HomeMy Public PortalAboutPKT-CC-2014-04-08Moab City Council
April 8, 2014
***Budget Workshop***
4:00 PM
Pre -Council Workshop
6:30 PM
REGULAR COUNCIL MEETING
7:00 PM
CITY COUNCIL
CITY CENTER
(217 East Center Street)
CHAMBERS
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Agenda
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Agenda
City of Moab
217 East Center Street
Moab, Utah 84532
Main Number (435) 259-5121
Fax Number (435) 259-4135
www.moabcity.org
Moab City Council
Regular Council Meeting
City Council Chambers
Tuesday, April 8, 2014 at 4:00 p.m.
4:00 p.m.
6:30 p.m.
7:00 p.m.
SECTION 1:
SECTION 2:
SECTION 3:
CITY COUNCIL BUDGET WORKSHOP — FISCAL YEAR 2014-2015
PRE COUNCIL WORKSHOP
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
CITIZENS TO BE HEARD
DEPARTMENTAL UPDATES
3-1 Community Development Department
3-2 Engineering Department
3-3 Planning Department
3-4 Police Department
3-5 Public Works Department
SECTION 4: PROCLAMATIONS and PRESENTATIONS
4-1 Presentation of Vista Volunteer Appreciation Award
SECTION 5:
SECTION 6:
SPECIAL EVENTS
5-1 Approval of a Special Business Event License for Red Rock Relay to Conduct a Relay
Race May 10 to 11, 2014
5-2 Approval of Special Use of Swanny City Park for Red Rock Relay to Conduct a Relay
Race May 10 to 11, 2014
5-3 Approval of a Special Event License for Rule the Rocks Skate & BMX Competition on
May 9, 2014
5-4 Approval of Special Use of Swanny City Park for Rule the Rocks Skate & BMX
Competition on May 9, 2014
NEW BUSINESS
6-1 Approval of Local Consent of a Liquor Package Agency Contract for Best Western
Canyonlands Inn Located at 16 South Main Street to Conduct Retail Sales of Liquor,
Wine and Heavy Beer
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Agenda
6-2 Approval of Proposed Resolution #16-2014 — A Resolution Conditionally Approving
the Preliminary Plan and Preliminary Plat for the "Entrada at Moab" Master Planned
Development on Property Located at 720 West 400 North In the C-2 Zoning District
6-3 Approval of a Private Property Vendor License for Cafe Kar LLC Located at 331 North
Main Street to Conduct a Popcorn Wagon, April 9, 2014 to April 8, 2015
SECTION 7: MAYOR AND COUNCIL REPORTS
SECTION 8: READING OF CORRESPONDENCE
SECTION 9: ADMINISTRATIVE REPORTS
SECTION 10: REPORT ON CITY/COUNTY COOPERATION
SECTION 11: APPROVAL OF BILLS AGAINST THE CITY OF MOAB
SECTION 12: ADJOURNMENT
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should
notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days
prior to the meeting. Check our website for updates at: www.moabcity.org
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Agenda
f
AGENDA SUMMARY
MOAB CITY COUNCIL MEETING
April 8, 2013
Agenda Item
#: 5-1 & 5-2
Title: Special Event License and Special Use of Swanny City Park for Red Rock
Relay
Fiscal Impact: Fees paid should cover costs associated with this event
Staff Presenter(s): Donna Metzler, City Manager
Department: Administration
Applicant: Zack Collings, Red Rock Relay
Background/Summary: Red Rock Relay has applied for use of Swanny City
Park as well as a Special Business Event License to conduct their annual Moab
Red Rock Relay. The event has been changed from their original application to
start at the Holiday Inn Express and finish at Swanny Park. Registration will also
happen at the Holiday Inn Express. The requested dates for the event are May
10 and 11, with all -day park use scheduled for the 10th. The new start and
registration location make things easier for city staff, as there would be no traffic
control or noise issues for an early morning start at the park. There are a few
conditions that should attach to the permits, as shown on the attached list of
conditions.
Options: The Council may approve, approve with conditions, deny or postpone
the items.
Staff Recommendation: Staff recommends Approval of the Special Business
Events License and Special Use of Swanny City Park with conditions listed on
the attached page
1
Recommended Motions: (1) "I move to approve the Special Business
Event License for Redrock Relay with the conditions attached to the staff
memo." (2) I move to approve the Application for Special Use of City Parks
for Red Rock Relay with the conditions attached to the staff memo.
Attachment(s):
List of Conditions of Approval
Special Business Event License Application
Special Use of Swanny City Park Application Supplementary material submitted
by the applicant
Oagenda draft documents\04-08-2014\redrock relay materials\agenda summary sleet red rock relay 2014.doc
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Agenda
List of 2014 Recommended Conditions for Approval of Red Rock Relay Requests
1. Provide additional recycling and refuse containers and ensure that they are emptied throughout the days of
park utilization.
2. Provide porta-potties and place them on the street. Do not place anything along the red painted curb, at the
sidewalk entrances, or in front of the crosswalk on 100 West.
