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GAC Minutes 1996 02/20GOLF COURSE ADVISORY COMMITTEE MINUTES February 20, 1996 Attending: Ted Whiteman Phil Gilman Jeanne Campbell Rick VanNoy The meeting was called to order by Chairman Whiteman at the McCall Golf Course Club House. Minutes: Rick VanNoy moved that the minutes of the January 10, 1996 meeting be approved as written. Phil Gilman seconded the motion and it carried unanimously. New Business: 1) Ted Whiteman announced that the position on Golf Course Supt. has been offered to a person who now lives in Montana. Ted said that he is not at liberty at this time to announce the individual's name since it is not known whether he has accepted the position. The Committee members asked about the selected person as to how he will fit in within the current system and if the Committee's concerns about communication emphasis were addressed in the interview process. Ted felt that their concerns were routinely stressed as part of the questioning of each of the candidates. Old Business: 1) Fee Schedule Review - Senior and Junior Rates? Ted said that this item was on the agenda from previous meetings and thought that the major parts of the issues had been discussed at the last meeting with the exception of the Senior and Junior considerations. Phil Gilman moved that the current fee schedule be presented to City Council without change as a recommendation. Jeanne Campbell seconded the motion. The motion carried unanimously. The committee requested that copies of the current fee schedule be mailed with the meeting minutes. 2) Rules/Regulations Review The Committee held discussion of the play pace policy and changes that might expedite play on the course. Carl Hoss asked that the committee consider a recommendation which would expand the number of hours shown on the Golf Pro Contract. The committee offered to support increasing the total hours in the marshalling line item in the Professional Contract from 750 to 1500 per season. This will also consider the new nine holes operation. The committee also heard other suggestions from Carl which he felt would speed up play on the course. They included changing the way some of the fairways are mowed so that the ball rolls farther instead of hanging up in longer rough, the possibility of allowing cart traffic on some fairways. Ted felt that the new Superintendent should be involved with this discussion as well. Carl also felt that tee positioning on the new nine may offer some potential for faster play. This prospect with some established understanding of local rules for the new nine may help as well. Rick VanNoy moved to recommend to the City Council that the Professional Contract be amended to provide for 1,500 hours of marshalling time to encourage fast play and for the new nine holes. Phil Gilman seconded and carried unanimously. Ted Whiteman then brought up the idea of providing more signage around the course which outlines specific local rules for each area of the course. The rest of the committee felt that the idea was valid, but also thought that we would get a better idea of the needs for signage after the course had experienced play and problems with specific areas of the course. Jeanne Campbell made a motion to defer a decision on course signage until the needs are more thoroughly assessed and an understanding of the existing budget allocations is achieved. Rick VanNoy seconded the motion and it carried unanimously. 3) Snack Shack relocation or food/beverage cart feasibility The Committee entertained discussion as to costs/benefits of upgrading the existing the snack shack at the existing location and/or changing the concept of vending to provide mobile carts for food and beverage vending. Prices for a new cart with heat/cool capabilities which are built for this purposes are up to $ 15,000 per cart. The committee felt this was excessive and thought that we could also consider a used vehicle if there are any around or consider other forms of the concept which may include a type of pull cart behind an ATV for example. Carl and Mary said they would look into this idea further and report back to the Committee on their conclusions. The Committee did endorse the concept of providing the mobile cart arrangement for concession vending. 4) Irrigation System - Funding Status Update Ted reported that he had discussed the funding arrangements with Jim Hendersen and Ted Burton and that Jim H. had been given a positive signal from West One Band regarding Bond Purchase. It was also reported that Mr. Burton has agreed to initiate the steps necessary to gain a Judicial Confirmation of the Indebtedness. Ted said that the prospects appear good for funding at this point in time. 5) Clubhouse A.C. Installation Status Rick reported that he had had a meeting with the contractor today and went over a partial installation idea with him. One thought may be to install about $5,500 worth of the basic system and the remaining part of the equipment could be added in a second phase. This would allow some of the benefits of cooling to be realized earlier in a first phase of installation. Ted said that he would approach Mr. Hendersen with the phased implementation approach and would gauge the response. He will then report back to the Committee with the response. 6) Dress Code and Behavior Code Review A list of Golf Course Rules which were thought to have been previously implemented and a passage from the Spring Mountain Ranch Agreement describing standards of play were submitted to the Committee. It appears that most of the provisions of both documents are similar but the Golf Course Rules are more extensive. Carl was asked if these rules had been formally adopted by the City Council and he was not sure. The Committee then discussed the potential for a discriminatory enforcement of a recommendation which would prohibit "tank tops" from being worn by men but allowed for women to wear. Carl said the distinction is important to his sales because he has ladies "tank tops" in stock for sale. He also said that he does not sell men's "tank tops". After extensive discussion, the Committee recommended that the existing Golf Course Rules be amended to include the following provisions: a. Intoxication on the Golf Course is prohibited. b. Appropriate golf attire on the golf course is required Examples of inappropriate attire are bare midriffs, men's tank tops, cut off pants, as well as swimwear. 