflow 2 = 10 points of untreated wastewater due to 3 = 15 points 0 equipment failure? 4 = 20 points 5 or more = 25 points • TOTAL PART IV = Page 115 of 157 Part V: SOLIDS HANDLING A. Please complete the following table: Current Disposal Method (check all that apply) Points Earned Total Points Landfill Class B = 0 points < Class B = 50 points Land Application Site Life 0 - 5 years = 20 points 5 -10 years =10 points 10+ years = 0 points Give Away/Distribution and Marketing Class A = 10 points Class B = 20 points TOTAL PART V = Part VI: NEW DEVELOPMENT A. Please complete the following table: Question Points Earned Total Points Has an industry (or other development) moved into the community or expanded production in the past two years, such that either flow or wastewater loadings to the sewerage system were significantly increased (10 - 20%)? No = 0 points Yes = 10 points Q Are there any major new developments (industrial, commercial, or residential) anticipated in the next 2- 3 years, such that either flow or BOD; loadings to the sewerage system could significantly increase (25%)? No = 0 points Yes = 10 points0 Have you experienced any upset due to septage haulers? No = 0 points Yes = 10 points TOTAL PART VI = I v Page 116 of 157 Part VI: NEW DEVELOPMENT (cont.) B. Approximate number of new residential sewer connections in the last year 0 new residential connections C. Approximate number of new commercial/industrial connections in the last year i new commercial/industrial connections D. Approximate number of new population serviced in the last year 2.0 new people served Part VII: OPERATOR CERTIFICATION A. How many operators are currently employed by your facility? 2, operator(s) employed B. What is/are the name(s) of your DRC operator(s)? C. You are required to have the treatment DRC operator(s) certified at GRADE III. What is the current grade of the DRC operator(s)? G LADf 1T.L D. State of Utah Administrative Rules Require that all operators considered to be in DRC to be appropriately certified. List all the operators in your system by their certification class. Not Certified Treatment I Treatment II Treatment III R it Cr r o ss 6, S H E g ool ri `J Treatment IV Page 117 of 157 zeD cc a) Q Part VII: OPERATOR CERTIFICATION (cont.) E. Please complete the following table: Question Points Earned Total Points Is/are your DRC operator(s) currently certified at the appropriate grade for this facility? (see C) Yes = 0 points No = 50 points 0 How many continuing education units has each of the DRC operator(s) completed over the last 3 years? 3 or more = 0 points less than 3 = 10 points /� 0 TOTAL PART VII = Q Part VIII: FACILITY MAINTENANCE A. Please complete the following table: Question Points Earned Total Points Do you follow an annual preventative maintenance program? Yes = 0 points No = 30 points Is it written? Yes = 0 points No = 20 points 0 Do you have a written emergency response plan? Yes = 0 points No = 20 points Do you have an updated operations and maintenance manual Yes = 0 points No = 20 points • Do you have a written safety plan? Yes = 0 points No = 20 points 0 TOTAL PART VIII =0 Page 118 of 157 Part IX: SUBJECTIVE EVALUATION This section should be completed with the facility operators. A. Do you consider your wastewater facility to be in good physical and structural condition? YES NO If NOT, why? L 1 0 U1J P RI-644)n Y Q i G CS TE")Z. I S 12 Via TtD - O Ra G i N A. 6 C .D S n B. What improvements do you think the plant will need in the next 5 years? Y� D 0 CO PAPC.6. S IN G - S LiA Dae Ni(wATL�2�h)G erL SS IS J. TT c72_ S L u fl 6. e. co N -rmto t C. Where there any backups into basements at any point in the collection system in 2013. YES NO )C Why? (do not include backups due to clogged laterals) D. Does the municipality/district pay for the continuing education expenses of operators? ALWAYS X SOMETIMES NO If so, what percentage do they pay? approximately % Page 119 of 157 Part IX: SUBJECTIVE EVALUATION (cont.) E. Is there a written policy regarding continuing education and training for wastewater operators? YES X NO F. Have you done any major repairs or mechanical equipment replacement in 2009? (do not include construction or upgrade projects) YES k NO G. What was the approximate cost for those repairs or replacements? $ Bid H. Any additional comments? (Attach additional sheets if necessary.) T>2=cK LSNG Pwi 0 t' 3 14 ns l3 E CP EYSLAIL-c- Page 120 of 157 POINT SUMMATION Fill in the values from Parts I through VIII in the blanks provided in column 1. Add the numbers to determine the MWPP point total that your wastewater facility has generated for the past twelve months. Part Points I -70 II I-1S III 2,0 IV v V O VI ) Q VII 0 VIII 0 Total ! Li S Page 121 of 157 AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 2014 Agenda item #: 6-6 Title: Request by the Housing Authority of Southeastern Utah for an Affordable Housing Refund of Fees in the amount of $956.00 Fiscal Impact: Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: NA Background/Summary: The Housing Authority of Southeastern Utah has submitted a request for waiver of impact fees for two affordable homes being constructed by the Housing Authority under the parameters of the Self Help Program. The homes will be located at 1301 and 1305 Powerhouse Lane. The attached letter and information shows that the houses meet the standards of affordability as established by the Moab City Code. The Moab Municipal Code allows the City to waive (or refund) impacts fees for affordable housing projects, subject to provisions outlined in the Chapter 13.25 of the Code as follows: D. The city may elect to waive impact fees, in whole or in part, for development activities with broad based charitable and public purposes, including the construction of affordable and low income housing by nonprofit and for -profit entities, as follows: 1. Application must be made in writing to the city council prior to connection to city services and shall provide the following: a. A description of the project and its purpose, together with the applicant's nonprofit tax identification number (if applicable), and a statement of the reasons why waiver of fees is appropriate and in the public interest; b. For affordable housing projects, proof that the project will meet affordable housing cost criteria, as established from time to time by city housing studies; and c. The fee amount requested to be waived and such other relevant information as may be requested by the council. 2. The council shall hear the application and rule upon the requested fee waiver. It may grant the waiver, in whole or in part, provided that the requirements of subsection D of this section are met and provided that there is available another source of public funds to account for the deficiency in the impact fund account as a result of the waiver. Any aggrieved party may seek judicial review of the council decision as provided under Section 13.25.100 (Ord. 98-13 (part), 1998) Please note that a waiver of impact fees requires that "there be another source of public funds to account for the deficiency in the impact fee fund." Noting that the amount of the waiver is low and will not affect the fund, there will be no appreciable deficiency in the impact fee fund caused by this waiver. Note that if the City receives a request for a sizable project, we will need to find the funds to 1 Page 122 of 157 Agenda pay for the waiver if we wish to grant it. One possible source would be the RETA fund, some of which was allocated to the Cinema Court project. Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommend approval of the waiver request Recommended Motions: "I move to approve agenda item #6-6." Attachment(s): Request Letter from the Housing Authority Page 123 of 157 Agenda HOUSING AUTHORITY OF SOUTHEASTERN UTAH SERVING GRAND AND SAN JUAN COUNTY 321 E. Center Street Moab, UT 84532 Phone (435) 259-5891 Fax (435)-259-4938 hasud i rector@frontier.com March 4, 2014 Donna Metzler Moab City Manager 217 E Center Street Moab, Utah 84532 Dear Ms. Metzler, We are requesting an impact fee waiver for two lots located on Power House Lane. The homes that will be built on these lots are being financed by Rural Development and in association with the Self Help program that is managed by the Housing Authority of Southeastern Utah. Please be advised that the families who are involved in the Self Help Program must meet the Rural Development low income to very low income guidelines. To qualify, the families must be at or below 80% of the area median income for the Moab City area. Family Size Maximum Income Allowed 1 $32, 300 2 $36,900 3 $41, 550 4 $46,150 5 $49, 850 6 $53,550 Currently there are two proposed homes that will be constructed under the Self Help program. The addresses are 1301 Power House Lane and 1305 Power House Lane. The two families that are involved with these homes have met the required low income qualification standards for the Rural Development guidelines for this area. Therefore we request that the impact fees for these two families be waived at this time. Robert W Muir Executive Director Housing Authority of Southeastem Utah is an Equal Opportunity Provider and Equal Housing Opportunity Page 124 of 157 ta AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 2014 Agenda item #: 