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10092023 AGENDA Packet
COOPER CHARTER TOWNSHIP BOARD 1590 West D Ave, Kalamazoo MI 49009 269-382-0223 October 9, 2023 REGULAR MEETING 7:00 p.m. A G E N D A 1. Call to Order 2. Pledge of Allegiance 3. Approval of Consent Agenda: a) Board Meeting Minutes of September 11 b) September Receipts and Disbursements Report c) September 2023 KCSO Calls for Service Report d) Treasurers Report – August 2023 e) 2nd Quarter 2023/2024 Revenue vs Expense Report f) Ordinance Enforcement Report – August, September g) Construction Change Orders h) Update ARPA Funds Worksheet i) Update Construction Expenses Worksheet 4. Additions or deletions to agenda, approval of agenda: 5. Citizens Comments on Non-Agenda Items. THE BOARD WELCOMES CITIZENS’ COMMENTS. ANYONE WISHING TO ADDRESS THE BOARD SHOULD STATE THEIR NAME, ADDRESS, AND LIMIT THEIR COMMETNS TO THREE MINUTES. 6. Fire Department. a. Appoint Brian Klok as Interim Chief for Cooper Township Fire Department b. Stats Report c. Interim Chiefs Report 7. Visit from Michael Frye to Discuss the “Yes for Vets” Millage Question on November Ballot 8. Consider Offer for the G Avenue Lots owned by Cooper Township 9. Resolution 23-251 to Adopt Assessing Policy 10. Resolution 23-252 to Adopt 80-20 Employer-Employee Health Insurance Cost Sharing 11. Resolution 23-253 to Waive Interest & Penalty 12. Resolution 23-254 to Waive 1% on Summer Deferments 13. Resolution 23-255 to Waive 3% Penalty 14. Discuss County Early Voting Agreement and Authorize Clerk to Sign the Agreement. 15. Trustee Comments 16. Adjourn THE CHARTER TOWNSHIP OF COOPER Regular Township Board Meeting September 11, 2023 The regular meeting of the Cooper Charter Township Board was held on Monday, September 1, 2023. MEMBERS PRESENT: Clerk, DeAnna Janssen Treasurer, Carol DeHaan Trustee, Jim Frederick Trustee, Dan Williams Trustee, Adam Tuinstra Trustee, Fred Vlietstra MEMBERS ABSENT: Supervisor, Jeff Sorensen Chief Emig and 14 interested people were present. Supervisor Sorensen called the meeting to order at 7:00 pm. CONSENT AGENDA: Items on the consent agenda: a) Board Meeting Minutes of August 14th b) Board Meeting Minutes of August 31st Special Meeting c) Closed Session Minutes of August Special Board Meeting d) August Receipts and Disbursements Report e) August 2023 KCSO Calls for Service Report f) Treasurers Report – July 2023 g) 2023/2024 Road Projects Worksheet h) Construction Change Orders The board and citizens were asked if they wanted any items removed from the consent agenda. Motion by Williams, supported by Vlietstra to approve the consent agenda as written. Motion carried 6-0. ADDITIONS OR DELETIONS TO AGENDA: Janssen asked to add Resolution 23-250 to the agenda as line-item number 12.5. Motion by Janssen, supported by DeHaan to approve the agenda as amended. Motion carried 6-0. CITIZEN COMMENTS: 1. Resident wondering what happened with the parks that we were planning on putting on the township properties…are the funds being rolled into the construction? Also inquired about what happened to the fire dept renovations that the proposed special assessment earlier this year would have gone towards? In addition, why is the health insurance deductible only $250? Most companies have a much higher deductible these days. Trustees…please make sure you look at all the employees benefits and not just their hourly salary. Lastly, the trustees are “hired” to be the checks and balances of the “full time” employees. 2. Resident wondering what the plan is for getting the county park at the river up and running and why no answers are coming forth regarding that request? What is the total spent or scheduled to be spent on the construction? What was the special meeting about on August 31st? Also thinks we should be looking at a 5-year millage to help the fire department. 3. Mike Boersma – Kalamazoo County Road Commissioner – finished up 12th Street and 24th Street projects and are now working on resolving the 19th Street problem– permanent barricades, with a turnaround area, to stop traffic along the stretch of the road due to the hazardous conditions. Road Commission is also looking for financial help from other agencies to help mitigate this problem very near the river. Shoulder work for some break off shoulder areas should be reported to the road commission for consideration. When asked, Commissioner Boersma said he would ask about a 4-way red blinking light at 14th and D Ave. CONSIDER FIRE DEPARTMENT REPORTS: Motion by Vlietstra, supported by Tuinstra to approve the reports. Motion carried 6-0. MULDERS MOVING AND STORAGE INVOICE: Motion by Williams, supported by DeHaan to approve. Motion carried 6-0. CONSIDER MID-YEAR RAISES: Motion by Williams, supported by Janssen to approve effective immediately. Motion carried 6-0. REQUEST FOR APPROVAL TO LEVY 1% INTEREST PER MONTH AFTER 9/14 AND 3% PENALTY, .8278 FOR TOWNSHIP TAX, $64.12 PER HOUSEHOLD FOR COLLECTION/ DISPOSAL/ RECYCLING OF SOLID WASTE, .5800 MILLS PER THOUSAND FOR STREET LIGHT DISTRICT, RIVERVIEW DRIVE SEWER, LIENS FOR CLEANUP AND MOWING, AND DELINQUENT SPECIAL ASSESSMENTS ON THE TAX ROLL: Motion by DeHaan, supported by Vlietstra to approve. ROLL CALL VOTE: AYE: Vlietstra, Janssen, DeHaan, Tuinstra, Williams, Frederick NAY: none ABSENT: Sorensen Motion carried 6-0. RENEWAL OF BLUE CROSS BLUE SHIELD EFFECTIVE DECEMBER 2023: Motion by Vlietstra, supported by Williams to approve. Motion carried 6-0. CONSIDER OFFER FROM WISSER’S SERVICE CENTER FOR LOT ON MT OLIVET ROAD: Motion by DeHaan, supported by Frederick to decline offer from Wisser’s. Motion carried 6-0. UPDATED ARPA FUNDS WORKSHEET AND CONSTRUCTION EXPENSE WORKSHEET FOR DISCUSSION CONSIDER RESOLUTION 23-250 POVERTY EXEMPTION RESOLUTION AND SUPPORTING DOCUMENTS: Motion by DeHaan, supported by Janssen to adopt Resolution 23-250. Roll Call Vote: AYE: Williams, Tuinstra, DeHaan, Vlietstra, Frederick, Janssen NAY: none ABSENT: Sorensen Motion carried 6-0. TRUSTEE COMMENTS: Janssen mentioned that HHW Funds are reportedly getting low per the County. Once the funds are exhausted, she will put the notice on the website so that residents are aware of the possible expenses they will incur if they go to recycle after the funds are depleted. ________________________________ ________________________________ DeAnna Janssen, Clerk Attested: Jeff Sorensen, Supervisor I, the undersigned DeAnna Janssen, the duly qualified and elected Clerk for the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 11th day of September 2023. ________________________________ DeAnna Janssen, Clerk Cooper Charter Township RECEIPTS & DISBURSEMENTS ** GENERAL, FIRE, SEWER & WATER FUNDS ** 9/1/2023 - 9/30/2023 RECEIPTS: State Shared Revenue $183,325.00 Misc Laura Towne $20.00 American Brewers - Sale of Security Door $200.00 City of Otsego - purchase of old tanker parts $2,000.00 Igor Lapa - sale of FD ladder $20.00 Zoning Permits Green Development Ventures $1,500.00 Sign Center $100.00 Trailer Park Fees $38.00 Interest on Deposits $3,203.36 Grave open/close fees $2,300.00 Cemetery Foundation Fees $228.80 Cemetery Burial Rights sales $500.00 Interest - Sewer & Water $577.97 Total $194,013.13 DISBURSEMENTS: 9/7/2023 Payroll - Fire Dept $36,265.50 9/14/2023 Payroll - Office/Boards $15,932.90 9/28/2023 Payroll - Office/Boards $15,217.91 9/14/2023 Payables $64,238.09 9/28/2023 Payables $150,631.14 Total $282,285.54 09/05/2023 01:34 PM Check Register Report For Cooper Charter Township For Payroll ID: 543 Check Date: 09/07/2023 Pay Period End Date: 08/31/2023 Page 1 of 1 Check Date Bank Check Number Name Check Physical Gross Check Amount Direct Deposit Status 09/07/2023 GEN 13976 BICKINGS, DYLAN D 09/07/2023 GEN 13977 BUHLER, PEYTON A 09/07/2023 GEN 13978 CRANE, JAMES D 09/07/2023 GEN 13979 FRITZ, HEATHER M 09/07/2023 GEN 13980 KING, CARSON H 09/07/2023 GEN 13981 KLOK, JASON A 09/07/2023 GEN 13982 MILES, JAMES T 09/07/2023 GEN 13983 PERKINS, BRIAN S 09/07/2023 GEN 13984 PERKINS, NOAH D 09/07/2023 GEN 13985 PLETCHER, NATHAN M 09/07/2023 GEN 13986 SCHUPAN, SHAY M 09/07/2023 GEN 13987 WALTERS, HANNAH M 09/07/2023 GEN DD3335 BLOCK, DANIEL G 09/07/2023 GEN DD3336 BODFISH, AUSTIN R 09/07/2023 GEN DD3337 EMIG, TERRY D 09/07/2023 GEN DD3338 HILL, GREGORY F 09/07/2023 GEN DD3339 HOYT, CHRISTOPH M 09/07/2023 GEN DD3340 KING, ROBERT S 09/07/2023 GEN DD3341 KLOK, BRIAN L 09/07/2023 GEN DD3342 LAPA, IGOR 09/07/2023 GEN DD3343 PERKINS JR, JAMES L 09/07/2023 GEN DD3344 SMITH, DONALD P 09/07/2023 GEN DD3345 VANATTER, DION 09/07/2023 GEN DD3346 VERBURG, TAYLOR J 09/07/2023 GEN DD3347 WEAVER, MICHAEL J 630.00 544.50 544.50 701.25 585.75 1,206.00 1,062.00 2,293.50 1,953.00 1,707.75 569.25 470.25 717.75 561.00 6,505.00 519.75 1,206.00 1,638.00 4,633.00 2,945.25 726.00 1,650.00 729.00 1,771.00 396.00 545.02 469.71 469.71 607.80 506.05 1,002.48 925.62 2,010.58 1,493.09 1,494.53 491.51 404.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 0.00 Processing 652.85 Processing 484.25 Processing 4,552.81 Processing 447.90 Processing 952.49 Processing 1,350.53 Processing 3,726.22 Processing 2,642.14 Processing 629.60 Processing 1,416.02 Processing 632.25 Processing 1,550.25 Processing 355.71 Processing Totals: Number of Checks: 025 Total Physical Checks: 12 Total Check Stubs: 13 36,265.50 10,420.39 19,393.02 09/12/2023 02:32 PM Check Register Report For Cooper Charter Township For Payroll ID: 544 Check Date: 09/14/2023 Pay Period End Date: 09/10/2023 Page 1 of 1 Check Date Bank Check Number Name Check Gross Physical Check Amount Direct Deposit Status 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 09/14/2023 GEN 13990 DD3348 DD3349 DD3350 DD3351 DD3352 DD3353 DD3354 DD3355 DD3356 DD3357 DD3358 DD3359 SCOTT, JOHN L ADAMS, STARR E DEHAAN, CAROL S DREWYOR, MINDY G FREDERICK, JAMES B HOLTMAN, DEBORAH A JANSSEN, DEANNA D KARS-BOS, KIMBERLY A MIHELICH, CHRISTOPHER R SORENSEN, JEFFREY R TUINSTRA, ADAM L VLIETSTRA, FRED J WILLIAMS, DANIEL L 45.00 1,614.91 2,358.08 1,242.50 280.00 1,487.50 2,358.08 2,030.00 1,318.75 2,358.08 280.00 280.00 280.00 39.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 915.79 1,243.63 939.23 258.58 1,121.30 1,811.10 1,364.59 1,075.95 1,879.73 258.58 246.68 258.58 Processing Processing Processing Processing Processing Processing Processing Processing Processing Processing Processing Processing Processing Totals: Total Physical Checks: Total Check Stubs: Number of Checks: 013 1 12 15,932.90 39.65 11,373.74 09/25/2023 11:21 AM Check Register Report For Cooper Charter Township Page 1 of 1 For Payroll ID: 545 Check Date: 09/28/2023 Pay Period End Date: 09/24/2023 Check Date Bank Check Number Name Check Physical Gross Check Amount Direct Deposit Status 09/28/2023 GEN 13991 BOEKHOVEN, LEONARD K 100.00 88.10 0.00 Processing 09/28/2023 GEN 13992 FEIL, CHRIS M 100.00 88.10 0.00 Processing 09/28/2023 GEN 13993 FOOY, DAVID D 100.00 92.35 0.00 Processing 09/28/2023 GEN DD3360 ADAMS, STARR E 1,614.91 0.00 915.77 Processing 09/28/2023 GEN DD3361 CORKE, JOHN D 100.00 0.00 88.10 Processing 09/28/2023 GEN DD3362 DEHAAN, CAROL S 2,358.08 0.00 1,243.63 Processing 09/28/2023 GEN DD3363 DREWYOR, MINDY G 1,242.50 0.00 939.23 Processing 09/28/2023 GEN DD3364 FREDERICK, JAMES B 100.00 0.00 92.35 Processing 09/28/2023 GEN DD3365 HOLTMAN, DEBORAH A 1,487.51 0.00 1,121.30 Processing 09/28/2023 GEN DD3366 JANSSEN, DEANNA D 2,358.08 0.00 1,811.11 Processing 09/28/2023 GEN DD3367 KARS-BOS, KIMBERLY A 2,030.00 0.00 1,364.60 Processing 09/28/2023 GEN DD3368 MIHELICH, CHRISTOPHER R 1,268.75 0.00 1,037.90 Processing 09/28/2023 GEN DD3369 SORENSEN, JEFFREY R 2,358.08 0.00 1,879.73 Processing Totals: Number of Checks: 013 Total Physical Checks: 3 Total Check Stubs: 10 15,217.91 268.55 10,493.72 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 1/12 000120 APPLIED INNOVATION 09/14/2023 2296747 GEN RICOH/MPC5503 (8-6-23 TO 9-5-23) 11925 7718 SOLUTION CENTER 09/14/2023 N 175.02 CHICAGO IL, 60677-7007 / / 0.0000 N 0.00 09/14/2023 N 175.02 Paid GL NUMBER DESCRIPTION 101-215-938.00 EQUIP MAINTENANCE AMOUNT 175.02 VENDOR TOTAL: 175.02 000908 AUNALYTICS, INC. 09/14/2023 29993371 GEN BUSINESS CLOUD - SMBA 11926 PO BOX 809113 09/14/2023 N 132.00 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 09/14/2023 N 132.00 Paid GL NUMBER DESCRIPTION AMOUNT 249-371-803.00 ADD'L EXPENSES 132.00 VENDOR TOTAL: 132.00 000312 BAUCKHAM, THALL, SEEBER, KAUFMAN & 09/14/2023 11347, 11348 & GEN ORDINANCE LEGAL FEES 11927 09/14/2023 N 2,660.16 470 W. CENTRE AVE., SUITE A PORTAGE MI, 49024 / / 0.0000 N 0.00 09/14/2023 N 2,660.16 Paid GL NUMBER 101-302-802.00 DESCRIPTION AMOUNT LEGAL FEES 2,660.16 VENDOR TOTAL: 2,660.16 000332 BONNIE SYTSMA 09/14/2023 SEPT2023 GEN HEALTH INS REIMBURSEMENT 11928 393 FINEVIEW 09/14/2023 N 696.32 KALAMAZOO MI, 49004 / / 0.0000 N 0.00 09/14/2023 N 696.32 Paid GL NUMBER DESCRIPTION AMOUNT 101-278-725.01 RETIREE HEALTH CARE 696.32 VENDOR TOTAL: 696.32 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Vendor name Ref # Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 2/12 000056 11929 Paid CERTASITE P.O. BOX 772443 DETROIT MI, 48277 GL NUMBER DESCRIPTION 101-336-932.00 EQUIP MAINTENANCE 09/14/2023 12566996 GEN FD - FIRE EXTINGUISHER INSPEC. 09/14/2023 N 334.63 / / 0.0000 N 0.00 09/14/2023 Y 334.63 AMOUNT 334.63 VENDOR TOTAL: 334.63 000128 CHARTER COMMUNICATIONS 09/14/2023 005550701090123 GEN PHONE, TV, INTERNET - FD ST#2 11931 PO BOX 223085 09/14/2023 N 128.28 PITTSBURGH PA, 15251-2085 / / 0.0000 N 0.00 09/14/2023 Y 128.28 Paid GL NUMBER 101-336-850.00 DESCRIPTION TELEPHONE AMOUNT 128.28 000128 CHARTER COMMUNICATIONS 09/14/2023 005562201090123 GEN PHONE, TV, INTERNET - FD ST #1, HAL 11930 PO BOX 223085 09/14/2023 N 350.88 PITTSBURGH PA, 15251-2085 / / 0.0000 N 0.00 09/14/2023 Y 350.88 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-851.00 TELEPHONE 175.44 101-336-850.00 TELEPHONE 175.44 350.88 VENDOR TOTAL: 479.16 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Ref # Address CK Run Date PO City/State/Zip Disc. Date Disc. % Due Date Page: 3/12 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000005 CONSUMERS ENERGY 11932 PAYMENT CENTER P.O. BOX 740309 CINCINNATI OH, 45274-0309 Paid GL NUMBER 101-265-920.00 219-448-920.00 219-448-920.00 DESCRIPTION UTILITIES ST LIGHTS LED LIGHTS 09/14/2023 09/14/2023 / / 09/14/2023 VARIOUS 0.0000 GEN PARKING LOT, ST. LIGHTS, LED ST LIG N N N AMOUNT 222.63 4,783.24 3,433.64 8,439.51 VENDOR TOTAL: 8,439.51 0.00 8,439.51 8,439.51 001014 EXPERT CLEANING SERVICES, INC. 11933 P.O. BOX 19573 KALAMAZOO MI, 49019 Paid GL NUMBER 101-265-930.00 DESCRIPTION BLDG MAINT 09/14/2023 09/14/2023 / / 09/14/2023 24609 GEN JANITORIAL SERVICES N 0.0000 N N AMOUNT 1,750.00 1,750.00 0.00 1,750.00 VENDOR TOTAL: 1,750.00 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 4/12 001001 HI -TECH INTEGRATED TECHNOLOGIES 11934 839 LENOX AVE. SUITE A PORTAGE MI, 49024 Paid GL NUMBER DESCRIPTION 101-250-803.00 GENERAL COMPUTER SERVICES 09/14/2023 9316 GEN BACK UP SERVICE 09/14/2023 N / / 0.0000 N 09/14/2023 Y AMOUNT 40.00 40.00 0.00 40.00 001001 HI -TECH INTEGRATED TECHNOLOGIES 09/14/2023 9353 GEN 10 HRS PREPAID IT SUPPORT 11935 839 LENOX AVE. 09/14/2023 N 1,150.00 SUITE A PORTAGE MI, 49024 / / 0.0000 N 0.00 09/14/2023 Y 1,150.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-803.00 GENERAL COMPUTER SERVICES 1,150.00 VENDOR TOTAL: 1,190.00 000856 IRON MOUNTAIN 09/14/2023 HTYK359 GEN DOCUMENT DESTRUCTION 11936 P.O. BOX 27128 09/14/2023 N 231.07 NEW YORK NY, 10087 / / 0.0000 N 0.00 09/14/2023 N 231.07 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-965.00 OTHER SUNDRY 231.07 VENDOR TOTAL: 231.07 001024 J & H OIL COMPANY 09/14/2023 CFSI-12957 GEN FUEL - FIRE TRUCKS 11938 2601 N. BURDICK ST 09/14/2023 N 464.69 KALAMAZOO MI, 49007 / / 0.0000 N 0.00 09/14/2023 Y 464.69 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-920.00 GAS, OIL 464.69 VENDOR TOTAL: 464.69 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 5/12 000965 11939 Paid J.JOHNSTON CONSULTING P.O. BOX 10 PLAINWELL MI, 49080 GL NUMBER DESCRIPTION 101-701-804.00 PLANNER 09/14/2023 8 GEN PLANNING/ZONING SERVICES (AUG 1-31, 09/14/2023 N 920.00 / / 0.0000 N 0.00 09/14/2023 N 920.00 AMOUNT 920.00 VENDOR TOTAL: 920.00 000133 JEFF SORENSEN 09/14/2023 7-31 - 9-7 GEN MILEAGE 11937 7932 ROLLING MEADOWS DR 09/14/2023 N 126.42 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 09/14/2023 N 126.42 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-921.00 GAS, OIL 126.42 VENDOR TOTAL: 126.42 000097 KAL CO HEALTH & COMMUNITY SERVICES 09/14/2023 3485 GEN HHW MONTHLY FEES - JULY 2023 11962 09/14/2023 N 201 W. KALAMAZOO AVE. STE. 402 KALAMAZOO MI, 49007 / / 0.0000 N 09/14/2023 N Paid GL NUMBER DESCRIPTION AMOUNT 228-528-801.00 HAZARDOUS WASTE CONTRACT 336.38 336.38 0.00 336.38 VENDOR TOTAL: 336.38 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Vendor name Ref # Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 6/12 000012 11940 Paid GL NUMBER 101-215-803.00 101-701-806.00 MLIVE MEDIA GROUP DEPT. LOCKBOX 77571 P 0 BOX 77000 DETROIT MI, 48277-0571 DESCRIPTION LEGAL NOTICES LEGAL NOTICES 09/14/2023 0003028462 GEN LEGAL NOTICES 09/14/2023 N / / 0.0000 N 09/14/2023 N AMOUNT 56.89 367.36 424.25 424.25 0.00 424.25 VENDOR TOTAL: 424.25 001029 MULDER'S MOVING & STORAGE 09/14/2023 2309-002 GEN MOVING & STORING FURNITURE, ETC & 4 11941 2400 RAVINE ROAD 09/14/2023 N 10,145.00 KALAMAZOO MI, 49004 / / 0.0000 N 0.00 09/14/2023 N 10,145.