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PKT-CC-2014-04-22
Moab City Council April 221 2014 ***Budget Workshop*** 4:00 PM Pre -Council Workshop 6:30 PM REGULAR COUNCIL MEETING 7:00 PM CITY COUNCIL CHAMBERS CITY CENTER (217 East Center Street) Page 1 of 84 Agenda Page 2 of 84 City of Moab 217 East Center Street Moab, Utah 84532 Main Number (435) 259-5121 Fax Number (435) 259-4135 www.moabcity.org Moab City Council Regular Council Meeting City Council Chambers Tuesday, April 22, 2014 at 4:00 p.m. 4:00 p.m. 6:30 p.m. 7:00 p.m. SECTION 1: CITY COUNCIL BUDGET WORKSHOP — FISCAL YEAR 2014-2015 PRE COUNCIL WORKSHOP CALL TO ORDER AND PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1-1 March 25, 2014 1-2 March 28, 2014 1-3 April 8, 2014 SECTION 2: CITIZENS TO BE HEARD SECTION 3: DEPARTMENTAL UPDATES 3-1 Community Development Department 3-2 Engineering Department 3-3 Planning Department 3-4 Police Department 3-5 Public Works Department SECTION 4: SECTION 5: PROCLAMATIONS and PRESENTATIONS 4-1 Presentation of the Mayor's Student Citizenship of the Month Award for April 2014 for Helen M. Knight School SPECIAL EVENTS 5-1 Approval of a Special Event License for Canyonlands PRCA Rodeo Club to Conduct a Parade on May 31, 2014 5-2 Approval of Special Event License for Travis Packard to Conduct the Moab Fastpitch Tournament at the Center Street Ball Park from June 13 to 14, 2014 5-3 Request for Special Use of the Center Street Ball Park by Travis Packard to Conduct the Moab Fastpitch Tournament from June 13 to 14, 2014 5-4 Approval of a Request by Jon Olschewski for an Amplified Music Event at Old City Park on May 24 and June 21, 2014 5-5 Approval of a Special Business Event License for Carolyn Ellsworth to Conduct the 2014 Utah State HOG (Harley Owner's Group) Rally from August 28 to 30, 2014 at the Moab Valley Inn Page 3 of 84 Agenda 5-6 Request for a Refund of Fees by the Canyonlands PRCA Rodeo Club in an amount not to exceed $285.00 SECTION 6: NEW BUSINESS 6-1 Approval of Proposed Resolution #17-2014 — a Resolution Amending the Municipal Wastewater Planning Program Annual Self -assessment Report for 2013 6-2 Approval of the Revised Recreation Director Job Description 6-3 Approval of Proposed Resolution #18-2014 — a Resolution Setting the Finance Charges to be Charged on all Accounts Receivable Over Thirty (30) Days Old 6-4 Approval of a Professional Services Agreement by and between the City of Moab and Hansen, Allen and Luce, Inc. to perform Professional Engineering Services 6-5 Approval of a Professional Services Agreement by and between the City of Moab and Bowen Collins and Associates, Inc. to perform Professional Engineering Services 6-6 Approval of a Professional Services Agreement by and between the City of Moab and Horrocks Engineers, Inc. to perform Professional Engineering Services 6-7 Approval of an Annual Solicitor's License for Vivint Incorporated to Conduct ARM Security Incorporated to Conduct Residential Area Door -To -Door Sales SECTION 7: MAYOR AND COUNCIL REPORTS SECTION 8: READING OF CORRESPONDENCE SECTION 9: ADMINISTRATIVE REPORTS SECTION 10: REPORT ON CITY/COUNTY COOPERATION SECTION 11: APPROVAL OF BILLS AGAINST THE CITY OF MOAB SECTION 12: ADJOURNMENT In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org Page 4 of 84 Agenda MOAB CITY COUNCIL REGULAR MEETING March 25, 2014 The Moab City Council held its Regular Meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. Mayor Sakrison called the Pre -Council Workshop to order at 6:30 PM. In attendance were Councilmembers Heila Ershadi, Kyle Bailey, Gregg Stucki, Doug McElhaney and Kirstin Peterson; City Manager Donna Metzler, Deputy City Recorder Beth Joseph, City Engineer Rebecca Andrus and City Treasurer Jennie Ross. Mayor Sakrison called the Regular City Council Meeting to order at 7:00 PM and led the pledge of allegiance. Seventeen (17) members of the audience and media were present. Councilmember Stucki moved to approve the Regular Meeting Minutes of February 25 and March 11, 2014. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye. There were no Citizens to Be Heard. A Community Development Department Update was not given. Under Engineering Department Update, City Engineer Andrus stated that the belt press had been ordered for the Waste Water Treatment Plant. City Engineer Andrus explained the operation of the press and stated that using the press would bring the Waste Water Treatment Plant into EPA compliance. City Engineer Andrus then stated that she has been nominated as the chair of the Moab Area Watershed Partnership Committee. A Planning Department Update was not given. A Police Department Update was not given. A Public Works Department Update was not given. Mayor Sakrison proclaimed April 25, 2014 as Arbor Day in the City of Moab. Mayor Sakrison presented Julian Fosse with the Mayor's Student March 25, 2014 REGULAR MEETING & ATTENDANCE PRE -COUNCIL WORKSHOP REGULAR MEETING CALLED TO ORDER APPROVAL OF MINUTES CITIZENS TO BE HEARD COMMUNITY DEVELOPMENT UPDATE ENGINEERING UPDATE PLANNING UPDATE POLICE DEPARTMENT UPDATE PUBLIC WORKS UPDATE ARBOR DAY PROCLAMATION MAYOR'S STUDENT OF THE MONTH FOR MARCH 2O14 Page 1 of 3 Page 5 of 84 Agenda Citizenship of the Month Award for March 2014 for Helen M. Knight School. Councilmember Ershadi moved to Award the Insurance Services Proposal to Utah Local Governments Trust in the amount of $108,074 for the first year of a three year term. Councilmember Peterson seconded the motion. The motion carried 5-0 aye by a roll -call -vote. Councilmember Stucki moved to approve a Request by Kelly Oliver for An Amplified Music Event at Old City Park on May 10, 2014 to end at 9:00 PM. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye. Councilmember Peterson moved to approve a Request by Rural Utah Child Development for a Park Reservation Fee Waiver for Old City Park in an Amount not to Exceed $25.00. Councilmember Ershadi seconded the motion. The motion carried 5-0 aye. Councilmember McElhaney moved to approve a Private Club License for Anthony J. Basso, d.b.a. Club Rio Located at 2 South 100 West to Conduct a Restaurant/Private Club. Councilmember Peterson seconded the motion. The motion carried 5-0 aye. Councilmember Stucki moved to approve a Lease Agreement with MSD Environmental Services, Inc. for the Lease of a Mobile Belt Press Rental in an Amount Not To Exceed $50,000 for an Emergency Purchase for the Waste Water Treatment Plant. Councilmember Peterson seconded the motion. The motion carried 5-0 aye. AWARD OF THE INSURANCE SERVICES BID REQUEST FOR AN AMPLIFIED MUSIC EVENT AT OLD CITY PARK, APPROVED WAIVER OF THE PARK RESERVATION FEE FOR RURAL UTAH CHILD DEVELOPMENT, APPROVED PRIVATE CLUB LICENSE FOR ANTHONY J. BASSO, D.B.A. CLUB RIO, APPROVED LEASE AGREEMENT WITH MSD ENVIRONMENTAL SERVICES, APPROVED MAYOR AND COUNCIL Under Mayor and Council Reports, Mayor Sakrison thanked REPORTS Councilmember McElhaney for fulfilling the role of Mayor Pro-tem in his absence from the previous meeting. Mayor Sakrison stated that he had attended a meeting with Grand County, San Juan County, USGS (United States Geological Survey), Grand Water and Sewer Service Agency, and the Division of Water Resources regarding a comprehensive water plant study. Mayor Sakrison stated there was a consensus to proceed with an Interlocal Agreement and that USGS would be preparing a scope of work to present to the group. Councilmember Bailey inquired if the City had a policy regarding the sale of city water. March 25, 2014 Page 2 of 3 Page 6 of 84 Agenda City Manager Metzler stated that there was not currently a policy in place but that one would be developed as part of the overall ground water management plan. Councilmember Ershadi stated that she had attended a meeting with Utah State University Moab Director Steve Hawks to inform and share information regarding green building. Councilmember Ershadi also stated that she had attended a Grand County Council meeting. There was no Reading of Correspondence. Under Administrative Report, City Manager Metzler stated that departmental budget meetings had just finished up and that the City Council would be receiving a balanced draft budget the following week. A Report on City/County Cooperation was not given. Councilmember Ershadi moved to pay the bills against the City of Moab in the amount of $286,320.89. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye by a roll -call -vote. Mayor Sakrison adjourned the Regular Council Meeting at 7:40 PM. APPROVED: ATTEST: David L. Sakrison Rachel E. Stenta Mayor City Recorder March 25, 2014 READING OF CORRESPONDENCE ADMINISTRATIVE REPORT REPORT ON CITY/COUNTY COOPERATION APPROVAL OF BILLS ADJOURNMENT Page 3 of 3 Page 7 of 84 Agenda MOAB CITY COUNCIL SPECIAL JOINT CITY/COUNTY WORKSHOP March 28, 2014 Moab City Council held a Special Joint City/County Workshop Meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. Mayor David L. Sakrison called the Special Meeting to order at 11:33 AM. In attendance were Councilmembers Doug McElhaney, Kyle Bailey, Heila Ershadi and Gregg Stucki. Also in attendance for Moab City were City Manager Donna Metzler, City Recorder/Assistant City Manager Rachel Stenta, City Engineer Rebecca Andrus, Public Works Director Jeff Foster and Administrative Analyst/Economic Development Specialist Kenneth F. Davey. In attendance for Grand County were Councilmembers Ken Ballantyne, Rory Paxmon, Lynn Jackson, Gene Ciarus, Jim Nyland and Elizabeth Tubbs; Council Administrator Ruth Dillon and County Clerk/Auditor Diana Carroll. Fifteen (15) members of the audience and media were present. SPECIAL MEETING & ATTENDANCE A presentation was made by Steve Hawks of Utah State University PRESENTATIONS AND DISCUSSIONS regarding an update of the campus expansion project. A presentation was made regarding recent water uses. Discussion followed. A presentation was made regarding the water study update and funding options. Discussion followed. An Economic Development presentation was made by Administrative Analyst/Economic Development Specialist Kenneth F. Davey. Discussion followed. Mayor Sakrison adjourned the Special Meeting at 1:20 PM. ADJOURNMENT APPROVED: ATTEST: David L. Sakrison Mayor March 28, 2014 Rachel E. Stenta City Recorder/Asst. City Mgr. Page 1 of 1 Page 8 of 84 Agenda MOAB CITY COUNCIL REGULAR MEETING April 8, 2014 The Moab City Council held its Regular Meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. Mayor Sakrison called a City Council Budget Workshop to order at 4:00 PM. In attendance were Councilmembers Heila Ershadi, Kyle Bailey, Gregg Stucki, Doug McElhaney and Kirstin Peterson; City Manager Donna Metzler, City Recorder/Assistant City Manager Rachel Stenta, City Planning Director Jeff Reinhart, Community Development Director David Olsen, Recreation Coordinator John Geiger and Police Chief Mike Navarre. One member of the media was present. City Manager Metzler made a presentation regarding the proposed Fiscal Year 2014-2015 annual budget. Discussion followed. Mayor Sakrison recessed the workshop at 5:08 PM. Mayor Sakrison reconvened the meeting and called the Pre -Council Workshop to order at 6:30 PM. Also In attendance were City Treasurer Jennie Ross, City Engineer Rebecca Andrus and Public Works Director Jeff Foster. Mayor Sakrison called the Regular City Council Meeting to order at 7:00 PM and led the pledge of allegiance. Seventeen (17) members of the audience and media were present. There were no minutes to approve. Under Citizens to Be Heard, Sara Melnicoff stated that a "Green Guide" had been printed as a community recycling guide. Ms. Melnicoff distributed the guide to City Council and City Staff. REGULAR MEETING & ATTENDANCE BUDGET WORKSHOP WORKSHOP RECESSED MEETING RECONVENED REGULAR MEETING CALLED TO ORDER APPROVAL OF MINUTES CITIZENS TO BE HEARD COMMUNITY DEVELOPMENT A Community Development Department Update was not given. UPDATE Under Engineering Department Update, City Engineer Andrus stated that