6-7 Title: Request by Community Rebuilds on behalf of Steve Langello for an Affordable Housing Refund of Fees in the amount of $478.00 Fiscal Impact: Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: Community Rebuilds/Steve Langello Background/Summary: Community Rebuilds has submitted a request on behalf of Steve Langello for a waiver of impact fees for an affordable house being constructed by Community Rebuilds on behalf of Mr. Langello at 1290 E. Dream Drive. The attached information shows that the house meets the standards of affordability as established by the Moab City Code. The Moab Municipal Code allows the City to waive (or refund) impacts fees for affordable housing projects, subject to provisions outlined in the Chapter 13.25 of the Code as follows: D. The city may elect to waive impact fees, in whole or in part, for development activities with broad based charitable and public purposes, including the construction of affordable and low income housing by nonprofit and for -profit entities, as follows: 1. Application must be made in writing to the city council prior to connection to city services and shall provide the following: a. A description of the project and its purpose, together with the applicant's nonprofit tax identification number (if applicable), and a statement of the reasons why waiver of fees is appropriate and in the public interest; b. For affordable housing projects, proof that the project will meet affordable housing cost criteria, as established from time to time by city housing studies; and c. The fee amount requested to be waived and such other relevant information as may be requested by the council. 2. The council shall hear the application and rule upon the requested fee waiver. It may grant the waiver, in whole or in part, provided that the requirements of subsection D of this section are met and provided that there is available another source of public funds to account for the deficiency in the impact fund account as a result of the waiver. Any aggrieved party may seek judicial review of the council decision as provided under Section 13.25.100 (Ord. 98-13 (part), 1998) Please note that a waiver of impact fees requires that "there be another source of public funds to account for the deficiency in the impact fee fund." Noting that the amount of this impact fee is low and will not affect the fund, there will be no appreciable deficiency in the impact fee fund caused by this waiver. Note that if the City receives a request for a sizable project, we will need to find the funds to pay for the waiver if we wish to grant it. One possible source would be the RETA fund, some of which was allocated to the Cinema Court project. 1 Page 125 of 157 Agenda Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommend approval of the waiver request Recommended Motions: "I move to approve agenda item #6-7." Attachment(s): Proof of Payment of Impact Fee for 1290 E. Dream Drive Information regarding Community Rebuilds Information regarding Self-help program Page 126 of 157 Agenda rebuilds March 4, 2014 Community Rebuilds 548 Locust Lane Moab, UT 84532 www.CommunityRebuilds.org 435-260-0501 City of Moab Attn: Donna Metzler, City Manager 217 E Center Street Moab, UT 84532 Community Rebuilds' mission is to build energy -efficient housing, provide education on sustainability, and improve the housing conditions of the workforce through an affordable program. We operationalize our mission by building homes for low and very low income families. We are currently building our eighth home as an organization; seven homes were built in Grand County, Utah and one home was built in Gunnison County, Colorado. We are requesting that impact fees be waived on projects (within the City limits) where we partner with families that fall below 80% of the area median income (defined by HUD). We are currently building a home located at 1290 E Dream Drive, and we are asking that the impact fees be waived for this build. Thank you and the City Council for this consideration. Emily S. Niehaus Executive Director, Community Rebuilds Page 127 of 157 City of Moab City Council Policy Regarding the Consideration of Fee Waiver Requests It is the general policy of the Moab City Council to not consider requests for fee waivers for city programs, services, permits and licenses. Further, the City Council has determined that exceptions to this general policy may be made at the sole discretion of the City Council, subject to certain conditions, as follows: 1. Requests for an exception to the fee waiver policy shall be made in writing at one month prior to the event or service for which the fee is charged. Such requests shall be submitted to the City Recorder's Office. If this timeframe is not met, the fee shall be paid in full, and the request will be considered as a request for a refund rather than a waiver. 2. The following fees are not subject to an exception under this policy: a. Fees related to public works, including but not limited to water and sewer fees, water and sewer impact fees, storm water drainage fees and solid waste fees. b. Fees related to planning and zoning, including but not limited to subdivision fees, annexation fees and permit fees. c. Fees related to recreation programs and services. d. Fees related to law enforcement, with the exception of traffic control and security fees associated with a special event. e. Fees related to alcohol. f. Other fees not provided for in this policy. 3. The City Council may consider an exception to the fee waiver policy for special -event - related fees, including special event permit fees, special event business license fees, park use permit fees, banner fees, and traffic control fees and security fees, if the organization requesting the exception meets at least one of the following criteria: a. The event, as its main function, is a fundraiser for a charitable organization that provides services to Moab residents. b. The organization sponsoring the event has in the past made and commits to continue to make in the future, a financial donation to the City that covers all or a portion of the costs associated with the event for which the organization is seeking an exception. c. The event organizer is a governmental entity. d. The event's primary purpose is to provide a school program or to benefit a school or school program. e. The primary purpose of the event is to provide a community -wide celebration or program that is offered free of charge to community members. f. The event is one that has been provided by the City in the past. 4. The City Council may consider an exception to the fee waiver policy for building permit fees only for requests made by Grand County or the City of Moab for county or city -owned facilities. Page 128 of 157 I/we, NYMT RECD CITY OF MOAB CITY OF MOAB WATER AND/OR SEWER CONNECTION AGREEMENT FEB 2 2014 la.i, (referred to herein as Sfe,p/i.tfk f`je/f n `Customer'), hereby apply to the City of Moab for permission to connect the premises at Aa 10 Dre ‘=rti OP' ,to be occupied as a �p RESIDENCE legally described below, to the City water water and/or O BUSINESS, 0 OTHER sewer system(s). The Customer agrees as follows: 1. The Customer agrees to pay to the City for the privilege of such connection(s) the sum of: WATER SEWER TOTAL FEES* SIZE OF CONNECTION CONNECTION FEE IMPACT FEE SIZE OF CONNECTION CONNECTION FEE IMPACT FEE �- /os .0� '/"1c'. J D S33 aJ *SHOULD THE ACTUAL COST OF INSTALLATION TO THE CITY EXCEED THE MINIMUM FEE, THE CUSTOMER SHALL PAY THE ADDITIONAL COST. 2. That from and after the date of the connection(s) of the premises with the City water and/or sewer system(s), the Customer agrees that said monthly fee shall be added to their bill for water furnished by said City to the above mentioned premises and that the City shall have the right to enforce payment of said water and/or sewer charge by shutting off their water in the same manner that the said City may have for enforcement for the payment of water charges. 3. The Customer agrees that, before making connection(s) with said water and/or sewer system, the Customer shall cause the plumbing upon said premises to be inspected by the Plumbing Inspector and the Public Works Director for the City of Moab; and that if said Inspector does not approve of the plumbing upon said premises, the Customer will cause said plumbing to be rectified at their own expense to meet the requirements of said Inspector and the Customer further agrees that they will comply with any Ordinance or rules and regulations which the City of Moab may hereafter pass for the regulation and control of its water and sewer systems. 