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-971.00 CAPITAL OUTLAY 10,145.00 VENDOR TOTAL: 10,145.00 MISC NOAH PERKINS 09/14/2023 08-11-23 GEN REIMBURSE FOR MULCH FOR FD ST#2 11961 09/14/2023 N 50.75 , / / 0.0000 N 0.00 09/14/2023 N 50.75 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-766.00 TOOLS & SUPPLIES 50.75 VENDOR TOTAL: 50.75 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 7/12 EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000994 11942 Paid GL NUMBER 101-336-931.00 BLDG & GROUNDS MAINT PEST PROS 5068 S. SPRINKLE RD PORTAGE MI, 49002 09/14/2023 5780246 GEN RECURRING PEST SERVICE @ FD ST#2 (B 09/14/2023 N 95.00 / / 0.0000 N 0.00 09/14/2023 N 95.00 DESCRIPTION AMOUNT 95.00 VENDOR TOTAL: 95.00 000167 PITNEY BOWES GLOBAL FINANCIAL SEVIC 09/14/2023 3317967305 GEN LEASE - POSTAGE MACHINE 11943 P.O. BOX 981022 09/14/2023 N 172.08 MA, / / 0.0000 N 0.00 09/14/2023 Y 172.08 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-962.00 EQUIPMENT RENTAL 172.08 VENDOR TOTAL: 172.08 000009 PREIN & NEWHOF INC. 09/14/2023 76645 GEN FINAL CIP DOCUMENTATION OF WATER SY 11945 3355 EVERGREEN DRIVE NE 09/14/2023 N 482.50 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 09/14/2023 N 482.50 Paid GL NUMBER DESCRIPTION AMOUNT 225-443-801.00 PROFESSIONAL SERVICES 482.50 000009 PREIN & NEWHOF INC. 09/14/2023 76755 GEN PARCEL EXPORT FOR ST LIGHT ASSESSME 11944 3355 EVERGREEN DRIVE NE 09/14/2023 N 24.75 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 09/14/2023 N 24.75 Paid GL NUMBER 101-250-803.00 DESCRIPTION AMOUNT GENERAL COMPUTER SERVICES 24.75 VENDOR TOTAL: 507.25 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Vendor name Ref # Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 8/12 001028 11949 Paid PRINTING SYSTEMS, INC 12005 BEECH DALY ROAD TAYLOR MI, 48180 GL NUMBER DESCRIPTION 101-262-728.00 SUPPLIES 09/14/2023 228681 GEN IMPRINTED OUTER AV ENVELOPES - 4000 09/14/2023 N 619.68 / / 0.0000 N 0.00 09/14/2023 Y 619.68 AMOUNT 619.68 001028 PRINTING SYSTEMS, INC 09/14/2023 228682 GEN IMPRINTED RETURN AV ENVELOPES - 400 11948 12005 BEECH DALY ROAD 09/14/2023 N 576.92 TAYLOR MI, 48180 / / 0.0000 N 0.00 09/14/2023 Y 576.92 Paid GL NUMBER DESCRIPTION AMOUNT 101-262-728.00 SUPPLIES 576.92 001028 PRINTING SYSTEMS, INC 09/14/2023 228762 GEN AV BALLOT SECRECY ENVELOPES 11950 12005 BEECH DALY ROAD 09/14/2023 N 285.40 TAYLOR MI, 48180 / / 0.0000 N 0.00 09/14/2023 Y 285.40 Paid GL NUMBER DESCRIPTION AMOUNT 101-262-728.00 SUPPLIES 285.40 001028 PRINTING SYSTEMS, INC 09/14/2023 228799 GEN AV KITS X 2 AND PRECINCT KITS X 6 11946 12005 BEECH DALY ROAD 09/14/2023 N 293.52 TAYLOR MI, 48180 / / 0.0000 N 0.00 09/14/2023 Y 293.52 Paid GL NUMBER 101-262-728.00 DESCRIPTION AMOUNT SUPPLIES 293.52 001028 PRINTING SYSTEMS, INC 09/14/2023 228820 GEN AV BALLOT INSTRUCTIONS - 1500 11947 12005 BEECH DALY ROAD 09/14/2023 N 118.97 TAYLOR MI, 48180 / / 0.0000 N 0.00 09/14/2023 Y 118.97 Paid GL NUMBER DESCRIPTION AMOUNT 101-262-728.00 SUPPLIES 118.97 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 9/12 VENDOR TOTAL: 1,894.49 000002 R I STAFFORD EXCAVATING 09/14/2023 2231 GEN OPEN & CLOSE, FOUNDATIONS: BURLINGH 11956 7290 EAST D AVENUE 09/14/2023 N 4,537.20 RICHLAND MI, 49083 / / 0.0000 N 0.00 09/14/2023 Y 4,537.20 Paid GL NUMBER DESCRIPTION AMOUNT 101-567-802.00 GR OPEN & CLOSE 2,500.00 101-567-801.00 CEM FOUNDATIONS 2,037.20 4,537.20 VENDOR TOTAL: 4,537.20 000159 REPUBLIC SERVICES #249 09/14/2023 0249-007975913 GEN RECYCLING 11951 3432 GEMBRIT CIRCLE 09/14/2023 N 18,331.59 KALAMAZOO MI, 49001-4614 / / 0.0000 N 0.00 09/14/2023 N 18,331.59 Paid GL NUMBER DESCRIPTION AMOUNT 228-528-802.00 DISPOSAL & RECYCLING COST 18,331.59 VENDOR TOTAL: 18,331.59 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 10/12 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold City/State/Zip Disc. Date Disc. % Sep CK Due Date 1099 Gross Amount Discount Net Amount 000451 REPUBLIC SERVICES #249 09/14/2023 0249-007971389 GEN DUMPSTERS IN CEMETERIES 11953 P.O. BOX 9001099 09/14/2023 N 472.98 LOUISVILLE KY, 40290-1099 / / 0.0000 N 0.00 09/14/2023 N 472.98 Paid GL NUMBER DESCRIPTION 101-567-930.00 CEM MAINT AMOUNT 472.98 000451 REPUBLIC SERVICES #249 09/14/2023 0249-007973660 GEN DUMPSTER @ TWP HALL 11952 P.O. BOX 9001099 09/14/2023 N 493.39 LOUISVILLE KY, 40290-1099 / / 0.0000 N 0.00 09/14/2023 N 493.39 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 493.39 VENDOR TOTAL: 966.37 001022 ROBERT HALF 09/14/2023 62504554 GEN MEGAN STEWART 11954 12400 COLLECTIONS CENTER DRIVE 09/14/2023 N 1,010.80 CHICAGO IL, 60693 / / 0.0000 N 0.00 09/14/2023 N 1,010.80 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-706.00 SECTY SALARIES 1,010.80 001022 ROBERT HALF 09/14/2023 62535150 GEN MEGAN STEWART 11955 12400 COLLECTIONS CENTER DRIVE 09/14/2023 N 808.64 CHICAGO IL, 60693 / / 0.0000 N 0.00 09/14/2023 N 808.64 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-706.00 SECTY SALARIES 808.64 VENDOR TOTAL: 1,819.44 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Disc. Date Disc. % Sep CK Due Date 1099 Page: 11/12 Gross Amount Discount Net Amount 001021 11957 Paid SCOTT NEWCOMB 617 W. BRIDGE ST PLAINWELL MI, 49080 09/14/2023 09-02-23 GEN MOWING, MOWING @ 8076 DOUGLAS, MOWI 09/14/2023 N 6,900.00 / / 0.0000 N 0.00 09/14/2023 Y 6,900.00 GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 1,740.00 101-336-931.00 BLDG & GROUNDS MAINT 200.00 101-567-930.00 CEM MAINT 4,810.00 101-302-971.00 CAPITAL OUTLAY 150.00 6,900.00 VENDOR TOTAL: 6,900.00 000050 SLEEMANS SERVICE 09/14/2023 44743 GEN OIL CHANGE - TWP VEHICLE 11958 8004 DOUGLAS 09/14/2023 N 89.48 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 09/14/2023 N 89.48 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-931.00 VEHICLE MAINT 89.48 VENDOR TOTAL: 89.48 001012 TELNET WORLDWIDE 09/14/2023 22950 GEN PHONE (AUGUST 2023) 11959 P.O. BOX 430 09/14/2023 N 354.83 DEARBORN MI, 48121 / / 0.0000 N 0.00 09/14/2023 N 354.83 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-851.00 TELEPHONE 266.12 101-336-850.00 TELEPHONE 88.71 354.83 VENDOR TOTAL: 354.83 09/14/2023 09:13 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/14/2023 - 09/14/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 12/12 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold City/State/Zip Disc. Date Disc. % Sep CK Due Date 1099 Gross Amount Discount Net Amount 000124 11960 Paid TERRY EMIG 2957 THAYER KALAMAZOO MI, 49004 GL NUMBER DESCRIPTION 101-336-920.00 GAS, OIL 09/14/2023 09-11-23 GEN REIMBURSE FOR FUEL FOR GRASS RIG 09/14/2023 N 15.00 / / 0.0000 N 0.00 09/14/2023 N 15.00 AMOUNT 15.00 VENDOR TOTAL: 15.00 TOTAL - ALL VENDORS: 64,238.09 09/28/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/28/2023 - 09/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 1/4 000016 AMERICAN GAS & OIL, INC 09/28/2023 08-31-23 GEN FUEL - TWP VEHICLES 11966 P.O. BOX 247 09/28/2023 N 188.57 SPARTA MI, 49345 / / 0.0000 N 0.00 09/28/2023 N 188.57 Paid GL NUMBER 101-215-921.00 DESCRIPTION GAS, OIL AMOUNT 188.57 VENDOR TOTAL: 188.57 001030 ANALYTICAL TESTING & CONSULTING SRV 09/28/2023 7931-23 GEN ASBESTOS ANALYSIS - TWP OFFICE 11976 14625 DOSTER ROAD 09/28/2023 N 300.00 PLAINWELL MI, 49080 / / 0.0000 N 0.00 09/28/2023 N 300.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-930.00 BLDG MAINT 300.00 VENDOR TOTAL: 300.00 000998 AT&T MOBILITY 09/28/2023 287315538055X09 GEN IPADS - FD 11975 P.O. BOX 6463 09/28/2023 N 144.96 CAROL STREAM IL, 60197-6463 / / 0.0000 N 0.00 09/28/2023 N 144.96 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-801.00 SOFTWARE PROGRAMS 144.96 VENDOR TOTAL: 144.96 000013 BLUE CROSS BLUE SHIELD OF MICHIGAN 09/28/2023 OCTOBER2023 GEN HEALTH INS. 11965 P 0 BOX 674416 09/28/2023 N 5,833.31 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 09/28/2023 N 5,833.31 Paid GL NUMBER DESCRIPTION AMOUNT 101-278-725.00 HEALTH AND LIFE 4,707.56 101-000-231.07 DUE TO HEALTH INSURANCE 1,125.75 5,833.31 09/28/2023 09:46 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 2/4 EXP CHECK RUN DATES 09/28/2023 - 09/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref 4 Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount VENDOR TOTAL: 5,833.31 000680 CARDMEMBER SERVICE 09/28/2023 SEPT2023 GEN CAR WASH,OFFICE SUPPLIES,MICROSOFT, 11972 P.O. BOX 790408 09/28/2023 N 2,122.16 SAINT LOUIS MO, 63179-0408 / / 0.0000 N 0.00 09/28/2023 N 2,122.16 Paid GL NUMBER DESCRIPTION AMOUNT 101-302-955.00 MISC 12.99 101-250-803.00 GENERAL COMPUTER SERVICES 466.40 101-336-933.00 VEHICLE MAINT 450.00 101-215-728.00 SUPPLIES 246.93 101-253-958.00 TRAINING & CONFERENCES 176.32 101-101-958.00 TRAINING & CONFERENCES 352.64 101-257-958.00 TRAINING & CONFERENCES 416.88 2,122.16 VENDOR TOTAL: 2,122.16 000335 EMERGENCY VEHICLE PRODUCT 09/28/2023 S0017844 GEN VEHICLE MAINT - UNIT 272 11977 2975 INTERSTATE PARKWAY 09/28/2023 N 11,690.40 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 09/28/2023 N 11,690.40 Paid GL NUMBER DESCRIPTION AMOUNT 282-000-971.00 CAPITAL OUTLAY 11,690.40 VENDOR TOTAL: 11,690.40 000059 FOSTERSWIFTCOLLINS&SMITH 09/28/2023 866755 GEN MUN. GENERAL 11964 313 SOUTH WASHINGTON SQR. 09/28/2023 N 3,262.50 LANSING MI, 48933 / / 0.0000 N 0.00 09/28/2023 N 3,262.50 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-801.00 LEGAL FEES 2,407.50 249-371-801.00 LEGAL FEES 855.00 3,262.50 VENDOR TOTAL: 3,262.50 09/28/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/28/2023 - 09/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Disc. Date Disc. % Sep CK Due Date 1099 Page: 3/4 Gross Amount Discount Net Amount 001031 KALLEWARD GROUP, INC. 09/28/2023 5036 GEN 1ST PAYMENT TO CONTRACTOR FOR BUILD 11969 3548 GEMBRIT CIRCLE 09/28/2023 N 124,231.50 KALAMAZOO MI, 49001 / / 0.0000 N 0.00 09/28/2023 N 124,231.50 Paid GL NUMBER DESCRIPTION 282-000-971.00 CAPITAL OUTLAY AMOUNT 124,231.50 VENDOR TOTAL: 124,231.50 000991 MACQUEEN EMERGENCY 09/28/2023 P19479 GEN COAT/PANT - FD 11970 1125 7TH ST. E 09/28/2023 N 47.62 SAINT PAUL MN, 55106 / / 0.0000 N 0.00 09/28/2023 Y 47.62 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-744.00 CLOTHING & GEAR 47.62 000991 MACQUEEN EMERGENCY 09/28/2023 P19826 GEN COAT/PANT - FD 11971 1125 7TH ST. E 09/28/2023 N 16.77 SAINT PAUL MN, 55106 / / 0.0000 N 0.00 09/28/2023 Y 16.77 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-744.00 CLOTHING & GEAR 16.77 VENDOR TOTAL: 64.39 000994 PEST PROS 09/28/2023 5780731 GEN BI -MONTHLY PEST SERVICES - TWP HALL 11967 5068 S. SPRINKLE RD 09/28/2023 N 169.00 PORTAGE MI, 49002 / / 0.0000 N 0.00 09/28/2023 N 169.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 169.00 VENDOR TOTAL: 169.00 09/28/2023 09:46 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 09/28/2023 - 09/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 4/4 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold City/State/Zip Disc. Date Disc. % Sep CK Due Date 1099 Gross Amount Discount Net Amount 000975 11963 Paid PURCHASE POWER P.O. BOX 371874 PITTSBURGH PA, 15250 GL NUMBER DESCRIPTION 101-215-728.00 SUPPLIES 09/28/2023 09-17-23 GEN INK FOR POSTAGE MACHINE 09/28/2023 N 273.87 / / 0.0000 N 0.00 09/28/2023 N 273.87 AMOUNT 273.87 VENDOR TOTAL: 273.87 001022 ROBERT HALF 09/28/2023 62578426 GEN MEGAN STEWART 11974 12400 COLLECTIONS CENTER DRIVE 09/28/2023 N 1,039.68 CHICAGO IL, 60693 / / 0.0000 N 0.00 09/28/2023 N 1,039.68 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-706.00 SECTY SALARIES 1,039.68 001022 ROBERT HALF 09/28/2023 62596100 GEN MEGAN STEWART 11973 12400 COLLECTIONS CENTER DRIVE 09/28/2023 N 1,010.80 CHICAGO IL, 60693 / / 0.0000 N 0.00 09/28/2023 N 1,010.80 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-706.00 SECTY SALARIES 1,010.80 VENDOR TOTAL: 2,050.48 . 000028 SIEGFRIED, CRANDALL, P.C. 09/28/2023 113068 GEN SERVICES FOR AUG. 2023 AND ASSIST W 11968 246 EAST KILGORE ROAD '09/28/2023 N 300.00 KALAMAZOO MI, 49002-5599 / / 0.0000 N 0.00 09/28/2023 N 300.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-802.00 AUDIT 300.00 VENDOR TOTAL: 300.00 TOTAL - ALL VENDORS: 150,631.14 Call Source / Call Type Description COOPER Citizen Initiated 199 911 Hangup/Misdial 9 Abandoned Vehicle 1 Abandoned Vehicle-Private Property 1 Alarm 6 Assault/DV 6 Assist Fire Dept 1 Assist Other Department 2 Assist Person 8 B&E/Larceny From Veh 9 Burglary/Illegal Entry 4 Check Welfare 14 Civil Calls 1 Conservation/Littering 1 Death Investigation 1 Directed Patrol 1 Disturbance/Fight 2 Felonious Assault 3 Fireworks 2 Follow up 6 Fraud 2 Harassing TX/Texts 5 Harrassment/Misc Criminal 1 Hit & Run Accident 3 Juvenile Mischief 1 Known PI Accident 4 Larceny 3 Lost/Found Property 2 MDP 2 Motorist Assist 3 Noise Complaint 1 Other Criminal Complaint 1 PD Accident 8 Peace Officer 9 Priority 1 Medical 1 Priority 2 Medical 2 Priority 3 Medical 3 Recover Stolen Vehicle 1 Repossession 1 Retail Fraud 1 Road Commission/MDOT Notify 2 Service For Department 2 Shots Fired 3 Suicide/Attempt 4 Suspicious 19 Authority within the specified township(s) for the specified month. Kalamazoo County Sheriff's Office Page 1 Time of Day Hour of day Day of Week 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Unk Total Sunday 2 1 2 1 2 2 1 2 1 3 3 1 21 Monday 2 1 2 1 2 2 2 1 1 3 4 2 1 2 2 1 1 2 2 1 1 36 Tuesday 1 1 2 1 1 1 2 1 1 2 1 1 3 2 1 1 22 Wednesday 1 3 1 2 2 2 2 3 2 2 1 2 3 1 1 1 2 31 Thursday 1 3 2 4 1 1 3 1 4 3 4 2 3 1 33 Friday 1 1 2 2 3 4 3 1 1 2 1 4 1 2 1 29 Saturday 1 1 2 1 2 1 2 3 4 1 3 1 1 1 1 1 3 29 Total 5 2 5 4 3 3 9 11 15 11 12 12 11 15 9 13 13 5 8 14 7 5 9 201 Description: This report shows all calls for service received by dispatch (not initiated by an officer) for a given venue and date range. Kalamazoo County Sheriff's Office Page 1 Year Year 2019 Year 2020 Year 2021 Year 2022 Year 2023 Month January February March April May June July August September October November December Unknown Venue ALAMO AUGUSTA BRADY CHARLESTON CLIMAX CLIMAX VILLAGE COMSTOCK COOPER GALESBURG KALAMAZOO KALAMAZOO TOW... OSHTEMO PARCHMENT PAVILION PORTAGE PRAIRIE RONDE RICHLAND RICHLAND VILLAGE ROSS SCHOOLCRAFT SCHOOLCRAFT VIL... TEXAS VICKSBURG WAKESHMA NO_VENUE Canceled - DO NOT MODIFY No Yes Unknown Call Source - DO NOT MODIFY E911 LEIN Officer/FOP Phone Text to 911 ORI 03901 03904 03905 03909 03917 03922 39KCRC 39LIFE MI3913900 MI3949900 MI3950000 MI3969800 MI8005100 03902 03903 03908 03913 03914 03915 03916 03919 03920 39AC 39LCARE 39ME 39PRIDE Kalamazoo County Sheriff's Office Page 2 Law Enforcement Top 15 Call Types Event Types Call Count Trouble with Subject 19 Suspicious 19 Check Welfare 15 Peace Officer 9 B&E/Larceny From Veh 9 Assist Person 9 PD Accident 8 Warrant Service 7 Assault/DV 6 Alarm 6 Harassing TX/Texts 5 Burglary/Illegal Entry 4 Vehicle Theft (UDAA)4 Suicide/Attempt 4 Larceny 4 Grand Total 128 Description: This report sums all CAD Event Types within the given township, across all chosen agencies, and then ranks them and displays the fifteen most common Event Types. Parameters Trouble with Subject Suspicious Check Welfare Peace Officer B&E/Larceny From Veh Assist Person PD Accident Warrant Service Assault/DV Alarm Harassing TX/Texts Burglary/Illegal Entry Vehicle Theft (UDAA) Suicide/Attempt Larceny Call Type DescriptionCall Count Top 15 Call Types Kalamazoo County Sheriff's Office Page 1 Bank Type AcctNumber Amount MercantileBank Checking xxxx2563 48,282.75 281.92 13900 MercantileBank Checking xxxx2571 208,323.17 70.48 13965 MercantileBank Checking xxxx2589 907,927.11 73.88 13966 AdviaCU Savings xxxx4355 5.00 Purchase/200.00 13967 ConsumersCU Savings xxxx2728 25.00 LastInterest Maturity Pmtfrequency 200.00 13968 MultibankSecurities CD 1,280,895.98 3/31/2023 Various Monthly 165.00 13969 MI CLASS MICLASS XXX 991,767.62 3/31/2023 165.00 13970 ConsumersCU CD xxxx8079 283,729.09 11/30/2022 5/30/2024 165.00 13971 AdviaCU CD xxxx4355 215,071.88 3/3/2023 3/3/2024 200.00 13972 Mercantile CD xxxx2466 100,059.58 3/31/2023 4/15/2024 165.00 13973 Mercantile CD xxxx3864 100,036.78 2/14/2023 8/14/2023 165.00 13974 Huntington CD xxxx3787 100,000.00 2/14/2023 8/14/2023 130.00 52916 Huntington CD xxxx4715 100,000.00 8/1/2022 8/1/2023 17.60 52920 FNB CD xxxxxxxx 202,057.03 4/16/2022 4/16/2023 1,860.68 52921 CIBC CD xxxx6708 252,304.16 2/15/2023 2/15/2024 144.96 52935 CD 225,000.00 4/13/2023 1,984.52 52936 CD 238,000.00 4/20/2023 1,993.14 52937 CD 200,000.00 4/14/2023 696.32 52938 Grand River Bank CD 249,000.00 5/8/2023 2,462.94 52939 CD Maturity - 8/9 (100,000.00) ???125.00 52941 BankBalance 5,602,485.15 1,596.40 52942 Interest (702.57) Interest 2,271.03 52942 DIT - Bank Earned 770.00 52943 OSC (46,205.07) 2563 35.95 600.00 52944 Adjustments (3.70) 2571 88.65 945.00 52944 UnlocatedDiff - 2589 577.97 4,976.30 52945 BookBalances 5,555,573.81 - 700.00 52946 (A)702.57 39.60 52947 1,035.00 52948 #101-001 2,347,680.39 372.27 52949 #101-017 1,353,258.52 3,032.40 52950 #219-001 91,865.91 12,560.00 52951 #225-001 675,584.45 67.22 52952 #228-001 11,896.90 3,298.00 52953 #249-001 51,020.26 19.33 52954 #282-001 741,712.31 1,000.00 52955 #401-001 36,389.76 1,656.08 EFT1108 #403-001 121,165.31 46,205.07 #815-001 125,000.00 5,555,573.81 (A) Adjustments: ConsumersCUCDInterest - AdviaCUCDInterest - MultibankSecuritiesAppr/Dpr - PriorMo 1,313,947.70 CurrentMo 1,313,947.70 - - - - - Reverse AJE617 as previosuly adjusted 59.40 Record Service Charge - 8/15 (55.70) 3.70 Unadjusted Aug Adjusted PROPOSED Balance Adjustments Balance ADJUSTMENT #101-001 2,473,760.18 3.70 2,473,763.88 Debit #101-017 1,353,258.52 - 1,353,258.52 (Credit) #219-001 103,405.63 - 103,405.63 101-000-001.00 3.70 #225-001 670,338.48 - 670,338.48 101-000-665.00 55.70 #228-001 40,753.36 - 40,753.36 101-278-725.01 (59.40) #249-001 52,384.26 - 52,384.26 #282-001 742,691.81 - 742,691.81 #401-001 36,276.75 - 36,276.75 #403-001 120,713.30 - 120,713.30 #815-001 125,000.00 - 125,000.00 5,718,582.29 3.70 5,718,585.99 (A) OSC-current AUGUST FINANCIALS REPORT REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 1/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 101 - GENERAL FUND Revenues Dept 000 - 000 5.18 256,005.58 13,994.42 270,000.00 270,000.00 CURRENT RE & PP TAX101-000-402.00 0.00 1,000.00 0.00 1,000.00 1,000.00 DELINQ RE TAX101-000-411.00 0.00 500.00 0.00 500.00 500.00 DELINQ PERS PROP TAX101-000-412.00 0.00 0.00 0.00 0.00 0.00 PEN & INT ON TAXES101-000-445.00 3.12 96,883.06 3,116.94 100,000.00 100,000.00 PROP TAX ADMIN FEE101-000-447.00 95.80 482.50 11,017.50 11,500.00 11,500.00 SUMMER TAX COLL FEE101-000-448.00 49.13 68,676.86 66,323.14 135,000.00 135,000.00 CABLEVISION FEES101-000-477.00 0.00 0.00 0.00 0.00 0.00 FIBER OPTIC/CABLE FEES101-000-477.01 0.00 0.00 0.00 0.00 0.00 OTHER FEDERAL GRANTS101-000-502.00 0.00 5,000.00 0.00 5,000.00 5,000.00 GRANT MONEY101-000-502.01 105.60 (526.86)9,926.86 9,400.00 9,400.00 METRO ACT FUNDS101-000-546.00 0.00 0.00 0.00 0.00 0.00 STATE/FEDERAL REIMBURSEMENT101-000-567.00 100.00 (3,213.85)3,213.85 0.00 0.00 LOCAL COMMUNITY STABILIZATION SHARE101-000-573.00 58.89 380,260.00 544,740.00 925,000.00 925,000.00 STATE SHARED REVENUE101-000-574.00 0.00 0.00 0.00 0.00 0.00 INCOME FROM LEASED PROPERTY101-000-605.00 0.00 0.00 0.00 0.00 0.00 FIRE PROTECTION ORD. FEES101-000-607.00 0.00 0.00 0.00 0.00 0.00 PLAT FEES101-000-607.01 0.00 0.00 0.00 0.00 0.00 IFT FEES101-000-607.02 40.00 1,800.00 1,200.00 3,000.00 3,000.00 LAND DIVISION FEES101-000-607.03 130.17 (6,033.00)26,033.00 20,000.00 20,000.00 CEMETERY FEES101-000-607.04 20.88 2,373.60 626.40 3,000.00 3,000.00 ORDINANCE FINES101-000-607.05 54.41 227.96 272.04 500.00 500.00 TRAILER PK FEES101-000-607.06 39.00 3,050.00 1,950.00 5,000.00 5,000.00 ZONING PERMITS & FEES101-000-607.11 69.89 7,527.19 17,472.81 25,000.00 25,000.00 INTEREST101-000-665.00 656.91 (556.91)656.91 100.00 100.00 BANK INTEREST101-000-665.01 0.00 2,000.00 0.00 2,000.00 2,000.00 RENTAL FEES101-000-670.07 0.00 0.00 0.00 0.00 0.00 INDIRECT COSTS REIMBURSEMENT101-000-676.00 190.83 (4,541.26)9,541.26 5,000.00 5,000.00 MISC101-000-678.00 0.00 0.00 0.00 0.00 0.00 SALE OF FIXED ASSETS101-000-693.00 0.00 1,639,300.00 0.00 1,639,300.00 1,639,300.00 FUNDS NEEDED TO BALANCE BUDGET101-000-956.08 22.47 2,450,214.87 710,085.13 3,160,300.00 3,160,300.00 Total Dept 000 - 000 Dept 930 - 000 0.00 0.00 0.00 0.00 0.00 CONTR FROM OTHER FUNDS101-930-000.10 0.00 0.00 0.00 0.00 0.00 TRANSFER FROM WATER FUND101-930-225.00 0.00 0.00 0.00 0.00 0.00 TRANSFER FROM RECYCLING101-930-228.00 0.00 0.00 0.00 0.00 0.00 TRANS FROM IMPROVEMENT FUND101-930-401.00 0.00 0.00 0.00 0.00 0.00 TRANS FROM ROOSEVELT ROAD101-930-412.00 0.00 0.00 0.00 0.00 0.00 Total Dept 930 - 000 Dept 965 - TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 101-965-228.00 0.00 0.00 0.00 0.00 0.00 Total Dept 965 - TRANSFER OUT 22.47 2,450,214.87 710,085.13 3,160,300.00 3,160,300.00 TOTAL REVENUES Expenditures Dept 000 - 000 0.00 0.00 0.00 0.00 0.00 CONTINGENCY101-000-956.09 REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 2/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 101 - GENERAL FUND Expenditures 0.00 (5,000.00)0.00 (5,000.00)(5,000.00)REIMBURSEMENT101-000-963.00 0.00 (5,000.00)0.00 (5,000.00)(5,000.00)Total Dept 000 - 000 Dept 101 - TRUSTEES 34.09 7,580.00 3,920.00 11,500.00 11,500.00 SALARY & WAGES101-101-702.00 37.49 500.12 299.88 800.00 800.00 EMPLOYERS SS101-101-715.00 108.48 (254.31)3,254.31 3,000.00 3,000.00 TRAINING & CONFERENCES101-101-958.00 48.85 7,825.81 7,474.19 15,300.00 15,300.00 Total Dept 101 - TRUSTEES Dept 171 - SUPERVISOR 43.79 39,344.96 30,655.04 70,000.00 70,000.00 SALARY & WAGES101-171-702.00 39.09 3,654.90 2,345.10 6,000.00 6,000.00 EMPLOYERS SS101-171-715.00 34.51 1,964.59 1,035.41 3,000.00 3,000.00 