she had received information from the Utah Department of Transportation (UDOT) regarding where their traffic counts are collected around Moab. City Engineer Andrus stated that UDOT was also working on education efforts for the new pedestrian lights in town as well as looking at the possibility of changing the lights from yellow to red. City April 8, 2014 ENGINEERING UPDATE Page 1 of 3 Page 9 of 84 Agenda Engineer Andrus stated that UDOT will be in town on May 16, 2014 to conduct some new pedestrian studies and that she has been working with UDOT on Lions Park design issues. Under Planning Department Update, Planning Director Reinhart stated that he had attended the Utah Code Enforcement Officer conference and had received a lot of useful information. A Police Department Update was not given. Under Public Works Department Update, Public Works Director Foster stated that the new belt press was in place and operational at the Waste Water Treatment Plant and that staff had been working to clean up the yard at that location. Public Works Director Foster stated that the Questar project was moving along quickly and that the project would soon be located off of Main Street. Public Works Director Foster stated that the Questar project had identified some lateral sewer lines that need maintenance. Councilmember Bailey asked if Public Works Director Foster would prepare a report to present to City Council regarding the condition of city sewer lines. Public Works Director Foster stated that the Parks staff was cleaning up and conducting maintenance on all city parks in preparation for spring, that the new striping would soon be completed on 500 West relocating the bike lanes out of the curb and that the Center Street Gym entry way upgrade was done and had turned out great. Mayor Dave read a National Service Day in Moab Proclamation and then recognized several VISTA volunteers from the Moab community. Councilmember Bailey moved to approve a Special Business Event License for Red Rock Relay to Conduct a Relay Race May 10 to 11, 2014 with conditions listed in the staff memo. Councilmember Stucki seconded the motion. The motion carried 5-0 aye. Councilmember McElhaney moved to approve Special Use of Swanny City Park for Red Rock Relay to Conduct a Relay Race May 10 to 11, 2014 with conditions listed in the staff memo. Councilmember Stucki seconded the motion. The motion carried 5-0 aye. Councilmember Peterson moved to approve a Special Event License for Rule the Rocks Skate & BMX Competition on May 9, 2014 with conditions April 8, 2014 PLANNING UPDATE POLICE UPDATE POLICE DEPARTMENT UPDATE PUBLIC WORKS UPDATE NATIONAL SERVICE DAY PROCLAMATION AND VISTA VOLUNTEER RECOGNITION SPECIAL BUSINESS EVENT LICENSE FOR RED ROCK RELAY, APPROVED SPECIAL USE OF SWANNY CITY PARK FOR RED ROCK RELAY, APROVED SPECIAL EVENT LICENSE FOR Page 2 of 3 Page 10 of 84 Agenda listed in the staff memo. Councilmember Ershadi seconded the motion. The motion carried 5-0 aye. Councilmember Bailey moved to approve Special Use of Swanny City Park for Rule the Rocks Skate & BMX Competition on May 9, 2014 with conditions listed in the staff memo. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye. Councilmember Peterson moved to approve Local Consent of a Liquor Package Agency Contract for Best Western Canyonlands Inn Located at 16 South Main Street to Conduct Retail Sales of Liquor, Wine and Heavy Beer. Councilmember Ershadi seconded the motion. The motion carried 5-0 aye. Councilmember McElhaney moved to approve Proposed Resolution #16- 2014 — A Resolution Conditionally Approving the Preliminary Plan and Preliminary Plat for the "Entrada at Moab" Master Planned Development on Property Located at 720 West 400 North in the C-2 Zoning District. Councilmember Stucki seconded the motion. The motion carried 5-0 aye. Councilmember Stucki moved to approve a Private Property Vendor License for Cafe Kar LLC Located at 331 North Main Street to Conduct a Popcorn Wagon, April 9, 2014 to April 8, 2015. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye. Mayor and Council Reports were not given. There was no Correspondence to be Read. An Administrative Report was not given. A Report on City/County Cooperation was not given. Councilmember Ershadi moved to pay the bills against the City of Moab in the amount of $338,995.90. Councilmember McElhaney seconded the motion. The motion carried 5-0 aye by a roll -call -vote. Mayor Sakrison adjourned the Regular Council Meeting at 8:00 PM. APPROVED: ATTEST: David L. Sakrison Rachel E. Stenta Mayor City Recorder April 8, 2014 RULE THE ROCKS, APPROVED SPECIAL USE OF SWANNY CITY PARK FOR RULE THE ROCKS, APPROVED LOCAL CONSENT FOR A LIQUOR PACKAGE AGENCY FOR BEST WESTERN CANYONLANDS INN, APPROVED PROPOSED RESOLUTION #16- 2014, APPROVED PRIVATE PROPERTY VENDOR LICENSE FOR CAFE KAR LLC, APPROVED MAYOR AND COUNCIL REPORTS READING OF CORRESPONDENCE ADMINISTRATIVE REPORT REPORT ON CITY/COUNTY COOPERATION APPROVAL OF BILLS ADJOURNMENT Page 3 of 3 Page 11 of 84 Agenda AGENDA SUMMARY MOAB CITY COUNCIL MEETING April 221 2014 Agenda item #: 5-1 Title: Approval of a Special Event License for Canyonlands PRCA Rodeo Club [I to Conduct a Parade on May 31, 2014 and consideration of a Request of a Fee Waiver for the Canyonlands Rodeo Committee Fiscal Impact: The fees paid for this event would cover part of the costs associated with this event. If the Council waives the fees, the impact would be a loss of $285. Staff Presenter(s): N/A Department: Special Events Applicant: Canyonlands Rodeo Committee Background/Summary: Staff have reviewed the Special Event License for the Rodeo Parade. The parade is an annual event with minimal impact. The applicant will coordinate the parade route and traffic control with the Police Department. The Rodeo Committee have also requested a waiver/refund of their Banner Permit fees ($195) and their Special Event Fee ($90). A copy of the fee waiver policy is attached. Options: Approve, Approve with conditions, Deny or Postpone Staff Recommendation: City staff recommends approval of the Special Event License. There are costs associated with this event that would have to be absorbed by the City if the fee waiver is approved. Recommended Motions: "I move to approve (insert agenda item title here). Attachment(s): Special Event License Application Letter from Canyonlands Rodeo Committee Copy of fee waiver policy Page 12 of 84 Agenda DATE PAID: AMOUNT PAID: RECEIPT NO.: CITY OF MOAB SPECIAL EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB 'ITO . o'o SPECIAL EVENT FEE: $8137130 LICENSE #: ZONE: a NAME OF EVENT: PROP RCUD Po/rtc1,0_ DESCRIPTION OF EVENT: QMfaci 11. Citteni d.itui, - /12.1:0 O.n.p2.4 R4 LOCATION OF EVENT: PREMISES TO BE USED: .,/� TEMPORARY STRUCTURES TO BE USED (IF ANY): .4 lq'y,Jg DATE(S) AND TIME(S) OF EVENT: 3 Mut 61 Itglfi 1100 ° m. !O `OD Siwc._ 1.-44,1. � ANTICIPATED # OF EVENT PARTICIPANTS: 7)0 EVENT SPONSORS NAME: C- SPONSORS ADDRESS: y o Pail Roden Cu/ PHONE: - Lea. Q `iS (05 CITY: M STATE: ZIP: gf-[r�j�� SPONSORS DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: SPONSORS SOCIAL SECURITY NUMBER: DATE OF BIRTH: I THIS FORM IS AN APPLICATION FOR A SPECIAL EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY STAFF OR CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE �OF�AgLICENSE BE DELAYED. INVE '1 1 {U1gU' � /Atr P • HEREBY AGREE TO CONDUCT SAID SPECIAL EVENT STRICTLY IN ACCORDANCE WITH THE MOAB CITY SPECIAL EVENT LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONT ED HEREIN IS TRUE. I/WE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND SPONSOR. $ignature oT sponso State of Utah ) ) SS County of Grand ) SUBCRIBED AND SWORN to before me this JO- day of A p I , � 1 .Q nrAiLt NOTARY PUBLIC SIM JENNIE R088 Notary Public of VW Cam. No. 861521 My Comm. Expires pK it 2010 SEE BACK OF FORM FOR ADDITIONAL REQUIREMENTS! Page 13 of 84 CITY OF MOAB BUSINESS LICENSE COMPLIANCE FORK! 