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Home My Public Portal Aboutr 22-143#AIA t0olu#to of e oxo of Tarftuf, 3C JC Ne. #22 -143 June 23, 2022 Date of Adoptio AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH COLLIERS ENGINEERING & DESIGN FERRY TERMINAL BULKIIEAD CONSTRUCTION ADMINISTRATION WHEREAS, the Borough of Carteret is in need of specialized engineering services for Construction Administration Services with regard to the Ferry Terminal Bulkhead. WHEREAS, Colliers Engineering & Design, 331 Newman Springs Road, Red Bank, New Jersey 07701, possesses the requisite experience and expertise to provide said services; and WHEREAS, Colliers Engineering & Design has submitted a proposal to provide said services at a total cost not to exceed $45,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. # NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from Colliers Engineering & Design for engineering services with regard to the Ferry Terminal Bulkhead Construction Administration at a cost not to exceed $45,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(l)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forlvarded to the Borough's Finance Department, the Borough Director of Engineering and Colliers Engineering & Design. Adopted this 23`d day of June, 2022 and certified as a true copy of the original on June 24, 2022. CARMELA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.D. COUNCILMAN YES NO NV A.D. BELLINO X JOBAL X DIAZ X DIMASCIO X NAPLES X X- Indicate Vote AB- Absent NV -Nat Voting XOR- Indicates Vote to Overt Ve[o Adopted at a meeting of the Municipal Council I J no 23, 022 ft._ rII Munxcl.pal, C).erk BOROUGH OF CARTERET :Daniel), MUNICIPAL CLERK Date: June 24.2022 To: Patrick DeBlaslo Treasurer Borough of Carteret RBOUESTFOR CERTIFICATION OFAV llARLGFUNDS For: AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH COLLIERS ENGINEERING Bc DESIGN FERRY TERMINAL BULKHEAD CONSTRUCTION ADMINISTRATION. Resolution M _ H22 -143 Nauro of Aceoont: Colliers En ine eerhtg llC*ty AMOUNT TO BE ENCUMBERED; $45,000.00 CARMBLA PO OR 1 Municipal Clork CBICHFiCA'11ON OF AVAILABILITY OF FUNDS 1, Treasurer of the Borough of Carteret, do hereby certify that thore are sufCclent funds available III the current budget to enable the Municipal Council to authorize (he entering into a Contract batween the Borough of Carteret and; Tho 11Vjds available for tbis contract are in the Budget, hr (he account of: In the amount By Ihis m1 fication, I have hereby encumbered the above gamed account For, the amount of the contact pending Council action, PatritfDoBinsio 'treasurer Dale: Memorial Municipal Building * 61 Cooke Avenue * Carteret, New Jersey 07008 Tel: 732-641.3800 Ib F=732-541-8925 d ciericafi?cgC�carteret net mnm,garteret'nee AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: June 29, 2022 Lviunjuipal l.lerK BOROUGH Okf RTERET NOTICE OF CONTRAQAWARD e Notary ublic of New Jersey Awerdedto: COIIIass EBglnaeringa Dasign 9ervic 4s: Professional Enggineering 6ewlsewithmgerdtaFrryTerminal Bulkhead JEN1 IFER K. OTERO CZ1.0 an Admini mtlon. F�•518��NJe:+ej' Resolution M22 -193 + N 50.18.8983 Oo t Nat to exceed $45, 000.00 billable in a w dancewiththe existing contract Commission Canm. Ex Ifes Mar. 31 2027 ftMC M..1' Ipal Uerkolskl, Publish: June 29, 2022 HOMENEW$TRIBUNE ($30.96) Sworn and subscribed before me this � day of J�,Q'u 331 Newman Springs Road Suite 203 Red Bank Newjersey 07701 Main: 877 627 3772 http://colliersengineering.com June 20, 2022 VIA EMAIL Daniel J. Reiman, Mayor Borough of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, NJ 07708 Proposal for Professional Services Ferry Terminal Bulkhead Construction Administration Borough of Carteret, Middlesex County, New Jersey Colliers Engineering & Design Proposal No.: 17001048P Dear Mayor Reiman, Engineering & Design Colliers Engineering & Design, Inc. (DBA Maser Consulting) is pleased to submit this proposal to provide Construction Administration Services for proposed bulkhead improvements associated with the construction of a Ferry Terminal at Carteret's Waterfront Park in the Borough of Carteret, Middlesex County, New Jersey. The project scope is for the installation of approximately 130 linear feet of steel bulkheading to permit future dredging. This proposal is divided into four sections as follows: Section 1 - Scope of Services Section II - Business Terms and Conditions Section III - Technical Staff Hourly Rate Schedule and Reimbursable Expenses Section IV - Client Contract Authorization The order in which the following scope of services are presented generally follows the sequence in which the project will be accomplished; however, depending on the project, the various authorized services contained in this proposal may be performed in a sequence as deemed appropriate by Colliers Engineering & Design ICED) to meet project schedules. Section I - Scope of Services Based on our conversations and information noted above, we propose to complete the following: Accelerating success. Engineering & Design PHASE 1.0 CONSTRUCTION ADMINISTRATION & CONSTRUCTION OBSERVATION SERVICES Our office will perform Construction Administration and Construction Observation services that will include the following tasks; 1. Provide general communication with the Borough and contractor throughout the duration of construction regarding such issues as progress, submittal status, construction issues and their resolution; 2. Provide communication and correspondence with the Borough; 3. Maintain project files, if required, for periodic inspection by the funding agencies; 4. Conduct pre- construction