TRAINING & CONFERENCES101-171-958.00 43.08 44,964.45 34,035.55 79,000.00 79,000.00 Total Dept 171 - SUPERVISOR Dept 215 - CLERK & STAFF 43.79 39,344.96 30,655.04 70,000.00 70,000.00 SALARY & WAGES101-215-702.00 52.51 47,493.35 52,506.65 100,000.00 100,000.00 SECTY SALARIES101-215-706.00 1.17 2,965.00 35.00 3,000.00 3,000.00 UNEMPLOYMENT101-215-714.00 37.38 7,514.14 4,485.86 12,000.00 12,000.00 EMPLOYERS SS101-215-715.00 48.13 28,530.81 26,469.19 55,000.00 55,000.00 PENSION101-215-722.00 52.43 2,854.38 3,145.62 6,000.00 6,000.00 SUPPLIES101-215-728.00 0.00 0.00 0.00 0.00 0.00 COMPUTER SUPPORT101-215-802.00 9.06 3,637.62 362.38 4,000.00 4,000.00 LEGAL NOTICES101-215-803.00 16.12 1,677.53 322.47 2,000.00 2,000.00 ENGINEERING101-215-805.00 57.01 2,149.71 2,850.29 5,000.00 5,000.00 TELEPHONE101-215-851.00 0.00 500.00 0.00 500.00 500.00 TRAVEL & PARKING101-215-861.00 40.75 1,184.91 815.09 2,000.00 2,000.00 PRINTING101-215-900.00 0.00 3,000.00 0.00 3,000.00 3,000.00 POSTAGE101-215-901.00 67.90 1,605.01 3,394.99 5,000.00 5,000.00 GAS, OIL101-215-921.00 0.00 0.00 0.00 0.00 0.00 HEAT101-215-922.00 8.93 1,821.31 178.69 2,000.00 2,000.00 VEHICLE MAINT101-215-931.00 71.82 845.27 2,154.73 3,000.00 3,000.00 EQUIP MAINTENANCE101-215-938.00 0.00 500.00 0.00 500.00 500.00 BOOKS, MAGS ETC101-215-957.00 38.00 1,860.00 1,140.00 3,000.00 3,000.00 TRAINING & CONFERENCES101-215-958.00 109.21 (690.54)8,190.54 7,500.00 7,500.00 MEMBERSHIPS & DUES101-215-958.01 52.95 305.84 344.16 650.00 650.00 EQUIPMENT RENTAL101-215-962.00 292.44 (1,154.65)1,754.65 600.00 600.00 OTHER SUNDRY101-215-965.00 101.45 (145.00)10,145.00 10,000.00 10,000.00 CAPITAL OUTLAY101-215-971.00 50.53 145,799.65 148,950.35 294,750.00 294,750.00 Total Dept 215 - CLERK & STAFF Dept 247 - BOARD OF REVIEW 12.80 2,180.00 320.00 2,500.00 2,500.00 SALARY & WAGES101-247-702.00 8.16 275.52 24.48 300.00 300.00 EMPLOYERS SS101-247-715.00 104.35 (34.80)834.80 800.00 800.00 LEGAL NOTICES101-247-803.00 32.76 2,420.72 1,179.28 3,600.00 3,600.00 Total Dept 247 - BOARD OF REVIEW REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 3/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 101 - GENERAL FUND Expenditures Dept 250 - LEGAL FEES 38.14 12,372.50 7,627.50 20,000.00 20,000.00 LEGAL FEES101-250-801.00 57.38 8,525.00 11,475.00 20,000.00 20,000.00 AUDIT101-250-802.00 136.04 (9,009.03)34,009.03 25,000.00 25,000.00 GENERAL COMPUTER SERVICES101-250-803.00 81.71 11,888.47 53,111.53 65,000.00 65,000.00 Total Dept 250 - LEGAL FEES Dept 253 - TREASURER 43.79 39,344.96 30,655.04 70,000.00 70,000.00 SALARY & WAGES101-253-702.00 36.90 3,786.10 2,213.90 6,000.00 6,000.00 EMPLOYERS SS101-253-715.00 104.57 (68.50)1,568.50 1,500.00 1,500.00 SUPPLIES101-253-728.00 5.00 95.00 5.00 100.00 100.00 TRAVEL & PARKING101-253-860.00 0.00 500.00 0.00 500.00 500.00 PRINTING101-253-900.00 40.72 5,928.31 4,071.69 10,000.00 10,000.00 POSTAGE101-253-901.00 0.00 600.00 0.00 600.00 600.00 MISC101-253-956.00 0.00 300.00 0.00 300.00 300.00 MEMBERSHIPS & DUES101-253-957.00 58.35 1,041.21 1,458.79 2,500.00 2,500.00 TRAINING & CONFERENCES101-253-958.00 5.01 474.93 25.07 500.00 500.00 MI TAX COMM REFUND101-253-958.01 0.00 0.00 0.00 0.00 0.00 JEOPARDY ASSMT.101-253-958.02 43.48 52,002.01 39,997.99 92,000.00 92,000.00 Total Dept 253 - TREASURER Dept 257 - ASSESSING DEPARTMENT 47.64 28,795.49 26,204.51 55,000.00 55,000.00 SALARY & WAGES101-257-702.00 58.29 18,768.58 26,231.42 45,000.00 45,000.00 ASSISTANT TO ASSESSOR101-257-703.00 0.00 200.00 0.00 200.00 200.00 FIELD WORK101-257-704.00 48.00 4,160.14 3,839.86 8,000.00 8,000.00 EMPLOYERS SS101-257-715.00 67.39 326.08 673.92 1,000.00 1,000.00 SUPPLIES101-257-728.00 0.66 2,384.06 15.94 2,400.00 2,400.00 POSTAGE101-257-729.00 52.00 240.00 260.00 500.00 500.00 ASSESSING CONTRACT101-257-801.00 0.00 2,500.00 0.00 2,500.00 2,500.00 LEGAL FEES101-257-802.00 0.00 1,000.00 0.00 1,000.00 1,000.00 SOFTWARE PROGRAMS101-257-804.00 19.97 4,801.76 1,198.24 6,000.00 6,000.00 SPLITS & MAPPING101-257-805.00 0.00 100.00 0.00 100.00 100.00 BOOKS, MAGS ETC101-257-806.00 0.00 400.00 0.00 400.00 400.00 MEMBERSHIPS & DUES101-257-956.00 20.84 1,583.12 416.88 2,000.00 2,000.00 TRAINING & CONFERENCES101-257-958.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY101-257-971.00 47.41 65,259.23 58,840.77 124,100.00 124,100.00 Total Dept 257 - ASSESSING DEPARTMENT Dept 262 - ELECTIONS 38.91 12,218.00 7,782.00 20,000.00 20,000.00 SALARY & WAGES101-262-702.00 28.00 720.00 280.00 1,000.00 1,000.00 ELECTION SCHOOL101-262-703.00 96.00 20.00 480.00 500.00 500.00 COMMITTEE PER DIEMS101-262-704.00 29.34 141.33 58.67 200.00 200.00 FICA/MEDICARE101-262-715.00 60.34 1,982.82 3,017.18 5,000.00 5,000.00 SUPPLIES101-262-728.00 51.83 2,890.42 3,109.58 6,000.00 6,000.00 POSTAGE101-262-729.00 38.95 244.20 155.80 400.00 400.00 LEGAL NOTICES101-262-803.00 0.00 200.00 0.00 200.00 200.00 TRAVEL & GAS101-262-860.00 263.50 (1,635.00)2,635.00 1,000.00 1,000.00 EQUIP MAINTENANCE101-262-930.00 41.32 2,934.17 2,065.83 5,000.00 5,000.00 CAPITAL OUTLAY101-262-971.00 49.83 19,715.94 19,584.06 39,300.00 39,300.00 Total Dept 262 - ELECTIONS REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 4/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 101 - GENERAL FUND Expenditures Dept 265 - TWP HALL & GROUNDS 5.10 9,490.00 510.00 10,000.00 10,000.00 GROUNDS MAINT SALARY101-265-703.00 3.90 960.99 39.01 1,000.00 1,000.00 EMPLOYERS SS101-265-715.00 18.20 2,454.00 546.00 3,000.00 3,000.00 MAINT SUPPLIES101-265-728.00 47.11 6,347.24 5,652.76 12,000.00 12,000.00 UTILITIES101-265-920.00 43.55 11,290.00 8,710.00 20,000.00 20,000.00 BLDG MAINT101-265-930.00 44.44 16,667.75 13,332.25 30,000.00 30,000.00 GROUNDS MAINTENANCE101-265-931.00 2.23 1,270,982.00 29,018.00 1,300,000.00 1,300,000.00 CAPITAL OUTLAY101-265-971.00 4.20 1,318,191.98 57,808.02 1,376,000.00 1,376,000.00 Total Dept 265 - TWP HALL & GROUNDS Dept 278 - INSURANCE & BONDS 48.14 36,299.04 33,700.96 70,000.00 70,000.00 HEALTH AND LIFE101-278-725.00 49.55 22,703.58 22,296.42 45,000.00 45,000.00 RETIREE HEALTH CARE101-278-725.01 130.79 (4,310.00)18,310.00 14,000.00 14,000.00 WORKERS COMP101-278-725.02 93.11 2,411.51 32,588.49 35,000.00 35,000.00 GENERAL INSURANCE101-278-960.00 65.18 57,104.13 106,895.87 164,000.00 164,000.00 Total Dept 278 - INSURANCE & BONDS Dept 302 - ORDINANCE 59.94 10,014.12 14,985.88 25,000.00 25,000.00 SALARY & WAGES101-302-702.00 45.86 1,353.58 1,146.42 2,500.00 2,500.00 EMPLOYERS SS101-302-715.00 272.75 (863.75)1,363.75 500.00 500.00 SUPPLIES101-302-728.00 0.00 0.00 0.00 0.00 0.00 ORDINANCE COMPILATION101-302-801.00 59.74 8,052.17 11,947.83 20,000.00 20,000.00 LEGAL FEES101-302-802.00 24.36 1,134.58 365.42 1,500.00 1,500.00 LEGAL NOTICES101-302-803.00 82.70 432.43 2,067.57 2,500.00 2,500.00 MISC101-302-955.00 30.07 10,490.00 4,510.00 15,000.00 15,000.00 CAPITAL OUTLAY101-302-971.00 54.31 30,613.13 36,386.87 67,000.00 67,000.00 Total Dept 302 - ORDINANCE Dept 336 - FIRE DEPARTMENT 50.00 5,000.00 5,000.00 10,000.00 10,000.00 CHIEF WAGES101-336-702.01 50.00 5,000.00 5,000.00 10,000.00 10,000.00 ASS'T CHIEFS WAGES101-336-702.02 33.62 122,808.75 62,191.25 185,000.00 185,000.00 FIREFIGHTERS WAGES101-336-702.03 33.17 11,127.45 5,522.55 16,650.00 16,650.00 EMPLOYERS SS101-336-715.00 0.00 300.00 0.00 300.00 300.00 BOOKS, MAGS ETC101-336-729.00 4.24 34,473.84 1,526.16 36,000.00 36,000.00 CLOTHING & GEAR101-336-744.00 8.05 16,550.67 1,449.33 18,000.00 18,000.00 TOOLS & SUPPLIES101-336-766.00 1.61 2,459.72 40.28 2,500.00 2,500.00 MEDICAL SUPPLIES101-336-767.00 37.52 4,998.75 3,001.25 8,000.00 8,000.00 SOFTWARE PROGRAMS101-336-801.00 0.00 2,000.00 0.00 2,000.00 2,000.00 LEGAL FEES101-336-802.00 0.00 0.00 0.00 0.00 0.00 HYDRANT RENTAL101-336-803.00 49.22 2,894.29 2,805.71 5,700.00 5,700.00 TELEPHONE101-336-850.00 0.00 0.00 0.00 0.00 0.00 911101-336-851.00 0.00 1,000.00 0.00 1,000.00 1,000.00 TRAVEL & PARKING101-336-860.00 68.58 1,885.21 4,114.79 6,000.00 6,000.00 GAS, OIL101-336-920.00 43.23 5,677.33 4,322.67 10,000.00 10,000.00 UTILITIES101-336-921.00 13.30 1,300.44 199.56 1,500.00 1,500.00 RADIO MAINT101-336-930.00 13.34 13,865.52 2,134.48 16,000.00 16,000.00 BLDG & GROUNDS MAINT101-336-931.00 35.04 4,547.45 2,452.55 7,000.00 7,000.00 EQUIP MAINTENANCE101-336-932.00 133.67 (5,387.34)21,387.34 16,000.00 16,000.00 VEHICLE MAINT101-336-933.00 0.00 1,400.00 0.00 1,400.00 1,400.00 MEMBERSHIPS & DUES101-336-955.00 14.51 4,274.62 725.38 5,000.00 5,000.00 TRAINING & CONFERENCES101-336-958.00 REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 5/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 101 - GENERAL FUND Expenditures 0.00 4,000.00 0.00 4,000.00 4,000.00 GRANT MATCH FUNDS101-336-963.00 73.19 4,826.00 13,174.00 18,000.00 18,000.00 PHYSICALS101-336-965.00 0.00 30,000.00 0.00 30,000.00 30,000.00 CAPITAL OUTLAY101-336-971.00 0.00 0.00 0.00 0.00 0.00 RESERVE FOR VEH CAP IMP101-336-971.01 32.93 275,002.70 135,047.30 410,050.00 410,050.00 Total Dept 336 - FIRE DEPARTMENT Dept 446 - HIGHWAY & STREETS 65.55 68,901.49 131,098.51 200,000.00 200,000.00 ROAD MAINTENANCE101-446-801.00 0.00 0.00 0.00 0.00 0.00 MASS TRANSIT CONTRACT101-446-802.00 0.00 0.00 0.00 0.00 0.00 SIGNAL CHARGES101-446-803.00 65.55 68,901.49 131,098.51 200,000.00 200,000.00 Total Dept 446 - HIGHWAY & STREETS Dept 448 - HIGHWAY & STREETS 28.48 715.20 284.80 1,000.00 1,000.00 TWP SHARE OF ST LIGHTS101-448-920.00 28.48 715.20 284.80 1,000.00 1,000.00 Total Dept 448 - HIGHWAY & STREETS Dept 567 - CEMETERY 0.00 0.00 0.00 0.00 0.00 SALARY & WAGES101-567-702.00 0.00 0.00 0.00 0.00 0.00 EMPLOYERS SS101-567-715.00 80.89 95.57 404.43 500.00 500.00 TOOLS & SUPPLIES101-567-728.00 33.11 5,351.20 2,648.80 8,000.00 8,000.00 CEM FOUNDATIONS101-567-801.00 84.50 3,100.00 16,900.00 20,000.00 20,000.00 GR OPEN & CLOSE101-567-802.00 36.31 636.86 363.14 1,000.00 1,000.00 ELECTRICITY101-567-920.00 65.03 14,685.72 27,314.28 42,000.00 42,000.00 CEM MAINT101-567-930.00 0.00 1,000.00 0.00 1,000.00 1,000.00 CAPITAL OUTLAY101-567-971.00 65.70 24,869.35 47,630.65 72,500.00 72,500.00 Total Dept 567 - CEMETERY Dept 701 - PLANNING COMMISSION 25.71 5,200.00 1,800.00 7,000.00 7,000.00 SALARY & WAGES101-701-702.00 0.00 0.00 0.00 0.00 0.00 ASSISTANT TO PLANNER101-701-703.00 13.22 1,301.76 198.24 1,500.00 1,500.00 EMPLOYERS SS101-701-715.00 40.00 1,200.00 800.00 2,000.00 2,000.00 ZON BD APPEAL PER DIEM101-701-725.00 0.00 500.00 0.00 500.00 500.00 SUPPLIES101-701-728.00 0.00 0.00 0.00 0.00 0.00 ORDINANCE COMPILATION101-701-801.00 21.04 15,792.50 4,207.50 20,000.00 20,000.00 LEGAL FEES101-701-802.00 5.25 2,842.59 157.41 3,000.00 3,000.00 ENGINEERING101-701-803.00 38.50 12,300.00 7,700.00 20,000.00 20,000.00 PLANNER101-701-804.00 0.00 1,000.00 0.00 1,000.00 1,000.00 LAND USE PLANNING101-701-805.00 29.04 3,192.99 1,307.01 4,500.00 4,500.00 LEGAL NOTICES101-701-806.00 0.00 100.00 0.00 100.00 100.00 TRAVEL & PARKING101-701-860.00 0.00 100.00 0.00 100.00 100.00 MISC101-701-955.00 79.20 416.00 1,584.00 2,000.00 2,000.00 TRAINING & CONFERENCES101-701-958.00 28.77 43,945.84 17,754.16 61,700.00 61,700.00 Total Dept 701 - PLANNING COMMISSION Dept 901 - 000 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY101-901-971.00 REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 6/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 101 - GENERAL FUND Expenditures 0.00 0.00 0.00 0.00 0.00 Total Dept 901 - 000 Dept 965 - TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 CONTR TO P I FUND101-965-246.00 0.00 0.00 0.00 0.00 0.00 CONTR TO BLDG AUTHORITY101-965-249.00 0.00 0.00 0.00 0.00 0.00 101-965-995.00 0.00 0.00 0.00 0.00 0.00 TRANSFER TO SOLID WASTE & RECYCLING101-965-995.01 0.00 100,000.00 0.00 100,000.00 100,000.00 TRANSFER TO FIRE CAP IMP101-965-995.02 0.00 0.00 0.00 0.00 0.00 TRANSFER TO GEN CAP IMP101-965-995.03 0.00 100,000.00 0.00 100,000.00 100,000.00 Total Dept 965 - TRANSFER OUT 28.35 2,264,220.10 896,079.90 3,160,300.00 3,160,300.00 TOTAL EXPENDITURES 100.00 185,994.77 (185,994.77)0.00 0.00 NET OF REVENUES & EXPENDITURES 28.35 2,264,220.10 896,079.90 3,160,300.00 3,160,300.00 TOTAL EXPENDITURES 22.47 2,450,214.87 710,085.13 3,160,300.00 3,160,300.00 TOTAL REVENUES Fund 101 - GENERAL FUND: REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 7/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 219 - STREET LIGHTING FUND Revenues Dept 000 - 000 2.67 38,932.55 1,067.45 40,000.00 40,000.00 ST LGT SPEC ASSMENTS219-000-451.00 0.00 0.00 0.00 0.00 0.00 CONST COSTS SPEC ASSMT219-000-451.01 0.00 0.00 0.00 0.00 0.00 TRANSFER FROM GENERAL219-000-699.00 0.00 0.00 0.00 0.00 0.00 GEN FUND SHARE OF ST LGTS219-000-699.01 2.67 38,932.55 1,067.45 40,000.00 40,000.00 Total Dept 000 - 000 2.67 38,932.55 1,067.45 40,000.00 40,000.00 TOTAL REVENUES Expenditures Dept 448 - HIGHWAY & STREETS 0.00 0.00 0.00 0.00 0.00 LEGAL FEES219-448-801.00 36.03 959.62 540.38 1,500.00 1,500.00 LEGAL NOTICES219-448-802.00 0.00 100.00 0.00 100.00 100.00 POSTAGE219-448-900.00 57.56 29,705.74 40,294.26 70,000.00 70,000.00 ST LIGHTS219-448-920.00 0.00 2,000.00 0.00 2,000.00 2,000.00 CAPITAL OUTLAY219-448-971.00 55.48 32,765.36 40,834.64 73,600.00 73,600.00 Total Dept 448 - HIGHWAY & STREETS 55.48 32,765.36 40,834.64 73,600.00 73,600.00 TOTAL EXPENDITURES 118.35 6,167.19 (39,767.19)(33,600.00)(33,600.00)NET OF REVENUES & EXPENDITURES 55.48 32,765.36 40,834.64 73,600.00 73,600.00 TOTAL EXPENDITURES 2.67 38,932.55 1,067.45 40,000.00 40,000.00 TOTAL REVENUES Fund 219 - STREET LIGHTING FUND: REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 8/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 225 - WATER & SEWER Revenues Dept 000 - 000 29.81 701.87 298.13 1,000.00 1,000.00 SPECIAL ASSMT REVENUE225-000-451.00 0.00 0.00 0.00 0.00 0.00 CONTR. FROM GOVT. UNITS225-000-581.00 0.00 30,000.00 0.00 30,000.00 30,000.00 CHARGES FOR SERVICES225-000-602.00 0.00 0.00 0.00 0.00 0.00 E TO D ON 14TH STREET WATER225-000-603.00 0.00 0.00 0.00 0.00 0.00 WATER HOOKUP -14TH ST225-000-605.00 0.00 50,000.00 0.00 50,000.00 50,000.00 SEWER CONNECTION FEES225-000-606.00 0.00 0.00 0.00 0.00 0.00 CONTR FROM DEVELOPER225-000-615.00 685.03 (2,925.15)3,425.15 500.00 500.00 INTEREST225-000-665.00 0.00 0.00 0.00 0.00 0.00 INT ON SPEC ASSMTS225-000-665.01 0.00 0.00 0.00 0.00 0.00 CONTR FROM GEN FUND225-000-699.00 0.00 0.00 0.00 0.00 0.00 FUNDS NEEDED TO BALANCE BUDGET225-000-699.01 4.57 77,776.72 3,723.28 81,500.00 81,500.00 Total Dept 000 - 000 4.57 77,776.72 3,723.28 81,500.00 81,500.00 TOTAL REVENUES Expenditures Dept 443 - 000 16.15 8,384.85 1,615.15 10,000.00 10,000.00 PROFESSIONAL SERVICES225-443-801.00 0.00 15,000.00 0.00 15,000.00 15,000.00 LEGAL FEES225-443-802.00 0.00 1,000.00 0.00 1,000.00 1,000.00 AID TO OTHER GOVT - WATER225-443-804.00 0.00 50,000.00 0.00 50,000.00 50,000.00 AID TO OTHER GOVT - SEWER225-443-805.00 0.00 5,000.00 0.00 5,000.00 5,000.00 KAL REGIONAL COMMISSION225-443-806.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY225-443-971.00 0.00 0.00 0.00 0.00 0.00 CAP CONST COST SEWER225-443-972.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY225-443-975.00 0.00 0.00 0.00 0.00 0.00 OPERATING TRANSFER OUT225-443-995.00 1.99 79,384.85 1,615.15 81,000.00 81,000.00 Total Dept 443 - 000 1.99 79,384.85 1,615.15 81,000.00 81,000.00 TOTAL EXPENDITURES 421.63 (1,608.13)2,108.13 500.00 500.00 NET OF REVENUES & EXPENDITURES 1.99 79,384.85 1,615.15 81,000.00 81,000.00 TOTAL EXPENDITURES 4.57 77,776.72 3,723.28 81,500.00 81,500.00 TOTAL REVENUES Fund 225 - WATER & SEWER: REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 9/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 228 - SOLID WASTE IMPACT BOARD FUND Revenues Dept 000 - 000 4.28 215,361.45 9,638.55 225,000.00 225,000.00 SPECIAL ASSMTS228-000-451.00 0.00 0.00 0.00 0.00 0.00 DONATIONS228-000-674.00 0.00 0.00 0.00 0.00 0.00 CONTR FROM GEN FUND228-000-699.00 4.28 215,361.45 9,638.55 225,000.00 225,000.00 Total Dept 000 - 000 4.28 215,361.45 9,638.55 225,000.00 225,000.00 TOTAL REVENUES Expenditures Dept 528 - SOLID WASTE DISPOSAL 87.63 1,236.99 8,763.01 10,000.00 10,000.00 HAZARDOUS WASTE CONTRACT228-528-801.00 45.88 108,243.11 91,756.89 200,000.00 200,000.00 DISPOSAL & RECYCLING COST228-528-802.00 0.00 0.00 0.00 0.00 0.00 LEGAL FEES228-528-826.00 35.81 962.86 537.14 1,500.00 1,500.00 LEGAL NOTICES228-528-903.00 48.83 20,469.09 19,530.91 40,000.00 40,000.00 CURBSIDE PICKUP228-528-921.00 47.95 130,912.05 120,587.95 251,500.00 251,500.00 Total Dept 528 - SOLID WASTE DISPOSAL 47.95 130,912.05 120,587.95 251,500.00 251,500.00 TOTAL EXPENDITURES 418.68 84,449.40 (110,949.40)(26,500.00)(26,500.00)NET OF REVENUES & EXPENDITURES 47.95 130,912.05 120,587.95 251,500.00 251,500.00 TOTAL EXPENDITURES 4.28 215,361.45 9,638.55 225,000.00 225,000.00 TOTAL REVENUES Fund 228 - SOLID WASTE IMPACT BOARD FUND: REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 10/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 249 - BLDG, ELECTRICAL, PLUMBING, MECHANICAL Revenues Dept 000 - 000 0.00 0.00 0.00 0.00 0.00 BLDG, ELEC, & MECH. PERMITS249-000-478.00 0.00 0.00 0.00 0.00 0.00 KABA SETTLEMENT PAYMENT249-000-692.00 0.00 0.00 0.00 0.00 0.00 Total Dept 000 - 000 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES Expenditures Dept 371 - 371 100.00 (1,545.00)1,545.00 0.00 0.00 LEGAL FEES249-371-801.00 57.24 898.00 1,202.00 2,100.00 2,100.00 ADD'L EXPENSES249-371-803.00 0.00 1,000.00 0.00 1,000.00 1,000.00 LEGAL NOTICES249-371-903.00 88.61 353.00 2,747.00 3,100.00 3,100.00 Total Dept 371 - 371 88.61 353.00 2,747.00 3,100.00 3,100.00 TOTAL EXPENDITURES 88.61 (353.00)(2,747.00)(3,100.00)(3,100.00)NET OF REVENUES & EXPENDITURES 88.61 353.00 2,747.00 3,100.00 3,100.00 TOTAL EXPENDITURES 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES Fund 249 - BLDG, ELECTRICAL, PLUMBING, MECHANICAL: REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 11/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 282 - ARPA FUND Revenues Dept 000 - 000 0.00 0.00 0.00 0.00 0.00 ARPA REVENUE282-000-528.00 0.00 0.00 0.00 0.00 0.00 INTEREST282-000-665.00 0.00 0.00 0.00 0.00 0.00 Total Dept 000 - 000 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES Expenditures Dept 000 - 000 100.00 (380,977.21)380,977.21 0.00 0.00 CAPITAL OUTLAY282-000-971.00 100.00 (380,977.21)380,977.21 0.00 0.00 Total Dept 000 - 000 100.00 (380,977.21)380,977.21 0.00 0.00 TOTAL EXPENDITURES 100.00 380,977.21 (380,977.21)0.00 0.00 NET OF REVENUES & EXPENDITURES 100.00 (380,977.21)380,977.21 0.00 0.00 TOTAL EXPENDITURES 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES Fund 282 - ARPA FUND: REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 12/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 401 - PUBLIC IMPROVEMENT FUND Revenues Dept 000 - 000 50.82 344.28 355.72 700.00 700.00 INTEREST401-000-665.00 0.00 0.00 0.00 0.00 0.00 CONTR FROM GEN FUND401-000-699.00 50.82 344.28 355.72 700.00 700.00 Total Dept 000 - 000 50.82 344.28 355.72 700.00 700.00 TOTAL REVENUES Expenditures Dept 901 - 000 0.00 1,000.00 0.00 1,000.00 1,000.00 TWP. DRAIN ASSESSMENTS401-901-967.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY - ROADS401-901-967.01 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY401-901-971.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY LAND401-901-972.00 0.00 0.00 0.00 0.00 0.00 CEMETERY IMPROVEMENT401-901-973.