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5129 FAX: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: KVA MOAB CITY CODE: n • 06i ' R2D SIGN PERMIT: 13 I` T ' 002) MOVED -ON NECESSARY: REQUIRES PLANNING COMMISSION APPROVAL ❑ YES ❑ YES f it NAME OF APPLICANT: APPLICANTS MAILING ADDRESS: PHONE: 9,01-10KAtifiq CITY: • _ !Oth STATE: �JT ZIP: V le53Z 1A1 iNAME OF EVENT: cyloo.,Kao- molt iz.oasiD LOCATION OF EVENT: SpaAllijn FIN'""`t OM A4 0— ZONE: DETAILED DESCRIPTION OF SPECIAL EVENT: ?abt)dau aim? ‘,1 e 3.cinrmut,PAhk,__Lphor=2. lfici&D • �' Oa Page 14 of 84 C cu Q 6I05 Canyonlands PRCA Rodeo Club P.O. Box 1105 Moab, UT 84532 info@hloabCanyonlandsRodeo.com PRCA Rodeo April 1, 2014 City of Moab 217 East Center St. Moab, UT 84532 Dear City Council Members: I am writing on behalf of the Canyonlands PRCA Rodeo Club, requesting you consider waiving the fees normally associated for both the Rodeo Parade being held on May 31, 2014 and the banners being hung on Main Street. The Canyonlands PRCA Rodeo Event is sponsored in part by Grand County and the Grand County Recreation Board. This event provides family entertainment to Moab City and Grand County residents as well as visitors to our area. Thank you for your consideration. Si(-\ ncerely, C� r Marsha Leota Canyonlands PRCA Rodeo Executive Secretary Page 15 of 84 co -a c am a) Q City of Moab City Council Policy Regarding the Consideration of Fee Waiver Requests It is the general policy of the Moab City Council to not consider requests for fee waivers for city programs, services, permits and licenses. Further, the City Council has determined that exceptions to this general policy may be made at the sole discretion of the City Council, subject to certain conditions, as follows: 1. Requests for an exception to the fee waiver policy shall be made in writing at one month prior to the event or service for which the fee is charged. Such requests shall be submitted to the City Recorder's Office. If this timeframe is not met, the fee shall be paid in full, and the request will be considered as a request for a refund rather than a waiver. 2. The following fees are not subject to an exception under this policy: a. Fees related to public works, including but not limited to water and sewer fees, water and sewer impact fees, storm water drainage fees and solid waste fees. b. Fees related to planning and zoning, including but not limited to subdivision fees, annexation fees and permit fees. c. Fees related to recreation programs and services. d. Fees related to law enforcement, with the exception of traffic control and security fees associated with a special event. e. Fees related to alcohol. f. Other fees not provided for in this policy. 3. The City Council may consider an exception to the fee waiver policy for special -event - related fees, including special event permit fees, special event business license fees, park use permit fees, banner fees, and traffic control fees and security fees, if the organization requesting the exception meets at least one of the following criteria: a. The event, as its main function, is a fundraiser for a charitable organization that provides services to Moab residents. b. The organization sponsoring the event has in the past made and commits to continue to make in the future, a financial donation to the City that covers all or a portion of the costs associated with the event for which the organization is seeking an exception. c. The event organizer is a governmental entity. d. The event's primary purpose is to provide a school program or to benefit a school or school program. e. The primary purpose of the event is to provide a community -wide celebration or program that is offered free of charge to community members. f. The event is one that has been provided by the City in the past. 4. The City Council may consider an exception to the fee waiver policy for building permit fees only for requests made by Grand County or the City of Moab for county or city -owned facilities. Page 16 of 84 AGENDA SUMMARY MOAB CITY COUNCIL MEg NG A • ri