HomeMy Public PortalAbout02.03.2015 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, February 3, 2015
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the January 20, 2015 Special Council Meeting
B. Minutes of the January 20, 2015 Regular Council Meeting
V. CONSENT AGENDA
A. Approve 2015 Work Plan Goals
B. Ordinance Establishing Fees for City Clean Up Day
C. Resolution Authorizing Publication of Clean Up Day Fee Ordinance by Title and Summary
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. OLD BUSINESS
A. Ordinance Regarding Nursing Homes, Assisted Living Facilities, and Housing with Services
Establishments; Amending Chapter 8 of the City Code
1. Resolution Authorizing Publication of the Ordinance by Title and Summary
VIII. NEW BUSINESS
A. John Day Companies — Variance and Site Plan Review — 695-765 Tower Dr. —Public Hearing
IX.
X.
XI.
XII.
B. Fire Department Questionnaire
CITY ADMINISTRATOR REPORT
MAYOR & CITY COUNCIL REPORTS
APPROVAL TO PAY BILLS
ADJOURN
Posted 1/30/2015 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: January 29, 2015
DATE OF MEETING: February 3, 2015
SUBJECT: City Council Meeting Report
V. CONSENT
A. Approve 2015 Work Plan Goals — City Council members and staff met during a
work session on January 20th to discuss goals for the year. A list of the goals has
been prepared for Council review and approval. Staff recommends approval.
See attached goals.
B. Ordinance Establishing Fees for City Clean Up Day- Staff recommends approval of
the fee schedule for this year's Clean Up Day.
See attached ordinance.
C. Resolution Authorizing Publication of Clean Up Day Fee Ordinance by Title and
Summary — Staff recommends approval of the resolution to publish the ordinance by
title and summary.
See attached resolution.
VII. OLD BUSINESS
A. Ordinance Regarding Nursing Homes, Assisted Living Facilities, and Housing with
Services Establishments; Amending Chapter 8 of the City Code — The City Council
reviewed the proposed ordinance recommended by the Planning Commission at the
January 6 meeting. Council members inquired about potential implications of language
in the ordinance stating "...and similar uses."
See attached staff report.
Recommended Motion # 1: Adopt the ordinance regarding nursing homes,
assisted living facilities, and housing with services establishments; amending
chapter 8 of the city code
Recommended Motion # 2: Adopt the resolution authorizing publication of
the ordinance by title and summary
VIII. NEW BUSINESS
A. John Day Companies — Variance and Site Plan Review — 695-765 Tower Dr. — Public
Hearing — Jack Day has requested a variance and site plan review to construct 25 parking
spaces at 695-765 Tower Drive. The parking expansion is proposed 10 feet from the
front property line, and the Commercial -General district requires a setback of 25 feet.
The proposed parking expansion is on the east side of the property, along Tower Drive.
See attached report.
Recommended Motion: Direct staff to prepare a resolution approving the
variance and site plan review based upon the findings described in the staff
report, and subject to the conditions noted in the report, except that
condition 4 should be changed to either a) or b)
B. Fire Department Questionnaire — Staff was directed to put together a questionnaire
requesting information from the four fire departments that provide service to Medina.
Staff is requesting Council feedback and direction on the questionnaire.
See attached questionnaire.
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 002988E-003005E for $1,137,190.76,
order check numbers 42417-42474 for $178,683.53, and payroll EFT 506183-506208 for
$45, 543.30.
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
2
MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 20, 2015
The City Council of Medina, Minnesota met in special session on January 20, 2015 at
4:00 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Pederson, Cousineau, Martin, Mitchell, Anderson
Members absent:
Also present: City Administrator Scott Johnson, City Planner Dusty Finke,
Public Works Director Steve Scherer, Public Safety Director Ed Belland, and Finance
Director Erin Barnhart
II. Introduction and Overview of Goal Setting Session
Mitchell and Johnson provided a brief overview of the meeting purpose and facilitation.
Fred Webber, 100 Clydesdale Trail, provided information on our aging local population
and encouraged the City Council to look into a commission on aging.
III. Overview of 2014 Work Plan
Johnson provided an overview document of the 2014 Work Plan which illustrated the
accomplishment of goals by all departments. He provided information on the past year
work plan and indicated that 24 goals have been completed and that 17 of the 2014 goals
are on -going tasks or were not completed in 2014. The on -going goals from 2014 will be
incorporated into the 2015 Goals.
IV. Administration Department
Johnson provided background on the department's functions and list of goals for 2015.
Following discussion, the Council directed Staff to include Planning Commission
members at the 2015 Business Forum/Tours, gather information on train traffic in
Medina, send a letter to Medina businesses providing information and asking about
possible expansions or other issues, act as a liaison with state and regional
representatives, and refer to the goals with numbers and not with bullet points.
V. Planning Department
Finke provided background on the department's functions and list of goals for 2015.
Following discussion, the Council requested Staff add the interim comprehensive plan
amendment to the 2015 goals list and bring back sewer and water access charges for
further discussion.
VI. Public Works Department
Scherer provided background on the department's functions and list of goals for 2015.
Following discussion, the Council requested Staff look into adding parking by the old
water tower site on Pinto Drive in conjunction with the Tower Drive project.
Medina City Council Special Meeting Minutes 1
January 20, 2015
VII. Finance
Barnhart provided background on the department's functions and list of goals for 2015.
Following discussion, the Council did not request further information.
VIII. Police Department
Belland provided background on the department's functions and list of goals for 2015.
Following discussion, the Council requested Staff look into data on the number, speed,
etc. regarding trains in Medina and monitor crime free multi -housing information.
IX. Other Discussion Topics
Council also discussed an affordable housing task force/study (including a mix of
residents from the northern and southern parts of Medina) and a commission on aging.
Staff was directed to include both items in the upcoming comprehensive plan discussion.
Staff was also asked to look into ways to streamline the planning process (more
administrative approvals) and the possibility of adding an on -call second Planning
Commission meeting.
Adjournment
Mitchell closed the meeting at 6: 30 p.m.
Bob Mitchell, Mayor
Attest:,
Scott Johnson, City Administrator -Clerk
Medina City Council Special Meeting Minutes 2
January 20, 2015
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 20, 2015
4
5 The City Council of Medina, Minnesota met in regular session on January 20, 2015 at
6 7:00 p.m. in the City Hall Chambers. Mayor Weir presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, Chief of
16 Police Ed Belland, and Recording Secretary Amanda Staple.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:01 p.m.)
21 Johnson requested to add an item to the agenda as item 9C, 2015 Pay Equity Report.
22
23 The agenda was approved as amended.
24
25 IV. APPROVAL OF MINUTES (7:02 p.m.)
26
27 A. Approval of the January 6, 2015 Regular City Council Meeting Minutes
28 It was noted on page four, line 29, it should state, "Anderson stated that as he
29 understands the plan it this will simply slow down the growth within a limited geographic
30 area of the City and will does not alleviate future the concentration of that growth, noting_
31 He noted that if that concern is to be addressed it would need to be done in a different
32 manner. He stated that this plan is not lacking but simply believed that more additional
33 measures could be done through planning to break up that growth." On page four, line
34 eight, it should state, "...shift the period into OR one staging period later..." On page
35 four, line 22, it should state, "...this the plan would need to be amended a separate or
36 different amendment would be needed..." On page six, line seven, it should state,
37 "MaFtii4 Cousineau..."
38
39 Moved by Anderson, seconded by Pederson, to approve the January 6, 2015 regular
40 City Council meeting minutes as amended. Motion passed unanimously.
41
42 V. CONSENT AGENDA (7:05 p.m.)
43
44 A. Approve Letters Opposing Heavier Trucks on Minnesota Roads
45 B. Appoint Joe Ende to the Position of Public Works Maintenance Worker
46 C. Approve Job Description and Authorize Recruitment for a Part -Time
47 Planning Position
48 D. Resolution No. 2015-11 Approving the Final Plat of Medina Clydesdale
49 Townhomes
Medina City Council Meeting Minutes 1
January 20, 2015
1 E. Development Agreement by and between the City of Medina and Medina
2 Leased Housing Associates I, Limited Partnership for Medina Clydesdale
3 Townhomes
4 Anderson commended Mitchell for his letter opposing heavier trucks on Minnesota
5 roads.
6
7 Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion
8 passed unanimously.
9
10 VI. COMMENTS (7:07 p.m.)
11
12 A. Comments from Citizens on Items not on the Agenda
13 There were none.
14
15 B. Planning Commission
16 Planning Commissioner Kent Williams provided an update on the last meeting of the
17 Planning Commission. He reported that the Commission considered an application by
18 Jack Day, a variance request and site plan review for a parking lot expansion. He
19 advised that the variance would be for the front yard setback and noted that this plan will
20 provide needed parking in that area. He stated that the Commission recommended
21 approval of the request and consensus to require the additional parking to be available
22 to the public as well as the tenant of the building. He stated that the Commission also
23 considered an ordinance amendment regarding solar equipment. He highlighted some
24 of the aspects discussed and noted that the Commission tabled the public hearing to a
25 future meeting when action would be taken.
26
27 C. Park Commission
28 Scherer reported that the Commission will meet the following night to consider an Eagle
29 Scout project.
30
31 Martin asked if the Eagle Scout plans could be made available on the City website for
32 the public to view.
33
34 Scherer confirmed that information could be uploaded to the website when the final
35 plans are approved.