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY - FIRE EQUIP401-901-974.00 0.00 0.00 0.00 0.00 0.00 TRANSFER TO FIRE CAP IMP401-901-995.00 0.00 1,000.00 0.00 1,000.00 1,000.00 Total Dept 901 - 000 0.00 1,000.00 0.00 1,000.00 1,000.00 TOTAL EXPENDITURES 118.57 (655.72)355.72 (300.00)(300.00)NET OF REVENUES & EXPENDITURES 0.00 1,000.00 0.00 1,000.00 1,000.00 TOTAL EXPENDITURES 50.82 344.28 355.72 700.00 700.00 TOTAL REVENUES Fund 401 - PUBLIC IMPROVEMENT FUND: REVENUE AND EXPENDITURE REPORT FOR COOPER CHARTER TOWNSHIP 13/13Page:10/03/2023 03:13 PM User: deanna DB: Coopertwp PERIOD ENDING 03/31/2024 % BDGT USED AVAILABLE BALANCE NORMAL (ABNORMAL) YTD BALANCE 03/31/2024 NORMAL (ABNORMAL) 2023-24 AMENDED BUDGET 2023-24 ORIGINAL BUDGETDESCRIPTIONGL NUMBER Fund 403 - FIRE DEPARTMENT CAPITAL IMP FUND Revenues Dept 000 - 000 71.15 577.06 1,422.94 2,000.00 2,000.00 INTEREST403-000-665.00 0.00 100,000.00 0.00 100,000.00 100,000.00 CONTR FROM GEN FUND403-000-669.01 0.00 0.00 0.00 0.00 0.00 CONTR FROM PI 401 FUND403-000-699.00 1.40 100,577.06 1,422.94 102,000.00 102,000.00 Total Dept 000 - 000 1.40 100,577.06 1,422.94 102,000.00 102,000.00 TOTAL REVENUES Expenditures Dept 901 - 000 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY403-901-971.00 0.00 0.00 0.00 0.00 0.00 Total Dept 901 - 000 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES 1.40 100,577.06 1,422.94 102,000.00 102,000.00 NET OF REVENUES & EXPENDITURES 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES 1.40 100,577.06 1,422.94 102,000.00 102,000.00 TOTAL REVENUES Fund 403 - FIRE DEPARTMENT CAPITAL IMP FUND: 1,837.30 755,548.78 (716,548.78)39,000.00 39,000.00 NET OF REVENUES & EXPENDITURES 40.41 2,127,658.15 1,442,841.85 3,570,500.00 3,570,500.00 TOTAL EXPENDITURES - ALL FUNDS 20.12 2,883,206.93 726,293.07 3,609,500.00 3,609,500.00 TOTAL REVENUES - ALL FUNDS Cooper Township Ordinance Enforcement Officer Christopher Mihelich Board of Trustees Report Out Generated 9/8/23 2023 New Cases by Status 11.20 109 80 60 40 2.0 0 23 Explanation of statuses Compliant Workflow: 15 10 20 New -> Initial Investigation -> Initial Investigation Complete -> Correspondence Delivered -> Compliance in Progress -> Compliant Non -Compliant Workflow : New -> Initial Investigation -> Initial Investigation Complete -> Correspondence Delivered -> Civil Infraction Posted -> Compliance in Progress/Compliance Stalled -> Compliance Order/Nuisance Abatement -> Compliant New Cases Total By Month 60 50 50 40 30 2.0 10 0 14 12 10 6 0 4 12 2 47 21 6 38 August 2023 New Cases by Status 2 Compliance In- Compliant Correspondence I Progress Delivered a vestigation 8 27 2 Total =-x • Linear (Total) New Question Resolved 1 Total ROW —Right of Way Observation On Site — Visit On Site Encounters Total together for case involvement August 202 Ordinance No New Cases y Compliance Ord Compliance In -Progress 5256 BEVERLY AVE 109 - LI I I ER ORDINANCE 9483 DOUGLAS AVE 114 - DANGEROUS BUILDINGS;#109 - LI I I ER ORDINANCE;#111 - MOTOR VEHICLE STORAGE AND REPAIR;#159 - NOXIOUS WEED CONTROL Compliant KEYES DR 120.480 - NONCOMMERCIAL KEEPING OF LIVESTOCK AND HONEYBEES 1590 D AVE 109 - LITTER ORDINANCE 1940 TRAVIS RD (blank) 2821 E. G AVE 112 - ANTI -NOISE AND PUBLIC NUISANCE 3280 N. 14TH ST 159 - NOXIOUS WEED CONTROL 5052 N. 20TH ST 109 - LITTER ORDINANCE 5056 N. WESTNEDGE AVE 109 - LITTER ORDINANCE 5356 KEYES DR 159 - NOXIOUS WEED CONTROL 5377 SO LVE L ST 159 - NOXIOUS WEED CONTROL 5603 N. 20TH ST 111 - MOTOR VEHICLE STORAGE AND REPAIR 6020 N. RIVERVIEW DR 109 - LITTER ORDINANCE 89 MOFFETT AVE 109 - LITTER ORDINANCE Correspondence Delivered 2520 W. C AVE 109 - LITTER ORDINANCE 5315 HILLSIGHT ST 109 - LITTER ORDINANCE Initial Investigation D AVE (blank) New Sum of ROW _. Observat Count 16 2 Visit Total Count Encounters 12 28 2 4 1 1 2 1 1 2 1 1 2 1 1 2 13 8 21 1 1 2 1 1 2 1 1 2 1 1 2 1 1 1 1 1 0 1 1 0 1 1 1 2 1 1 2 1 1 2 1 1 2 2 0 2 2 0 2 1 1 1 1 1 1 2 1 1 2 1 1 1 1 2 0 2 2 0 2 3 0 3 3 0 3 1 2 3 1 1 2 1 1 2 1 1 1 1 0 0 0 0 0 0 0 0 D AVE (blank) 2236 W. D AVE (blank) 2549 SUMMERDALE AVE (blank) 2744 W. AB AVE (blank) 2951 E. D AVE (blank) 4050 E. D AVE (blank) 4152 W. D AVE (blank) 5311 N. RIVERVIEW DR (blank) Question Resolved 1249 W. D AVE 120.360 - FENCING AND SWIMMING POOL 5575 COLLINGWOOD DR (blank) Grand Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cooper Township Ordinance Enforcement Officer Christopher Mihelich Board of Trustees Report Out Generated 10/4/23 Explanation of statuses Compliant Workflow: New -> Initial Investigation -> Initial Investigation Complete -> Correspondence Delivered -> Compliance in Progress -> Compliant Non-Compliant Workflow : New -> Initial Investigation -> Initial Investigation Complete -> Correspondence Delivered -> Civil Infraction Posted -> Compliance in Progress/Compliance Stalled -> Compliance Order/Nuisance Abatement -> Compliant ROW – Right of Way Observation On Site – Visit On Site Encounters Total together for case involvement September 2023 New Cases by Compliance Order -> Status -> Address -> Ordinance ROW Observation Count Visit Total No 6 17 23 Compliance In-Progress 2 1 3 5141 N. WESTNEDGE AVE 2 1 3 109 - LITTER ORDINANCE 2 1 3 Compliant 3 7 10 2039 W. F AVE 1 1 (blank) 1 1 2640 C AVE 1 1 109 - LITTER ORDINANCE 1 1 2923 TRAVIS RD 1 1 2 120.360 - FENCING AND SWIMMING POOL 1 1 2 5131 N. 20TH ST 1 1 (blank) 1 1 5488 ROLLING HILLS AVE 1 1 2 159 - NOXIOUS WEED CONTROL 1 1 2 5666 MOUNT OLIVET RD 1 1 2 (blank) 1 1 2 5743 N. 20TH ST 1 1 138 - BURNING ORDINANCE 1 1 Correspondence Delivered 1 1 2 316 W. G AVE 1 1 2 109 - LITTER ORDINANCE;#111 - MOTOR VEHICLE STORAGE AND REPAIR;#114 - DANGEROUS BUILDINGS 1 1 2 Initial Investigation 1 1 5656 SHANGRI LA DR 1 1 138 - BURNING ORDINANCE 1 1 New 3 3 14TH ST 1 1 (blank) 1 1 2615 ROOSEVELT AVE 1 1 (blank) 1 1 5073 N. RIVERVIEW DR 1 1 (blank) 1 1 Question Resolved 4 4 D AVE 1 1 (blank) 1 1 1028 FINEVIEW AVE 1 1 (blank) 1 1 5073 N. RIVERVIEW DR 1 1 120.360 - FENCING AND SWIMMING POOL 1 1 7145 N. SCHEFFERS LN 1 1 (blank) 1 1 Grand Total 6 17 23 CHANGE ORDER K•G DOCUMENT G701 COPIES: Owner 0 Architect 0 Contractor 0 Field 0 Other 0 PROJECT: Cooper Charter Township (name, address) Office Renovations/Expansion 1590 West D Avenue Kalamazoo, Michigan 49009 TO: (Contractor) Kalleward Group 3548 Gembrit Circle Kalamazoo, Michigan 49001 The Contract is changed to cover the following: CHANGE ORDER NO. Four (4) DATE: September 11, 2023 CONTRACT DATE: June 19, 2023 CONTRACT FOR: Construction Change Request #5.01- Electrical demolition and relocation of strip lights, wall packs, switches, outlets in pole barn area $2,184.00 Change Request#5.02- New hollow metal frame and pair of wood doors, opening #205 $1,928.00 Total $4,112.00 Refer to KG correspondence previously submitted for support information. Not valid until signed. The original Lump Sum Contract price was $1,667,500.00 The net change by previous Change Orders $30,769.00 The Lump Sum Contract price prior to this Change Order was $1,698,269.00 The Lump Sum Contract price will be adjusted by this Change Order by $4,112.00 The revised Lump Sum Contract price now becomes $1,702,381.00 This Change Order results in an adjustment in the time of three (3) days to complete. The date of substantial completion is May 25, 2024 Cooper Charter Township OWNER BY DATE File:230426-Cooper Township-co4 VanderWeele Design Kalleward Group D GIVER BUILDER a eL)-,) BY DATE Z BY DATE Project #Date Unearned Revenue Acct Funds Obligated by Twp Board Reported to SLFRF Compliance 282-000-360.00 10/6/2021 $579,183.50 2/2/2022 $2,331.54 6/27/2022 $581,501.81 1 7/25/2022 $199,900.00 4/14/2023 8/18/2022 $198,851.29 8/30/2022 4/14/2023 5/25/2023 $915.00 $915.00 $199,900.00 $199,766.29 $133.71 total obligated for project 1 total spent for project 1 balance of projects unused funds 3 8/8/2022 $387,672.28 4/14/2023 4/13/2023 $60,000.00 $60,000.00 5/8/2023 $134,272.29 5/25/2023 $1,000.00 $1,000.00 6/8/2023 $43,924.00 $43,924.00 7/3/2023 $1,000.00 $1,000.00 7/20/2023 $364.50 $364.50 9/28/2023 $124,231.50 $124,231.50 $124,231.50 $521,944.57 $228,520.00 $293,424.57 total obligated for project 3 total spent for project 3 balance of projects unused funds add'l Deposit 2021/2022 Original Depost 2022/2023 Board approved use of ARPA funds for Township Hall Renovations Board approved use of ARPA funds for Township Hall Renovations Board approved use of ARPA funds for purchase of 8076 Douglas $198,851.29Incurred expense - purchase of 8076 Douglas $198,851.29 Expenses toward Kallewards $1,667,500.00 ARPA Capital Outlay 282-000-971.00 incurred expense - Consumers Energy deposit for moving electric poles incurred expense - Consumers Energy for moving electric poles Description Incurred expense - inspection of house for asbestos - Analytic Test & Constulting 282-000-528.00 ARPA Revenue Acct incurred expense - VanderWeele Design Consultants (80% of total $75,000) Refund from Consumers for deposit incurred expense w/P&N for eng power pole Kalleward Inv#5036 8/31/2023 ARPA FUNDS USE SPREADSHEET $198,851.29 Original Deposit 2021/2022 Journal Entry for Cashiers Check to Purchase 8076 Douglas 4 9/12/2022 $387,672.28 4/14/2023 10/11/2022 4/10/2023 4/27/2023 $500.00 $500.00 4/13/2023 $53,895.00 $53,895.00 4/27/2023 $78,707.18 $78,707.18 5/11/2023 $1,599.63 $1,599.63 5/25/2023 $1,650.00 $1,650.00 9/13/2023 $11,690.40 $11,690.40 $387,672.28 $148,042.21 $239,630.07 total obligated for project 4 total spent for project 4 balance of projects unused funds 2 11/14/2022 $53,500.00 4/14/2023 2/24/2023 $5,000.00 3/2/2023 4/14/2023 4/10/2023 $2,800.00 8/31/2023 incurred expense - ICC for Bal of Laserfiche $700.00 $53,500.00 $8,500.00 $45,000.00 total obligated for project 2 total spent for project 2 balance of projects unused funds $1,163,016.85 $578,188.35 $5,000.00 Board approved use of 1/3rd of ARPA total for Fire Department Board approved use of ARPA funds for implementation of Laserfiche and historical document scanning incurred expense to ICC for Laserfiche Cloud Installation $5,000.00 incurred expense - deposit for new truck board approved use of $80,000+ of FD-ARPA funds for double set of extracation tools incurred expense - ICC for Laserfiche Training AP - pd invoice to ICC for Laserfiche Cloud Installation board approved use of $55,000+ of FD-ARPA funds for purchase of new grass rig. incurred expense - Seelye Ford - Fire Dept Grass Rig incurred expense - fd extraction tools incurred expense - Grass Rig stiping and lettering incurred expense - Grass Rig Outfitting ($29000 cam out of 2/23 FD Budget) incurred expense - fd grass rig bumper installation Total Obligated ARPA Funds of the $1,163,016.85 Original Funds Total ARPA Funds Spent of the $1,163,016.85 Original Funds Incurred Expenses yet to be paid. $584,828.50$0.00 $5,000.00 Balance of Unused ARPA Funds 3/8/2023 Per Joel at SC, only transfer funds from unearned revenue to ARPA Revenue when you have actually paid the money! FISCAL YEAR 2022/2023 FISCAL YEAR 2023/2024 FISCAL YEAR 2024/2025 FISCAL YEAR 2025/2026 FISCAL YEAR 2026/2027 means already reported to fed's $1,300,000.00 Bldg Maint Capital Outlay 101-265-971 $125,000 Capital Fund 815-534-971 $521,944.57 ARPA Fund 282-000-971 Running Total Paid to Contractor ($1,667,500.00) Included in other columns 4/13/2023 Vanderweele Design Architect (80% of total $75,000.00)$60,000.00 $60,000.00 5/25/2023 Consumers Energy deposit for engineering for pole removal $1,000.00 $61,000.00 6/8/2023 Consumers Energy Payment for Pole Removal Plan $43,924.00 $104,924.00 7/3/2023 Consumers Energy refund for deposit of paid project -$1,000.00 $103,924.00 5/25/2023 Bernie's Hall Away Demolition Deposit for house on Douglas $7,900.00 $111,824.00 6/8/2023 Taplin Group Asbestos Abatement for house on Douglas $3,205.00 $115,029.00 8/17/2023 Bernie's Hall Away Demolition Balance Due $7,900.00 $122,929.00 7/20/2023 Analytic Testing & Consulting Asbestos testing for house on Douglas $915.00 $123,844.00 7/20/2023 P&N Consumer Energy Pole Move Engineering Costs $364.50 $124,208.50 8/31/2023 SMBA Plan Review $3,298.00 $127,506.50 9/28/2023 Kalleward Inv 5036 $124,231.50 $251,738.00 $124,231.50 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 Township Hall 2023/2024 Construction Project Expenses $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $251,738.00 $23,218.00 $0.00 $228,520.00 $251,738.00 $124,231.50 D Avenu Kal e Eazoc, Michigan 49009-6321 (269) 3B? -0223 September 28, 2023 Aileen Pettinger, Region 2 Training Chief Bureau of Fire Services Firefighter Training Services 611 Ottawa, 4th Floor P.O. Box 30700 Lansing MI 48910 Dear Aileen, As of September 30, at Midnight (EST) immediately following Chief Terry Emig's retirement, Asst. Chief Brian Klok will be Interim Fire Chief until further notice for The Charter Township of Cooper in Kalamazoo County. If you have any questions, please contact me. Respectfully Submitted Jeff Sorensen Supervisor, Cooper Charter Township Email: supervisor@coopertwp.org 269 585-6972 Cc: Brian Klok Jeffrey R. Sorensen, S pervisor CeAnna anssen, Clerk Carat S. DeHaa , Treasurer Vista our webslte at: www.coopertwp.org Calls For Service Aug 2023 YTD Total Station 1 District 37 214 Station 2 District 29 285 8 93 Not Recorded 3 60 Total 66 499 22 179 26 134 Types of Incidents Aug 2023 YTD Total 2 20 100 (All fire Incidents)1 27 1 22 111 (Building Fires)0 4 0 2 300 (EMS)44 295 Water Type Rescues 0 2 Primary Action Taken (Vehicle Accidents)3 31 (Major Actions) 400 (Haz. Conditions)2 60 33 187 All Other Types 19 117 13 126 Aid Given Incidents 6 39 0 16 Aid Received Incidents 1 18 1 16 Average Response Times Aug 2023 YTD Ave. Avg. dispatch to arrive 7:12 7:28 Avg. on scene time 23:17 22:12 35 189 Longest total incident time 3:17:42 14:05:20 15 92 16 163 Avg. Personnel on Incident Aug 2023 YTD Ave. 00:00-3:59 5 5 04:00-7:59 6 5 08:00-11:59 5 6 5 34 12:00-15:59 7 7 9 53 16:00-19:59 11 10 17 106 20:00-23:59 11 9 17 118 Overall Average 7 7 7 106 11 82 Aug 2023 YTD Total Avg. of total people responded for Incident Apparatus Used on Incidents 252 261 272 Boats Extinguishment Provide First Aid Investigate 16:00-19:59 20:00-23:59 Incident Count by 4 Hr Range Aug 2023 YTD Total Cooper Fire Department Monthly August 2023 212 211 251 Aug 2023 YTD Total Provide Basic Life Support 08:00-11:59 No No Ambulance on Scene Yes Cooper Unit on Scene Before Ambulance Aug 2023 YTD Total 00:00-3:59 04:00-7:59 12:00-15:59 342 290 372 309 377 395 488 487 499 0 100 200 300 400 500 600 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 YTD Incident Count in Prior Years and Forcaseted Dotted line predicts incident count for this time next year Assistant Fire Chiefs Report September 2023 • Radio Issues: • No radio issues. • Equipment: • One CO2 detector has stopped working. 2 year throw away. This will be replaced. • 5 sets of turn out gear have arrived and been issued. • 272 (New grass rig) Has been put in service. Some labeling and decal still need to be finished. • Old 272 has been sold. • Grants: • ARPA Funds-Still working towards these funds being used for the tanker purchase. • Opioid Funds-Lung sound simulator has been ordered. • FEMA- Firefighter Assistance Grant 2022 – These funds will be used to replace our Self-Contained Breathing Apparatus. (SCBA) Currently working with 2 vendors for possible replacement. • Michigan Fire Equipment Grant – Status has been moved to in review. • Purchases: • Co2 detector • Fire Prevention Supplies (Purchased by the firefighter association) • Training • Training for the month included fire hose loads, I-gel refresher, In-service of new 272, and drivers training including a full driving course. • Other: • As Chief Emig has retired, I will continue to direct and lead with the support of our other command staff. • Tanker specs as I’m told are coming along. Waiting for a revision from 1 manufacturer. • Cost Recovery Ordinance • Our fire family is growing. Firefighter Austin Bodfish and Katherine have welcomed a baby boy. Still hospitalized but hope to come home soon. Also, Firefighter Nathan Pletcher and Alayna welcomed a baby boy home. Action Requested: • None -Interim Fire Chief Brian Klok W NJ'i7'f eut7 v©v. Cooper Charter Township Kalamazoo County Michigan Resolution #23-251 Public Act 660 of 2018, Property Assessing Reform Whereas, Public Act 660 of 2018, approved by Governor Snyder on December 28, 2018, amended the General Property Tax Act to provide a statutory framework to ensure proper assessment in order to guarantee the highest quality assessments for taxpayers as well as local units. Whereas, The Property Assessing Reform Act defines requirements for substantial compliance with the General Property Tax Act, provides timelines for audits and follow-up audits, and details of process for bringing a local unit into compliance if they remain non-compliant after a follow up review. Whereas, PA 660 contains several requirements in statute (MCL 211.10g(1)) that local units and assessor must follow. Whereas, Subject to state tax commission guidelines, the Township of Cooper is required to publish a policy under which its Assessor is reasonably accessible to taxpayers. The Cooper Charter Township assessor’s office publishes the following policy: (i) A designation, by name, telephone number and electronic mail address, of at least 1 official or employee in the assessor’s office to whom taxpayer inquiries may be submitted directly by telephone or electronic mail. Assessor of Record: Kim Kars-Bos (MCAO) Telephone Number: 269-382-0223 Electronic Mail Address: kkars@coopertwp.org Township Office Location: 1590 W D Avenue Kalamazoo MI 49009 Assistant to the assessor: Mindy Drewyor (MCAT) Electronic Mail Address: mdrewyor@coopertwp.org Also, the general assessing email address which is check by the assessor and assistant: generalassessing@coopertwp.org (ii) An estimated response time for taxpayer inquiries submitted under subparagraph (i), not to exceed 7 business days. Cooper Charter Township’s Assessing office response time for taxpayer inquiries submitted under subparagraph (i), not to exceed 7 business days from the date of inquiry. (iii) Information about how a taxpayer may arrange a meeting with an official or employee of the assessor’s office for purposes of discussion an inquiry in person. A taxpayer may visit the Township Hall during normal business hours, Monday through Friday between 8am and 4pm to meet with the Assessor for purposes of discussing an inquiry in person. Meetings may also be scheduled in advance by calling the Assessor’s Office at 269-382-0223. (iv) Information about how requests for inspection of production of records maintained by the assessor’s office should be made by a taxpayer and how those requests will be handled by the assessor’s office. A taxpayer may visit the Township Hall during normal business hours, Monday through Friday between 8am and 4pm to request a property inspection or retrieve records maintained by the Assessor’s Office. Inspection and record requests may also be made by calling the Assessor’s Office at 269-382-0223 Inspection requests will be scheduled during normal business hours, Monday through Friday between 8am and 4pm, as determined and agreed upon between the taxpayer and the Assessor. Records maintained by the Assessor’s Office will be provided to the taxpayer by visiting the Cooper Township Office during the Assessor’s Office’s normal business hours, Monday through Friday 8am and 4 pm, by mail or by electronic mail, as determined and agreed upon between the taxpayer and the Assessor. (v) Information about any process that the Assessor’s Office may have to informally hear and resolve disputes brought by taxpayers before the March meeting of the Board of Review. Taxpayers may have their assessment reviewed by the Assessor at any time to informally