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HomeMy Public PortalAbout19431104CCMeeting292 Councilman Slotin moved -that the collection of Tolls at the Parking - Spaces be discontinued until next April lst, .Council- man Henry seconded and the motion passed. Councilman Slotin moved that effective with the November meeting the hour be changed from S:30 P.M to 5:00 P.M, the first Thursday in each month, Councilman Lovell seconded and the motion passed. Councilman Young informed Council that at the present time, the number of Convicts at the Camp were less than the.number of white Men employed at the Camp, and asked what he should do, it was the opinion of Council that the matter be left to the Chair- man of the Public Works committee. The Mayor stated he would see Judge Houlihan in an effort to get some more men. There being no further business Council adjourned subject to the call of the Mayor. Savannah Beach, Tybee Island, Georgia, November 4, 1943. . The regular meeting of Council was held today at 5:00 P.M. and was attended by Mayor Jones who presided, Councilmen Walsh, Henry, Young, Slotin, Lovell, Leopold and Town Engineer.Vinson. The minutes of the meeting of October 7th were read and approved. The Mayor informed Council that most of the Streets at the present time are in bad shape, caused in most cases by the laying of the sewer lines for the Sewerage System, and 293 due to lack of rains the streets are dry, and vehicles cannot go through some of them, quite a number of the people were complain - ing,every effort was being made to get oyster shells with the view to paving some of these streets. Mr. Vinson informed Council that nothing had been done as yet to commencing work on the groins and seawall at the north end of the <I sland. The Mayor informed Council that he had not heard from the Supplemental" Application requesting additional pipe needed in connection with the Sewer System. The application, he was advised had been forwarded to Washington, and that it was expected that it would' be approved, Senator George and Congressman Petersen had expressed interest and approval. Mr. Vinson was asked what would be the approximate cost to pave the strand parking areas, he stated that'the J. G. Attaway Co. could do the work for 65fG per square yard. Councilman Henry stated that he had noticed sever r1 large holes in the streets around the island, that had neither barricades or lights to protect the public. The J. G. Attaway Co., who are doing the work of constructing the Sewerage System, were responsible for this bad condition. He was informed that they would be instructed to correct this bad situation at once. Mr. Vinson asked what was going to be done about repaving the streets, 14th through 18th, Councilman Slotin suggested that we hold off four or five months before paving them. Mr. Vinson stated that the Town did not have a contract with the J. G. Attaway Co. to replace the streets where the tap had been cut, thy} Mayor stated he was under the impression that the Town did, Mr. Vinson stated that the J. G. Attaway Co. would pave the streets if the Town would buy the material. Councilman Siotin stated the curb should be replaced at the .same time that the streets 294 are repaired. Mr. Vinson was requested to make a survey as to the cost etc. paving 14th through 18th streets. It was slim brought to the attention of Council that the through drive parrelling and west of the parking areas should be repaired at the same time. Mr. Vinson was requested to furnish data on this also. Councilman Young informed Council that he had hired one man to help on the garbage truck, as there were no convicts available at the camp. He stated that it would be necessary to hire additional labor if conditions don't improve. The Mayor then called Councils- attention to some of its employees making purchases of materials without getting the proper authority, and stated that this should stop. The Mayor informed Council .in in connection` with the lifting of the Lighting Restrictions by the War Department, that as far as he knew Savannah Beach was included in the lifting of these restrictions, also. Councilman Young informed Council that the maximum number of Street Lights were not being used, he was requested to ascertain the number that were being used with a view to having those which should be lighted placed at the locations where they would serve best. Councilman Siotin moved that Bills for the month of October for materials purchased for the general government amounting, to $ 298.16 be paid, Councilman Walsh seconded and the motion passed. Councilman Siotin moved that the old Sewer Account be closed out, that the balance be transferred to the General fund. Councilman Walsh seconded and the motion passed. Councilman Lovell asked Fire Chief Young what the situation was in regards to Fire Hose, he stated that Double Jacketed hose could be gotten by high priority. 