4. The Customer hereby agrees that any amounts due as connection charges or as monthly service charges, which become thirty (30) or more days delinquent shall become a lien against the property described herein and the City is authorized to file this application in the office of the County Recorder as evidence thereof. LEGAL DESCRIPTION OF PREMISES Lo -I- 3 This agreement must be accompanied by a plan showing the proposed connection, its size and the si— and location of all branches and facilities to be connected with it. m co Q Page 129 of 157 December 20, 2012 TO: FROM: USDA �� Dev�opmeM United States Department of Agriculture Rural Development Salt Lake City, Utah Joyce Allen Deputy Administrator Single Family Housing u�I Dave Conine Rural Development State Director Salt lake City, Utah SUBJECT: Community Rebuilds Grant Closing I am satisfied that Community Rebuilds will meet the conditions that were stipulated for closing their Pilot Project 523 Grant. They have addressed the items listed in the Joyce Allen's letter of November 8 and anticipate their board approval of the required Policies and Procedures within the next few days. While the scattered site construction may make the simultaneous move in date unlikely, Community Rebuilds will have all participants move into their homes at the same time wherever they have two or more homes being constructed in the same community. There will be eight volunteer -interns working on each house. The interns assist the families while also learning straw bale construction techniques and the on -site management of Self -Help programs using renewable resource and passive solar design building systems. The combined labor of the participating families and the Community Rebuilds interns is nearly one hundred percent of the total home construction (subcontractors are utilized for certain portions of plumbing and electrical work as required by code). One advantage of the straw bale and earthen plaster construction is that labor is a more significant portion of the total house cost. The labor intensity and lower construction material cost is a primary reason these homes will be affordable to very -low-income families. The Community Rebuilds Pilot Project will develop a version of 1944i Exhibit B-2 (Breakdown of Construction Development for Determining Percentage Construction Completed) that addresses the construction progress percentages for straw bale building. The Community Rebuilds straw bale version of Exhibit B-2 will be an essential tool for Self -Help grantees that choose to construct straw bale homes. The Community Rebuilds Pilot Project will develop the model for Mutual Self Help grantees to utilize energy efficient, passive solar, straw bale construction in homes that are affordable for low-income and very -low-income program participants. Community Rebuilds has demonstrated to my satisfaction that the Pilot Project meets the intent of the Self -Help program and the conditions for grant closing have been addressed. Page 130 of 157 Joyce Allen December 20, 2012 Page 2 of 2 I have attached the following note from Emily Niehaus, Community Rebuilds Executive Director, because it clarifies how the Pilot Project intends to use an intern training program to generate the professional expertise in straw bale construction that will allow the 523 Technical Assistance grantees to incorporate the straw bale construction advantages in Self-help housing. Community Rebuilds seeks to honor the tradition of the Mutual Self -Help Program by helping low and very low income families build their own homes. The families Community Rebuilds serve cannot afford decent homes because they are either priced out of the market (in our case it is a tourism based economy with a high cost of land) or they own and live in a dilapidated home (most likely a trailer build prior to 1976). Community Rebuilds organizes a dedicated base of volunteers to help each family build their home. The volunteers are managed through a student education program which teaches them and the participating families the techniques of a unique, green, and labor intensive type of construction — straw bale home construction. The savings that the families receive from working alongside this dedicated volunteer group allows the families to not only afford their homes, but begin home ownership with significant equity. The relationship that each family builds with their dedicated student intern group is personal and long-lasting. And, the students of the program move on to join the workforce as young, emerging professionals with experience in green construction. Because we will build the Pilot Project homes over the course of a college semester schedule we must make minor, temporary adjustments to the traditional Self -Help model. Our families move into their homes once they and their student crew complete the project and the semester ends. If two or more homes are constructed over the course of one semester and in the same region, we will have all participants move in on the same day. Each student group is made of at least 8 student interns because straw bale construction requires a LOT of labor. That is why the students and participating families are able to far exceed 65% of the total construction labor. Straw bale construction is unique families must be involved with each construction phase to ensure they know how to care for and maintain their homes. Community Rebuilds is excited to be a pilot within USDA RD's Mutual Self -Help Program. Straw bale construction coupled with dedicated student volunteers can open the door to more green construction for low-income families as well as serve as a model in poverty stricken areas such as our tribal lands. Community Rebuilds is driven to create affordable housing for families by reducing the cost of construction through our student education program AND by reducing the long term costs of utility payments and maintenance through the construction of passive solar, super insulated straw bale homes. Emily Niehaus Page 131 of 157 INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI. OH 45201 Date: NOV - 5 2007 COMMUNITY REBUILDS 548 LOCUST LN MOAB, UT 84532-2716 DEPARTMENT OF THE TREASURY Cm^' ^^ Tri^ratification Number: III N' Contact Person: LYNN HALL Contact Telephone Number: (877) 829-5500 Accounting Period Ending: DECEMBER 31 Public Charity Status: 170(b)(1)(a)(vi) Form 990 Required: Yes Effective Date of Exemption: October 26, 2006 Contribution Deductibility: Yes Advance Ruling Ending Date: December 31, 2010 Addendum Applies: No ID# 75092 Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CG) Page 132 of 157 -2- COMMUNITY REBUILDS Enclosures: Publication 4221-PC Statute Extension i Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Page 133 of 157 Letter 1045 (DO/CG) �a 0 cn Q USDA mak_ Rural �' Development Committed to the future of rural communities. Search Version en Espanol Rural Development Housing & Community Facilities Programs Purpose: The Section 502 Mutual Self -Help Housing Loan program is used primarily to help very low- and low-income households construct their own homes. The program is targeted to families who are unable to buy clean, safe housing through conventional methods. Families participating in a mutual self-help project perform approximately 65 percent of the construction labor on each other's homes under qualified supervision. The savings from the reduction in labor costs allows otherwise ineligible families to own their homes. If families cannot met their mortgage payments during the construction phase, the funds for these payments can be included in the loan. Eligibility: Applicants must have very low or low incomes. Very low income is defined as below 50 percent of the area median income (AMI); low income is between 50 and 80 percent of AMI. Families must be without adequate housing; however, they must be able to afford the mortgage payments including principal, interest, taxes and insurance (PITI). These payments are 22 to 26 percent of an applicant's income. In addition, applicants must be unable to obtain credit elsewhere, yet have reasonable credit histories. Families with very low incomes living in substandard housing are given first priority. Terms: Loans are for up to 33 years (38 for those with incomes below 60 percent of the area median and who cannot afford 33-year terms). The promissory note interest rate is set by HCFP (in July 1997 it was 7.25 percent). However, the interest rate is not usually meaningful since payment assistance can reduce the interest rate to as low as 1 percent. The amount of subsidy is determined by family income as a percentage of AMI, so that the family pays from 22 to 26 percent of their income for principal, interest, taxes, and insurance (PITI) up to an amount not exceeding the promissory note rate. There is no required down payment. HCFP must also determine repayment feasibility using ratios of repayment (gross) income to PITI and to total family debt. Standards: Under the Section 502 Mutual Self -Help Housing program, housing must be modest in size, design, and cost. Modest housing is defined as housing costing less than the HUD dollar cap, which as of 1997 was $81,548 with adjustments for high cost areas. Houses constructed must meet the voluntary national model building code adopted by the state and HCFP thermal and site standards. Approval: Rural Development Community Development Managers have the authority to approve most Sec t 502 Mutual Self -Help Housing loan requests. If no backlog exists, decisions on applications should be mad 43 c a) a) Q Page 134 of 157 Form 1023 (Rev.6.2006) Name: Community Rebuilds EIN Page 11 Part X Public Charity Status {Continuedll e 509(a)(4)—an organization organized and operated exclusively for testing for public safety. ❑ f 509(a)(1) and 170(b)(1)(A)(1v)—an organization operated for the benefit of a college or university that is owned or ❑ operated by a govemmental unit. g 509(a)(1) and 170(b)(1)(A)(vi)—an organization that receives a substantial part of its financial support in the form ❑ of contributions from publicly supported organizations, from a govemmental unit, or from the general public- h 509(a)(2) —an organization that normally receives not more than one-third of its financial support from gross ❑ investment Income and receives more than one-third of its financial support from contributions, membership fees, and gross receipts from activities related to its exempt functions (subject to certain exceptions). i A publicly supported organization, but unsure if it is described in 5g or 5h. The organization would like the iRS to decide the correct status. 