hear and resolve disputes brough by taxpayers before the March meeting of the Board of Review. The assessment process is an annual process and information is gathered and assembled throughout the year to make changes for the following year. The Assessor has no jurisdiction to change an assessment for the current year. Any changes after Tax Day (December 31st of the prior year) must be made by the Board of Review before their last scheduled meeting. ___________________________________________________ DeAnna Janssen, Clerk Cooper Charter Township Clerks Certificate I hereby certify that the foregoing constitutes a true and complete copy of an Excerpt of the Minutes of a meeting of the Cooper Charter Township Board, held on __________________, at which meeting a quorum of members were present and voted upon the same as indicated in said Minutes; that said meeting was held in accordance with the Open Meetings Act of the State of Michigan. _________________________________________ DeAnna Janssen, Clerk Cooper Charter Township COOPER CHARTER TOWNSHIP KALAMAZOO COUNTY, MICHIGAN RESOLUTION NO. 23-252 RESOLUTION TO ADOPT 80%/20% EMPLOYER/EMPLOYEE HEALTH CARE COST OPTION AS SET FORTH IN 2011 PUBLIC ACT 152, THE PUBLICLY FUNDED HEALTH INSURANCE CONTRIBUTION ACT A resolution made and adopted at a meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, State of Michigan, held on October 9, 2023 at 7:00pm. WHEREAS, 2011 Public Act 152 (the “Act”) was passed by the State Legislature and signed by the Governor on September 24, 2011; WHEREAS, the Act contains t hr e e options for complying with the requirements of the Act; WHEREAS, the three options are as follows: 1) Section 3 - “Hard Caps” Option - limits a public employer’s total annual health care costs for employees based on coverage levels, as defined in the Act; 2) Section 4 - “80%/20%” Option - limits a public employer’s share of total annual health care costs to not more than 80%. This option requires an annual majority vote of the governing body; 3) Section 8 - “Exemption” Option - a local unit of government, as defined in the Act, may exempt itself from the requirements of the Act by an annual 2/3 vote of the governing body; WHEREAS, the Charter Township of Cooper has decided to adopt the 80%/20% option as its choice of compliance under the Act; NOW, THEREFORE, BE IT RESOLVED the Charter Township of Cooper elects to comply with the requirements of 2011 Public Act 152, the Publicly Funded Health Insurance Contribution Act, by adopting the 80%/20% option for the medical benefit plan coverage year December 1, 20 23 through November 30, 2024. This Resolution was offered by ________, supported by _________. “Yes”: “No”: “Absent”: Resolution declared ___________. CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of the Resolution adopted at a Regular Meeting of the Charter Township of Cooper Board held at the Cooper Township Office on Tuesday, October 9, 2023 and said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being 1976 PA 267; that a quorum of the Board was present and voted upon said Resolution as set forth in the minutes of said meeting which were kept and have been or will be made available as required by said Open Meetings Act. ________________________________ DeAnna Janssen, Clerk Charter Township of Cooper COOPER CHARTER TOWNSHIP KALAMAZOO COUNTY, MICHIGAN RESOLUTION 23-253 RESOLUTION TO WAIVE INTEREST & PENALTY FOR FAILURE TO FILE A PROPERTY TRANSFER AFFIDAVIT WHEREAS, MCL 211.27b authorizes the township to assess interest and penalties for failure to file a property transfer affidavit as detailed in MCL211.27b AND, WHEREAS, the Cooper Charter Township Board has chosen to waive the interest and penalties for failure to file a property transfer affidavit AND THEREFORE, BE IT RESOLVED THAT, the Cooper Charter Township Board, by approving this resolution, is authorizing the waiving of the late penalty and interest charge as allowed under MCL211.27b. The foregoing resolution offered by: _________, second offered by: __________. Upon roll call the vote was as follows: “Yes”: “No”: “Absent”: Resolution declared _______________. CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of the Resolution adopted at a Regular Meeting of the Charter Township of Cooper Board held on Tuesday, October 9, 2023 and said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being 1976 PA 267; that a quorum of the Board was present and voted upon said Resolution as set forth in the minutes of said meeting which were kept and have been or will be made available as required by said Open Meetings Act. __________________________________ DeAnna Janssen, Clerk COOPER CHARTER TOWNSHIP KALAMAZOO COUNTY, MICHIGAN RESOLUTION NO. 23-254 RESOLUTION TO WAIVE 1% INTEREST ON DEFERRED SUMMER TAXES PAID PRIOR TO FEBRUARY 14 WHEREAS, payments for deferred summer taxes are due no later than February 14 or the next regular business day if February 14 falls on a Saturday, Sunday or legal holiday AND, WHEREAS, a summer deferred tax not paid by February 15 is subject to 1% interest AND, WHEREAS, MCL 211.44(3) gives townships the ability to waive interest on a summer tax that has been deferred from February 15 to the day the taxes are returned as delinquent for the homestead property of a senior citizen, paraplegic, quadriplegic, hemiplegic, eligible service person, eligible veteran, eligible widow or widower, totally and permanently disabled person, or blind person as those persons are defined in chapter 9 of the income tax act of 1967, 1967 PA 281, if the person makes a claim before February 15 for a credit for that property provided by chapter 9 of the income tax act of 1967, 1967 PA 281, if the person presents a copy of the form filed for that credit to the township treasurer, and if the person has not received the credit before February 15 AND, WHEREAS, MCL 211.44(3) gives townships the ability to waive interest on a summer tax that has been deferred from February 15 to the day the taxes are returned as delinquent for a person’s property that is subject to a farmland development rights agreement recorded with the register of deeds of the county in which the property is situated as provided for in section 36104 of the natural resources and environmental protection act, 1994 PA 451, if the person presents a copy of the development rights agreement or verification that the property is subject to a development rights agreement before February 15, THEREFORE, BE IT RESOLVED THAT, the Cooper Township Board, by approving this resolution, is authorizing the waiving of the interest on deferred summer taxes as allowed under MCL 211.44(3). The foregoing resolution offered by: __________, second offered by: ____________. Upon roll call the vote was as follows: “Yes”: “No”: “Absent”: Resolution declared ____________. CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of the Resolution adopted at a Regular Meeting of the Charter Township of Cooper Board held on Tuesday, October 9, 2023 and said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being 1976 PA 267; that a quorum of the Board was present and voted upon said Resolution as set forth in the minutes of said meeting which were kept and have been or will be made available as required by said Open Meetings Act. __________________________________ DeAnna Janssen, Clerk COOPER CHARTER TOWNSHIP KALAMAZOO COUNTY, MICHIGAN RESOLUTION NO. 23-255 RESOLUTION TO WAIVE 3% LATE PENALTY CHARGE WHEREAS, payments for winter taxes and deferred summer taxes are due no later than February 14 or the next regular business day if February 14 falls on a Saturday, Sunday or legal holiday AND, WHEREAS, a township board may authorize the treasurer to impose on taxes paid after February 14 and before taxes are returned as delinquent under section 78a(2) a late penalty charge equal to 3% of the tax AND, WHEREAS, the Cooper Township Board has authorized the imposition of the 3% late penalty charge AND, WHEREAS, MCL 211.44(3) gives townships the ability to waive any late penalty charge for the homestead property of a senior citizen, paraplegic, quadriplegic, hemiplegic, eligible service person, eligible veteran, eligible widow or widower, totally and permanently disabled person, or blind person as those persons are defined in chapter 9 of the income tax act of 1967, 1967 PA 281, MCL 206.501 to 206.532, if the person presents a copy of the form filed for that credit to the township treasurer, and if the person has not received the credit before February 15 AND, WHEREAS, MCL 211.44(3) gives townships the ability to waive any late penalty charge for a person’s property that is subject to a farmland development rights agreement recorded with the register of deeds of the county in which the property is situated as provided for in section 36104 of the natural resources and environmental protection act, 1994 PA 451, MCL 324.36104, if the person presents a copy of the development rights agreement or verification that the property is subject to a development rights agreement before February 15, THEREFORE, BE IT RESOLVED THAT, the Cooper Township Board, by approving this resolution, is authorizing the waiving of the late penalty charge as allowed under MCL 211.44(3). The foregoing resolution offered by: _________, second offered by: _________. Upon roll call the vote was as follows: “Yes”: “No”: “Absent”: Resolution declared ________. CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of the Resolution adopted at a Regular Meeting of the Charter Township of Cooper Board held on Tuesday, October 9, 2023 and said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being 1976 PA 267; that a quorum of the Board was present and voted upon said Resolution as set forth in the minutes of said meeting which were kept and have been or will be made available as required by said Open Meetings Act. __________________________________ DeAnna Janssen, Clerk 1 INTERGOVERNMENTAL AGREEMENT FOR EARLY VOTING ELECTION SERVICES BETWEEN KALAMAZOO COUNTY AND ASSOCIATED MUNICIPALITIES This county agreement (hereinafter “Agreement”), is made the date the last party signs the Agreement (hereinafter the “Effective Date”) pursuant to the authority granted by MCL 168.720g between the County of Kalamazoo, a municipal corporation and political subdivision of the State of Michigan, located at 201 W. Kalamazoo Avenue, Kalamazoo, Michigan 49007 and the following municipalities located in Kalamazoo County: Cities of Galesburg, Kalamazoo, Parchment, Portage; the Charter Townships Comstock, Cooper, Kalamazoo, Oshtemo, Texas; and the Townships of Alamo, Brady, Charleston, Climax, Prairie Ronde, Richland, Ross, Schoolcraft, and Wakeshma (collectively, the “Participating Jurisdictions”). A. Early voting sites are required by the Michigan Constitution, Article II § 4 (1)(m) and MCL 168.720b(2) to remain open for at least nine (9) consecutive days for in-person voting for each statewide and federal election beginning on the second Saturday before the election and ending on the Sunday before the election, for at least eight (8) hours each day. B. Article II § 4 (1)(m) of the Michigan Constitution, provides that a jurisdiction conducting an election may enter into an agreement with the clerk of the county in which it is located, authorizing the county clerk to conduct early voting on behalf of the jurisdiction. C. The Participating Jurisdictions identified in this Agreement have requested that the Kalamazoo County Clerk (“County Clerk”) conduct early voting (as described and defined in this Agreement) in accordance with MCL 168.720g on their behalf, and have agreed to comply with all terms and conditions of this Agreement, including the obligation to reimburse Kalamazoo County for all Reimbursable Expenses as provided in this Agreement. D. Kalamazoo County, acting through the County Clerk, is willing to assist the Participating Jurisdictions conducting elections within Kalamazoo County by providing the requested early voting services under the terms and conditions of this Agreement. NOW, THEREFORE in consideration of the mutual promises and representations, set forth in this Agreement, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the Participating Jurisdictions and Kalamazoo County agree as follows: 1. DEFINITIONS The following words and expressions used in this Agreement, whether used in the singular or plural, shall be defined, read, and interpreted as follows: 1.1 Agreement means the terms and conditions of this Agreement, or any other mutually agreed upon written and executed modification, amendment, exhibit, and/or attachment to this Agreement in accordance with MCL 168.720a(a). 1.2 Early Vote Coordinator means the individual appointed by the County Clerk to provide oversight, to ensure sufficient resources are available and timely dispatched to each early voting site, and to monitor the administrative requirements of early voting for the Participating Jurisdictions within the meaning of MCL 168.720g(2). 1.3 Early Voting Plan means the document and any addenda to the document outlining the manner in which early voting will be provided in a county or municipality, as described in 2 MCL 168.720a et seq. The requirements of an early voting plan are described in MCL 168.720h(3). 1.4 Participating Jurisdiction means one (1) or more municipalities located in Kalamazoo County, created by state or local authority or which are primarily funded by or through state or local authority, including, but not limited to, their council, board, departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons’ successors. Clerks in the Participating Jurisdictions are referred to herein as “Participating Jurisdiction Clerks.” 1.5 QVF means the Qualified Voter File as described in MCL 168.509m. 1.6 QVF Controller means the individual appointed by the County Clerk and identified as the Qualified Voter File (QVF) administrator of early voting information within the QVF. 1.7 Reimbursable Expenses include but are not limited to all reasonable costs incurred by Kalamazoo County in connection with the facilitation of early in-person voting on behalf of all Participating Jurisdictions to this Agreement and as described in Sections 9.1, 10.3, and 11.2 of this Agreement. 1.8 Site Supervisor means the Participating Jurisdiction Clerk, their designated representative, or a member of the County Clerk’s staff who shall act as Site Supervisor for each site for early voting for each day of early voting. The County Clerk may appoint a different Participating Jurisdiction Clerk, a member of a Participating Jurisdiction Clerk’s staff or member of the County Clerk’s staff to act as a Site Supervisor for different days of early voting. 2. PURPOSE OF THE AGREEMENT 2.1 Kalamazoo County, acting through the Kalamazoo County Clerk/Register of Deeds’ Office (“County Clerk”), and in consultation with the Participating Jurisdictions, agrees to conduct and administer, in accordance with the constitution and laws of the State of Michigan, no more than four (4) early voting sites, per applicable state or federal election, on behalf of the Participating Jurisdictions. The Early voting sites shall be administered by the County Clerk, or their designated representative, who shall organize, approve, and monitor the administrative requirements of early voting. Kalamazoo County agrees to perform the services and to provide the materials and equipment of this Agreement through its employees, elected officials, and resources, subject to all terms and conditions of this Agreement, including but not limited to the right to Eligible Reimbursement from Participating Jurisdictions. 3. SCOPE OF THE AGREEMENT 3.1 The Agreement shall begin on the Effective Date and shall include any Participating Jurisdictions’ applicable state or federal elections scheduled to occur between November 1, 2023, and December 31, 2025. 3 4. PARTIES TO THE AGREEMENT. 4.1 The parties to the Agreement include the following Participating Jurisdictions: Alamo Township, Brady Township, Charleston Township, Climax Township, Comstock Charter Township, Cooper Charter Township, City of Galesburg, City of Kalamazoo, Kalamazoo Charter Township, Oshtemo Charter Township, City of Parchment, City of Portage, Prairie Ronde Township, Richland Township, Ross Township, Schoolcraft Township, Texas Charter Township, Wakeshma Township and Kalamazoo County. 4.2 The following table represents the Participating Jurisdictions and the number of precincts, registered electors, and percentage of participating registered voters per Participating Jurisdiction to be used to calculate each Participating Jurisdiction’s proportional costs as described in 10.2 of this Agreement and any equitable distribution should the County withdraw from the Agreement (as of 10/2/2023): Participating Jurisdiction Address Number of precincts Number of registered electors % of Participating registered voters Alamo Township 7901 North 6th Street Kalamazoo, MI 49009 2 3268 1.60% Brady Township 13123 S. 24th St., Vicksburg, MI 49097 2 3738 1.83% Charleston Township 1499 South 38th Street Galesburg, MI 49053 1 1618 0.79% Climax Township 110 N. Main St. Climax, MI 49034 1 1932 0.94% Comstock Charter Township 5858 King Highway, Kalamazoo, MI 49048 7 12712 6.23% Cooper Charter Township 1590 West D Ave. Kalamazoo, MI 49009 5 8840 4.33% City of Galesburg 200 East Michigan Ave. Galesburg, MI 49053 1 1556 0.76% City of Kalamazoo 241 West South Street Kalamazoo, MI 49007 27 55176 27.02% 4 5. COORDINATOR 5.1 The County Clerk shall provide an Early Vote Coordinator who shall organize and monitor the administrative requirements including staffing, of early voting for Participating Jurisdictions. The Early Vote Coordinator will be a Kalamazoo County employee, and Kalamazoo County shall pay all wages, salaries, fringe benefits, workers’ compensation insurance, unemployment compensation, and tax and social security withholdings, within the guidelines and policies of Kalamazoo County and the County Clerk. Kalamazoo Charter Township 1720 Riverview Dr. Kalamazoo, MI 49004 10 18085 8.87% Oshtemo Charter Township 7275 West Main St Kalamazoo, MI 49009 10 18543 9.08% City of Parchment 650 S. Riverview Drive Parchment, MI 49004 1 1499 0.74% City of Portage 7900 S. Westnedge Ave Portage, MI 49002 19 40521 19.83% Prairie Ronde Township 14050 S 6th Street, Schoolcraft, MI 49087 1 1995 0.97% Richland Township 7401 N. 32nd St Richland, MI 49083 3 7138 3.49% Ross Township 12086 M-89 Richland, MI 49083 2 4473 2.19% Schoolcraft Township 50 East VW Avenue Vicksburg, MI 49097 4 7553 3.70% Texas Charter Township 7110 West Q Avenue Kalamazoo, MI 49009 6 14495 7.10% Wakeshma Township 13988 South 24th St Fulton, MI 49052 1 1054 0.52% 5 5.2 The County Clerk intends to appoint the individual holding the Kalamazoo County staff position of “Elections Coordinator,” as of 10/1/2023 Shardae Chambers, to serve as the Early Vote Coordinator for the purposes of this Agreement. 5.3 The Early Vote Coordinator position shall, at all times, be held by an individual who is certified, qualified and trained in accordance with all administrative requirements of early voting, and is deputized as a deputy county clerk. 5.3.1 If the Early Vote Coordinator is unable to personally supervise and staff each early voting site on each day of early voting, the County Clerk may designate early voting site supervisors to assist with the staffing and supervision of early voting. 5.4 If the Early Vote Coordinator becomes unavailable for any reason, the County Clerk shall appoint a new Early Vote Coordinator. 