36
37 VII. PRESENTATIONS
38
39 A. Resolution No. 2015-12 Recognizing Cec Vieau for 25 Years of Services to
40 the City of Medina (7:10 p.m.)
41 Mitchell read aloud the resolution recognizing Cec Vieau for 25 years of service to the
42 City of Medina.
43
44 Belland stated the resolution highlighted a small amount of what Cec has done in the
45 past 25 years. He noted that she is the only member of the Police Department that has
46 been employed by Medina that long. He stated that she is a reliable, hard-working
47 employee. He explained that the administration portion of the Police Department plays
48 an integral part and commended her for all her hard work.
49
50 Mitchell stated that in his experience Cec has always been very polite and
51 knowledgeable and also thanked her for her service.
Medina City Council Meeting Minutes 2
January 20, 2015
1
2 Moved by Mitchell, seconded by Pederson, to approve Resolution No. 2015-12
3 recognizing Cec Vieau for 25 years of service to the City of Medina. Motion passed
4 unanimously.
5
6 VIII. OLD BUSINESS
7
8 A. Resolution No. 2015-13 Approving a Comprehensive Plan Amendment
9 Regarding the Staging and Growth Plan and Pace of Development (7:15
10 p.m.)
11 Pederson recused himself from this discussion.
12
13 Johnson stated that typically this item would have been on the Consent Agenda but is
14 being considered separately because Pederson had to recuse himself from the
15 discussion.
16
17 Moved by Anderson, seconded by Cousineau, to approve Resolution No. 2015-13
18 approving a Comprehensive Plan amendment regarding the staging and growth plan
19 and the pace of development. Motion passed unanimously.
20
21 Pederson rejoined the Council.
22
23 IX. NEW BUSINESS
24
25 A. Tower Drive Plans and Specifications (7:17 p.m.)
26 Scherer stated that this project has been needed for some time but had been delayed for
27 a few years to allow the economy to recover. He stated that throughout this process he
28 had not heard objection from the residents and has heard support because of the
29 condition of the roadway.
30
31 Kellogg reviewed the project area and proposed improvements. He advised of grant
32 funds that have been received as well as additional grant funds that may be received.
33 He advised that the iron filter aspect would only be added if the additional grant funds
34 are received. He stated that the next step would be for the Council to approve the plans
35 and specifications and authorize staff to advertise for bids. He stated that additional due
36 diligence is being completed on a property within the project area and noted that once
37 those environmental reports are available the advertisement for bids can occur.
38
39 Pederson asked for additional information on the sloping and whether retaining walls
40 would be necessary.
41
42 Kellogg stated that a retaining wall would not be used and explained the safety measure
43 that would be implemented, noting that the first ten feet would only be one foot deep. He
44 advised that over time native vegetation will form a barrier as well.
45
46 Anderson stressed the issue of parking in that area and asked that staff remain mindful
47 of the need for parking.
48
49 Scherer stated that staff attempted to fit in as many parking spaces as possible.
50
Medina City Council Meeting Minutes 3
January 20, 2015
1. Resolution No. 2015-14 Approving Plans and Specifications and
2 Ordering Advertisement for Bids for Public Improvements
3 Associated with the Tower Drive Improvement Project
4 Moved by Martin, seconded by Anderson, to approve Resolution No. 2015-14 approving
5 plans and specifications and ordering advertisement for bids for public improvements
6 associated with the Tower Drive Improvement Project. Motion passed unanimously.
7
8 B. Well #8 and Submersible Pump Specification Approval and Authorization to
9 Advertise for Bid (7:24 p.m.)
10 Scherer stated that this began a few years prior when the water plan was last amended.
11
12 Kellogg advised that the next step would be to approve the specifications and authorize
13 the advertisement of bids. He anticipated that bids would be advertised on February 18th
14 and the item would come before the Council at their first meeting in March.
15
16 Moved by Anderson, seconded by Pederson, to approve the specifications for the Well
17 #8 and Submersible Pump Improvement Project and authorization to advertise for bids.
18 Motion passed unanimously.
19
20 C. 2015 Pay Equity Report 7:27 p.m.)
21 Johnson advised that this item was a late addition to the agenda. He presented the
22 2015 pay equity report for the City, which is required every three years. He advised that
23 the City is in compliance and the report needs Council approval.
24
25 Moved by Martin, seconded by Cousineau, to approve the 2015 pay equity report.
26 Motion passed unanimously.
27
28 X. CITY ADMINISTRATOR REPORT (7:28 p.m.)
29 Johnson had nothing further to report.
30
31 Xl. MAYOR & CITY COUNCIL REPORTS (7:29 p.m.)
32 Anderson stated that he attended the Planning Commission meeting the previous week
33 and was happy to report that the group is high functioning and believed that the two new
34 members would be a great addition.
35
36 XII. APPROVAL TO PAY THE BILLS (7:29 p.m.)
37 Moved by Anderson, seconded by Pederson, to approve the bills, EFT 002963E-
38 002987E for $61,855.45, order check numbers 042344-042416 for $218,112.53, and
39 payroll EFT 506152-506182 for $50, 711.26. Motion passed unanimously.
40
41 XIII. ADJOURN
42 Moved by Anderson, seconded by Pederson, to adjourn the meeting at 7:30 p.m.
43 Motion passed unanimously.
44
45
46
47 Bob Mitchell, Mayor
48 Attest:
49
50
51 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 4
January 20, 2015
Agenda Item # 5A
Goal Setting Session Work Plan to Accomplish 2015 City Goals and Initiatives
Goal/Initiative
Responsible Facilitator(s1
Timeline for
Priority
Completion Notes
Completion
Public Works Goals
I.
Complete Tower Drive Stormwater Project
Public Works Director
4th Quarter
High
2.
Look into possible stormwater BMP's in Independence Beach in conjunction with paving project
Public Works Director
3rd Quarter
High
3.
Work to fulfill MS-4 permit requirements.
Public Works Director
On -going
Moderate
4.
Complete Stormwater Maintenance Policy
Public Works Director
2nd Quarter
High
5.
Resolve funding sources and complete the Tower Drive Project
Public Works Director
4th Quarter
High
6.
Complete Independence Beach overlay project
Public Works Director
4th Quarter
Moderate
7.
Implement Pavement Management Plan and re-evaluate some of the 2015 projects
Public Works Director
On -going
High
8.
Update Pavement Management Plan and add to the 2016 CIP
Public Works Director
2nd Quarter
High
9.
Bring forward a concept plan and budget for parking and spectator area in the northeast corner of Hamel Legion Park
Public Works Director
2nd Quarter
Moderate
10.
Work with Developer and contractor to complete The Park at Fields of Medina
Public Works Director
3rd Quarter
High
11.
Complete the trail along Hamel Road in conjunction with the Tower Drive project
Public Works Director
3rd Quarter
High
12.
Implement Part II of Wellhead Protection Plan
Public Works Director
3rd Quarter
High
13.
Loretto sewer - continue to lobby for MCES service to address this issue
Public Works Director
2nd Quarter
High
14.
Complete well house #3 and install well #8
Public Works Director
3rd Quarter
Moderate
15.
Complete upgrade for Water Treatment Plant controls
Public Works Director
4th Quarter
Moderate
16.
Update Water and Sewer Ordinance
Public Works Director
2nd Quarter
High
17.
Coordinate the removal of the old water tower at Pinto Drive
Public Works Director
3rd Quarter
High
18.
Investigate adding parking by the old water tower site on Pinto Drive in conjunction with the Tower Drive project
Public Works Director
1st Quarter
High
Public Safety Goals
I.
Provide Leadership Role with the Fire Departments
Police Chief
On -going
High
2.
Negotiate LELS Union Contract with Police Officers
Police Chief
4th Quarter
High
3.
Negotiate Hamel and Loretto Fire Contracts
Police Chief
3rd Quarter
High
4.
Evaluate Lexipol Policy Program
Police Chief
4th Quarter
Moderate
5.
Update Parking Ordinance
Police Chief
1st Quarter
Moderate
6.
Update Dog Ordinance
Police Chief
2nd Quarter
Moderate
7.
Explore Crime Free Multi -Housing Program
Police Chief
On -going
Moderate
8.
Assist with Updating the Lake Area Emergency Operations Plan
Police Chief
4th Quarter
Moderate
9.
Scanning all evidence into the Records Management System
Police Chief
2nd Quarter
High
10.
Provide data on the number, speed, etc. regarding train traffic in Medina
Police Chief
On -going
High
Agenda Item # 5A
Finance Department Goals
1.
Redistribute finance tasks between current and new finance staff
Finance Director
2nd Quarter
High
2.
Decreased use of contracted finance and accounting services
Finance Director
On -going
High
3.
Cross -train Finance Staff
Finance Director
2nd Quarter
High
4.
Quarterly training seminars for all finance staff
Finance Director
1st Quarter
Moderate
5.
Implement Laserfiche into daily routine
Finance Director
1st Quarter
High
6.
Provide accounts payable expenditure coding training to staff
Finance Director
2nd Quarter
Moderate
7.
Change site for finance archives and organization to remain in compliance and on schedule with records retention
Finance Director
4th Quarter
High
8.
Discuss process and policy direction for the 2016 Budget
Finance Director
3rd Quarter
High
Planning/Zoning Department Goals
1.
Complete City Hall space planning, renovation, and transition
City Planner
1st - 4th Quarter
High
2.
Records Management - Laserfiche
City Planner
1st - 4th Quarter
Moderate
3.
Solar Regulations
City Planner
1st Quarter
High
4.