3. Pay Park Permit Fees at least two weeks prior to the event.
4. Refrain from painting the street with markings. Use cones, flags, small signs and the like to indicate the
course route.
5. Prior to the event, provide a copy of the UDOT permit for the event.
6. Limit vehicles on the grass to loading and unloading only.
7. Do not use stakes on the lawn for any purpose.
8. Coordinate with the Grand County Sheriff's Department for traffic control and safety issues outside city
limits
9. Coordinate with Parks staff on the day of the event for set-up.
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Agenda
CICITYSPECIAL EVENT FEE:
1 ��/ OF MOAB PLUS (CHECK ONE):
SPECIAL BUSINESS EVENT LICENSE APPLICATION ❑ TRANSIENT ($80):
DATE PAID: OR
217 EAST CENTER STREET ❑ CURRENT CITY OR
AMOUNT PAID: MOAB, UTAH 84532 COUNTY LICENSE
(435) 259-5121 I FAX (435) 259-4135 (ATTACH COPY)
TOTAL FEES:
RECEIPT NO.:
PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB
LICENSE #:
ZONE:
$80.00
NAME OF EVENT:
DESCRIPTION OF EVENT:
LOCATION OF EVENT:
Red Rock Relay Moab
6-person Relay Run
Swanny Park
PREMISES TO BE USED: PaVllllon and grass
TEMPORARY STRUCTURES TO BE USED OF ANY): Race Start Structure and pop-up tents
DATE(S) AND TIME(S) OF EVENT: May 9-10, 2014 Setup- Friday May 9 at 12pm. Registration- Friday 6-9pm
ANTICIPATED# OF EVENT PARTICIPANTS: 1500 Race Start- 5:00 am on street next to Rec Ctr. Finish- 8pm
TYPES OF VENDORS PARTICIPATING IN EVENT: NA
EXPLAIN FEES GENERATED BY THE EVENT (I.E. ADMISSION CHARGES. BOOTH FEES. RENTAL CHARGES. ETC.I: Registrants pay fee of $ 80 through
website prior to race
EVENT SPONSOR'S NAME:
SPONSOR'S ADDRESS:
Red Rock Relay Moab - Zack Collings
PO BOX 971622
SPONSOR'S DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY:
SPONSOR'S SOCIAL SECURITY NUMBER: i
CITY:
Orem
STATE:
PHONE: L801-787-4597
UT
ZIP:
84097
DATE OF BIRTH: 1
TYPE OF ORGANIZATION: ❑ PROPRIETORSHIP O PARTNERSHIP CORPORATION o lyR (SPECIFY:
Red Rock Relay LLC
EVENT SPONSOR'S SALES TAX ID #:
NAME REGISTERED WITH THE STATE FOR TAX ID:
THIS FORM IS AN APPLICATION FOR A SPECIAL BUSINESS EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY COUNCIL APPROVAL. IT IS
UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR
THE ISSUANCE OF A LICENSE WILL BE DELAYED.
IrwE 'Zack Collings
rLCMU= rRO I l IWhM CI.
_ HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY
BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE
INFORMATION CONTAINED HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION
AND APPLICANT (SPONSOE AGREE TO FILE THE PROPER REPORTS WITH THE STATE OF UTAH.
12/31/13
Date
State of Utah
County of Grand )
SUBCRIBED AND SWORN to be • - e this day of
NOTARY PUBLIC
SEE BACK OF FORM FOR ADDITIONAL REQUIREMENT!
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Agenda
ATTACH LIST OF PARTICIPANTS OPERATING UNDER THIS LICENSE.
ATTACH SITE PLAN FOR THE EVENT GROUNDS OF APPLICABLE}.
ATTACH ADDITIONAL INFORMATION INDICATED BELOW:
LICENSE APPROVALS
CITY STAFF
❑ APPROVED
❑ DISAPPROVED
REASON(S):
LICENSE EXPIRATION DATE:
SIGNATURE OF CITY STAFF
MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO ❑ YES
AGENDA DATE:
❑ APPROVED
❑ DISAPPROVED
REASON(S):
EVENT COST RECOVERY SURCHARGE:
SPECIAL CONDITIONS:
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Agenda
SPECIAL BUSINESS EVENT LIST OF VENDORS
(MUST BE SUBMITTED TO THE CITY OF MOAB PRIOR TO THE EVENT)
5.09.030 Sales Tax Collection.
A. Unless exempted by state law, each special business event licensee shall be responsible for obtaining a state sales tax license and shall require that all
vendors either:
1. Provide proof of a sales tax license and agree to be responsible for direct remittance of all sales tax proceeds to the state; or
2. Execute a sales tax remittance agreement whereby the vendor delivers sales tax proceeds to the licensee for remittance to the state under the
licensee's sales tax license.