6. QVF CONTROLLER 6.1 The County’s Elections Coordinator shall also serve as the Qualified Voter File (QVF) Controller of early voting information within the QVF for the purposes of this Agreement. The QVF Controller’s duties will involve setting up the necessary voting regions, user access, and application access needed for the sites designated in the Agreement. 6.2 The QVF Controller shall meet the security requirements of a QVF user at all times. If the QVF Coordinator becomes unavailable for any reason, the County Clerk will appoint a new QVF Coordinator. 7. EARLY VOTING SITES 7.1 The County Clerk, by way of the Early Vote Coordinator, shall administer no more than four (4) early voting sites for each Participating Jurisdictions’ applicable state or federal elections that fall within the term of this Agreement. 7.2 Pursuant to MCL 168.662, the County Clerk, after consulting the Participating Jurisdictional Clerks, shall submit each early voting site location to the Kalamazoo County Board of Election Commissioners for approval. The early voting site locations shall be finalized no later than sixty (60) days before the applicable election day. 7.3 There shall be a minimum of two (2) early voting sites located within the legal boundaries of the City of Kalamazoo. The City of Kalamazoo shall pay the full cost of a second early voting site located within the legal boundaries of the City of Kalamazoo, in addition to its proportional share of costs on all other early voting sites pursuant to 4.2. 8. EARLY VOTING HOURS 8.1 All early voting sites shall be open for the required nine (9) consecutive days, beginning on the second Saturday before a statewide or federal election and ending on the Sunday before a statewide or federal election, for a minimum of eight (8) hours per day. 8.2 To remain clear for the public and to minimize costs to all parties to the Agreement, the County Clerk will not approve any additional days or hours of early voting; however, each Participating Jurisdiction Clerk has the right to offer early voting on additional days and at their own set hours outside what is described in this Agreement. 9. COMMUNICATION STRATEGY 6 9.1 The County Clerk, or their designee shall launch a communication strategy to promote, motivate, encourage, and build confidence with local voters regarding participation in early voting. The detailed provisions of the communication strategy will keep the public informed as to early voting site locations, the hours of early voting, early voting education, and may include publications, press releases, brochures, billboards, radio spots, social media posts and ads, newsletters, and/or mailings. All reasonable costs incurred in connection with the communication strategy for the benefit of all Participating Jurisdictions shall be considered a Reimbursable Expense. 9.2 Not less than forty-five (45) days before Election Day, the County Clerk and each Participating Jurisdiction Clerk shall give public notice of the dates and hours for early voting at early voting site or sites by posting notices on Kalamazoo County’s and each Participating Jurisdiction’s website and/or by any other publication or posting as the County Clerk determines to be necessary. 9.3 The County Clerk shall provide notice to each registered elector of the Participating Jurisdictions entitled to vote at early voting sites no later than forty-five (45) days before the first day of early voting for the applicable election. The notice shall include the location and hours of operation of the approved early voting sites for each day early voting is offered and such notice shall be by mail or other method designed to provide actual notice to each registered elector. 9.3.1 If there is a change to an early voting site location, the County Clerk shall provide notice of any such change, to each registered elector of the Participating Jurisdictions entitled to vote at the early voting site no later than twenty-one (21) days before the first day of early voting as to the new early voting site. The notice shall include the location of the new early voting site and such notice shall be by mail or other method designed to provide actual notice to the registered elector. The County Clerk, or designated staff, shall also post a sign at the location of the former early voting site that identifies the location of the new early voting site. 10. BUDGET AND COST SHARING 10.1 Projected Cost Summary. The parties to this Agreement developed a projected cost summary for costs associated with performance under this Agreement that is incorporated herein by reference and attached as Exhibit C. For the term of this Agreement, Kalamazoo County shall provide annually a revised projected cost summary within the guidelines of Kalamazoo County’s total budget. The parties acknowledge that the costs set forth in Kalamazoo County’s projected cost summary are only estimates. Kalamazoo County will attempt to keep billings to the Participating Jurisdictions as close to the original projected cost summary as is practicable considering the overall County Clerk’s budget, Kalamazoo County’s staffing policies and activities, and cost demands for performance under this Agreement. Kalamazoo County reserves the right to modify the projected cost summary if the projected and/or actual costs change for any reason, including, but not limited to, if any of the Participating Jurisdictions withdraws from the Agreement in accordance with Section 18 of this Agreement, subject to the requirement that Kalamazoo County give advance written notice pursuant to the notice requirements of this Agreement. 7 10.2 Responsibilities of Participating Jurisdictions: Each Participating Jurisdiction shall pay its portion of Kalamazoo County’s actual costs for services and equipment estimated in Exhibit C, determined on a proportional basis by share of registered voters among Participating Jurisdictions (see 4.2), less costs paid for by available and awarded grant funding. Kalamazoo County shall bill Participating Jurisdiction after each election according to Exhibit C, and Participating Jurisdictions shall pay Kalamazoo County within thirty (30) days following receipt of the invoice. 10.2.1 Any disputed charges must be addressed in writing to the County Clerk within this thirty (30) day window. 10.2.2 The City of Kalamazoo shall pay the full cost of a second early voting site located within the legal boundaries of the City of Kalamazoo, in addition to its proportional share of costs on all other early voting sites pursuant to 4.2. 10.3 County Reimbursable Expenses: The Participating Jurisdiction shall pay Kalamazoo County for all Reimbursable Expenses. Reimbursable Expenses will be invoiced to the Participating Jurisdiction in sufficient detail and with supporting documentation, as may be reasonably required by the Participating Jurisdiction. Reimbursable Expenses, include, but are not limited to the Participating Jurisdiction’s proportional share of office supplies, printing, publishing, postage, mileage, communication, website posting, and other reasonable costs incurred by Kalamazoo County in performance of this Agreement for the benefit of Participating Jurisdictions. 11. EQUIPMENT AND SUPPLIES 11.1 The County Clerk shall purchase all necessary equipment and supplies to administer early voting per this Agreement and shall maintain and secure the equipment for future use. 11.2 Kalamazoo County shall coordinate all ongoing maintenance costs for the tabulators, voter assist terminals, and print-on-demand devices which shall be charged back to Participating Jurisdictions proportionately as indicated in 10.2 and 4.2 as Reimbursable Expenses. 11.3 If the County withdraws from this Agreement, all assets purchased and billed back to Participating Jurisdictions as Reimbursable Expenses under the Agreement (see 10.3) shall be distributed to remaining Participating Jurisdictions in an equitable and timely manner, as mutually agreed upon by the remaining Participating Jurisdictions. Distribution shall have a rational relationship to each Participating Jurisdiction’s contribution. Participating Jurisdictions that withdraw from the Agreement shall not receive a distribution of assets. Assets secured by the County through grants or other funding not billed back to Participating Jurisdictions shall remain assets of the County and are not subject to distribution. However, if the County withdraws from this Agreement, to the extent possible and considering the County’s obligation to provide early voting on its own behalf, the County will work with former Participating Jurisdictions to allow for the temporary use of County-owned, grant-funded equipment to facilitate local early voting. 12. TABULATORS, VOTER ASSIST TERIMNALS, AND EARLY VOTING POLL BOOK LAPTOPS AT EARLY VOTING SITE(S) 8 12.1 The County Clerk, or designated Participating Jurisdiction Clerk, shall configure all tabulators, voter assist terminals (VAT), and early voting poll book laptops used at each early voting site in one of the ways set forth in MCL 168.720j(5). 12.2 The County Clerk, or designated representative, shall program all electronic voting equipment no later than forty-five (45) days before each applicable election day. 12.3 The Kalamazoo County Board of Election Commissioners or their authorized designated representative, shall conduct all public logic and accuracy testing of the electronic voting equipment used at early voting sites in Kalamazoo County no later than five (5) days before the start of early voting in accordance with State of Michigan legal and administrative requirements. 12.4 The County Clerk or designated Participating Jurisdiction Clerk, shall set up the early voting poll book and early voting poll book laptops throughout the duration of early voting provided under this Agreement. 13. EARLY VOTING STAFFING 13.1 The County Clerk, with the assistance of the Participating Jurisdictional Clerks, shall staff each of the early voting sites with trained election inspectors1. All election inspectors shall be selected and appointed by Kalamazoo County Board of Election Commissioners in accordance with MCL 168.674. 13.1.1 The Kalamazoo County Board of Election Commissioners shall notify appointed election inspectors of their appointment a minimum of thirty-one (31) days, but not more than fifty (50) days, before each applicable statewide and federal election. 13.2 The County Board of Election Commissioners shall designate one appointed election inspector from each early voting site as chairperson. 13.3 Each Participating Jurisdiction Clerk shall provide the County Clerk with the list of election inspectors recruited by the Participating Jurisdiction Clerk to serve at early voting locations a minimum of ninety (90) days before each applicable statewide and federal election. 13.4 All election inspectors appointed for early voting shall be Kalamazoo County appointees. Kalamazoo County shall pay all hourly rates for appointed election inspectors within the guidelines and policies of Kalamazoo County and the County Clerk, in accordance with the rates noted in Exhibit C. 13.5 The Early Vote Coordinator shall ensure each early voting site is staffed by a minimum of one (1) Participating Jurisdiction Clerk, appointed by the County Clerk in accordance with MCL 168.720g(7) or one (1) individual from the County serving in their place, to act as Site Supervisor for each day of early voting during each applicable state or federal election. Each Participating Jurisdiction Clerk shall submit their availability to act as Site Supervisor for the duration of early voting to the County Clerk upon request. The County Clerk, based on these availabilities, shall appoint one (1) Site Supervisor per early voting site daily to supervise and operate the site in the same manner as the Participating Jurisdiction Clerk 1 The minimum number of trained election inspectors per site per day is estimated in Exhibit A but may be modified and adjusted by the County Clerk based on needs and communicated in advance of any adjustments in a written notice sent to the Participating Jurisdictional Clerks, to be sent via email. 9 does for an election day polling place. The Participating Jurisdiction Clerks appointed may delegate the responsibilities of Site Supervisor to a member of the Participating Jurisdiction Clerk’s staff, subject to advance notification to County Clerk. 13.6 Each Participating Jurisdiction shall identify one (1) individual to serve as a Site Supervisor of an early voting site for a minimum of one (1) complete shift per applicable state or federal election. A complete shift for purposes of this Agreement means an eleven hour (11) shift. 13.7 If the Participating Jurisdiction Clerk is unable to meet its obligations under 13.6 above, the County Clerk, or designated staff, may act as Site Supervisor. The Participating Jurisdiction Clerk shall be notified of Site Supervisor appointments a minimum of four (4) weeks prior to the second Saturday before the election. All Participating Jurisdiction Clerks shall be considered as acting only in furtherance of their own Participating Jurisdiction’s governmental interests and shall not be considered employees of Kalamazoo County for purposes of this Agreement and will not be paid by Kalamazoo County for services rendered under this Agreement. 13.8 The Early Vote Coordinator, or their designee shall monitor and help administer early voting by traveling to each early voting site as necessary. 13.9 The County agrees to seek funding to support a contract with its identified voting equipment vendor to provide technical support during the early voting period. In the event the County is unable to secure such funding, the County may, but is not required to pursue a contract with its identified voting equipment vendor to provide technical support during the early voting period either through County funds, or as an Eligible Reimbursement cost as mutually agreed upon by the parties to this Agreement. 14. CLOSING PROCEDURES DURING EARLY VOTING AND ON ELECTION DAY 14.1 The Early Vote Coordinator shall: (1) be responsible for compliance with the closing procedures required by MCL 168.720j(8) and 720j(9) and any applicable instructions issued by the Secretary of State during early voting; (2) secure specified election materials in compliance with MCL 168.720j(10) and any applicable instructions issued by the Secretary of State; and (3) oversee the conclusion of Election Day, including compliance with the closing procedures at the conclusion of Election Day required by in MCL 168.720j(11) and any applicable instructions issued by the Secretary of State. 15. EARLY VOTING RECEIVING BOARD 15.1 The County Clerk, with the assistance of Participating Jurisdiction Clerks, shall submit the names of potential trained election inspectors to the Kalamazoo County Board of Election Commissioners. 15.2 The Kalamazoo County Board of Election Commissioners shall appoint an Early Vote Receiving Board. 15.2.1 The Early Vote Receiving Board is required to arrive at a site designated by the County Clerk by 7:15 PM on the applicable Election Day to complete end-of- 10 election-day procedures in compliance with canvass and reporting requirements at 8:00 PM, as required by MCL 168.720j(11)-(14) and MCL 168.801-810. 15.2.2 The Early Vote Receiving Board shall canvass the early vote returns on Election Day and report early voting results to the County Clerk. 16. PROCESS TO NOTICE SECRETARY OF STATE 16.1 The County Clerk, or designated representative, shall submit the Early Voting Plan, attached as Exhibit A, as well as any amendments to that early voting plan as described in one (1) or more amendments to this Agreement, to the Michigan Secretary of State no later than one-hundred twenty (120) days before the first statewide or federal election in an even-numbered year. 16.2 The County Clerk, or designated representative, shall submit to the Michigan Secretary of State any changes made to a previously submitted Early Voting Plan that affect the locations, dates, and hours of operation for each joint early voting site operated by Kalamazoo County and Participating Jurisdictions a minimum of forty-five (45) days before the first early voting day allowed by statute to facilitate the proper posting of information on the Michigan Voter Information Center (MVIC) portion of the Department of State’s website. 16.3 The Early Vote Coordinator shall transmit all communications regarding changes to locations, days, and hours of early voting to Participating Jurisdiction Clerks a minimum of forty-eight (48) hours prior to submission to the Michigan Secretary of State. 17. TERM OF AGREEMENT 17.1 The Effective Date of this Agreement shall be the date the last party signs the Agreement and applies to state or federal elections occurring between November 1, 2023 and continuing through December 31, 2025. This Agreement may be renewed thereafter for one (1) additional two (2) year term, by mutual written agreement of the parties, which shall be obtained a minimum of one hundred twenty-five (125) days before the first regularly scheduled statewide or federal election in 2026. 18. NOTICE OR WITHDRAWAL 18.1 Participating Jurisdictions may withdraw from this Agreement by providing a thirty (30) calendar day advance written notice to Kalamazoo County and all other parties in accordance with the terms of this Agreement. A Participating Jurisdiction Notice to Withdraw, or any other notice/communication required, or permitted under this Agreement from a Participating Jurisdiction to Kalamazoo County shall be deemed compliant with the notice requirements of this Agreement if the Participating Jurisdiction sending the notice/communication hand delivers the notice or communication to the County Clerk, or their authorized designee, or if the Participating Jurisdiction sends the notice/communication through First Class United States Postal Service to Kalamazoo County. The parties agree that notices and communications from Participating Jurisdictions to Kalamazoo County shall be sent to the following addresses: Office of the Kalamazoo County Clerk & Register of Deeds 11 ATTN: Meredith Place, Kalamazoo County Clerk/Register of Deeds 201 West Kalamazoo Avenue Kalamazoo, Michigan 49007 Email: elections@kalcounty.com With a copy to: Kalamazoo County Office of Corporation Counsel ATTN: Angelina M. Barnes, Kalamazoo County Corporation Counsel 201 West Kalamazoo Avenue Kalamazoo, Michigan 49007 Email: ambarn@kalcounty.com Notices to all other parties shall be directed to the addresses for Participating Jurisdictions as shown in 4.2 of this Agreement. 18.2 This Agreement is an intergovernmental cooperative agreement and not a personal services agreement. If an elected or appointed clerk is no longer serving in his/her capacity, the obligations under this Agreement shall continue unless a notification to withdraw is provided in accordance with Paragraph 18, herein. The County or Participating Jurisdiction that has a new or different person in the Clerk's position identified herein shall provide notification to all other entities hereto within 30 calendar days of such appointment/election and shall verify or provide new contact information within the same timeframe. 