7) The meeting was adjourned. The next meeting was scheduled for March 13 VII:2 B. GOLF COURSE RULES 1. A11 players must register with the Golf Shop prior to commencing play. 2. No player shall begin play at any hole other than the hole designated by the Golf Shop started. The starting point shall be the first tee unless otherwise directed by the started. 3. Each player must provide himself with an individual set of golf clubs and his own bag, no sharing of clubs or bags will be allowed. 4. No player shall drive balls into players situated in front of him on the golf course, or hit a golf ball in any manner which may endanger other players or spectators. 5. Players who have holed out must move away promptly and not obstruct the putting green. 6. A player may not play more than one ball to the green. 7. In order to maintain the golf course in the best possible condition, golfers shall replace all divots and repair ball marks on the green. 8. No animals are permitted on the golf course or in the Clubhouse. 9. Players stopping between nines must clear with the Golf Shop starter or forfeit their position. 10. Driving range balls must not be removed from the driving range. 11. Players will wear shoes and shirts while playing and ' must wear shirts in the Clubhouse. 12. Carts must remain on cart paths unless granted red flag privileges by the Golf Shop. i 'III : 3 13. Red flag policy - 90° Golf Cart Rule: Drive cart on path to a point opposite your ball, cross fairway at 900 and return to the path at 900. 14. No more than two (2) riders and two (2) bags per cart. 15. Juniors must be 19 years of age and have a driver's license in order to drive a cart. 16. A11 carts should be turned in at the Golf Shop. 17. No children under age 10 allowed on the golf course unless playing with an adult and with their own clubs. 18. Non-playing public is prohibited on the golf course. 19. Excessive noise, throwing of clubs, use of profane language, or any other bad conduct or offensive behavior will not be permitted on the golf course at any time and may mean expulsion from the golf course premises. 20. Single players have no standing and must give way to properly constituted groups of players. 21. A11 golf course rules must be observed at all times (Local Rules). 22. The Golf Professional has the right to refuse playing privileges to anyone who violates the above stated rules, posted golf course rules, or the accepted rules of golf etiquette. VII:4 C. TEE TIME RESERVATIONS 1. Week Days: Tee times may be made two (2) days in advance. 2. Weekends and Holidays: Tee times may be made one (1) week in advance. D. WAIVER OF GOLF FEES POLICY Complimentary golf will be extended to the following: 1. PGA and LPGA Golf Professionals with a current PGA and LPGA card. 2. McCall Golf Course Superintendent and his employees. 3. Head Professional's employees working a minimum of 15 hours per week. 4. aesthetic and wildlife habitat value that the amenities were originally designed to provide. 5. Standards of Play The City acknowledges and understands that the Addition will be used in accordance with the USGA Rules of Golf including appropriate etiquette and all individuals utilizing the Addition will be required to act in conformity with these USGA Rules of Golf and Rules of Etiquette. In all cases the following behavior is prohibited: a. No use of the Addition while intoxicated; b. No use of the Addition by individuals using profanity or who are engaged in obnoxious behavior; c. No use of the Addition by inappropriately attired individuals violating USGA or other designated dress codes; d. No use of the Addition after normal golf course hours. 6. Seasonal Deviation from Use of Addition as a Golf Course SMR and City acknowledge that other non -golfing activities, such as snowmobiling or similar uses not compatible with the Project will not be permitted or tolerated by the City, except those activities expressly approved by SMR and the HOA, whose approval may be withheld in their sole discretion. Activities during the winter months, such as nordic track skiing and similar uses compatible with the Project will be allowed on the Addition as deemed appropriate by the City, subject to reasonable review, comment and approval by SMR and the HOA, which approval shall not be unreasonably withheld or delayed. SMR shall have the right to maintain a nordic course on the Addition during the winter months. If SMR chooses to maintain a nordic course during the winter months, SMR shall maintain third party public liability and property damage insurance in the amount ,of FIVE HUNDRED, THOUSAND,DOLLARS ($500,000), to protect it from claims for damages because of bodily injury, including death, or damages because of injury to, destruction or loss of use of property, which may arise from operation by SMR of a nordic course on the Addition during the winter months. 7. Material Changes and Alterations After the transfer of the Addition to the City, and so long as SMR owns not less than ten percent (10%) of the platted or planned residential lots in the Project, no material change or alteration of the items identified on the Essential Features List, as more particularly described in Exhibit G, shall be made to the Addition GOLF COURSE LONG TERM MAINTENANCE AND OPERATION AGREEMENT - 5 2675 \d6T1313119511TA‚ÄĘSUMM.FN2