6 If you checked box g, h, or i in question 5 above, you must request either an advance or a definitive ruling by selecting one of the boxes below. Refer to the instructions to determine which type of ruling you are eligible to receive. a Request for Advance Ruling: By checking this box and signing the consent, pursuant to section 6501(c)(4) of the Code you request an advance ruling and agree to extend the statute of limitations on the assessment of excise tax under section 4940 of the Code. The tax will apply only if you do not establish public support status at the end of the 5-year advance ruling period. The assessment period will be extended for the 5 advance ruling years to 8 years, 4 months, and 15 days beyond the end of the first year. You have the right to refuse or limit the extension to a mutually agreed -upon period of time or issue(s). Publication 1035, Extending the Tax Assessment Period, provides a more detailed explanation of your rights and the consequences of the choices you make. You may obtain Publication 1035 free of charge from the IRS web site at www.irs.gov or by calling toll -free 1-800-829-3876. Signing this consent will not deprive you of any appeal rights to which you would otherwise be entitled. If you decide not to extend the statute of limitations, you are not eligible for an advance ruling. Consent Fixing Period of Limitations Upon Assessment of Tax Under Section 4940 of the Intemal Revenue Code For Organization Emily S. Niehaus 12/22/06 (Signature of Officer, Director, Trustee, or other (Type or pent name of signer) (Date) authorized official) Director (Type or print title or authority of signer) IRS Director, Exempt Organizations NOV 0 5 2007 (Date) b Request for Definitive Ruling: Check this box if you have completed one tax year of at least 8 full months and Ll you are requesting a definitive ruling. To confirm your public support status, answer line 6b(i) if you checked box g in line 5 above. Answer line 6141) if you checked box h in line 5 above. If you checked box i in line 5 above, answer both lines 6b() and (il). () (a) Enter 2% of line 8, column (e) on Part IX -A. Statement of Revenues and Expenses. _ (b) Attach a list showing the name and amount contributed by each person, company, or organization whose gifts totaled more than the 2% amount. If the answer Is "None," check this box. (II) (a) For each year amounts are included on lines 1, 2, and 9 of Part IX -A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each disqualified person. If the answer is "None," check this box. 7 (b) For each year amounts are included on line 9 of Part IX -A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each payer, other than a disqualified person, whose payments were more than the larger of (1) 1% of line 10, Part IX -A. Statement of Revenues and Expenses, or (2) $5,000. If the answer is "None," check this box. . 1 7 Did you receive any unusual grants during any of the years shown on Part IX A. Statement of (. ] Yes ® No Revenues and Expenses? If "Yes," attach a list including the name of the contributor, the date and amount of the grant, a brief description of the grant, and explain why it is unusual. Form 1023 (Rev. 6-2006) Page 135 of 157 136614 OU 00 000000 200922 8740 R38351 Department of the Treasury Internal Revenue Service EO RULINGS AND AGREEMENTS PO BOX 2508 CINCINNATI OH 45201 136614.615786.0452.010 1 MB 0.382 535 I!lufnlnf�l�fu�lln�l�lnl!�llnilu��l�llu�lnffnl�flml COMMUNITY REBUIDS % EMILY S NIEHAUS 548 LOCUST LN MOAB UT 84532-2716480 TE3 172271 158 205636697 Date of this notice: June 15, 2009 Notice Number: CP-158 Taxpayer Identification Number: Advance Ruling Period Ending Date: December 31, 2010 For assistance, call: 1-877-829-5500 Our records indicate that you were issued an advance ruling letter that treated you as a public charity, rather than a private foundation, during an advance ruling period that ends on the date indicated above. That letter required you to file IRS Form 8734 at the end of your advance ruling period to establish that you qualify as a public charity. New IRS regulations changed the procedures governing your public charity status. You are no longer required to file Form 8734 at the end of the ruling period. The regulations also provide that donors can rely on your advance ruling letter with respect to your public charity status unless the IRS changes that status, based on the organization no longer meeting an applicable public support test, and publishes notice of the change. If you have received Form 8734 from the IRS, please do not file it. Please keep your advance ruling letter along with this letter for your permanent records. The regulations also changed the rules for computing public support, consistent with the redesigned Form 990, Return of Organization Exempt from Income Tax. For more information regarding those rules and the redesigned Form 990, please see the IRS website at www.irs.gov/eo. (Rev. 07/2008) Page 136 of 157 AGENDA SUMMARY MOAB CITY COUNCIL MEETING March 11, 2014 Agenda item #: 6-8 Title: Request by Four Corners Mental Health for a Waiver of Building Permit Fees in the Amount of $3,830.17 Fiscal Impact: The City would forego revenue in the amount of the waiver. Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: Four Corners Mental Health Background/Summary: Four Corners mental health has submitted a request for waiver of building permit fees for the Aspen Cove transitional housing project in the amount of $3,830.17. This housing complex will provide affordable housing for people with mental disabilities. The Council should consider the request in light of the Waiver Policy, which has been included for your reference Options: The Council may approve, approve with conditions, deny or postpone the item. 1 Staff Recommendation: City staff recommends approval of the waiver request. Recommended Motion: "I move to approve agenda item #6-8." Attachment(s): Request letter from the Four Corners Mental Health; Email regarding cost of building permit from Building Inspector Page 137 of 157 Agenda Donna Metzler From: Sharon Relph [srelph@fourcorners.ws] Sent: Friday, February 28, 2014 11:40 AM To: donna@moabcity.org Cc: Brett Guymon Subject: Building permit fee waiver Donna, We are very close to construction of Aspen Cove. I just met with the Building Department. Building permit fees are approximately $4000 to $4200. They will be able to calculate closer once they actually receive the Permit Application. I am formally requesting waiver of the permit fees. Please let me know what documents need to be submitted and when we would be on the City agenda for approval. Hopefully, this is the last hurdle for us. Thanks for your ongoing support of Aspen Cove. Sharon 59 N 200 E Moab, UT 84532 435-259-7340 ext 3006 I Page 138 of 157 co c cu o) Q Donna Metzler From: Jeff Whitney Uwhitney@grandcountyutah.net] Sent: Tuesday, March 04, 2014 10:41 AM To: Donna Metzler Subject: Aspen Cove Hi Donna, The permit fees for the Aspen Cove is $3830.17. If this is not what you need please let me know. Jeff Whitney Grand County Buying Official Building Department (435) 259-1344 (435) 220-0025 jwhitneyfgrandcountyutah, net 125 E Center Street Moab UT 84532 Unified States of America i 1 Page 139 of 157 / / MOAB CITY COUNCIL MEETING March 11, 2014 / / Agenda item #: 6-9 Title: Approval of Class III Beer Licenses for Benton Ketel, d.b.a. RTA Canyonlands, LLC to Conduct Retail Beer Sales Located at 555 South Main Street Fiscal Impact: None Staff Presenter(s): Rachel Stenta, City Recorder Department: Recorder/Treasurer Applicant: Benton Ketel, d.b.a. RTA Canyonlands, LLC. Background/Summary: Class III Beer Licenses entitle the licensee to sell Beer on the premises licensed in the original containers, for consumption off premises. A state of Utah license is not required for Class III licenses. This business has experienced a change of owner and licenses are non-transferrable. The applicant has ceased the sale of beer until this license is approved. Approval of the license should be conditioned on successful completion of a complete background check within 90 days. 1 Options: Approve, deny or table. Staff Recommendation: Staff recommends conditional approval of the license pending the results of the full background investigation. Recommended Motion: I move to approve a Class III Beer License for Benton Ketel, d.b.a. RTA Canyonlands, LLC to Conduct Retail Beer Sales Located at 555 South Main Street with the condition that a successful background check be completed within 90 days. Attachment(s): Class III Beer Application Page 140 of 157 Agenda DATE PA/0: AMOUNT PAM: RECEIPT No • 9J) CITY OF MOAB RETAIL BEER' LICENSE APPLICATION 217EAsc CuiLAISIHtIvT MnAR. UtAN 84532 (435) 259-5121 / FAX (435) 259-4135 a (43 PLEASE MAKE CHECKS PAYABLE ro: Cm OF MOAB O Cuss I FEE. O Cuss II FEE ❑ PRrvATE CLUB 111 Cuss III FEE O Cuss Iv FEE LICENSE N- S200.00 S200.00 S720.00 S90.00 S90 00 APPLICANT'S PERSONAL INFORMATION F=AL NAME ___9)e Atop, -- *.e pek e NMIE AooREss ai1 c _1 ❑ 1 d SLIM _ tr i A e SOCIAL SECURITY NUMBER DINAR L CENSE NI �a 8 STATE' ed Cpopso QTY. jAn 7iAern STATE. IA. (zip� ctzk7. � >�J DATE OF BIRTH' BUSINESS INFORMATION BucliESSNAME• __ETA C'al)*Onl(IAA 5 La SALES TAxID# Bus/Ness/moms 555 S Nke,q%'St cett• l fAco , VT ?IC /2- BuSiNEssPHONE: 1y-'TZ� BUSINESS MAILING ADDRESS' y to SS AUL Art hu i C:t, 5, M k ym Cm N fv,4ott efix h sun. La WARNING!! ALL LICEN-.t PYi • CLASS III, REQUIRE A STATE LICENSE! STATE APPROV A : :* is ':r',KE 30 DAYS OR MORE TO PROCESS! CONTACT THE STATE !l' rt.: THIS APPLICATION IS MADE FOR A LICENSE —0 SELL BEER` uNDER THE FOLLOWING LICENSE: (CHECK ONE) O CLASS O CLASS II O PRIVATE CLUB pi CLASS III O CLASS IV Retail License ^hal: ent t:e Licensee to sell Beer only on the premises licensed on draught and in original containers, for consumption on or off the premises, in accordance with the Liquor Control Act and the Ordinances of the City Retail License shall entitle the Licensee to sell Beer in the original containers, on the premises for consumption on the premises, in accordance with the Liquor Control Act and Ordinances of the City, and shall be issued solely to Restaurants, Cafes and other establishments whose primary purpose is the dispensing of food. Same conditions as Class I and Class II Beer Licenses. Retail License shall entitle the Licensee to sell Beer on the premises licensed in original containers, for consumption off the premises in accordance with the Liquor Control Act and the Ordinances of the City. Retail License shall entitle the Licensee to sell Beer on the premises licensed on draught and in original containers, for consumption on the premises in accordance with the Liquor Control Act and the Ordinances of the City limited to the dates specified. 1. Will you also serve liquor, wine or heavy beer (over 3.2% by weight)? NO O YES (Requires 'Local Consent' approved by City Council prior to State approval.) 2. List brands of beer proposed to be sold by the applicant within the City of Moab. ,dw(,S«. Cgorz._fAi[ktlbb egAEv_-_ F. 'seer application b for 3211. by waled only. Also requires a Moto Mown- Page 141 of 157 cc s= • • a) Q 3. HpGe you ever been convicted of any offense other than a minor traffic violation? pi NO O YES (If yes, list offenses along with an explanation. Include locations and dates.) 4. The Applicant MUST provide to the City of Moab a copy of the Criminal History Report from the State of Utah if required for Class 1, II, Private Club and Class N. Class l/1 Applicants MUST contact the Moab City Police Department License Investigator as soon as possible to be fingerprinted and photographed. A background check is also required. THE FOLLOWING INSPECTION IS REQUIRED FOR ALL APPLICATIONS EXCEPT CLASS IV. PLEASE CALL AND SCHEDULE AN APPOINTMENT. HEALTH INSPECTOR (435)259-5602 575 Kane Creek Blvd DATE OF INSPECTION APPROVED ❑ DISAPPROVED O REASON: SIGNATuRE MOAB CITY COUNCIL AGENDA DATE: O APPROVED O DISAPPROVED REASON(S)• SPECIAL CONDITIONS: Page 142 of 157 RETAIL BEER LICENSE APPLICATION Submit completed application and attachments to the City Treasurer for processing. The applicant represents that they possess all the qualifications of a licensee as set forth in Section 32, Chapter 4 of the Utah Code Annotated 1953 and that they will faithfully comply with and have faithfully complied with the Utah Liquor Control Act. This application is submitted to the City of Moab as an inducement for the issuance of a retailer's business beer license in accordance with Section 32, Chapter 4 of the Utah Code Annotated 1953. The undersigned applicant hereby agrees and promises that if such beer license is granted, the applicant will faithfully comply with all provisions of the Utah Liquor Control Act and regulations of the Utah Liquor control Commission adopted pursuant thereto, and the ordinances of the City of Moab, and in particular that they will faithfully comply with Section 32, Chapter 6 of the Utah Code Annotated 1953 relating to reporting and payment of excise tax, and with regulation 4 relating to advertising, regulation 4-A relating to labeling and advertising, and regulation 5 relating to unfair competition and unlawful practice. STATE OF UTAH 0rr/01-ramp COUNTY OF-EmmIB : ss Applicant's Signature 13e)--TrID P-) - KeTEL , being first duly swom, on his/her oath deposes and says: That he/she is the applicant above named; that he /she has read the foregoing application, and knows and understands the contents thereof; that the same is true to his/her own knowledge. Subscribed an] swom to before me on this M ARIL' , a z z N. MAURIELLU Commission # 1898205 ■ Notary Public - California i Orange County D My Comm. Expires Aug 29. 2014 day of Page 143 of 157 MOAB CITY COUNCIL MEETING March 11, 2014 Agenda. ltem #: 6-so Title: Approval of Local Consent of a Club Liquor License for Moab Investments LLC, D.B.A. Club Rio Incorporated Fiscal Impact: None Staff Presenter(s): Rachel Stenta, City Recorder Department: Recorder/Treasurer Applicant: Club Rio/Moab Investments Background/Summary: Club Rio has changed ownership and the new owner is applying for a Club Liquor License with the state of Utah. This location has been previously licensed by both the City and the State. 1 Options: The Council may approve, approve with conditions, deny or postpone the item Staff Recommendation: Staff recommends Approval of the Local Consent of the Club Liquor License Recommended Motion: I move to approve agenda item 6-10. Attachment(s): Local Consent Form Oagenda draft documents\03-I I-2014\agenda summary sheet club rio.docX Page 144 of 157 Agenda Mar 07 2014 11:43RM HP LASERJET Fnx 4356376045 p.1 "CLUB LIQUOR LICENSE" LOCAL CONSENT Date:fij Attn: DAI C laicegsino & Comollance Section o a b , Vf City [ )Town [ ) sty hereby grants Its consent to the issuance of a dub liquor license to: Business Name: HI (MA ./N✓Pil&4617'S iLL Ca;/I ao Applicant 1 Business Owner. 77 y/ Looadon Address: ;t ,S earr( /SOU wge-Alr Pursuant to the provisions of Utah Code 32134401 and 3213-9-401 through 409, thla license allows for the storage, sale and consumption of liquor on the premises. i ] Check ffapplicable LQCAL CONSENT FOR PRoxitor y vAai4Npg In accordance w8h Utah Code 32B-1.202, the local authority also grants consent to s variance regarding the proximity of this establishment relative to a public or private school, church, public library. public, playground, or park. Authorised Signature Print Name 1 Title This is s suggested *rut A city. tow:0, or Oounty'9 Own tan is acceptable. Local consent may be Booed to the DABC at 801-977-6889 Or milted to : Department ofAlcoboile beverage Control PO Box 30408 Salt Lake City, UT 84130-0408 Effective 7.111 v11.10.11 page 7 of 47 Page 145 of 157 ORDINANCE #2013-17 AN ORDINANCE AMENDING THE CITY OF MOAB MUNICIPAL CODE, REPEALING AND REPLACING CHAPTER 5.64, MOVED -ON TEMPORARY COMMERCIAL STRUCTURES WHEREAS, the Moab City Council ("City Council") adopted the Moab Municipal Code ("Code") in an effort to encourage and facilitate orderly growth and business development in the City of Moab ("City") as well as to promote a more attractive and wholesome environment; and WHEREAS, from time to time the City has determined that there is a need to amend the Code in order to make the text more contemporary, align the language with Utah State Code, and/or provide for a use that was not anticipated at the time of adoption; and WHEREAS, the City has found that there have been issues in the management of temporary Vendors who do not have permanent business locations in the city and who occupy portions of private commercial properties or use public streets and sidewalks for specified periods of time; and WHEREAS, the City has determined that new regulations regarding the size and operation of vending apparatus and are necessary to promote the peace, health, and general welfare of the residents of the city; and WHEREAS, the City Council in a duly advertised regular public meeting held on September 10, 2013, met to review and discuss the suggested amendments to the Code; and NOW, THEREFORE, the City Council hereby ordains that Ordinance #2013-17 is hereby adopted to repeal Municipal Code Chapter 5.64 in its entirety, and is replaced with a new chapter 5.64, Vendor Business Licenses, as follows: Chapter 5.64 VENDOR BUSINESS LICENSES Sections: 5.64.010 Definitions. 5.64.020 Licenses —Required. 5.64.030 Exemptions. 5.64.040 Application Fees. 5.64.050 General Operating Standards. 5.64.060 Specific Operating Standards. 5.64.070 Prohibited Practices. 5.64.080 Application. 5.64.090 Licenses --Issuance. 5.64.100 Modification of License. 5.64.110 Grounds for denial. 5.64.120 Appeal of denial. 5.64.130 License --Display. 5.64.140 License --Fees. 5.64.150 License --Nontransferable. 5.64.160 License--Revocation--Causes. 5.64.170 License--Revocation--Notice, right to cure, procedure. 