Comprehensive Plan Update Process
City Planner
3rd Quarter
High
5.
Interim Comprehensive Plan amendment
City Planner
1st Quarter
High
6.
Assist in goals of various other departments
City Planner
On -going
Moderate
Administration/General Goals
1.
Create five-year staffing plan
City Administrator
2nd Quarter
High
2.
Implement Laserfiche Document Management Software in the Finance, Administration, and Planning Departments
City Administrator
2nd - 4th Quarter
Moderate
3.
Research health insurance options for 2016 by serving on LOGIS committee
City Administrator
2nd Quarter
High
4.
Hold a business forum and two business tours of three businesses in 2015 (invite the Planning Commission)
City Administrator
2nd & 4th Quarter
Moderate
5.
Gather information on train traffic/safety in Medina
City Administrator
On -going
Moderate
6.
Work with Hennepin County and MNDOT to find a funding source for the Highway 55/116 intersection project
City Administrator
On -going
High
7.
Update the Data Practices policies to comply with new state law
City Administrator
3rd Quarter
High
8.
Continue to create procedures to streamline city operations across two campuses
City Administrator
On -going
High
9.
Send a letter to Medina Businesses providing information and asking about possible expansions
City Administrator
1st Quarter
Moderate
10.
Act as a liaison with state and regional representatives
City Administrator
On -going
High
TOTAL GOALS/INITIATIVES FOR 2015: 52
Agenda Item # 5B
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE ESTABLISHING FEES FOR CITY CLEAN-UP DAY
The city council of the city of Medina ordains as follows:
Section 1. The schedule of fees for collecting the following items and materials
and acquisition of trees from the Annual City Clean-up Day shall be:
Accepted Items:
• Brush No Charge
• Leaves No Charge
• Scrap iron No Charge
• Batteries No Charge
• Anti -freeze No Charge
• Appliances No Charge
• Computer/Laptop/Small Miscellaneous Electronics No Charge
• Computer Monitor $10 each
• Televisions (small size) $10 each
• Televisions (large — 27" on up) ...$15 each
• Mattress/Box springs $15 each
• Tires — car $4 each
• Tires — truck — with or without rim $6 each
• Tires — semi truck — without rim $10 each
• Tires — semi truck — with rim $15 each
• Tires — tractor $25.00 small/$45.00 medium/$60.00 large
• Dumping (i.e. carpet, furniture/building materials) $10 small load
• Dumping — full tied down pick-up truck Up to $30 large load
Purchase of Trees:
• Red Maple $15
• Sugar Maple $15
• Autumn Blaze Maple .$15
• Hackberry .$15
• Honeylocust $15
• Northern Pin Oak $15
• Redmond Linden $15
• Harvest Gold Linden .$15
Section 2. This ordinance shall become effective upon its adoption and publication.
Adopted by the city council of the city of Medina this day of February, 2015.
Ordinance No.
February 3, 2015
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
Published in the South Crow River News this day of , 2015.
Ordinance No.
February 3, 2015
2
Agenda Item # 5C
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2015-
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No.
regarding revisions of the city's fee schedule; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the city administrator -clerk shall cause the following summary of Ordinance No. to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Medina has adopted Ordinance No. . The ordinance
revises the city's fee schedule to include fees for Clean -Up Day. The ordinance will not be
codified. The full text of Ordinance No. is available for inspection at Medina city hall during
regular business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the city
administrator -clerk keep a copy of the ordinance in his office at city hall for public inspection and
that he post a full copy of the ordinance in a public place within the city.
Dated: February 3, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
Resolution No. 2015-
February 3, 2015
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015- 2
February 3, 2015
Agenda Item # 7A
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: January 30, 2015
MEETING: February 3, 2015 City Council
SUBJ: Ordinance Amendment — Nursing Homes, Assisted Living Facilities
Background
The City Council reviewed the proposed ordinance related to Nursing Homes and Assisted
Living Facilities at the January 6 meeting. The Planning Commission had recommended
approval of the ordinance to relax various restrictions on these uses in residential and mixed use
districts.
City Council members inquired about potential implications of language in the ordinance stating
"...and similar uses." Staff reviewed and believes this language may introduce ambiguity. Staff
did not see any detriment to removing the language.
This language was used throughout the code which were not previously in the ordinance, so
additional sections are now being amended to remove the language. There was discussion about
whether "and similar uses" included residential facilities. Staff feels it would not have, but the
removal of the language makes that certain.
Although not the subject of this ordinance, it should be noted that residential facilities are
permitted throughout various residential districts as required by state law. Residential facilities
are also permitted in the Business Park zoning district (which is not required by state law).
Potential Motions
1. Move to adopt the ordinance regarding nursing homes, assisted living facilities, and
housing with services establishments.
2. Move to adopt the resolution authorizing publication of the ordinance by title and
summary.
Attachments
1. DRAFT ordinance
2. Resolution authorizing publication by title and summary
Ordinance Amendment
Page 1 of 1 February 3, 2015
Nursing Homes, Assisted Living Facilities City Council Meeting
Agenda Item # 7A
CITY OF MEDINA
ORDINANCE NO. ###
AN ORDINANCE REGARDING NURSING HOMES, ASSISTED LIVING FACILITIES,
AND HOUSING WITH SERVICES ESTABLISHMENTS;
AMENDING CHAPTER 8 OF THE CITY CODE
The City Council of the City of Medina ordains as follows:
SECTION I. Section 832.1.02 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 832.1.02. (BP) Permitted Uses. Within the Business Park District the following uses
shall be permitted uses and are subject to site plan approval and development plan approval
processes.
(12) Nursing homes, assisted living facilities, and similar uses independent living facilities
associated with such uses
SECTION II. Section 832.2.02 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 832.2.02. (B) Permitted Uses. The following shall be permitted uses within the B
district, subject to applicable provisions of the city code:
(5) Nursing homes, assisted living facilities, and similar uses independent living facilities
associated with such uses
SECTION III. Section 841.1.03 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 841.1.03. (R3) Conditional Uses. The following shall be permitted within the R3
district, subject to conditional use permit approval, the specific requirements established in
Section 841.4.05, and other applicable provisions of the city code:
(4) State Licensed Residential Facility, serving 16 or fewer persons or housing with services
establishment registered under chapter 144D
(5) Assisted Living Facilities and Nursing Homes
Ordinance No. tttt# 1
DATE
SECTION IV. Section 841.2.03 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 841.2.03. (R4) Conditional Uses. The following shall be permitted within the R4
district, subject to conditional use permit approval, the specific requirements established in
Section 841.4.05, and other applicable provisions of the city code:
(3) Assisted Living Facilities; and Nursing Homes and other similar uses
(4) Day Care Facilities serving 16 or fewer persons
(5) State Licensed Residential Facility or housing with services establishment registered
under chapter 144D, serving 16 or fewer persons
SECTION V. Section 841.3.03 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 841.3.03. (R5) Conditional Uses. The following shall be permitted within the R5
district, subject to conditional use permit approval, the specific requirements established in
Section 841.4.05, and other applicable provisions of the city code:
(3) Assisted Living Facilities; and Nursing Homes and other similar uses
(4) Day Care Facilities serving 16 or fewer persons
(5) State Licensed Residential Facility or housing with services establishment registered
under chapter 144D, serving 16 or fewer persons
SECTION VI. Section 841.4.05 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 841.4.05. Supplemental Requirements for Specific Uses within the R-3, R-4, and
R-5 Residential Zoning Districts. In addition to the general standards specified for conditional
uses in section 825.39 of the City Code and other requirements of this ordinance, the following
uses shall not be permitted unless the city council determines that all of the specific standards
contained in this subdivision will be met:
Subd. 3. Assisted Living Facilities; and Nursing Homes,
(a) shall abut an arterial roadway or abut a collector roadway no more than 1,500 feet from
an intersection with an arterial roadway;
(b) structures shall cover no more than 20 percent of the lot, and the combined floor area of
o a;
(c) parking requirements shall be based on the number of employees of the facility, expected
guest visitation and the likelihood of residents owning vehicles. Parking for residents of
the facility shall be enclosed or underground, consistent with the requirements of the
zoning district;
(d) sufficient outdoor plaza and recreational areas shall be provided;
Ordinance No. ### 2
DATE
(e) exterior building materials shall consist of the following materials: brick, natural stone,
stucco, Exterior Insulation and Finish System or similar product, copper, glass,
decorative concrete, split face (rock face) decorative block, and/or decorative pre -cast
concrete panels. A maximum of 20 percent of the vertical building exterior may be
metal or fiber cement lap siding or other materials approved by the city, if used as accent
materials which are integrated into the overall building design.
(f) the city council may require compliance with any other conditions, restrictions or
limitations it deems to be reasonably necessary to protect the residential character of the
surrounding area.
SECTION VII. Section 842.2.07 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 842.2.02 (MU) Residential Conditional Uses. The following shall be permitted
residential uses, subject to conditional use permit approval, the specific requirements established
in Section 842.2.07, and other applicable provisions of the city code:
(1) Day Care Facilities serving 13 to 16 persons
(2) State Licensed Residential Facility or housing with services establishment registered
under Chapter 144D serving 7 to 16 persons
(3) Assisted Living Facilities; and Nursing Homes and other similar uses
(4) Multiple Family buildings with more than 16 units
SECTION VIII. Section 842.2.07 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 842.2.07 (MU) Supplemental Requirements for Specific Residential Uses.