meeting, establish agenda, issue notice to proceed; 5. Review and approve Progress Schedule, Schedule of Submittals, Schedule of Values required to be submitted by the contractor; 6. Provide construction observation at a frequency necessary to ensure Contractor's compliance with the Contract Documents; full -time inspection /observation is needed during periods when the contractor is on site to monitor their progress and compliance with the contract drawings and specifications, including the contractor's environmental protection and restoration measures; 7. Provide photographs of work in progress; 8. Review other submittals as required to evaluate that the proposed materials and equipment conform to the contract documents; 9. Review shop drawings provided by the Contractor; 10. Prepare daily inspection reports and monthly progress reports; 11. Hold scheduled progress meetings with the Contractor and Borough to discuss scheduled activities; 12. Review monthly and payment requests including the final payment requests; 13. Participate in the review and evaluation of potential change orders, including detailed review of cost proposals; 14. Participate in the resolution of issues Involving unforeseen field conditions; 15. Prepare punchlist of remaining work items; and, 16. Evaluate substantial and final completion and issue certificates of substantial or final completion as appropriate. Proposal No. 17001048P June 20, 2022 Page 2 1 5 ;'4. . Coordination with the contractor's schedule will ensure that construction is receiving the necessary attention during all phases of construction. In addition, we will review and approve all payment vouchers submitted by the Contractor before they are presented to the municipality for payment. As the project approaches completion, the Contractor will also be presented with a detailed punch - list of the items requiring repair and /or correction. Our fee is based on a 90 -day contract period with an estimated three (3) weeks of full -time inspection with part time inspection during the remainder of the construction period. The estimated budget provided below is based on 160 hours of field inspection, 40 hours of project management, 40 hours of office time to review shop drawings and paperwork, and 25 hours of administrative assistant time. Additional meetings or more frequent field visits can be performed at the client's request. Please note, CED accepts no responsibility for construction methodology utilized by the contractors and sub - contractors, including worker health and safety issues. Phase 1.0 Hourly /Estimated Fee PHASE 2.0 REIMBURSEABLES $44,000.00 Delivery, printing and reproduction, overnight mail service and postage costs are not included in the Phase 1.0 fee and will be added to each monthly invoice. Our office recommends the following budget. Phase 2.0 Budget Schedule of Fees $1,000.00 TOTAL FEE $45,000.00 This Contract and Fee Schedule are based upon the acceptance of CED's Business Terms and Conditions contained in Section II of this Contract. Delivery, mileage, printing and reproduction, overnight mail service and postage costs are not included in the lump sum fees and will be added to each monthly invoice. Proposal No. 17001048P June 20, 2022 Page 3 15 Engineering & Design Exclusions and Understandings Services relating to the following items are not anticipated for the project or cannot be quantified at this time. Therefore, any service associated with the following items is specifically excluded from the scope of professional services within this agreement. • Services not specifically outlined in Section I. • Design review, constructability review and redesign services as the project has been designed by others. • Environmental Remediation Services. • As -built survey. • Exploratory or testing work, interpretations or conclusions related to determination of potential chemical, toxic, radioactive or other type of contaminants on the site. If an item not listed herein, or otherwise not specifically mentioned within this agreement, is deemed necessary, CED may prepare an addendum to this agreement for your review outlining the scope of additional services and associated professional fees regarding the extra services. Section 11 - Business Terms and Conditions The Business Terms and Conditions are on file with the Borough. Section III - Rate Schedule The 2022 Rate Schedule is on file with the Borough. Section IV - Client Contract Authorization I hereby declare that I am duly authorized to sign binding contractual documents. I also declare that I have read, understand, and accept this contract. Signature Date Printed Name Title If you find this proposal acceptable, please sign where indicated above in Section IV, and return one signed copy to this office. Alternatively, please provide a copy of a Municipal Resolution or Purchase Order approving this proposal, which shall constitute authorization. Payment terms are NET30 of receipt of invoice. This proposal is valid until August 21, 2022. Proposal No. 17001048P June 20, 2022 Page 4 15 EWE We very much appreciate the opportunity of submitting this proposal and look forward to performing these services for you. Sincerely, Colliers Engineering & Design, Inc. (DBA Maser Consulting) William H.R. White, P.E., P.P., CME, CFM, CPWM Principal WHW /dmm cc: John P. Dupont, RE., Borough of Carteret (via email) James A. Priolo, P.E., Colliers Engineering & Design (via email) Peter Repetti, Colliers Engineering & Design (via email) r. \proposals \2017117001048p \220620 ferry_terminal bulkheadyvhw_relman ca prop.dorx Proposal No. 17001048P June 20, 2022 Page S 15