5.64.180 License --Term, Renewal. Ordinance #2013-17 Page 1 of 12 Page 146 of 157 Agenda 5.64.010 Definitions. For purposes of this chapter: A. Accoutrements. Additional items added for flavoring such as, but not limited to, seasonings, mustard, ketchup, and mayonnaise. B. Cart. A small mobile cart or wagon that occupies a temporary location on a sidewalk or private property and is a humanly propelled wheeled vehicle that may contain food or other items for sale. C. Display apparatus. A nonpermanent structure such as a table, stand, wagon, tray, cart, tents with three sides open or other displays for the sale of goods, merchandise, food, wares or services on private property. Teepees shall not be considered a display apparatus and shall not be used for vending purposes. D. Farm produce. Fresh fruit, vegetables, herbs or grains. E. Month. A period of 30 consecutive days regardless of the calendar month. F. Non -motorized Trail System. A paved or unpaved government -constructed trail or path that is intended solely for pedestrian, bicycle or equestrian use. G. School sponsored event. An activity or sale that generates money that is collected or paid to the school district or individual public school. The event must be overseen or sponsored by the school district, an individual public school, or a school group or club. H. Solicitor. Any person who, without a permanent business location in the city, goes from house to house or business to business, or who conducts sales within the city by means of telephone solicitation, direct mail, or internet offers to city residents, for the purpose of selling goods, merchandise, or services for profit. I. Stationary mobile cart. A cart having functional wheels and an axle that occupies one temporary location for a specified period of time. J. Vehicle. A motorized vehicle used for displaying, storing or transporting of articles offered for sale by a Vendor and is currently licensed and registered by the Depai tment of Motor Vehicles. K. Vendor. Any person(s) engaged in the selling or offering for sale of food, beverages or merchandise on private property, public streets or sidewalks. The term "Vendor" includes: a. Street Vendors, b. Sidewalk Vendors, c. Private property Vendors, and d. Food Vendors, but does not include solicitor or soliciting activities as defined in Code Chapter 5.14. L. Vendor, Food. Any street Vendor, sidewalk Vendor, or private property Vendor that sells foodstuffs, edibles, liquids, ice cream, confectionery or other edible products upon any public street, road, alley, curb or sidewalk, or on private property. Ordinance #2013-17 Page 2 of 12 Page 147 of 157 Agenda M. Vendor, Limited. A Vendor who legally conducts business within the city limits for a specified period of time not to exceed twenty nine (29) days. N. Vendor, Local. Any person or any agent, or employee of any person who shall offer for sale to the public any goods, wares, services, merchandise or foodstuffs in or from any temporary structure, stand, or other approved place in the city and who has a permanent place of business within Moab City or Grand County. O. Vendor, Long-term. A Vendor who legally engages in business within the city limits for a nonrenewable term of up to twelve (12) months. P. Vendor, Private Property. Any business that exhibits, displays, offers for sale or sells any food, beverages, goods, wares or merchandise from a cart, fixed cart, stationary mobile cart, display apparatus, or vehicle located in a described location on private property. Merchandise may be displayed on display apparatus as defined below. Q. Vendor, Sidewalk. Any person who sells or offers for sale from temporary locations for limited durations on any public sidewalk (excluding city parks and Mill Creek Parkway) any goods, wares, merchandise, services, food or beverages from a cart or by foot from a pack, basket or similar container, or hand held display. R. Vendor, Street. Any person travelling by vehicle, bicycle or other street -legal conveyance on public or private streets and who carries, conveys, or transports goods, wares or merchandise and offers them for sale. 5.64.020 Licenses —Required. A. All Vendors, and anyone using vending display apparatus to engage in business within the city, shall first obtain a business license as required by Chapter 5.04 of this code. B. All defined Vendor licenses require Moab City Council approval. C. The maximum time limit a Vendor display apparatus can be placed at a location is determined by the type of structure and operational restrictions. D. Applicant shall apply to the Moab City Treasurer's office and shall submit all information required by Sections 5.04, 5.64.040, and 5.64.080 of this chapter for the specific type of structure. 5.64.030 Exemptions. A. This chapter shall not apply to school and city recreation sponsored sales or events, city contracted sales or events, or to solicitors as defined in code Section 5.14.010 C. 1, and sales described in Code Section 5.09 of the Special Event Permits and Business Licenses. B. Vendors who conduct sales at a special business event as defined by Chapter 5.09 are exempt from the provisions of this chapter, provided the responsible organization lists the Vendor on an approved Vendor list and the organization satisfies all sales tax requirements as specified in Chapter 5.09. Ordinance #2013-17 Page 3 of 12 Page 148 of 157 Agenda C. Vendors who conduct sales at a convention or meeting where products or services are offered to registered members or guests and where the meeting or venue is not open to the general public, shall be exempt from the provisions of this chapter. D. This chapter shall not apply to sales of farm produce, as defined above, where such sales are conducted by persons who grow such items and sales are conducted on private property. E. Temporary displays by a permanent business, as described in 5.64.060 E, are exempt. F. Any exempted activity shall not reduce the number of parking spaces for the permanent business and shall not obstruct ingress or egress to the business. 5.64.040 Application Fees. A. Fees shall be determined by the Moab City Council and shall be adopted by resolution. 5.64.050 General Operating Standards. A. The following requirements must be met by all Vendors using display apparatus. 1. Codes. Apparatus must meet all applicable building, health and fire codes for the intended use. Permits require Moab City Council approval and locations of such apparatus are limited to commercial zones unless otherwise permitted by Moab City Council. 2. Illegal camping. It is illegal for any Vendor to camp on the site, in accordance with Code Sections 8.20 and 10.04.230. 3. Refuse and Recycling. Vendors are strongly encouraged to recycle. Vendors shall provide their own refuse/recycling containers and in no case shall city street receptacles be used for onsite Vendor refuse and recycling. a. All refuse and recycling containers shall be removed and securely stored at the close of each business day. b. Every container shall have a cover. c. Pickup of refuse/recyclables shall be made through a refuse service provider or through the host property owner. Written permission from the property owner or proof of other arrangements must be submitted with the application. The City, at its discretion, may require applicants to obtain commercial refuse disposal service. d. Food Vendors shall pay, in advance, a food Vendor surcharge. The fee amount shall be reviewed yearly and established by resolution of Moab City Council upon recommendation of staff. e. Food Vendors involved in special events shall utilize the special event refuse plan. f. Food Vendors with seating areas shall have refuse and recycling containers emptied at the close of each business day. Ordinance #2013-17 Page 4 of 12 Page 149 of 157 Agenda 4. Area Maintenance. All Vendors shall maintain the permitted area, the display apparatus and the immediate area within thirty (30) feet surrounding the permitted area in a neat, clean and hazard -free condition. 5. Signs. All signage shall be painted on or attached to the display apparatus and a drawing to scale of the proposed signage shall be included in the application. Signs on display apparatus shall not appear on devices that extend above the display apparatus except on umbrellas and canvass covers. Umbrella and cover signage shall relate only to the product being sold or the name of the business. Public poles, picnic tables, and trash receptacles shall not be used to display signs. Separate free-standing signs are prohibited. 6. Business Access. Vendor license applicants shall demonstrate that there is sufficient access, parking and maneuvering space available at the site on which the Vendor will operate. Suitable, safe access by pedestrians shall be provided and no structure shall obstruct access to or from parking areas or sidewalks. 7. Hours of operation. The hours of operation shall be limited to 7:00 am to 10:00 pm. 8. Employee restroom facilities. Restroom services for employees shall be provided by a written agreement between the property owner and the Vendor. The written agreement must be submitted with the application to the City Recorder. 