l 22 201 Agenda. ltems #:5-2 MOA Title: Special Event Business License and Special Use of City Parks for the Canyonlands Men's Fastpitch Tournament Fiscal Impact: Minimal Parks Department and Recreation Department support is needed for this event. Staff Presenter(s): Donna Metzler, City Manager Department: Administration Applicant: NA 1 Background/Summary: In the past, this event was sponsored by the City of Moab. It has been held at the Center Street Ballfield. Over the years, the City began to lose money on this event, given changes in participation rates and other factors. Staff determined that it was no longer feasible for the City to sponsor this event, given that it needed to be subsidized. Luckily, a local group has "stepped up to the plate" to take over this event. It will be run in substantially the same way as in the past, except that city time spent on the event will be minimized. The event takes place on Friday, June 13 and Saturday, June 14. There have been some problems in the past with this event's use of the lights after 10:00 p.m. and interference with the sprinklers. The conditions for this event change their end time to 9:00, with complete vacation of the park by 10:00 p.m., and the charging of a damage deposit to cover costs associated with disrupting the sprinklers. Note that it was intended that this event would move out to the new Spanish Trail fields, but they are not ready yet. Options: The Council may approve, approve with conditions, deny or postpone the item. Staff Recommendation: City staff recommend approval of the licenses and permits with the following conditions: 1) Event sponsors, participants and spectators do not attempt to operate the ballpark lights or sprinkling systems. 2) Both nights events end at 9:00 PM and the ballpark is completely vacated by 10:00 PM. 3) Event sponsors ensure strict adherence to City Park regulations prohibiting all tobacco and alcohol at the Center Street Ballpark; 4) A refundable damage deposit of $500 be paid at least ten days prior to the event. Recommended Motions: (1) "I move to approve the Special Event Business License for the Canyonlands Fastpitch Tournament with the conditions listed in the staff recommendation." (2) "I move to approve the Special Use of City Parks for the Canyonlands Fastpitch Tournament with the conditions listed in the staff recommendation." Attachment(s): Page 17 of 84 Agenda Application materials Page 18 of 84 Agenda DATE PAID: AMOUNT PAID: RECEIPT NO.: CITY OF MOAB SPECIAL EVENT LICENSE APPLICATION 217 EAST CENTER STREET MOAB, UTAH 84532 (435) 259-5121 / FAX (435) 259-4135 PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB SPECIAL EVENT FEE: 90.60 LICENSE #: ZONE: ft ^5, NAME OF EVENT: DESCRIPTION OF EVENT: LOCATION OF EVENT: PREMISES TO BE USED: Za Yhth� ff IT� S)44/0--/f 11 Q F Ark TEMPORARY STRUCTURES TO BE USED (IF ANY): h0 frt DATE(S) ANDTIME(S) OF EVENT: Fr,cil Jc'+Q.- 3�� f .S44y V cele_ ) 41 ANTICIPATED# OF EVENT PARTICIPANTS: I So par cep 01---1 zee) 90eci-tic9."5 r PHONE: 2 0 _ OC� SPONSOR'S ADDRESS: INS-S S I '~�� A G7— CITY: mQG io STATE: _vl/ ZIP: 8 Y5 3 2 SPONSORS DRIVER LICENSE NUMBER & STATE OR OTHER PROOF OF IDENTITY: SPONSOR'S SOCIAL SECURITY NUMBER: DATE OF BIRTH: _ EVENT SPONSOR'S NAME 1 T��/►� LZ►/r`Gt IS THIS FORM IS AN APPLICATION FOR A SPECIAL EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED AFTER CITY STAFF OR CITY COUNCIL APPROVAL. IT Is UNLAWFUL TO ENGAGE IN SUCH ACTIVITY WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. INVE i (fit ✓ISM { ` r, HEREBY AGREE TO CONDUCT SAID SPECIAL EVENT STRICTLY IN ACCORDANCE WITH THE MOAB PLEAsE priiNY E(S) CITY SPECIAL EVENT LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED HEREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION AND SPONSOR. signature of Sporttb?` y ?