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Home My Public Portal AboutTBM 2011-04-20 ill h FRASER BOARD OF TRUSTEES f MINUTES DATE: Wednesday, April 20, 2011 i MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tern Steve Sumrall; Trustees: Peggy Smith, i Vesta Shapiro, Scotty Brent, Joyce Burford and Eric Hoyhtya Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Plant Superintendant, Joe Fuqua Others: See attached list Mayor Cook called the meeting to order at 6:07 p.m. 1. Regular Meeting: Roll Call 2. Approval of Agenda: l I Trustee Brent moved, and Trustee Shapiro seconded the motion to approve the Agenda. Motion carried: 6-0. i 3. Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing i negotiators, under C.R.S. Section 24-6-402(4)(e)and for a conference with Special Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding the Denver Water Enhancement Agreement. Trustee Smith moved, and Trustee Shapiro seconded the motion to open the Executive Session for the purpose of determining positions relative to matters that may be subject j to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e)and for a conference with Special Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b); regarding the Denver Water Enhancement Agreement and to include Special Attorney Thorne, PW Nordin, TM Durbin and PS Fuqua. Motion carried: 6-0. Trustee Brent moved, and Trustee Hoyhtya seconded the motion to close the Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) and for a conference with Special Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b); regarding the Denver Water Enhancement Agreement. Motion carried: 7-4. I Page 2 of 4 Attorney's O Inion Re uired by G.R.S. 24-6.402 2 d.S 1l B . As the Special Counsel representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney- s' t om unicatio I Chris Thor e, Special Counsel 4. Consent Amenda: I a) Minutes—April 6, 2011 ' Trustee Burford moved, and Trustee Hoyhtya seconded the motion to approve the consent agenda. Motion carried: 7-0. i 5. Open Forum: David Michael representing the Rocky Mountain Chalet spoke regarding the new sign at the Alco center. 6. Updates: ' I 7. Public Hearings: s. Discussion and Possible Action Regardina: a} Regional Energy Strategy; Liz McIntyre representing BEDA gave a Power Point f presentation regarding the Jackson & Grand County Regional energy strategy. b Ordinance 379 Medical Marijuana Moratorium; extending the moratorium until } � g June 1, 2012 in accordance with HB1043 TM Durbin outlined the current status of the moratorium at the State level and the need for the Town to extend the moratorium until the State passes their bills. i Trustee Brent moved, and Trustee Sumrall seconded the motion to approve Ordinance 379 Medical Marijuana Moratorium; extending the moratorium until .July 1, 2011. Motion carried: 7.0 c) Online travel company sales Trustee Burford briefed the Board on CAST's work with gauging the interest of communities on examining the affect online travel companies are having in regards to lost sales tax revenue. The Board did express an interest in looking into what this would entail. d) VRBO contract with VR Compliance LLC I Trustee Burford briefed the Board on the status of the contract with VR Compliance LLC. The next step for the Town would be to send the verbiage to the Town's attorney for his opinion. The Board directed staff to move ahead. e) National Train Day I i I i I i Page 3of4 i TM Durbin briefed the Board on the letter from Amtrak asking communities to celebrate National Train Day. The Board directed staff to draft a Proclamation for National Train Day. f) Business Enhancement Grant Program TM Durbin outlined a grant program that would allow for businesses to apply for a grant that would enhance their business. Possible uses for the funds could be fences, signage, landscaping and building upkeep. The Board asked staff to move forward and bring back a proposal for the grant program. 9. Action Items: i 10. Community Reports: School District Ad Hoc Committee—Trustee Surnrall gave an update on the topics being discussed by the committee regarding funding measures for the school district. 11. Staff Reports: Town Clerk— • Lunch for Monday Finance Manager— + Sales tax 4% down for February • Auditor here in May. Town'Planner- • Business forum on May 10th • PC meeting next Wednesday and May 11th. Public Works Director- • Cleared some log jambs in the Fraser river • Slip lining will begin again next week. • Invitation to bid for the streets went out last week. • Hanging basket program for local business. Town Manager- • WP Ranch joint meeting to talk line sharing agreement and augmentation water lease. June 15th 5:30-7:00 • May 2"d mediation scheduled for the FVIICornerstone issue. • May Td GCWIN hosting afield trip for 7th graders at the Lion's Ponds. • Feedback on video & audio during tonight's meeting. Plant Superintendent- + None Police Chief— • High water planning meeting a couple weeks ago, Incident command program will be scheduled for the Town. Page 4 of 4 12. Other Business: Trustee Brent moved, and Trustee Shapiro seconded the motion to adjourn, Motion carried: 7-0. Meeting adjourned at 9:43 p.m. Lu Berger, To n C Ih i i i I i ICI II III, i I i Wy � W DL 'M •ilf. J CL CL U1 D C �0 � "C E R " to C E w D IF � 0 r C Or•� ! a _a o w ryn m c °a. p (D Q 4) (D I� C � :C �• � � �t WW e A J N W � .DG ` 0 C�O ! CL a � � sc � a�a �• �, a � � v, uj CL 0 m W m L1, i O Q C L L CL v ]O a O 0 Q •p of C ay,C ' a+ p N G7 41 qy Dc _ 0)h C D ,O# N U .0 �D N p �7 � lt) C lu a ... C N (D _ L • � 3 .3 � :N C: C aJ 1 IL D +O+ C N Ow D ` L iC '0 •O OC Q 0 v a 0 r) 24 1-- .0 m C • r r •O i I II