10. Noise level. No loud speakers or any unnecessary noise will be allowed on the site. a. Noise is required to be muffled so as not to be objectionable due to intermittence, beat frequency or shrillness. b. The average resulting dBA count shall not exceed sixty (60) dBA at any point on or beyond the site. c. The use of internal combustion generators is prohibited. d. Music that is softly played solely for the enjoyment of the Vendor is allowed at a hearing range that does not extend beyond the area of the apparatus. 11. Animals. No live animals shall be attached or "hitched" to any vending vehicle, cart, stand, or display. 12. Number of parking spaces. Parking shall be provided by a written agreement between the property owner and the Vendor. Said written agreement must be submitted with the application to the City Recorder. One (1) parking space per each temporary commercial structure shall be designated on the host property and shall be located so as not to reduce the number of parking spaces required for the permanent business. Ordinance #2013-17 a. A parking exception may be granted by Moab City Council if the applicant can adequately demonstrate that on -street parking is available, sufficient parking is provided elsewhere or customers largely walk-up or would use short term parking. b. In no case shall the vending apparatus occupy parking spaces that reduce the Page 5 of 12 Page 150 of 157 Agenda amount of required parking for the host business. 13. Tents. The use of fully enclosed tents as apparatus is prohibited. A tent structure may be erected that is open on no less than three sides. 14. Proximity to Special Business Event. Any vending apparatus that sets up within 100 linear feet in a straight line of a special business event shall ask permission from the event and appear on the Special Business Event List of Vendors. 15. Zoning compliance. No license shall be granted for a Vendor unless allowed as a land use in the underlying zoning district(s) in which it operates except for Vendors selling frozen food products. 5.64.060 Specific Operating Standards. A. Food Vendors. With the exception of Vendors selling frozen food in residential areas, all other food Vendors selling ice cream and other food products shall follow the standards listed below: 1. Location. Business shall be conducted in commercial zones. The unit shall not block ingress or egress of any loading, parking or emergency access areas of the property or reduce required parking. 2. Structures. a. Food vending apparatus shall comply with all State of Utah health requirements. b. Food vending apparatus must be constructed of durable materials, and be designed with smooth impervious surfaces for easy cleaning. c. Carts shall be of sufficient lightweight construction that can be moved from place to place by one adult person without any auxiliary power. d. The area occupied by the apparatus or pushcart, together with the operator and any trash receptacle, cooler or chair, shall not exceed thirty-six (36) square feet of space. e. Carts. Sidewalk Vendor carts shall not exceed the dimensions of three feet (3') wide by eight feet (8') long by eight feet (8') high f. Umbrellas or canopies shall be a minimum of seven feet above the sidewalk if they extend beyond the edge of the cart. g. Seating may be provided as approved by City Council to include a table and up to six seats. Seating areas shall be located adjacent to the display and in no case exceed forty (40) square feet in area. B. Street Vendor. Street Vendors using motorized vehicles shall follow the display apparatus standards listed below: 1. Location. A Street Vendor may operate on public or private streets. Street Vendors shall not conduct business on state highways. Ordinance #2013-17 Page 6 of 12 Page 151 of 157 Agenda a. Street vending vehicles shall not stop to conduct business in intersections or within crosswalks so that vehicular and pedestrian traffic will remain unhindered. b. Street vending vehicles selling frozen products from vehicles may operate in residential areas provided that the vehicle continues to travel through neighborhoods with stops only to conduct sales. The vehicle must generally remain mobile and in no case shall the vehicle be parked in a single location. c. Street food vending apparatus must be designed as a single, self contained unit, able to operate without the use of detached tables and counters, or require additional refrigeration facilities at the place of operation. 2. Size of Structure. Vehicles shall not exceed the dimensions of eight (8) feet wide by twenty-five (25) feet long and ten (10) feet in height. C. Sidewalk Vendors. Sidewalk Vendors using human -propelled carts, packs, baskets, or hand held displays shall follow the display apparatus standards listed below: 1. Location. A Sidewalk Vendor may operate on the sidewalk in the public right-of-way with written permission from the city. a. No permit shall be approved for locations on city non -motorized trail systems. b. Sidewalk vending apparatus shall not locate on corners or at intersections where it may cause line of sight issues for pedestrians or motorists. Carts shall be located so the flow of pedestrians is not impeded and be positioned along the route at the curbside of the sidewalk. c. Sidewalk vending apparatus shall not locate within ten (10) feet of any doorway to an existing business. d. Sidewalk Vendors selling food or frozen product from a pushcart may travel along the streets with stops only to conduct sales of food products. e. A minimum of five (5) feet open sidewalk space for the passage of pedestrians shall be maintained at all times. 2. Carts. Sidewalk Vendor carts shall not exceed the dimensions of three feet (3') wide by eight feet (8') long by eight feet (8') high. The area occupied by the cart, together with the operator and any trash receptacle, ice cooler or chair, shall not exceed thirty-five (35) square feet of adjacent sidewalk space. The structures shall be moved on air -filled rubber tires and be of sufficiently lightweight construction that it can be moved from place to place by one adult person without auxiliary power. The device or cart shall not be motorized so as to move on its own power. Hard casters for wheels are prohibited. D. Private Property Vendors. Display Apparatus. 1. StructuresNehicles. a. Dimensions: No display apparatus shall exceed the dimensions of one -hundred twenty (120) square feet (10'X12'). Ordinance #2013-17 Page 7 of 12 Page 152 of 157 Agenda b. Construction: All display apparatus shall be constructed in a sturdy manner so that there is no risk to the public of having the display apparatus collapse or break. c. Umbrellas Permitted: An umbrella or awning may be attached to the display apparatus so as to shelter the Vendor. i. Umbrellas or canopies shall provide a minimum of six feet six inches of head room above the sidewalk if they extend beyond the edge of the cart. ii. Umbrellas or canopies shall not exceed one -hundred twenty (120) square feet in area. d. All accoutrements must be contained in a 3 x 5 area adjacent to the display apparatus. e. Display apparatus that cannot be adequately secured during off -business times shall be removed from the property at the end of each working day. 2. Location. All display apparatus shall be located on private property in Commercial zones. E. Temporary Display --Permanent Business. A. A structure or display apparatus shall not exceed twenty percent of the permanent business building's area and is limited to a term not to exceed twelve (12) months commencing at the issuance date of the permit. Apparatus must meet all applicable building, health and fire codes for intended use. Structures are limited to commercial zones and do not require Moab City Council approval if they comply with the following: 1. Existing businesses that place racks, tables, tents, canopies, awnings, outside displays of lot sales at their place of business, are exempt from the requirement of Moab City Council review and approval if they are less than 200 square feet in size. 2. Where located along public sidewalks, such displays shall be located as close as possible to the main business building. 3. A minimum clear sidewalk width of five (5) feet shall be maintained for pedestrian traffic to pass. 4. All merchandise displays shall be removed at the end of each business day and stored indoors. 5. Required parking spaces shall not be used for this activity. 5.64.070 Prohibited Practices. A. It is unlawful for any Vendor to conduct business in such a manner as to impede or inconvenience any public use area, including, but not limited to streets, alleys, sidewalks, and public rights -of -way. B. It is unlawful for any Vendor to: 1. Persist or remain on private property after the owner or occupant has directed the Vendor to leave; Ordinance #2013-17 Page 8 of 12 Page 153 of 157 Agenda 2. Initiate telephone, mail, or in person contact with a customer or prospective customer after that person has provided notice to the Vendor directing that all such contact shall cease; 3. Engage in business past the hour of ten p.m. or prior to seven a.m.; 4. Engage in a pattern of contacts, whether in person, by telephone, or via mail or computer which, viewed in terms of their frequency, duration, or consent, are likely to be offensive, annoying, or disturbing to the recipient. 5. Yell, sing, or call out to passersby to interest them in the Vendor's merchandise. 