�K �ata State of Utah ) ) SS County of Grand ) r 1 SUBCRIBED AND SWORN to before me this 7 day of Ap r r ! JENNIE ROSS blic 4a-�• Still of Notary Utah Conan. No. 861521 My Comm. Espies Dec 11, 2016 NOTARY PU SEE BACK OF FORM FOR ADDITIONAL REQUIREMENTS! Page 19 of 84 d CITY OF MOAB r BUSINESS LICENSE COMPLIANCE FORM 217 E CENTER STREET MOAB, UT 84532 PHONE: (435) 259-5129 FAX: (435) 259-4135 FOR ZONING OFFICE USE ONLY PARKING: EC0741"-y MOAB CITY CODE: I-) (99, 2:2-0 SIGN PERMIT: RG6.14-1 V'A- MOVED-ON NECESSARY: ❑ YES J NO REQUIRES PLANNING ,�/ COMMISSION APPROVAL ❑ YES L7 NO REVIEWED BY ZONING ADMINISTRATOR: DATE: 4 1 ' ( 4 NAME OF APPLICANT: APPLICANTS MAIUNG ADDRESS: V C.J ! - y- Zb55 5/-potiv__ Cm: t"r agct PHONE: 42100 " ©d 1 STATE: U-% ZIP: 2 9.6 3 . BUSINESS NAME: Mt4-‘ PiC. `-S 'CA 1)11tit/en 1po�rl'41./u-41--- BUSINESS LOCATION: ("C,`%-4"--Y 5 f .041( 1 ZONE: g 3 - S17tG[0.l ate-t-# % / / DETAILED DESCRIPTION OF BUSINESS ACTIVITY: Z CZ� Mr k S .1CYet /1" FAT 5�p�s - �h-e i( --rovv-myy,f 4- -1-0 h, 1.1{ Ici 4.4- f_Aw- -,-- s).- 61.11 P-4, �u�� a - / ii a,i--,c Y,,r, a x L -r_R.k."--S T 120 SOt `�I6,s ..i _: - - --...- ..- . _ Page 20 of 84 cD C m Q 6I0S City of Moab APPLICATION FOR THE SPECIAL USE OF CITY PARKS Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate fee, provided for in the Schedule of Fees. PLEASE PRINT OR FILL ELECTRONICALLY I Applicant Information r y/ Name of Person Responsible for Use of Park: f Quk Q !1 Name of Organization and Event if applicable: pld,.. _12 F5-7,69,11crLI Address: 2c�5 SIN �'AC41 r Day Phone: — Email: a.4 Cow Proposed Park Usage Information Which park to you intend to use? Swanny Park: Other (please indicate name of park. Please indicate the proposed dates and times of use: Proposed Start Date: G- / 3- )'[ Start Time: �j-(--r) am/fir End Time. r dam/p6) Proposed End Date. 0 ` /q - 1 `i Start Time: 1- 0/pm End Time. t am/4Sfii] Please specify what areas of the park are proposed for use. ALL For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to be used. Show locations of all structures and facilities. Number of participants you expect. /50 Number of spectators that you expect: 200 Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park: Will amplification be required for your event? Yes No Please specify any electrical needs for your event: C' Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control devices, � use of volunteers, etc. should be described. J't➢C T (C.•t 4 '� fJ='{,�. 'fit[ `L F , � r`i � f `e_ f ✓1r 1w sI .1. .t If you anticipate any street closures for your event, please describe below, and show on the accompanying diagram. PLEASE COMPLETE OTHER SIDE Page 21 of 84 Do you intend for the park to be open to the public during your event? Yes Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes For non-Swanny Park events: Do you plan to charge for admission to the park? Yes Please describe any lIs� curity or crowd control me sures you plan for use of the park:p rot j j (For groups over 100 people, please describe our refuse control and recycling Ian: Y cY g p No yp I No No Please describe your clean-up plan during and after the event: V o -› f© r� 1--r w t I 4.5 Please describe your restroom facility plan: Prov1 alimw Other Information Please describe how your organization, your event, and/or your use of the park will provide broad -based benefits to the community: a Please specify and describe other community or city facilities that you plan to use: ht: Have you applied for a Special Event Permit for this use? Yes \I No Will you be able to provide roof of insurance, showing the City as an additional insured? Yes No C_19 w� �—� s o< (pelt. A s I certify that the information contained in this application is true and correct. I agree to abide by the City of Moab Parks Policies and any conditions attached to this permit. Signature of Contact Person: Date. 4� Office Use Only Public Works Review: Police Department Review: Park Use Fee: Date Fee Paid. Date of City Council Approval. Insurance Received• Final Set up Diagram Received• Special Conditions or Requirements: Administrative Review: Other Required Permits and Approvals Page 22 of 84 ��Z D J I / 4 J ��S ��'