18.3 Kalamazoo County may withdraw from this Agreement by providing a thirty (30) calendar day advance written notice to all Participating Jurisdictions in accordance with the terms of this Agreement. A Kalamazoo County Notice to Withdraw, or any other notice/communication required, or permitted under this Agreement from Kalamazoo County to a Participating Jurisdiction shall be deemed to satisfy the notice requirements of this Agreement if Kalamazoo County hand delivers the notice or communication to a representative of the Participating Jurisdiction, or their authorized designee, or if Kalamazoo County sends the notice/communication through First Class United States Postal Service to a Participating Jurisdiction. The parties agree that notices and communications from Kalamazoo County to Participating Jurisdictions shall be sent to the addresses shown in 4.2 of this Agreement for each Participating Jurisdiction. 18.4 A Participating Jurisdiction Notice to Withdraw, Kalamazoo County Notice to Withdraw, or action in any other notice/communication sent by a party to another party shall be considered received on the actual date received via First Class United States Postal Service, with the exception that notices/communications received on Saturdays, shall be considered received on Monday, to the extent Monday is not a County holiday, whereas notices/communications received on Saturdays, followed by a holiday, shall be considered received on the next County business day (“Receipt Date”). 18.5 The County Clerk shall send a withdrawing Participating Jurisdiction an approval letter for withdrawal, with a simultaneous copy to all other parties to the Agreement, if the thirty 12 (30) calendar day advance written notice requirement described in this Agreement was met. The Agreement as to the withdrawing parties shall terminate thirty (30) calendar days from the Receipt Date described 18.3 if all deadlines are satisfied. (“Termination Date”). 18.6 If the request of a Participating Jurisdiction Notice to Withdraw Receipt Date falls within the one hundred fifty (150) calendar days before the statewide general November election in an even-numbered year and before the completion of the county canvass for that statewide general November election in that even-numbered year, the County Clerk shall send the Participating Jurisdiction a letter rejecting the termination of the Agreement; the Participating Jurisdiction shall continue to perform all responsibilities as outlined in this Agreement as the Participating Jurisdictions and Kalamazoo County agree that they may not withdraw from this Agreement during the period beginning one- hundred fifty (150) calendar days before the first statewide general November election in an even-numbered year and ending on the completion of the county canvass for that statewide general November election in that even-numbered year. A Participating Jurisdiction that withdraws from this Agreement is still obligated to reimburse Kalamazoo County for any proportional share of costs incurred by Kalamazoo County through the Termination Date. 18.7 A Participating Jurisdiction that terminates this Agreement acknowledges and agrees that withdrawal from this Agreement shall result in forfeiture of the Participating Jurisdiction’s right to recover any costs, including those incurred by a Participating Jurisdiction for supplies and/or equipment, or any other expenditure made in connection with this Agreement, including any distribution contemplated under 11.3 herein. 18.8 If Kalamazoo County withdraws from the Agreement for any reason, the Agreement will cease to exist, on the Termination Date, and each Participating Jurisdiction Clerk shall submit a revised early voting plan to the Michigan Secretary of State to outline how they will meet their legal and administrative obligations for early voting. 18.9 If a Participating Jurisdiction withdraws from the Agreement for any reason, the Agreement shall terminate on the Termination Date, provided all requirements of the Agreement are satisfied. Upon termination, the withdrawing Participating Party shall submit a revised early voting plan to the Michigan Secretary of State to outline how they will meet their legal and administrative obligations for early voting. 18.10 Regardless of whether withdrawal is initiated by Kalamazoo County or a Participating Jurisdiction, both parties acknowledge and agree all legal and administration obligations provided through mutual cooperation of the parties, or by one party on behalf of the other pursuant to this Agreement shall cease with respect to the terminating parties, as of the Termination Date and each party shall assume all of their own legal and administrative responsibilities as if the Agreement had not been executed. 18.11 If a party seeks to enter this Agreement after it is already in effect within the limitations of the laws of the State of Michigan, a jurisdiction may enter into this County Agreement under MCL 168.720g for the remaining statewide and federal elections to be held in that year and the following year, and for any other elections included in the County Agreement. The agreement entered into may be a new written agreement, or a written 13 amendment to this Agreement if all of the parties to the agreement agree to the amendment. 18.12 The County reserves the right to terminate a Participating Jurisdictions participation in this Agreement for any of the following reasons which shall constitute a material breach of this Agreement: 18.12.1 Failure to perform obligations of this Agreement in good faith including but not limited to the requirement to execute the timely obligations of this Agreement, failure to submit required information and documentation to the County, failure to appoint necessary individuals to staff early election sites and to serve as Site Supervisors as required by the terms of this Agreement, and/or failure to adhere to mutually agreed upon communication strategy implemented by the County. 18.12.2 Failure to timely remit payment for Reimbursable Expenses in accordance with the terms and conditions of the Agreement. 19. INDEMNIFICATION AND HOLD HARMLESS 19.1 To the extent permitted by law, and without waiving governmental immunity, each party to this Agreement shall defend, indemnify, and hold the other parties, and their officers, employees, agents, and assigns, harmless from claims and any liability which arise out of and/or are the result of an alleged error, mistake, negligence, or intentional act or omission of the indemnifying party, its officers, employees, agents, and assigns arising out of and occurring with the term of the Agreement. 20. INSURANCE 20.1 The Participating Jurisdictions to the extent possible, shall include Kalamazoo County, the Kalamazoo County Clerk and its officers, employees, agents, and assigns as additional named insureds on a policy of liability insurance. The required insurance policy shall have commercial general liability policy limits of not less than $1,000,000. Written proof of the existence of such insurances will be supplied by the Participating Jurisdictions and Kalamazoo County to each other as of the effective date of this Agreement, and at such times during the term thereafter, as Kalamazoo County or the Participating Jurisdictions may reasonably require per this Agreement. To the extent the parties are self-insured the parties agree to seek the equivalent of adding the other party as an additional insured to a certificate of insurance as permitted. 21. MISCELLANEOUS 21.1 Severability. If one (1) or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions of this Agreement. Any such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, which shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 21.2 Entire Agreement and Amendment. In conjunction with matters covered by this Agreement, the Agreement contains the entire understanding and agreement of the 14 parties. There have been no promises, representations, agreements, warranties, or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth in this Agreement. The parties acknowledge that terms within this Agreement may be altered, amended, as allowed by statute, but only by an instrument in writing, executed by the duly authorized representatives of the parties to this Agreement. Each party to this Agreement waives its future right to claim or assert that this Agreement has been modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver, or estoppel. The parties recognize and agree that the Early Vote Coordinator, in developing the early voting plan, shall submit addendums to this Agreement, listing any of the above terms that may change due to subsequent legislation, all early voting site locations that are approved by Kalamazoo County Board of Election Commissioners, and any cost adjustments incurred as a result of any additional costs or any Participating Jurisdiction withdrawing from the Agreement. 21.3 Successors and Assigns. All representations, covenants, and warranties set forth in the Agreement, by or on behalf of or for the benefit of any or all of the parties hereto, shall be binding upon and inure to the benefit of any or all such parties, and their successors and assigns. 21.4 Terms and Conditions. The terms and conditions used in this Agreement shall be given their common and ordinary definition and will not be construed against any party considered to be the drafter of this Agreement. 21.5 Execution of Counterparts. This Agreement may be executed in any number of counterparts; all such counterparts shall for all purposes be deemed to be an original. All such counterparts, or as many of them as the parties shall preserve undestroyed, shall together constitute one (1) and the same instrument. In witness whereof the parties have executed this Agreement as of the indicated date(s). _________________________ _________________________________ _________________ Printed name of County Clerk Signature of County Clerk Date Date: ________________ By: ______________________________________ Alamo Township Barbara Venema, Clerk Date: ________________ By: ______________________________________ Brady Township Tim Snow, Deputy Clerk 15 Date: ________________ By: ______________________________________ Charleston Township Linda Kramer, Clerk Date: ________________ By: ______________________________________ Climax Township Marcia Lewis, Clerk Date: ________________ By: ______________________________________ Comstock Charter Township Nicole Beauchamp, Clerk Date: ________________ By: ______________________________________ Cooper Charter Township DeAnna Janssen, Clerk Date: ________________ By: ______________________________________ City of Galesburg Lisa McNees, Clerk Date: ________________ By: ______________________________________ City of Kalamazoo Scott Borling, Clerk Date: ________________ By: ______________________________________ Kalamazoo Charter Township Lisa Mackie, Clerk Date: ________________ By: ______________________________________ Oshtemo Charter Township Dusty Farmer, Clerk Date: ________________ By: ______________________________________ City of Parchment Shannon Stutz, Clerk 16 Date: ________________ By: ______________________________________ City of Portage Erica Eklov, Clerk Date: ________________ By: ______________________________________ Prairie Ronde Township Dale Smith, Clerk Date: ________________ By: ______________________________________ Richland Township Bear Priest, Clerk Date: ________________ By: ______________________________________ Ross Township Mary Stage, Clerk Date: ________________ By: ______________________________________ Schoolcraft Township Virginia Mongreig, Clerk Date: ________________ By: ______________________________________ Texas Charter Township Emily Beutel, Clerk Date: ________________ By: ______________________________________ Wakeshma Township Shawn Fritz, Clerk 17 Approved as to form on behalf of KALAMAZOO COUNTY GOVERNMENT CORPORATION COUNSEL By: Angelina M. Barnes Date: October 2, 2023 18 Exhibit A Kalamazoo County Early Voting Plan 2024-2025 No later than one hundred and twenty (120) days before the first statewide or federal election in each even-numbered year, the Early Vote Coordinator, as defined by the Agreement is responsible for ensuring an Early Voting Plan, covering the parties to the Agreement, is filed with the Kalamazoo County Clerk. Not less than forty-five (45) days before the first early voting day allowed by statute, the Election Coordinator, as defined by the Agreement shall be responsible for providing the Michigan Secretary of State with any changes made to a previously submitted Early Voting Plan that affect the locations, dates, and hours of operation for each joint early voting site operated by Kalamazoo County and the Participating Jurisdictions to ensure correct information is posted on the Michigan Voter Information Center (MVIC) portion of the Department of State’s website. All information current as of 10/1/2023: Plan Coverage: County Agreement Early Vote Coordinator of County Agreement: County: Municipality 1: Name of Coordinator Position Email Address Phone Number Shardae Chambers Elections Coordinator – Kalamazoo County elections@kalcounty.com 269-384-8080 Name of county Clerk of County Kalamazoo Meredith Place Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Alamo Township Barbara Venema 2 3268 19 Municipality 2: Municipality 3: Municipality 4: Municipality 5: Municipality 6: Municipality 7: Municipality 8: Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Brady Township Tim Snow, Deputy 2 3738 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Charleston Township Linda Kramer 1 1618 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Climax Township Marcia Lewis 1 1932 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Comstock Charter Township Nicole Beauchamp 7 12712 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Cooper Charter Township DeAnna Janssen 5 8840 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality City of Galesburg Lisa McNees 1 1556 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality 20 Municipality 9: Municipality 10: Municipality 11: Municipality 12: Municipality 13: Municipality 14: City of Kalamazoo Scott Borling 27 55176 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Kalamazoo Charter Township Lisa Mackie 10 18085 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Oshtemo Charter Township Dusty Farmer 10 18543 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality City of Parchment Shannon Stutz 1 1499 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality City of Portage Erica Eklov 19 40521 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Prairie Ronde Township Dale Smith 1 1995 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Richland Township Bear Priest 3 7138 21 Municipality 15: Municipality 16: Municipality 17: Municipality 18: Early Voting Location Information: Early voting site #1 Early voting site #2 Early voting site #3 Early voting site #4 Location of site Kalamazoo County Expo Center Portage Parks’ & Recreation Building Fetzer Center at Western Michigan University Douglass Community Center Municipalities served at site 18 18 18 18 Number of Election Workers at site 9 + 1 Chair 9 + 1 Chair 9 + 1 Chair 9 + 1 Chair Is this an EV site for all 9 days of Constitutionally required early voting? (Y/N) Y Y Y Y Hours for 9 days of Constitutionally required early voting 9:00AM – 5:00PM 9:00AM – 5:00PM 9:00AM – 5:00PM 9:00AM – 5:00PM Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Ross Township Mary Stage 2 4473 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Schoolcraft Township Virginia Mongreig 4 7553 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Texas Charter Township Emily Beutel 6 14495 Name of municipality Clerk of municipality Number of precincts in municipality Number of registered electors in municipality Wakeshma Township Shawn Fritz 1 1054 22 How many (if any) additional days of early voting will be provided at this site? 0 0 0 0 Hours for any additional days of early voting - - - - Is this site ADA compliant? Y Y Y Y In selecting this site, did you take into account expected turnout, population density, public transportation, accessibility, travel time, travel patterns, and any other relevant considerations? Yes Yes Yes Yes Early Voting Equipment Information: Early voting site #1 Early voting site #2 Early voting site #3 Early voting site #4 Number of tabulators at site 10 10 10 10 Municipality responsible for providing tabulators County County County County Number of early voting poll book laptops 4 4 4 4 Municipality responsible for providing early voting poll book laptops County County County County Clerk responsible for taking necessary steps to set up the early voting poll book laptops TBD TBD Scott Borling Scott Borling Describe the communication strategy for informing electors of their opportunity for early voting: Participating Jurisdiction Clerks will mail notices to their voters with updated polling site information to identify opportunities and locations for early voting. Kalamazoo County and Participating Jurisdictions will issue joint news releases. Kalamazoo County will invest in paid digital communication to voters to educate them about early voting under Proposal 2. All communication will include an asterisk to note that any Kalamazoo County voter can vote at any of these sites with the exception of Pavilion Township residents. The Participating Jurisdictions agreed to execute a county agreement with universal voting centers in large part because it facilitates simple communication to voters – if you live in a participating jurisdiction in Kalamazoo County, you can vote at any one of these early voting sites. 23 No notices, communications (written or verbal), media releases, or social media posts shall be published by the County Clerk without opportunity for prior review by the Participating Jurisdictions to this Agreement. The Participating Jurisdictions plan to collaborate to create content with a consistent message to be used to disseminate information to educate voters about early voting. 