NAME OF EVENT;
DATE(S) OF EVENT:
c
au
Q
BUSINESS NAME
OWNER'S NA
ITEMS TO BE SOLD
TEMPORARY SALES TAX
LICENSE NO/SALES TAX
ID
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09/08/03
CIT / of MOAB
BUSINESS LICENSE
COMPLIANCE
FORM
217 E CENTER STREET
MOAB, UT 84532
PHONE: (435) 259-5129
FAX: (435) 259-4135
FOR ZONING OFFICE USE ONLY
PARKING:
IUIOAB CITY CODE:
SIGN PERMIT:
MOVED -ON NECESSARY: ❑ YES ❑ NO
REQUIRES PLANNING
COMMISSION APPROVAL ❑ YES ❑ NO
REVIEWED BY
ZONING
ADMINISTRATOR:
DATE:
SIGITATURE
NAME OF APPLICANT:
APPLICANTS MAILING ADDRESS:
Zack Collings
PO Box 971622
CITY:
PHONE:
Orem
8017874597
STATE:
Ut
ZIP:
84097
Red Rock Relay Moab
BUSINESS NAME:
BUSINESS LOCATION: Provo Utah
ZONE:
DETAILED DESCRIPTION OF BUSINESS ACTIVITY:
6 Man Relay Race starting and finishing at Swanny Park
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Agenda
IS
Parks Use Application
Checklist
(Swanny City Park/Center Street Ballpark)
ALL ITEMS MAST BE COMPLETED BEFORE A PERMIT WILL BE ISSUED!
❑ OBTAIN A PARKS USE APPLICATION
Applications are available on our website - www.moabcitv.om or at the City Treasurer's Office.
Applications must be submitted at least six weeks prior to your event.
❑ COMPLETE AN APPLICATION
Please provide all information requested on the application. Incomplete applications will not be
considered. The more information you provide, the faster your application can be reviewed.
❑ COMPLETE MAP OF PARK USE
For Swanny Park, you must indicate on the map accompanying the application all areas and
facilities that you propose to use including the location of any proposed structures and event
parking.
SUBMIT APPLICATION TO CITY TREASURER
Return the completed application with attached maps to the Moab City Treasurer. Please
complete all information requested. Incomplete applications will not be accepted. Your use of
the Park may also require a Special Event License. Please see the attached guidelines for
details.
STAFF REVIEW OF APPLICATION
Your completed application will be referred to the City Special Event/Parks Use Committee for
review. You will be contacted if more information is required to process your application. Your
fee will be determined during this review process. Special conditions may be applied to your
event. The staff review process can take up to three weeks.
APPLICATION REVIEWED/APPROVED BY CITY COUNCIL
Once your application has completed staff review, it will be referred to the City Council for
approval. Attendance at the City Council meeting can be helpful to answer any questions the
Council may have regarding your proposed event.
❑ PROVIDE INSURANCE CERTIFICATE
Submit a liability certificate to the City Treasurer's Office naming the City of Moab as an
additional insured.
R
PAY FEE/PARK DEPOSIT
Payment of the fee and applicable park deposit is required prior to your event. Please pay your
fee at the City Treasurer's Office. Your permit will be issued after your application is approved,
your fee is paid and your insurance certificate has been received. Your deposit — less any
damage or clean-up fees — will be refunded by check within two weeks of your event.
AFTER YOUR PERMIT IS APPROVED
After completing the above steps and once your permit has been approved, you are ready to conduct your
event . Any Special Conditions applied to your permit must be followed or you may risk losing your park
deposit. Please contact City Staff immediately if any special circumstances occur. Further app.nnra rnwinw
may be required. Page 11 of 85 Agenda
City of Moab
APPLICATION FOR THE
SPECIAL USE OF CITY PARKS
Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the
public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to
approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the
community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be
submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled
event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate
fee, provided for in the Schedule of Fees.
PLEASE PRINT OR FILL ELECTRONICALLY
Name of Person Responsible for Use of Park:
Zack Collings
Name of Organization and Event if aoolicable: Red Rock Relay Moab
Address: PO Box 971622 Orem Utah 84097
Day Phone: 801-787-4597 Email:
redrockrelay@gmail.com
'rop'ose61 ° ark UsageInformati
Which park to you intend to use? Swanny Park•E Other (please indicate name of park.
Please indicate the proposed dates and times of use: 8
Proposed Start Date: 5 /9/ 13 Start Time: 12 ambm`')End Time. am
Proposed End Date: 5 / 10 / 14 Start Time: 15 ar /pm End Time: 9 — a pm-1
Pavillion and surrounding lawn, and
Please specify what areas of the park are proposed for use:— restrooms
For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to
be used. Show locations of all structures and facilities.
1500 NA
Number of participants you expect: Number of spectators that you expect:
Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park:
We will be using the pavillion for registration and on race day. We will have several small tents around the vicinity of the pavillion for refreshments. All
portable restrooms will be placed on 100 W as in previous years. We will also have an inflatable Start/Finish line arch next to the pavillion.
Will amplification be required for your event? Yes X No We will not used amplified sound before 7am
Please specify any electrical needs for your event: Electricity in the pavillion is sufficient
Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control
devices, use of volunteers, etc. should be described.
Parking in designated spots around the park and across the street in parking lot. See Map
If you anticipate any street closures for your event, please describe below, and show on the accompanying
diagram. NA
PLEASE COMPLETE OTHER SIDE
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" X P u b l i c W e l c o m e
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