Subd. 2. State Licensed Residential Facility or housing with services registered under chapter
144D, serving 16 or fewer persons
(a) Shall abut an arterial roadway or abut a collector roadway no more than 1,500 feet from an
intersection with an arterial roadway.
(b) Shall not be operated within a townhome or multiple family structure.
(c) Parking requirements shall be based on the number or residents at the facility as well as the
number of employees. Parking for residents of the facility shall be enclosed or
underground, consistent with the requirements of the zoning district.
(d) The facility shall meet licensing requirements as required by law.
(e) The city council may require compliance with any other conditions, restrictions or
limitations it deems to be reasonably necessary to protect the residential character of the
surrounding area.
Subd. 3. Assisted Living Facilities; and Nursing Homes and other similar uses
Ordinance No. ### 3
DATE
(a) Shall abut an arterial roadway or abut a collector roadway no more than 1,500 feet from an
intersection with an arterial roadway.
(b) Structures shall cover no more than 20 percent of the lot, and the combined floor ar-a of
all structures shall not exceed an amount equal to 30 percent of the lot area.
(c) Parking requirements shall be based on the number of employees of the facility, expected
guest visitation and the likelihood of residents owning vehicles. Parking for residents of
the facility shall be enclosed or underground, consistent with the requirements of the
zoning district.
(d) Sufficient outdoor plaza and recreational areas shall be provided.
(e) Exterior building materials shall consist of the following materials: brick, natural stone,
stucco, Exterior Insulation and Finish System or similar product, copper, glass, decorative
concrete, split face (rock face) decorative block, and/or decorative pre -cast concrete
panels. A maximum of 20 percent of the vertical building exterior may be metal or fiber
cement lap siding or other materials approved by the city, if used as accent materials
which are integrated into the overall building design.
(f) The city council may require compliance with any other conditions, restrictions or
limitations it deems to be reasonably necessary to protect the residential character of the
surrounding area.
SECTION IX. This ordinance shall become effective upon its adoption and publication.
Adopted by the Medina city council this day of , 2015.
Attest:
Scott T. Johnson, City Administrator -Clerk
Robert Mitchell, Mayor
Published in the South Crow River News on the day of , 2015.
Ordinance No. ### 4
DATE
Agenda Item # 7A 1
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2015-##
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ### BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. ###, an
ordinance regarding nursing homes, assisted living facilities, and housing with services
establishments, amending chapter 8 of the city code; and
WHEREAS, Minnesota Statutes § 412.191, subdivision 4 allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is four pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the city administrator -clerk shall cause the following summary of Ordinance No. ### to be
published in the official newspaper in lieu of the ordinance in its entirety:
Public Notice
The city council of the city of Medina has adopted Ordinance No. ###, an ordinance
regarding nursing homes, assisted living facilities, and housing with services establishments. The
ordinance amends certain regulations related to such uses in the Mixed Use, Mid Density
Residential, Limited High Density Residential, and High Density Residential zoning districts.
The full text of Ordinance No. ### is available from the city administrator -clerk at Medina city hall
during regular business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the city
administrator -clerk keep a copy of the ordinance in his office at city hall for public inspection and
that he post a full copy of the ordinance in a public place within the city.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the Zoning
Administrator is directed to make the appropriate changes of the official zoning map of the City of
Medina as described in the Public Notice above upon publication of this notice.
Resolution No. 2015-##
February 3, 2015
Dated: February 3, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent:)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-## 2
February 3, 2015
Agenda Item # 8A
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: January 29, 2015
MEETING: February 3, 2015 City Council
SUBJ: John Day Companies — Variance and Site Plan Review — 695-765 Tower Dr.
— Public Hearing
Review Deadline
Complete Application Received: December 12, 2014
120-Day Review Deadline: April 10, 2015
Overview of Request
Jack Day has requested a variance and site plan review to construct 25 parking spaces at 695-765
Tower Drive. The parking expansion is proposed 10 feet from the front property line, and the
Commercial -General district requires a setback of 25 feet.
An aerial of the subject site can be found below. The proposed parking expansion is on the east
side of the property, along Tower Drive.
The location of the proposed parking expansion is existing turf grass. The grade off of the
parking lot falls fairly steeply to Tower Drive. There are a number of trees between Tower Drive
and the existing parking lot. Many of these trees will be removed by the City in connection with
the reconstruction and widening of Tower Drive. The applicant proposes to remove five
additional trees to allow the proposed parking to be constructed.
The applicant states that a practical difficulty exists because the site, and many of the
surrounding properties, was developed with insufficient parking. The applicant states that, over
time, the parking need of office/warehouse uses has increased from what was expected when the
buildings were constructed in the 1980s. The existing site has 24 parking spaces for the 18,800
square feet of building. Presumably, the City determined that this met minimum parking
standards when the building was constructed. If you assume a 60/40 warehouse/office split, the
minimum parking requirement would be 36 parking spaces. The applicant proposes significantly
more parking, but this is partially to provide additional parking for surrounding properties that
they believe are under -parked. Without a variance, no additional parking spaces could be
constructed on the site.
The Planning Commission reviewed the request at their January 13 meeting. Commissioners
generally concurred that the lack of parking on the site constituted a practical difficulty to justify
a variance. There was discussion whether the minimum variance was being requested, noting
that the applicant requested more parking stalls than would be required by code and also noting
that there was non -compliant use of 4-5 of the existing parking spaces by a car dealer on the
property. There was also discussion about appropriate conditions, including increased
landscaping and allowing other properties in the area to access the proposed parking.
Ultimately, the Planning Commission recommended approval of the variance and site plan
review with the conditions noted at the end of this report. The Commission recommended that
the expanded parking lot be made available for general public use as a condition of approval.
Analysis
Setbacks / Hardcover
The following table summarizes the lot requirements of the Commercial -General district in
comparison to the proposed site plan.
CG District Requirement
Proposed Parking Lot
Min. Front Yard Setback
25 feet
10 feet
Min. Side and Rear Yard
Setback
5 feet
15 feet (existing)
Max. Impervious Surfaces
75%
74%
Stormwater and LID Review
The proposed parking lot expansion would add 4,324 square feet of additional hardcover to the
site. The City's stormwater management ordinance would require improvements to treat the new
hardcover if more than 5,000 square feet is added.
John Day Company Page 2 of 6
Variance and Site Plan Review
January 13, 2015
Planning Commission Meeting
There are no stormwater improvements for the existing hardcover on the property, as it was
developed before such regulations were in place. The maximum hardcover allowance in code
presumes that stormwater improvements are in place. Requiring the full required front yard
setbacks would help reduce untreated hardcover on the site.
Even though the proposed additional hardcover is slightly under the amount which would trigger
stormwater improvements, staff recommends an improvement as a condition of permitting more
hardcover in the setback area than is permitted by code. The City Engineer considered various
improvements, taking into account the location of existing site improvements and existing
topographical conditions. Because of such factors, he recommends that a sump catch basin be
installed in the parking lot rather than a standard catch basin. This improvement would remove
sediment from the stormwater before it discharges to the stormwater conveyance system in
Tower Drive. This would treat not only the runoff from the new hardcover, but also much of the
existing stormwater on the site.
Tree Preservation/Landscaping
The applicant proposes to remove the five significant trees which are located on the property.
The tree preservation ordinance is applicable to "removal of more than two (2) Significant Trees
on any property." In addition to the removal of the first two trees, the tree preservation
ordinance would permit the removal of two additional trees. The remaining tree would be
required to be replaced on an inch:inch basis, requiring replacement of 8 inches of trees.
As noted above, the City will be removing most of the remaining trees along the lot in
connection with the Tower Drive reconstruction this year.
Commercial districts require the following landscaping:
1) 1 overstory tree per 50 feet of lot perimeter: 21 trees
2) 1 ornamental tree per 100 feet of lot perimeter: 11 trees
3) 1 shrub per 30 feet of lot perimeter: 36 shrubs
There would be 6 overstory trees and 5 ornamental trees remaining on the site if the Tower Drive
and proposed parking expansion moves forward. The City will be replacing and planting
approximately 20 trees in connection with grading on the site for the street project.
The property is currently non -conforming with regards to landscaping. The applicant proposes
landscaping to plant four ornamental trees to account for the required tree replacement, along
with some grasses in the landscape island. This, along with the planting by the City in
connection with the street project, would technically not increase the non -conformity of the site.
City Code also requires a minimum 8% of the parking lot area to be landscaped. The existing
parking lot does not conform with this requirement. The applicant proposes 8% of the expanded
parking lot area to be landscaped, with a landscaping island approximately in the middle of the
expanded lot.
At the time of Planning Commission review, the applicant was providing four trees and the City
six. The Commission requested additional landscaping, and the applicant received a pledge from
the City for additional trees to allow grading on the site to avoid construction of a retaining wall.
John Day Company
Page 3 of 6 January 13, 2015
Variance and Site Plan Review Planning Commission Meeting
Lighting
The applicant proposes no lighting changes.
Wetlands/Floodplains
No wetlands or floodplains are located on the site or adjacent, and there are no impacts.
Review Criteria
According to Subd. 2 of Section 825.45 of the City Code, the City is required to consider the
following criteria when reviewing a variance request:
"Subd. 2. Criteria for Granting Variances.
(a) A variance shall only be granted when it is in harmony with the general purposes and
intent of the ordinance.
(b) A variance shall only be granted when it is consistent with the comprehensive plan.