24 EXHIBIT B: SITE SUPERVISORS Early Voting Site Supervisors: The City of Kalamazoo will serve as Site Supervisor for all days at early voting sites located in the City of Kalamazoo. All other Participating Jurisdiction’s Clerks are expected to serve at least one (1) day as a Site Supervisor to complete the rest of the available dates for early voting, unless prior agreement is reached in accordance with the provisions of the Agreement for the County Clerk to serve as Site Supervisor. Supervisor at Early voting site #1 – Expo Center Supervisor at Early voting site #2 – Parks and Rec Dept. Portage Supervisor at Early voting site #3 Supervisor at Early voting site #4 Early Voting Day 1 – Saturday, February 17th Bear Priest, Richland Twp Clerk Erica Eklov, City of Portage Clerk Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 2 – Sunday, February 18th Lisa Mackie, Kalamazoo Twp Clerk DeAnna Janssen, Cooper Twp Clerk Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 3 – Monday, February 19th Dusty Farmer, Oshtemo Twp Clerk Shawn Fritz, Wakeshma Twp Clerk Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 4 – Tuesday, February 20th Dusty Farmer, Oshtemo Twp Clerk Bear Priest, Richland Twp Clerk Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 5 – Wednesday, February 21st Linda Kramer, Charleston Twp Clerk Virginia Mongreig Schoolcraft Twp Clerk Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 6 – Thursday, February 22nd Lisa McNees, Galesburg City Clerk Emily Beutel, Texas Twp Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 7 – Friday, February 23rd Nicole Beauchamp Comstock Twp Clerk Emily Beutel, Texas Twp Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 8 – Saturday, February 24th Shannon Stutz, Parchment City Clerk Erica Eklov, City of Portage Clerk Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk Early Voting Day 9 - DeAnna Janssen, Cooper Twp Clerk Erica Eklov, City of Portage Clerk Scott Borling, City of Kalamazoo Clerk Scott Borling, City of Kalamazoo Clerk 25 Exhibit C Kalamazoo County Early Voting Estimate of Costs to Local Parties All costs represented in this Exhibit C are estimates generated by a series of focus group meetings between local clerks and the Kalamazoo County Clerk’s Office. Estimates are broken out into “Startup Costs” to purchase equipment to implement early voting and “Ongoing Costs” for future elections using that equipment. All amounts are estimates only and are based on assumptions about the outcome of state funding to arrive at a realistic cost to be realized by local governments in executing early voting. An application for state grant funding was submitted by Kalamazoo County on 9/8/2023 but it is not known as of 10/02/2023 when, or if, state grant funding will be awarded. The parties to this Agreement acknowledge and accept that grant award amounts and other unforeseen factors could significantly change the real costs to Kalamazoo County and the Participating Jurisdictions to this Agreement. Implementation Cost - First Election Expo Center Portage Parks Dept.Fetzer Center @ WMUDouglass One time - not site specific 2 Year Total ADMINISTRATION/COORDINATING STAFF Postcard notice to voters 90,000.00$ 90,000.00$ EQUIPMENT Ballot tabulators & ADA Devices -$ -$ -$ -$ Assumption: State Grant VAT -$ -$ -$ -$ Assumption: State Grant Ballot Cabinet Assumption: State Grant Print on Demand Device -$ -$ -$ -$ Assumption: State Grant Electronic Poll Book -$ -$ -$ -$ Assumption: State Grant Dual Monitor for EPB -$ -$ -$ -$ Assumption: State Grant External Mice for EPB -$ -$ -$ -$ Assumption: State Grant Printer -$ -$ -$ -$ Assumption: State Grant EPB Internet Connectivity Devices -$ -$ -$ -$ Assumption: State Grant Optical Scanners -$ -$ -$ -$ Assumption: State Grant Ballot instructions/security sleeve -$ -$ -$ -$ Assumption: State Grant Voting Booths -$ -$ -$ -$ Assumption: State Grant Security/Chain of Custody, Cages, Etc. 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 40,000.00$ On-site security installation at County Admin Bldg 3,254.38$ 3,254.38$ Ballot bags -$ -$ -$ -$ Assumption: State Grant Sleeves for daily ballot segmentation -$ -$ -$ -$ Assumption: State Grant Signage outside Early Voting site 500.00$ 500.00$ 500.00$ 500.00$ 2,000.00$ Rolling storage carts 180.00$ 180.00$ 180.00$ 180.00$ 720.00$ Repair/Replacement Contingency for Equipment 40,000.00$ 40,000.00$ TOTALS 10,680.00$ 10,680.00$ 10,680.00$ 10,680.00$ 133,254.38$ 175,974.38$ Jurisdiction Column1 Column2 Column3 Column4 Column5 Total Startup ALAMO TOWNSHIP 170.93$ 170.93$ 170.93$ -$ 2,132.70$ 2,645.49$ BRADY TOWNSHIP 195.51$ 195.51$ 195.51$ -$ 2,439.42$ 3,025.96$ CHARLESTON TOWNSHIP 84.63$ 84.63$ 84.63$ -$ 1,055.91$ 1,309.79$ CLIMAX TOWNSHIP 101.05$ 101.05$ 101.05$ -$ 1,260.82$ 1,563.98$ COMSTOCK TOWNSHIP 664.89$ 664.89$ 664.89$ -$ 8,295.85$ 10,290.52$ COOPER TOWNSHIP 462.37$ 462.37$ 462.37$ -$ 5,768.98$ 7,156.09$ GALESBURG CITY 81.39$ 81.39$ 81.39$ -$ 1,015.45$ 1,259.60$ KALAMAZOO CITY 2,885.62$ 2,885.62$ 2,885.62$ 10,680.00$ 36,003.94$ 55,340.81$ KALAMAZOO TOWNSHIP 945.92$ 945.92$ 945.92$ -$ 11,802.27$ 14,640.04$ OSHTEMO TOWNSHIP 969.88$ 969.88$ 969.88$ -$ 12,101.16$ 15,010.79$ PARCHMENT CITY 78.40$ 78.40$ 78.40$ -$ 978.25$ 1,213.46$ PAVILION TOWNSHIP -$ -$ -$ -$ -$ PORTAGE CITY 2,119.42$ 2,119.42$ 2,119.42$ -$ 26,444.00$ 32,802.26$ PRAIRIE RONDE TOWNSHIP 104.35$ 104.35$ 104.35$ -$ 1,301.94$ 1,614.98$ RICHLAND TOWNSHIP 373.35$ 373.35$ 373.35$ -$ 4,658.26$ 5,778.30$ ROSS TOWNSHIP 233.96$ 233.96$ 233.96$ -$ 2,919.08$ 3,620.95$ SCHOOLCRAFT TOWNSHIP 395.05$ 395.05$ 395.05$ -$ 4,929.09$ 6,114.25$ TEXAS TOWNSHIP 758.15$ 758.15$ 758.15$ -$ 9,459.44$ 11,733.89$ WAKESHMA TOWNSHIP 55.13$ 55.13$ 55.13$ -$ 687.84$ 853.23$ Total 10,680.00$ 10,680.00$ 10,680.00$ 10,680.00$ 133,254.38$ 175,974.38$ Ongoing Cost per Election Expo Center Portage Parks Dept.Fetzer Center @ WMUDouglass Not Site Specific Per Election 2 Year Total POLL WORKERS Poll workers 3,481.63$ 3,481.63$ 3,481.63$ 3,481.63$ 13,926.53$ 41,779.58$ Receiving Board 1,512.00$ 1,512.00$ 4,536.00$ Training of Poll Workers 3,333.33$ 3,333.33$ 10,000.00$ ADMINISTRATION/COORDINATING STAFF Noticing to Mlive 2,500.00$ 2,500.00$ 7,500.00$ Administrative Fee 24,619.33$ 24,619.33$ 73,858.00$ Vendor support Assumption: State GrantAssumption: State Grant Election worker software management 11,075.00$ 11,075.00$ 33,225.00$ POLLING PLACES Polling place rental/cleaning 4,800.00$ 2,310.00$ 2,200.00$ 5,000.00$ 14,310.00$ 42,930.00$ EQUIPMENT Toner for Ballot on Demand 990.00$ 990.00$ 990.00$ 990.00$ 3,960.00$ 11,880.00$ Programming for Ballot on Demand 727.00$ 727.00$ 727.00$ 727.00$ 2,908.00$ 8,724.00$ BOD Paper Stock 120.00$ 120.00$ 120.00$ 120.00$ 480.00$ 1,440.00$ Batteries for External Mice 10.00$ 10.00$ 10.00$ 10.00$ 40.00$ 120.00$ EPB Internet Connectivity Access 280.00$ 280.00$ 280.00$ 280.00$ 1,120.00$ 3,360.00$ SmartPhones for Facetime capability? 280.00$ 280.00$ 280.00$ 280.00$ 1,120.00$ 3,360.00$ Toner 100.00$ 100.00$ 100.00$ 100.00$ 400.00$ 400.00$ Copy Paper 35.00$ 35.00$ 35.00$ 35.00$ 140.00$ 140.00$ Precinct Kits 250.00$ 250.00$ 250.00$ 250.00$ 1,000.00$ 3,000.00$ Programming 89.00$ 89.00$ 89.00$ 89.00$ 356.00$ 1,068.00$ Moving costs 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 6,000.00$ 18,000.00$ I Voted stickers 100.00$ 100.00$ 100.00$ 100.00$ 400.00$ 1,200.00$ Other Precinct Supplies (totes, pens, power cords, etc)500.00$ 500.00$ 500.00$ 500.00$ 2,000.00$ 6,000.00$ TOTALS 13,262.63$ 10,772.63$ 10,662.63$ 13,462.63$ 43,039.67$ 91,200.19$ 272,520.58$ Jurisdiction Column1 Column2 Column3 Column4 Column5 Per Election 2 Year ALAMO TOWNSHIP 212.26$ 172.41$ 170.65$ -$ 688.84$ 1,244.17$ 3,732.50$ BRADY TOWNSHIP 242.79$ 197.21$ 195.20$ -$ 787.90$ 1,423.10$ 4,269.30$ CHARLESTON TOWNSHIP 105.09$ 85.36$ 84.49$ -$ 341.05$ 615.99$ 1,847.98$ CLIMAX TOWNSHIP 125.49$ 101.93$ 100.89$ -$ 407.23$ 735.54$ 2,206.61$ COMSTOCK TOWNSHIP 825.67$ 670.66$ 663.81$ -$ 2,679.47$ 4,839.61$ 14,518.83$ COOPER TOWNSHIP 574.18$ 466.38$ 461.62$ -$ 1,863.32$ 3,365.49$ 10,096.48$ GALESBURG CITY 101.07$ 82.09$ 81.25$ -$ 327.98$ 592.39$ 1,777.16$ KALAMAZOO CITY 3,583.42$ 2,910.65$ 2,880.93$ 13,462.63$ 11,628.87$ 34,466.51$ 103,399.52$ KALAMAZOO TOWNSHIP 1,174.66$ 954.13$ 944.38$ -$ 3,812.00$ 6,885.17$ 20,655.52$ OSHTEMO TOWNSHIP 1,204.41$ 978.29$ 968.30$ -$ 3,908.54$ 7,059.54$ 21,178.62$ PARCHMENT CITY 97.36$ 79.08$ 78.28$ -$ 315.96$ 570.69$ 1,712.06$ PAVILION TOWNSHIP -$ -$ -$ -$ -$ -$ -$ PORTAGE CITY 2,631.94$ 2,137.80$ 2,115.97$ -$ 8,541.12$ 15,426.83$ 46,280.48$ PRAIRIE RONDE TOWNSHIP 129.58$ 105.25$ 104.18$ -$ 420.51$ 759.52$ 2,278.56$ RICHLAND TOWNSHIP 463.63$ 376.59$ 372.74$ -$ 1,504.57$ 2,717.52$ 8,152.56$ ROSS TOWNSHIP 290.53$ 235.99$ 233.58$ -$ 942.83$ 1,702.92$ 5,108.77$ SCHOOLCRAFT TOWNSHIP 490.59$ 398.48$ 394.41$ -$ 1,592.04$ 2,875.52$ 8,626.55$ TEXAS TOWNSHIP 941.49$ 764.73$ 756.92$ -$ 3,055.29$ 5,518.42$ 16,555.26$ WAKESHMA TOWNSHIP 68.46$ 55.61$ 55.04$ -$ 222.16$ 401.27$ 1,203.81$ Total 13,262.63$ 10,772.63$ 10,662.63$ 13,462.63$ 43,039.67$ 91,200.19$ 273,600.58$ Jurisdiction Registered Voters as of 10/2/2023% ALAMO TOWNSHIP 3268 1.60% BRADY TOWNSHIP 3738 1.83% CHARLESTON TOWNSHIP 1618 0.79% CLIMAX TOWNSHIP 1932 0.95% COMSTOCK TOWNSHIP 12712 6.23% COOPER TOWNSHIP 8840 4.33% GALESBURG CITY 1556 0.76% KALAMAZOO CITY 55170 27.02% KALAMAZOO TOWNSHIP 18085 8.86% OSHTEMO TOWNSHIP 18543 9.08% PARCHMENT CITY 1499 0.73% PAVILION TOWNSHIP 0 0.00% PORTAGE CITY 40521 19.84% PRAIRIE RONDE TOWNSHIP 1995 0.98% RICHLAND TOWNSHIP 7138 3.50% ROSS TOWNSHIP 4473 2.19% SCHOOLCRAFT TOWNSHIP 7553 3.70% TEXAS TOWNSHIP 14495 7.10% WAKESHMA TOWNSHIP 1054 0.52% Total 204190 As of 10/2/2023 Kalamazoo County Early Voting Agreement - Talking Points Under the Michigan Constitution, as amended by Proposal 2022-2, all voters have the right to an early voting (EV) site for all federal and state elections. Prop 22-2 passed with 60% support statewide in November 2022. Forty-six states, the District of Columbia, Guam, Puerto Rico, and the Virgin Islands offer early in-person voting to all voters (this includes states with all-mail elections). Three states— Alabama, Mississippi, and New Hampshire—do not offer early in-person voting. Michigan is the only state that offers all 3 options (absentee/mail voting, early voting, and election day precinct voting). Early voters have the same rights and are subject to the same requirements as voters at polling places on election day. Each early voting site must be open for nine consecutive days prior to an election, beginning on the second Saturday before and election and ending on the Sunday before the election. Sites must be open for at least eight hours for each of these nine days and can be open for additional days and hours. Results cannot be generated or reported from a voting site until after 8:00 p.m. on election day. If a municipal clerk does not enter into a municipal or county agreement, then that clerk is responsible for administering early voting and has at least one early voting site for each federal and statewide election. Municipal clerks can set additional hours for voting beyond the required days and times, but not less. Proposal 22-2 is the "biggest change in how we vote in a generation." Traditionally, Michiganians have cast their ballots at polling places on Election Day or used absentee ballots, which weren't tallied by officials until Election Day. Under the new laws, clerks can begin providing early, in-person voting where ballots can be filled out and fed into tabulators before Election Day. Voter Options “We could do our own with just 1 site. Under the county agreement, we must support 4 sites.” True – however the local clerk will not have to cover all four sites as a Site Supervisor each day. Furthermore, voters (citizens) don’t tend to stay within their own municipality for 9 straight days, this offers them the additional option of going to vote when running errands, going to work, or visiting appointments. Another positive aspect includes consistent messaging to voters countywide – the majority (all but Pavilion Township) of county residents will be served by the same four sites, featuring the same operating hours, and same polling place operations. Individual vs. Shared Monetary Cost Per the September 2023 Early Voting Grant FAQ document provided by the Bureau, the Bureau of Elections is required to distribute $30 million in early voting grant funding “to incentivize multijurisdictional coordination that provides for efficient election administration.” To incentivize coordination, multijurisdictional early voting sites will receive grants that cover a higher percentage of costs as compared to single-jurisdiction early voting sites. For multijurisdictional sites, the State will fund at least 80 percent of additional total costs, whereas the State will only fund at least 40 percent of additional total costs for single-jurisdiction sites. While the project [Cooper Township] share for the countywide Early Voting program with four voting sites is projected around $10,096 much of that are one-time set-up costs. The state requires the allocation of tabulators, voter assist terminals, and ePollbooks (laptops) to be devoted to the Early Voting site and not permitted for additional use in precincts. Such costs will only be incurred in the first year with subsequent years focusing solely on operations. Under State law, a County is not required to participate in Early Voting and as such, does not need to have a proportionate share of costs. However, assets will be purchased proportionally by the County. Individual vs. Shared Staffing Benefits Clerk Staff - If Early Voting is done individually, the local clerk is responsible for performing as Site Supervisor for 9 consecutive days (including 2 weekends) preceding Election Day for 8 hours each (a total of 72 staff hours), conducting the voting equipment testing, appointing the Early Voting election inspectors at least 21 days before each election (including a chairperson), and the additional Election Day canvass of the Early Voting results. Under the shared, countywide model, the required Site Supervisor role can be spread amongst the staff of the participating municipalities. This allows local clerks more time to focus on their individual offices, absentee voting operations, and Election Day preparations. Furthermore, the shared model minimizes the amount of overtime a local clerk would be accruing. Election Workers – Per PA 81, an early voting location must function the same as an Election Day precinct. The local clerk cannot operate the early voting location under law – only function as the Site Supervisor. Under the individual model, the local clerk would be responsible for coordinating the appointment and scheduling of election workers for the nine early voting days. Using the countywide model, the participating municipalities can share the burden of securing election works and schedule coordination with each other, as well as the County Clerk. Individual vs. Countywide – Board Oversight PA 81 specifies the various roles for local legislative bodies as well as local and county election commissions for early voting. Individual Countywide Local board approves EV sites [MCL 168.662(1); MCL 168.720e(2)] Local board approves countywide agreement that includes sites Ensure that an EV site is accessible and complies with applicable voting accessibility laws [MCL 168.662(7)] Ensure that an EV site is accessible and complies with applicable voting accessibility laws [MCL 168.662(7)] * All other decision-making authority, including the manner in which EV is provided in each municipality, rests with the local and county clerks using instructions issued by the Bureau of Elections. No matter the scenario, the new laws require local clerks to notify their county clerks how they plan to conduct Early Voting (solo or joint) and submit a formal early voting plan to their county clerk, which the county clerk must then submit their municipalities’ early voting plans to the Secretary of State by the mandated deadline. Im plem e nt a t ion Cos t - First Election AD M INIST RATION/CO O RDINATING ST AFF Postca r d no t ice to vo t e rs EQUIPM ENT Ba l lot tab u l a t o rs & ADA De v ices VAT Ba l lot Cab ine t Pr i nt on De m an d De v ice Electron ic Poll Bo o k Du a l M o n i t or fo r EP B Exte rna l M ice fo r EP B Pr int e r EP B Int e rne t Con n e c t ivity Op t i cal Scan n e rs (Ho n e y w e ll?) B a l lot instruc t ion s/s ecurity slee v e Vo ting Bo o t h s Security/C ha in of Custody , Cag e s, Etc. Ex po Cent er Porta ge Park s Fetzer Cent er @ W Dou glass One time - no t site specific 2 Ye ar Tot a l No t es $ 90 ,00 0 .00 $ 90 ,00 0 .00 $ $ - - $ $ - - $ $ - - $ $ - - As s umpti o n : Stat e Gr an t Assumpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t As s umpti o n : Stat e Gr an t The av e rag e cost is $5 , 5 0 0 fo r a ba llot tab u l a t o r. 5 pe r EV site . 2 VAT p e r site + print e r, cou n t y alrea d y ow n s 3 If th e y 're no t gran t fu n ded , w e ab a n d o n th e cab ine t s an d go with BO D = ne v e r a cost rea liz ed by local go v t s ES&S "B a l lot On De m an d " Syste m + 2 Add i t ion a l BO D Pr i nt e rs f o r ea c h location The cost pe r electron ic po ll bo o k is $1 0 0 0 . App l y fo r 4 pe r site . Re d u c e if no t ap p rov e d . $ $ $ $ $ $ $ $ $ $ - - - - - - - - - 10 ,00 0 .00 $ $ $ $ $ $ $ $ $ $ - - - - - - - - - 10 ,00 0 .00 $ $ $ $ $ $ $ $ $ $ - - - - - - - - - 10 ,00 0 .00 $ $ $ $ $ $ $ $ $ $ - - - - - - - - - 10 ,00 0 .00 The estim at e d cost is $6 3 pe r op t i cal scan n e r used to swipe drive rs lic en ses. On e scan n e r is req u ired fo r ea c h electron ic po ll bo o k . The av e rag e cost pe r slee v e is $7 .00 with 10 0 slee v e s pe r site . The cost pe r bo o t h is $2 5 0 with 30 bo o t h s n e e d e d pe r po lling site $ $ 40 , 0 0 0 .00 Ro u g h estim at e pe r Focus Gr ou p discussion . Lar g e va rian ce 3,2 5 4 .38 Insta llat ion of ba d g e rea d e r an d cam era fo r tab u l a t o r + ba llot storag e roo m. On -site security installation at Cou n t y Admi n Bldg $ 3,25 4 .38 Ba l lot ba g s Slee v e s fo r da ily ba llot segm en t a tion Sign a g e ou t side Early Vo t ing site Ro lling storag e car t s $ $ $ $ - - 50 0.00 18 0 .00 $ $ $ $ - - 50 0 .00 18 0 .00 $ $ $ $ - - 50 0 .00 18 0 .00 $ $ $ $ - - 50 0 .00 18 0 .00 As s umpti o n : Stat e Gr an t 2 Ba l lot ba g s p e r ta b u l a t o r As s umpti o n : Stat e Gr an t 10 "slee v e s" pe r tab u l a t o r to store ea c h da y 's ba llot s a n d ha v e an ex t ra on ha n d $ $ 2,0 0 0 .00 San d w ich bo a r d s a n d ya rd sign s rea d ing "Ear ly Vo t e He re" 72 0 .00 TOTA LS $ 10 ,68 0 .00 $ 10 ,68 0 .00 $ 10 ,68 0 .00 $ 10 ,68 0 .00 $ 93 ,25 4 .38 $ 13 5 ,97 4 . 3 8 Jurisdiction ALAM O T OW NSHIP BR AD Y TOW NSHIP CHARL EST ON TOW NSHIP CLIM AX TOW NSHIP CO M ST OC K TOW NSHIP CO O P E R TOW NSHIP GALESBURG CITY KALAM AZOO CITY KALAM AZOO T OW NSHIP OSHTEM O T OW NSHIP PA RCHM ENT CITY PA VI LION TOW NSHIP PO RTAGE CITY PRAIRIE RONDE T OW NSHIP RICHL AND TOW NSHIP ROSS TOW NSHIP SCHOO LCRAF T TOW NSHIP TEXAS TOW NSHIP W AKESHM A T OW NSHIP Tot a l Column1 Column2 Column3 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Column4 $ $ $ $ $ $ $ Column5 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Tot a l Sta rtu p $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 18 1 .79 21 0 .60 88 .14 10 8 .76 68 9 .73 49 1 .14 80 .12 2,66 4 .41 94 7 .72 98 0 .57 82 .11 - 2,14 6 .86 11 1 .39 38 8 .53 23 9 .95 40 8 .62 79 9 .43 60 .15 10 ,68 0 .00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 18 1 .79 21 0 .60 88 .14 10 8 .76 68 9 .73 49 1 .14 80 .12 2,66 4 .41 94 7 .72 98 0 .57 82 .11 - 2,14 6 .86 11 1 .39 38 8 .53 23 9 .95 40 8 .62 79 9 .43 60 .15 10,68 0 .00 18 1 .79 21 0 .60 88 .14 10 8 .76 68 9 .73 49 1 .14 80 .12 - - - - - - - 1,58 7 .33 1,83 8 .93 76 9 .63 94 9 .63 6,02 2 .53 4,28 8 .44 69 9 .57 23 ,26 4 .76 8,27 5 .16 8,56 2 .05 71 6 .96 - 18 ,74 5 .69 97 2 .65 3,39 2 .50 2,09 5 .13 3,56 7 .90 6,98 0 .35 52 5 .19 93 ,25 4 .38 2,13 2 . 6 9 2,47 0 . 7 4 1,03 4 . 0 5 1,27 5 . 9 1 8,09 1 . 7 3 5,76 1 . 8 5 93 9 . 9 2 41 ,93 7 . 9 8 11 ,11 8 . 3 1 11 ,50 3 . 7 7 96 3 . 2 8 - 25 ,18 6 . 2 6 1,30 6 . 8 2 4,55 8 . 0 8 2,81 4 . 9 6 4,79 3 . 7 5 9,37 8 . 6 3 70 5 . 6 3 13 5 ,97 4 . 3 8 2,66 4 .41 94 7 .72 98 0 .57 82 .11 - 2,14 6 .86 11 1 .39 38 8 .53 23 9 .95 40 8 .62 79 9 .43 60 .15 $ $ $ $ 10 ,68 0 .00 - - - $ $ $ $ $ $ $ $ - - - - - - - 10 ,68 0 .00 $ 10 ,68 0 .00 Jurisdiction Active Voters % ALAMO TOWNSHIP 3104 2% BRADY TOWNSHIP 3596 2% CHARLESTON TOWNSHIP 1505 1% CLIMAX TOWNSHIP 1857 1% COMSTOCK TOWNSHIP 11777 6% COOPER TOWNSHIP 8386 5% GALESBURG CITY 1368 1% KALAMAZOO CITY 45494 25% KALAMAZOO TOWNSHIP 16182 9% OSHTEMO TOWNSHIP 16743 9% PARCHMENT CITY 1402 1% PAVILION TOWNSHIP 0 0% PORTAGE CITY 36657 20% PRAIRIE RONDE TOWNSHIP 1902 1% RICHLAND TOWNSHIP 6634 4% ROSS TOWNSHIP 4097 2% SCHOOLCRAFT TOWNSHIP 6977 4% TEXAS TOWNSHIP 13650 7% WAKESHMA TOWNSHIP 1027 1% Total 182358