6. No Vendor shall operate within ten (10) feet of any fixed base retail establishment or other Vendor offering the same or substantially similar goods or services. 5.64.080 Application. A. Only complete applications will be accepted. In addition to the application information required of all business license applicants generally, as provided in Section 5.04.030, applications shall be submitted on a form provided by the City Treasurer and shall require the applicant to furnish the following items and information: 1. Name, address and telephone number of the Vendor. 2. Name, address and telephone number of the Vendor, if different from owner. 3. Identification of site or sites where the Vendor will operate. 4. Signed agreement with property owner to use adjacent restroom facilities 5. All applicable fees for obtaining a Vendor's License shall be paid in full at the time of application. Permit fees are non-refundable. (Refer to the City's fee schedule for annual license fees.) 6. A certificate of insurance is required for anyone operating on city property or in the rights -of -way. 7. A description of the display apparatus or cart, if applicable, including photographs and scale drawings with construction plans and specifications of any vending apparatus to be used in the business for which the permit application is filed. Include the license plate number of motor vehicles, if any. The description/drawings shall show: a. Dimensions of the structure and all attached signage. b. Site plan to a scale of not less than 1/8" equals one foot and showing: i. The complete perimeter of the property with dimensions ii. All existing structures and dimensions iii. All distances from buildings and property lines iv. Locations of all drives, parking areas, loading areas, and sign locations on the property v. Landscaped areas with dimensions vi. All easements impacting the property vii. All parking for the host property and highlighting the parking for the vendor business. 8. Identification of the location(s) in the city where the applicant proposes to carry on business, and the length of time and/or specific dates, which it is proposed that such business be conducted, together with the proposed hours of operations. Ordinance #2013-17 Page 9 of 12 Page 154 of 157 Agenda 9. For applicants proposing operation in residential zones, a complete record of the applicant with respect to any disqualifying criminal conviction or a statement by the applicant that no such conviction exists in addition to a comprehensive, criminal background check. 10. Written evidence of compliance from the Zoning Administrator that the use is allowed in the zoning district in which the applicant proposes to operate. 11. Proof of state sales tax certificate, if applicable, and compliance with all other applicable state and federal requirements for the particular business for which a permit is requested. 12. Local Vendor applicants must submit a copy of a current city business license or Grand County business license. 13. A description of the type of goods, wares, services or merchandise to be sold or offered for sale. 14. Statement of authorization from the property owner(s) of the location(s) where the applicant intends to conduct business. 15. If applicable, a statement of authorization from the special event sponsor if applicant intends to conduct business on the premises of a special business event, as defined by Chapter 5.09 of this code. 16. Payment of the applicable license application fee. 17. An inspection report from the Southeastern Utah Health District Sanitarian, dated not more than ten days prior to the date of application, if applicant proposes to handle or offer foodstuffs for sale. 18. A refuse and recycling plan explaining how refuse and recycling disposal will be dealt with on site. 19. If the permittee, during any time of operation, wishes to modify the display apparatus in a way that varies from the drawing or photo submitted at the time of application, the permittee must obtain prior approval from the City of Moab. Failure to obtain prior approval for modification of any apparatus, or any failure to provide a complete list of items to be offered for sale is a violation of the permit. B. Applicants for a solicitor's license shall submit the general information specified in Moab Municipal Code Section 5.04.030, or the transient merchant information specified in Section 5.08.020. C. The applicant must verify that the condition, location, parking requirements and use of the structure or vehicle will comply with all city ordinances and other applicable codes. 5.64.090 Licenses --Issuance. The City Treasurer and City Recorder shall review the application for completeness for licenses under this chapter. A recommendation from City Staff shall accompany the application to the Moab City Council who shall determine if the application is satisfactory. After the Moab City Council's approval, the Ordinance #2013-17 Page 10 of 12 Page 155 of 157 Agenda City Recorder will issue a local Vendor license or peddler license, showing: 1. The number of the license, 2. The date of issuance, 3. The nature of the business authorized to be carried on, 4. The license fee paid, 5. The location (s) of the business 6. The license term, and 7. The company name(s) of the person(s) authorized to conduct business. 5.64.100 Modification of License. A. If the permittee, during any time of operation, wishes to modify the display apparatus in a way that varies from the drawing or photo submitted at the time of application, the permittee must obtain prior approval from the Moab City Council. Failure to obtain prior approval for modification of any display apparatus, or any failure to provide a complete list of items to be offered for sale is a violation of the permit. 5.64.110 Grounds for denial. A. A Vendor license may be denied by the Moab City Council based upon any of the criteria in Section 5.04.040. In addition, the Moab City Council may base denial, in whole or in part, upon the existence of site -specific impacts of the proposed license which render it incompatible with neighboring uses or a history of past violations or complaints. B. For applicants proposing operation in residential zones, grounds for denial will include findings from a criminal background check that include any of the following: 1. Listing of the person on the Sex Offender Register or is subject to an Extended Supervision Order under the Serious Sex Offender Monitoring Act. 2. Relevant offenses against the Sex Offender Registration Act or the Serious Sex Offender Monitoring Act. 3. Convictions and finding of guilt for serious sexual, serious violence and/or drug offenses. 4. Pending charges for serious sexual, serious violence and/or drug offenses. 5. Sale and delivery of drugs if the conviction was within the past five years. 5.64.120 Appeal of denial. An applicant denied a Vendor license by action of the Moab City Council may appeal that decision to the district court by filing an action within thirty days of denial. Exhaustion of administrative remedies and timely appeal shall be a jurisdictional prerequisite to judicial review. 5.64.130 License --Display. The license issued under this chapter shall be posted conspicuously in the place or places of business named therein. 5.64.140 License --Fees. Vendor license fees shall be established pursuant to the procedures and criteria established in Sections 5.04.020 and 5.64. The license fees imposed by this chapter shall be in addition to any other fees Ordinance #2013-17 Page 11 of 12 Page 156 of 157 Agenda applicable to the particular business use imposed by the provision of this code. 5.64.150 License --Nontransferable. Any license issued pursuant to this chapter is not transferable by the licensee. 5.64.160 License--Revocation--Causes. Licenses under this chapter may be revoked by the Moab City Council for any of the causes specified in Section 5.04.080, in addition to the following: A. Any fraud, misrepresentation or false statement made in connection with the selling of goods, wares or merchandise; B. Any violation of the General or Specific Operating Standards; C. Operation of the business licensed under this chapter in an unlawful manner or in such a manner as to constitute a breach of the peace or to constitute a menace to the health, safety or general welfare of the public. 5.64.170 License--Revocation--Notice, right to cure, procedure. Revocation of a license issued under this chapter shall be pursuant to the procedures and requirements specified in Section 5.04.090. 5.64.180 License --term. All licenses issued under this chapter shall expire one year from the date of issuance, unless a prior date is specified. Licensees wishing to reapply for a new license at the end of the specified term shall submit a renewal application and license fee at least thirty days prior to expiration. All applications shall be reviewed and approved by the Moab City Council, as provided for initial license applications described in 5.64.070. Passed and adopted by action of the Governing Body of the City of Moab in open session this day of , 2013. City of Moab Mayor David L. Sakrison Attest: Rachel Stenta Ordinance #2013-17 Page 12 of 12 j:\agenda\09-10-2013\ordinance 2013-17 vendors2.docx Page 157 of 157 Agenda