(c) A variance may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance. Economic considerations
alone do not constitute a practical difficulty. In order for a practical difficult to be
established, all of the following criteria shall be met:
(1) The property owner proposes to use the property in a reasonable manner. In
determining if the property owner proposes to use the property in a reasonable
manner, the board shall consider, among other factors, whether the variance
requested is the minimum variance which would alleviate the practical difficulty
and whether the variance confers upon the applicant any special privileges that are
denied to the owners of other lands, structures, or buildings in the same district;
(2) The plight of the landowner is due to circumstances unique to the property not created
by the landowner; and
(3) The variance, if granted, will not alter the essential character of the locality."
The applicant argues that parking needs for the existing uses have increased over time. The
applicant argues that a practical difficulty exists because insufficient parking exists and there is
no way to expand the parking lot without a variance.
The purpose of a Site Plan Review, as described in Section 825.55, is to review proposed
construction for consistency with City regulations. Obviously, in this case, the proposed
construction does not meet setback requirements. If the City Council does not grant approval of
the variance, the Site Plan Review cannot be approved. If the Council approves the variance, it
appears that other relevant regulations would be met. The City "may condition its approval in
any manner it deems reasonably necessary in order to promote public health, safety or welfare, to
achieve compliance with this ordinance, or to accomplish the purposes of the district in which
the property is located."
The City has a fair amount of discretion when reviewing requests for variances. In fact, a
variance should only be granted if the City finds that the criteria have been met. Generally, the
City has a low level of discretion when reviewing on site plan applications. If the request is
consistent with City regulations, it should be approved. In this case, the parking addition does
not meet setback requirements without a variance. Therefore, if the variance is not granted, the
Site Plan Review should not be approved.
John Day Company
Page 4 of 6 January 13, 2015
Variance and Site Plan Review Planning Commission Meeting
Planning Commission Recommendation
As noted above, the Planning Commission recommends approval of the variance and site plan
review with the conditions noted below. The Commission requested additional landscaping and
that the parking be available for the general public. The applicant received a pledge from the
City to plant more trees in connection with grading for Tower Drive.
The applicant has expressed a good deal of concern related to the condition that these parking
spaces be available for the general public. Staff does not recommend this condition. On the
other hand, the property owner does own property across the street which has similar parking
shortages. Staff would support a condition which requires a cross -agreement for parking
between properties owned by the applicant. An even less strict condition would be to not require
a formal agreement, but require that the applicant make the spaces available for occupants of
property they own, and provide signage related to this parking. Either of these conditions would
help justify the variance as the "minimum variance" which will remove the practical difficulty.
Without this condition, staff may recommend a reduction in the number of parking spaces (or the
lineal length for which the variance is approved). If the City Council concurs, staff would
recommend one of the following conditions be inserted in place of #4:
a) The applicant shall permit occupants of surrounding properties they own to utilize the
expanded parking lot, and shall provide signage on other sites and other encouragements
to use the expanded parking lot.
b) The applicant shall record an agreement against the subject property and property they
own to the east of Tower Drive which provides for shared use of the expanded parking
lot. Such agreement shall be reviewed and approved by the City Attorney.
The following conditions were recommended by the Planning Commission:
1) The applicant shall submit final construction plans for review and approval by the City
Engineer. The construction plans shall include a grading plan which shall depict the
grading on the subject site related to the reconstruction of Tower Drive.
2) The applicant shall install a sump catch basin in order to capture sediment from the
hardcover on the site. The applicant shall enter into a stormwater maintenance agreement
with the City related to maintenance of the catch basin.
3) The applicant shall install replacement trees as landscaping as described on the plans
received by the City on January 8, 2015 and January 9, 2015. The applicant shall submit
a financial guarantee for the landscaping as required by City Code.
4) The applicant shall make the stalls within the proposed parking lot addition available for
parking by the general public, including signs which designate them in this way.
5) The applicant shall utilize the variance within one year of approval, or the variance shall
be considered null and void.
6) The applicant shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the variance, site plan review, and other relevant documents.
Potential Motion
The City Council, sitting as the board of adjustments and appeals, should hold a Public Hearing
on the variance before making a decision on the request.
John Day Company
Page 5 of 6 January 13, 2015
Variance and Site Plan Review Planning Commission Meeting
Following the hearing, if the City Council finds that the variance criteria are met, and that
condition 4 should be adjusted, the following motion would be in order:
Move to direct staff to prepare a resolution approving the variance and site plan review based
upon the findings described in the staff report, and subject to the conditions noted in the
report, except that condition 4 shall be changed to either a) or b) above
Attachments
1. Excerpt from DRAFT 1/13/2015 Planning Commission minutes
2. Applicant Narrative
3. Plans received by the City 1/8/2015
4. Landscaping plan
John Day Company
Page 6 of 6 January 13, 2015
Variance and Site Plan Review Planning Commission Meeting
Medina Planning Commission Excerpt from DRAFT 1/13/2015 Meeting Minutes
Jack Day — 695-765 Tower Drive — Request for Variance and Site Plan Review to
Reduce Required Front Yard Setback for Parking Lot from 25 Feet to 10 Feet
Finke presented a request for both a variance and Site Plan review to construct a parking lot, ten feet from the
front property line along Tower Drive. He stated that most of the lineage would be 13 feet from the property
line but the narrowest portion would reach ten feet from the property line. He stated that the building was
constructed and developed in the 1980's with 24 parking stalls. He noted that the assumption at that time was
for a heavier warehouse use rather than office use. He stated that without a variance there would not be the
ability to expand the parking lot at all as the setbacks could not be met. He stated that the applicant stated that
the additional parking would be available for the other properties they own in the area which are experiencing
the same parking concerns. He advised that the City is set to reconstruct Tower Drive this year and stated that
part of the project would be to expand Tower Drive to allow some on street parking, approximately 14 spaces.
He stated that additional parking stalls on this site would accommodate more parking than would be added
through the reconstruction project. He stated that a number of the trees identified on the site would be
removed through the Tower Drive reconstruction project and not from the parking lot expansion. He provided
an aerial photograph and highlighted the on street parking which currently occurs, noting that the current width
of the roadway does not adequately allow for on street parking and sufficient space for truck traffic. He stated
that this is the best chance to add additional parking in this area, which is needed. He advised that the
proposed expansion would add an additional 4,300 square feet of hardcover but would not trigger the 5,000
square feet threshold for water treatment. He advised that this site was not originally required to provide water
treatment and therefore with the additional hardcover and elimination of additional green space, staff would
recommend that the applicant complete stormwater improvement to assist in the treatment of stormwater. He
reviewed the suggested improvement recommended by the engineering staff, noting that the slope of the
property prevents some other methods of water treatment. He stated that the site was developed prior to the
landscaping requirements. He reviewed the proposed landscaping plans and tree replacement and noted that
staff believes that this would meet the requirement of the non -conforming status. He again recognized the
slope of the property, which will place constraints on additional landscaping measures. He advised that
without approval of the variance the Site Plan could not be reviewed. He stated that staff provided a sample
motion of approval with recommended conditions should the Commission choose to recommend approval.
Foote stated that the drive aisle dimensions seem a little tight at 22 feet.
Finke confirmed that the City requirements for the drive aisle requirements have been reduced to 22 feet and
therefore this proposal would meet the requirements.
Reid questioned if there are limitations on the number of vehicles that can be parked and listed for sale, noting
that she had noticed five or six at this location.
Finke stated that there was concern noted by staff as well, especially with the parking shortage of this site. He
confirmed that one of the spaces is an auto dealer but noted that those vehicles are not allowed to be listed for
sale outdoors. He agreed that would be an appropriate concern because of the parking shortage.
Williams questioned how busy Tower Drive is in regard to traffic activity and whether there would be a
concern from staff regarding people parking at this location and crossing the roadway.
Finke stated that the roadway is well traveled but did not have additional concern with people crossing the
roadway.
Murrin questioned if allowing this ten foot setback would bring in additional requests from neighboring
properties to also utilize a ten foot setback in order to expand their parking areas.
1
Medina Planning Commission Excerpt from DRAFT 1/13/2015 Meeting Minutes
Finke stated that any variance request would need to stand on its own and therefore legally there would not be
a precedent created, but agreed in terms of fairness that could be an issue. She stated that when she traveled
the roadway she did notice a shortage of parking.
Nolan stated that it appears that this request would swing the pendulum from a shortage in parking to a surplus
in parking and questioned if there would be a shared parking arrangement as a part of this process. He
questioned if this would then be a solution for the neighborhood or for this building only.
Finke stated that staff has not discussed a shared parking agreement and fell on the side of less City
involvement in regard to that aspect. He reported that the property owner does own a number of properties in
that area. He advised that a document could be created should the Commission be interested.
Nolan questioned if the other properties owned by the applicant are owner occupied or leased.
Finke advised that the property owner leases the other spaces to tenants.
Nolan stated that this would create additional parking spaces that could then be rented to adjacent property
owners, unless a shared parking agreement is created.
Reid confirmed the properties owned by this applicant.
Williams questioned if the variance could be conditioned upon non -restriction of the parking so that anyone
could park in those spaces.
Finke stated that perhaps the middle ground would include a document, which would allow shared parking
only for the properties owned by this property owner. He advised that if the non -restricted parking is
recommended, that could be a condition of approval but noted that he would want to obtain the opinion of the
City Attorney as well.
Murrin also believed the Commission should consider whether they would like to keep the landlord in Medina.
She stated that if sufficient parking spaces are not allowed the property owner may choose to move their
business out of Medina.
Jack Day, applicant, stated that his biggest concern is the amount of on street parking that is currently
occurring. He stated that some of the tenants are currently parking on street and this expansion would allow
for those tenants to park in this area and keep the parking off of the street as the on street parking causes
conflict for the truck traffic to the industrial park. He commented that the vehicles listed for sale are related to
one of the tenants but noted that tenant is not supposed to park those vehicles outdoors. He advised that the
parking layout is open but noted that tenants typically park in front of their space.
Nolan questioned if parking assignment would be left open or whether they would be assigned post
construction. He also questioned if the applicant would be open to the idea of some sort of a shared parking
arrangement.
Day stated that he would plan to leave the parking layout open and would not assign parking spaces to tenants.
He confirmed that he would be in favor of a sharing parking with the other properties he owns but not to all
properties.
Reid stated that there is a cost to add parking and there is a parking shortage along Tower Drive. She stated
that she is concerned with the vehicles parked for sale and questioned if the landlord could address that issue or
perhaps a condition could be added to address that matter.
Finke stated that is a separate enforcement issue that staff can address.
2
Medina Planning Commission Excerpt from DRAFT 1/13/2015 Meeting Minutes
Reid stated that she would be in favor of additional landscaping to bring the property more towards compliance
with the current regulations. She was unsure if the parking area needed to be as large as proposed.
Foote stated that he would be in favor of the request and questioned if parking is currently allowed along
Tower Drive.
Finke stated that the road is not signed no parking therefore vehicles can park on the roadway. He confirmed
that once the reconstruction is complete they would only allow parking in the designated spaces.
Foote stated that he was concerned with the shrunken size of the parking aisle but recognized that the
dimensions meet City Code.
Williams stated that he is sympathetic to the notion that the area needs more parking. He stated that if the
reason for the variance is the demand for parking he believed that if approved the applicant should then make
that parking available to everyone. He agreed with the landscaping comments made by Reid and questioned if
the City Engineer had comments on the plan.
Finke explained that the City Engineer developed the plans and did not have any additional comments on their
own plans.
Williams questioned if this application is a result of the City discussions with the property owner regarding the
Tower Drive reconstruction.
Finke stated that it was not a direct result but confirmed that there have been significant discussions with the
property owners along Tower Drive. He explained that the property owner believed that this would be a
solution to the parking problem and would also improve the site in conjunction with the reconstruction project.
Murrin questioned the length of time the property owner has owned the building.
Day advised that he has owned the building since construction in 1985.
Murrin stated that she liked the idea of removing the cars from Tower Drive and placing them in a parking lot.
She believed that even smaller parking spaces are better than no parking spaces. She stated that perhaps
additional landscaping can be added to the plans. She did not believe that the City should demand that the
property owner share his parking with other property owners as it is private property. She confirmed that she
would not be opposed to a shared parking agreement but did not see that as the City's place to specify that
someone should share their private property.
Nolan also believed that this variance could be supported and that the request is in line with the
Comprehensive Plan. He recognized that this would be an improvement to the parking problem and also
believed that the landscaping should come as close to the requirement as possible. He referenced the issue of
shared parking and stated that he would like to see a shared agreement between this property and the other
properties owned by the property owner. He believed that the parking should at least be shared by those
properties in order to benefit the larger area to support the variance request and minimum landscaping
requirements.
Reid stated that in terms of shared parking she would support either entirely shared parking or shared parking
solely between the properties owned by the property owner.
Finke stated that he could provide those options to the Council.
3
Medina Planning Commission Excerpt from DRAFT 1/13/2015 Meeting Minutes
Nolan stated that there is consensus to support the variance and to also support shared parking, whether
between just the properties owned by the property owner or extended to other property owners as well.
Williams stated that if the applicant does not want to share parking, he simply does not have to go through
with the cost for improvement. He stated that the applicant came forward to the City, the City did not ask the
applicant to do this.
Nolan agreed to that point. He stated that additional landscaping islands could be placed in the parking plan in
place of extra parking spaces if the applicant simply wanted to meet the parking demand for this site. He
recognized that there is a regional parking problem in this area and agreed that there would be support for a
variance if the extra parking spaces could be used for some sort of shared parking.
Motion by Reid, seconded by Williams, to recommend approval of the variance for 25 additional parking
spaces on Tower Drive with the conditions recommended by staff and an additional request for the landscaping
plan to come as close to conformance as possible, and amending condition four in the staff report to request
that the parking spaces be made available for the general public.
Further discussion: Murrin asked the property owner approximately how many additional parking spaces
would be needed to fill the demand of the properties he owns.
Day estimated about 20 additional spots would be necessary to fill the demand of the buildings that he owns.
Murrin believed that the decision should be left open to the applicant.
Nolan noted that the reconstruction of Tower Drive will eliminate some of the chaos of the roadway parking
because the spaces will be identified and no additional street parking will be allowed. He questioned where the
people parking on the roadway currently would park once Tower Drive reconstruction is completed and the 14
spaces are identified.
Finke stated that there is available parking in other areas that could be used but recognized that some people
will park illegally. He noted that would become an issue of enforcement.
Williams stated that the question in his mind is if this solution would support the variance request if the
parking is not opened to the general public.
Nolan stated that the solution comes from a practical point of view in that the applicant owns this property and
others in the area that will utilize this parking.
Williams stated that it could be easily posted with a parking sign.
Motion carries unanimously. (Absent: Albers and White)
Motion by Reid, seconded by Williams, to recommend approval of the Site Plan for the property located at
695-765 Tower Drive with increased landscaping, contingent upon the approval of the variance request.
Motion carries unanimously. (Absent: Albers and White)
4
JONN DAY COMPANY
783 Tower Drive
Medina, Minnesota 55340
(763)535-4066
JohnDayCompanygao 1. com
December 12, 2014
Mr. Dusty Finke
City Planner
City of Medina
2052 County Road 24
Medina, Minnesota 55340
Re: Medina Park
Eight Unit Office/Warehouse
695 — 765 Tower Drive
Medina, MN
PID #12-118-23-23-0042
Request for Variance: Front (East) parking lot setback from 25' to approximate 12' setback
Dear Mr. Finke:
Please consider this letter our formal request that we are seeking from the City of Medina for a minor
front (East) parking lot setback variance to an approximate 10' from a required existing 25' setback at our
existing office/warehouse facility at the captioned address. We are requesting a single variance for
proposes of additional vehicle parking on site. Please see attached site plan for specific locations. This
request for a variance is based upon the following information:
As you know, this industrial park is made of all very small industrial lots in the original plat with the
sizing of building and parking requirements made it very challenging to develop. In fact many lots in this
Park were combined to aid development. Back in the 1985 when we constructed the building the City
approved 23 parking stalls for this 18,765 s.£ facility (2.88 stalls per unit). In general there are only two
parking stalls in front of each of the eight units, with six parking stalls at the north side of the building.
The proposed expansion would give each unit slightly more than double the current parking stalls or 5.88
stalls per unit. With the proposed increase of parking lot the site will go from approximately 67% to 74%
of hard service area coverage.
Since the building was built in the mid 1980's we have found that there is current demand for additional
parking as new tenants moving into these smaller units require a higher percentage of square feet devoted
to office area and less square feet in warehouse space. If you drive in this industrial park on any given
weekday you will find that parking is a premium and that most parking lots are full with cars parked
illegally in off-street drive lanes which can make it unsafe for tenant/visitor use.
Not only are the private parking lots full but both sides of Tower Drive are nearly full of cars parked
during the business day. Tower Drive's two-way traffic has a hard time passing through when there are
parked cars on both sides of the street. We believe that our proposed parking lot expansion would
Mr. Dusty Finke
December 12, 2014
Page 2
alleviate some of the on -street parking issues and thus reducing some of the safety issues as some of our
tenants from our building park in the street.
It appears that several industrial properties along Hamel Road in the immediate industrial park (one of
which we own — 670-672) have less than the required front 25' parking lot setback from the street and we
would like to have the same consideration for this parcel.
With the new City streets (water, sewer, storm water, utilities) being constructed in 2015 it would be a
good time to expand our parking lot and work with City officials to set proper grades, drainage, etc. Our
plan, if approved, would be constructed in conjunction with the City's redevelopment of Tower Drive
next summer.
We respectfully request approval of our variance request of an approximate 12' front yard parking setback
based upon the above stated circumstances.
Thank you for your consideration.
Sincerely,
°IY
Jack Day
Managing Partner
Glen Lincoln Partners, LLP
\\\
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I
B618 CONCRETE CURB AND GUTTER
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EXISTING CONDITIONS
SITE AREA = 60284 s.f.
HARD COVER = 405360 s.f.
PERCENT HARD COVER = 67%
ni
PROPOSED CONDITIONS
SITE AREA = 60284 s.f.
HARD COVER = 44860 s.f.
PERCENT HARD COVER = 74%
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DIRECTION OF
DRAINAGE
PROPOSED
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PROPOSED B618
CONCRETE CURB
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PARKING LOT IMPROVEMENTS
735-765 TOWER DRIVE
MEDINA, MINNESOTA
PARKING LOT
IMPROVEMENTS
SHEET OF SHEETS
61111111111.11111111111111111119
0 FT 20 40
818 CONCRETE CURB ANU GUTTER
EXISTING BUILDING
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LANDSCAPE PLAN
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• JOHN DAY PROPOSED TREES/PLANTS (12)
• CITY OF MEDINA SUPPLIED TREES/PLANTS (13)
P = Pine (5) H = Hardwood (17) 0 = Ornamental (11)
S = Shrub (3) G = Grass (8)
15'R
ATCH BASIN
LEGEND
DIRECTION OF
DRAINAGE
PROPOSED
BITUMINOUS
PARKING
PROPOSED 8618
CONCRETE CURB
AND GUTTER
PARKING LOT IMPROVEMENTS
735-765 TOWER DRIVE
m
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PARKING LOT
IMPROVEMENTS
SHEET
OF SHEET
Agenda Item # 8B
Volunteer Fire Department
Fact Sheet
Entity
Principal Officers
Mailing Address
Station Address
Equipment/Facilities
Do you own your own land and building? If not, who owns them?
Land area in square feet
Building area in square feet
Describe principal vehicles
Who owns the vehicles?
Please provide information on the age and projected replacement cost for your department's fire
trucks
Service Area
What area do you serve in Medina?
What other areas do you serve?
What is the population of the area in Medina you serve?
What is the market value of the property you serve in Medina?
1
Personnel
How many members in your department?
What is their average age?
What is their number of years of experience?
What type of limitations does your department have based on your training and/or equipment to
respond to different types of fires?
2
Volunteer Fire Department
Planning Questionnaire
Do you need more space?
Ideal land area desired?
Ideal building size desired?
Number and arrangement of vehicle bays
Where should the land be located?
What other cities might you serve?
As the City continues to grow over the next 30 years are there any other facilities and/or equipment we
should be planning for that you have not listed above?
What does your fire department think will be your biggest challenge(s) over the next 5 years?
3
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: January 29, 2015
SUBJ: Planning Department Updates February 3, 2015 City Council Meeting
Land Use Application Review
A) John Day Companies Variance — 695-775 Tower Drive — Jack Day has requested approval of a
variance to reduce the front parking setback from 25 feet to 10 feet to expand the parking lot on the
subject property. The applicant argues that insufficient parking was constructed in the area upon its
development, and the parking setback constitutes a practical difficulty. The Planning Commission
reviewed this item at their January 13 meeting and recommended approval. The application is
scheduled to be reviewed by the Council on February 3.
B) Property Resources Development Co. (PRDC) Conservation Design PUD Concept Plan — West of
Willow Drive, southwest of Deerhill Road — PRDC has requested a Concept Plan for a Conservation
Design subdivision to include 42 residential lots on 170 acres. The applicant proposes to preserve
30% of the buildable property with a conservation easement. Staff is conducting a preliminary
review and it is tentatively scheduled for a Public Hearing at the February 10 Planning Commission
meeting
C) Wealshire LLC Comp Plan Amendment, Rezoning, Site Plan Review — Wealshire, LLC has
requested a site plan review for construction of an 115,000 square feet memory care facility. The
request also includes a rezoning from RR-UR to Business Park and an Interim Use Permit to permit
continued agricultural use of the portion of the property not proposed to be developed. Staff has
submitted the comprehensive plan amendment to the Met Council and will await a response. A
public hearing is tentatively scheduled on the rezoning and interim use permit, along with review of
the site plan review, at the February 10 Planning Commission meeting.
D) Enclave at Brockton 5t1i Addition — Lennar has requested final plat approval for the next phase of
the Enclave at Brockton project. This phase is proposed to include 381ots in the south and west
portion of the site. The application is tentatively scheduled for review by the Council at the
February 17 meeting.
E) Wakefield Valley Farm — 3385 County Road 24 — The applicant has requested final plat approval.
City Council granted preliminary plat approval during the fall of last year. Staff has conducted a
preliminary review, and requested more information and changes to the plat. Staff awaits updated
information, and will place the matter on a Council agenda when available.
F) Dominium Affordable Rental Townhomes — 510 Clydesdale — Dominium has applied for a Stage II
Plan to develop 26 affordable rental townhomes on 3.85 acres. The townhomes would include rent
and income limitations because the developer has received pledges for funding through Minnesota
Housing. The Planning Commission held a Public Hearing at the November 12 meeting and
unanimously recommended approval. The City Council reviewed at the December 2 meeting and
directed staff to prepare resolution of approval. The City Council adopted a resolution approving the
Stage II plan and preliminary plat at the December 16 meeting and the final plat at the January 20
meeting. Staff will work with the applicant to complete the conditions of approval.
G) Villas at Medina Country Club PUD General Plan and Preliminary Plat — East of CR116, south of
Shawnee Woods Road — Rachel Contracting has requested approval of a subdivision to include 43
single family homes along the west and north of the Medina Golf and Country Club. The applicant
has revised plans to remove 5 units in the northeast portion of the site. The Planning Commission
held a Public Hearing at the November 12 meeting. Commissioners raised concerns, especially
Planning Department Update
Page 1 of 2 February 3, 2015
City Council Meeting
related to the tree removal along Shawnee Woods Road. The City Council adopted documents
approving the PUD and preliminary plat at the January 6 meeting. Staff is waiting for final plat.
H) Munsell Easement Vacation — the property owner of 3157 Wild Flower Trail has requested that the
City vacate a portion of the upland buffer easement behind their home in the Enclave. The existing
35 foot wide buffer easement is around a small wetland located in adjacent open space owned by the
City, but extends into the property. During the development process, City regulations would have
permitted the buffer to be averaged so that it was narrower on the home side and wider in the open
space, but it was not. During construction of the home, a paver patio was inadvertently constructed
in the buffer, so the property owner now requests to average the buffer. The City Council adopted a
resolution approving the vacation, and staff will assist the applicant to complete appropriate
paperwork.
I) Soiney Right-of-way Vacation — the property owners of 2942 Ardmore Avenue has requested that
the City vacate a portion of the "Palm Street" right-of-way adjacent to their property. The applicant
desires to construct a four -season porch on their property, but cannot do so where desired because of
the 30 foot setback from the vacant right-of-way. There is no street within the right-of-way, but it
was platted in a grid pattern in Independence Beach back in the 1920's. The City Council held a
hearing on the vacation and adopted a resolution vacating the portion of the right-of-way. Staff will
work with the applicant to obtain the replacement easements required by the Council.
J) St. Peter and Paul Cemetery CUP — St. Peter and Paul church intends to expand their cemetery at
the southeast corner of County Road 19 and Hamel Road. Improvements include new access drives,
landscaping, stormwater improvements and additional grave sites. The Planning Commission held a
Public Hearing at the July 9, 2013 meeting and recommended approval. The City Council adopted a
resolution of approval at the September 2 meeting. Staff will work with the applicant to finalize the
terms and conditions of approval before closing the file.
K) Hamel Place apartment Site Plan Review — 22 Hamel Road — Farhad Hakim has requested approval
of a site plan review to construct a 8-unit apartment building at 22 Hamel Road. The applicant has
also requested that the City consider vacating a portion of an existing utility easement to allow the
structure in this location. The City Council adopted a resolution of approval at the November 5,
2014 meeting. The applicant has indicated that they do not intend to start construction until spring.
Staff will work with the applicant on the conditions of approval in the meantime.
L) Woods of Medina, Capital Knoll— these preliminary plats have been approved and staff is awaiting a
final plat application
M) Woodland Hill Preserve, Enclave at Brockton 4`h, Hamel Haven, Morrison lot split, Three
Rivers/Reimer Rearrangement subdivision — These subdivisions have all received final approval.
Staff is working with the applicant on the conditions of approval before construction begins.
N) D.R. Horton Stage I Plan — D.R. Horton has requested Stage I Plan approval for development of
Mixed Use property west of Arrowhead, east of Mohawk and north of Highway 55. The entire
property is approximately 84 acres in area (approximately 59 acres upland) and the applicant
proposes 85 single family lots, a 54 unit apartment building and 5 acres of commercial development.
The City Council granted Stage I approval at the January 21, 2014 meeting.
Other Proiects
A) Comp Plan Revision Discussion —the City Council approved the amendment at the January 20.
Staff has begun to prepare the amendment for review by appropriate jurisdictions before submission
to the Metropolitan Council.
B) Solar Energy Ordinance — Staff has begun researching options related to solar energy production
following the direction of the City Council at the request of Wright -Hennepin Electric Cooperative.
Staff presented the information to the Planning Commission at their January meeting, and the
Commission provided feedback. Staff intends to prepare an ordinance for review at the February 10
Commission meeting.
Planning Department Update
Page 2 of 2 February 3, 2015
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
MEMORANDUM Emergency 9.1_1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: January 27, 2015
RE: Department Updates
Hennepin County Hazardous Waste License
We received notification that we have our Minnesota Pollution Control permit number for
police and public works hazardous waste license. We are waiting for Hennepin County to
issue the permit. Once we have the permit, we will have an inspection to ensure we are in
compliance with all regulations.
Emergency Management Railroad Training
We have three more officers signed up for railroad safety training in February. We will
continue to send our staff to the classes as they become available.
Severe Weather Siren Repair
I was notified that our #3 siren, located in the Independence Beach area, has an electrical
failure. The service tech has requested an electrician to do the repairs. We currently have a
total of six sirens; four of them were bought from the city of Bloomington back
approximately in 1986. As they are approaching 40 years of age, we will need to look at
replacing them in the next few years. During the budget process, funds will need to be set
aside for their replacement.
December 2nd Fatal Accident
We have received the State Patrol reconstruction report and the medical examiner's report for
the December 2nd fatal accident on Highway 12. This accident involved a UPS semi -truck
and a passenger car. The medical examiner report showed no drugs or alcohol were
involved. The reconstruction showed that the passenger car crossed the centerline and hit the
semi head on. Our investigation showed the driver of the passenger car was not on her phone
at the time of the accident. This case has been closed.
Patrol by Sergeant Jason Nelson
Training
On January 19th to January 23rd, Officer Jessen attended Radar and Lidar Instructor School in
Cottage Grove.
On January 23rd, I attended Tactics in Traffic at the Mall of America. This was attended by
officers from the five state area. It was excellent training and information will be brought
back to the police department for future training.
Patrol Activities
For the dates of January 14-27, 2015, our officers issued 51 citations and 116 warnings for
various traffic infractions. There were a total of four driving while impaired arrests, two
traffic accidents, nine medicals, and three alarms.
On January 20, 2015, Officer McGill took a theft report. Victim reported being at the Choo
Choo Bar in Loretto and left her purse unattended. At some point, an unknown person
removed all the medications and small amount of money from the purse. The medication is
highly addictive and easily sold on the black market.
On January 20, 2015, Officer McGill and I were dispatched to a residence where a female
had argued with the homeowner about being kicked out of the residence. The renter then
went downstairs and took a large amount of sleeping pills in an attempt to kill herself.
Renter called her sister and advised her of what she had done and she called 911. We were
able to locate the renter and removed her from the residence. She was transported to North
Memorial.
On January 25, 2015, Officer Boecker was contacted by the State of Oregon to pick up a
male party who lives at the Ling Inn Motel. The state of Oregon stated that they wanted the
male for violations of DWI convictions. Officer Boecker was able to locate and arrest the
subject without any issues. Officer Boecker also located illegal narcotics inside the arrestee's
bedroom.
Criminal Investigations by Investigator Charmane Domino
Received a report of alleged sexual abuse to a small child by one of the child's parents. Case
has been referred to another agency as the alleged acts took place in another city.
Conducted a background investigation on an applicant for public works. Nothing was found
to disqualify the candidate.
Local business has had several checks forged on their business checking account by
unknown suspects. The checks were all cashed out of state.
Open cases currently under investigation: 10
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: January 28, 2015
MEETING: February 3, 2015
SUBJECT: Public Works Update
STREETS
• Linda and I have been working on getting the Road Material Bids ready for advertising.
They will be opened on March 9th and we hope to have the results in the Council packet
on the 17th of March.
• Street sweeping quotes are out and will be brought back to Council at the Feb 17th
meeting.
• Streets are in good condition and we have been focusing on signs and brush cutting
while the snow has given us a break.
WATER/SEWER/STORMWATER
• Public Works has been working on the well house renovation plans for the addition of
well #8. The following is the tentative schedule for well house #3 and associated
improvements:
o Plan and specification completion — February 16, 2015
o Review and approval — March 16, 2015
o Council approves the plans and specifications and authorizes advertising for bids
— April 7, 2015
o Council considers bid award — May 19, 2015
o Project completion — October 30, 2015
• The drilling for the well #8 project schedule is as follows:
o Bid opening — Thursday, February 19, 2015
o Council considers bid award — Tuesday, March 3, 2015
o Well completion — August 1, 2015
o Pump installation — September 15, 2015
PARKS/TRAILS
• The skating rinks still look good even with the warmer weather. There seems to be quite
a lot of use at all three of the rinks, but Legion Park is always the busiest.
• I have begun some planning on the parking area of the Hawks field, but will need to get
some design work completed before I can get an estimate together.
MISCELLANEOUS
• Cleanup Day plans are underway. Linda called all the vendors involved in this year's
Cleanup Day and all will be returning, except for Lehne's Tire Service. The City will be
working with Westside Wholesale Tire for tire removal this year.
• As directed by Council in January, PW ordered 100 hardwood trees for Cleanup Day and
will be advertising those in the next newsletter.
ORDER CHECKS January 21, 2015 - February 3, 2015
42417 DR. MICHAEL KELLER, PH.D. $250.00
42418 BUMPS AUTO & MARINE $3,182.25
42419 EATON, CHRISTINE $198.71
42420 US HOME CORP $37.03
42421 STUCKEY, RHONDA $250.00
42422 ATHAR, AMBREEN $150.00
42423 HENNEPIN COUNTY $20.00
42424 US HOME CORP $5,000.00
42425 JEFF PEDERSON $6,000.00
42426 BANK OF MAPLE PLAIN $38,622.50
42427 BARTON SAND & GRAVEL $917.88
42428 BLUE CROSS BLUE SHIELD OF MN $28,145.52
42429 FRANCIS, STUART/PATRICIA $10.02
42430 QURAISHI, NAGHMA $250.00
42431 RAI, DHIRENDER $150.00
42432 ASPEN MILLS INC $205.20
42433 HAKANSON ANDERSON ASSOCIATES I $1,378.08
42434 HENN COUNTY CORRECTIONS $74.00
42435 KENNEDY & GRAVEN CHARTERED $18,123.74
42436 LEXISNEXIS RISK DATA MGMT INC $35.00
42437 MN BUREAU OF CRIMINAL $150.00
42438 MN DEPT OF PUBLIC SAFETY $400.00
42439 NAPA-GENUINE PARTS CO $57.78
42440 QUALITY RESOURCE GROUP INC $108.52
42441 SIEMENS INDUSTRY INC $1,243.00
42442 WSB & ASSOCIATES $52,292.25
42443 ERIN BARNHART $400.00
42444 A-1 OUTDOOR POWER INC $26.01
42445 ALLSTAR ELECTRIC $1,977.51
42446 VOID $0.00
42447 COUNTRYSIDE CAFE $110.50
42448 DITTER INC $130.40
42449 DPC INDUSTRIES INC $1,341.22
42450 ECM PUBLISHERS INC $52.78
42451 EHLERS & ASSOC INC. $275.00
42452 GDS, LLC $17.64
42453 GOPHER STATE ONE CALL $100.00
42454 GRAINGER $22.43
42455 HOLIDAY FLEET $588.00
42456 HOMEWISE $170.00
42457 VOID $0.00
42458 KUSTOM SIGNALS, INC. $392.49
42459 LANO EQUIPMENT INC $57.72
42460 LAW ENFORCEMENT TECH $4,170.00
42461 LEAGUE OF MINNESOTA CITIES $890.00
42462 MADISON NATIONAL LIFE $593.30
42463 MAGIC WATER $95.00
42464 MARCO INC $27.56
42465 MATHESON TRI-GAS INC $231.69
42466 NAPA OF CORCORAN INC $597.29
42467 NORTH MEMORIAL $350.00
42468 OFFICE DEPOT $130.29
42469 PUBLIC AGENCY TRAINING COUNCIL $695.00
42470 ROLF ERICKSON ENTERPRISES INC $6,886.15
42471 SUN LIFE FINANCIAL $503.40
42472 SUPPLY SOLUTIONS LLC $289.72
42473 TIMESAVER OFFSITE $166.00
42474 TOWMASTER $144.95
Total Checks $178,683.53
Electronic Payments January 21, 2015 — January 29, 2015
002988E FARMERS STATE BANK OF HAMEL $55.00
002989E MINNESOTA, STATE OF $1,144.00
002990E AFLAC $394.88
002991E MEDIACOM OF MN LLC $219.90
002992E VALVOLINE FLEET SERVICES $118.48
002993E WRIGHT HENN COOP ELEC ASSN $1,799.18
002994E PIVOTAL PAYMENTS INC $199.14
002995E VALVOLINE FLEET SERVICES $20.99
002996E XCEL ENERGY $9,950.34
002997E BOND TRUST SERVICES CORP $1,090,055.63
002998E KONICA MINOLTA $168.48
002999E PR PERA $13,770.34
003000E PR FED/FICA $14,338.93
003001E PR MN Deferred Comp $1,130.00
003002E PR STATE OF MINNESOTA $3,085.47
003003E SELECT ACCOUNT $702.00
003004E CITY OF MEDINA $18.00
003005E FARMERS STATE BANK OF HAMEL $20.00
Total Electronic Checks $1,137,190.76
PAYROLL DIRECT DEPOSIT January 28, 2015
506183 ALTENDORF, JENNIFER L. $1,347.48
506184 BARNHART, ERIN A $1,881.83
506185 BELLAND, EDGAR J. $2,509.22
506186 BOECKER, KEVIN D $2,196.38
506187 CONVERSE, KEITH A. $1,988.71
506188 DINGMANN, IVAN W. $2,105.71
506189 DOMINO, CHARMANE $1,743.90
506190 FINKE, DUSTIN D $2,129.75
506191 GALLUP, JODI M. $1,591.07
506192 GLEASON, JOHN M $1,721.21
506193 GREGORY, THOMAS $2,013.35
506194 HALL, DAVID M $1,974.81
506195 HUNZ, MATTHEW E $347.18
506196 JESSEN, JEREMIAH S. $2,146.01
506197 JOHNSON, SCOTT T $2,168.62
506198 KLAERS, ANNE M. $612.44
506199 LANE, LINDA $1,465.16
506200 LEUER, GREGORY J $1,833.50
506201 MCGILL, CHRISTOPHER R. $1,905.58
506202 NELSON, JASON $2,548.11
506203 PETERSON, DEBRA A. $1,545.17
506204 REINKING, DEREK M $1,759.20
506205 SCHERER, STEVEN T $2,333.75
506206 VIEAU, CECILIA M $1,275.70
506207 VINCK, JOHN J. $1,915.23
506208 WENANDE, BRANDON S. $484.23
Total Payroll Direct Deposit $45,543.30