295 A petition was read from Mrs. Velma N. Purdy, desiring to acquire that portion of llth street begining at the Western (Jones) Side of Third Ave. and extending westwardly to 4th Ave. The matter was referred to the Finance Committee. The'residenee of Estill Station requested that something be done to make McKenzie Ave. passable to vehicles, the matter was referred to Councilman Young and Mr. Vinson. The J. G. Attaway Co. requested an extension of time on their contract as follows: October 26, 1943. Town of Sava.nnah Beach, Savannah Beach, Ga. Gentlemen: Re: Contract Docket Ga. 9 -244 NF Sewer Facilities. With reference to the contract time on the above docket 1 wish to request that smae be extended 60 days for the following reasons: For increased amounts of concrete around the g pumping stations to protect them from a floating tendency. It was deemed necess- ary by the engineer that this extra concrete be placed around the bottom and lower sides of the cast iron pumping station boxes to stabilize them from buoyancy. This required considerable extra excavation and wellpointing and sheeting. It was necessary that these stations be constructed before building the manholes end laterals leading away from the them, therefore this extra work has slowed down the whole schedule of work on the job. We request 30 days extension of time on the above account. For failure of the Chicago Pump Company to ship valves and vent pipes for the pumping stations. They promise, now, to ship this material in January 1944, and the stations cannot be completed nd placed in operation until this material arrives. Also for failure of the Savannah Electric & Power Co. to place poles,and transformers at the Disposal Plant for furnishing power to plant. They now atate that this service can be furnished in January 1944. -30 days extension is requested on this item. Your consideration and approval of the above will be appreciated. Yours very truly, J. G. ATTAWAY CONSTRUCTION CO. BY J. G. Attaway. 296 Councilman Siotin moved that .the request be granted and that the following resolution be adopted. Councilman Henry seconded and the motion passed. RESOLUTION WHEREAS, the J. G. Attaway Company was awarded a contract to complete the sanitary Sewerage system; and WHEREAS, due to 30 days extension of time for increased amounts of concrete around the 8 pumping stations to protect them from a floating tendency; 30 days extension of time requested for the failure of the Chicago Pump Company to furnish the necessary valves and vents and the failure of the Savannah Electric & Power Co. to furnish Power connections promptly as was promised. It•is impossible for the said J. G. Attaway Company to complete said contract within the time set forth in the original contract signed and entered into between the Mayor and Councilmen of the Town of Savannah Beach, TybeeIsland, Georgia, and the J. G. Attaway Company; and WHEREAS, the Mayor and Councilmen of the Town of Savanah Beach, Tybee Island, Georgia, deem it advisable and to the public interest that the said J. G. Attaway Company be given a sixty(60) day extension for the completion of the said sanitary sewerage system. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Councilmen of the Town of Savannah Beach, TybeeIsland, Georgia, and it is hereby . resolved by the authority of the same that the said J. G. Attaway Company be and it is hereby allowed a sixty (60) day 'extension for the completion of the work and contract heretofore signed and entered into for the construction of the said sanitary sewerage system. Councilman Young moved that the contract between the J.B. McCrary Company and the Town, under FWA Project #Ga. 9 -244 be approved and that the following resolution be adopted. Councilman Siotin seconded and the motion passed. J. B. MCCRARY COMPANY, INCORPORATED ENGINEERING CONTRACT - THIS CONTRACT AND AGREEMENT, made and entered into thib 4th day of November 1943, by and between J. B. McCrary Company, Indorpo. rated, Engineers of Atlanta, Georgia, hereinafter designated as ENGINEERS, party of the First Part, and the Town of Savannah Beach, a Municipal Corporation of the State of Georgia, acting through its duly authorized officials, hereinafter called the Client, party of the Second part. WITNESSETH, that for and in consideration of the mutual covenants and agreements hereinafter contained, the parties hereto, for themselves, their successors, and assigns, have mutually agreed and do agree with each other as follows: 297 (1) CLIENT desires engineering advice and services in the designs, plans, specifications, estimates,and supervision of construction of Sanitary Sewer System, and by reason of the skilled organization, experience, and ability of the Engineers in such work, desires to retain them for said services. The proposed work contemplates construction of a Sanitary Sewer System and includes the work authorized under Federal Works Agency Project No. GA -9 -214. _ (2), THE ENGINEERS agree to furnish all necessary Engineering services„ more specifically enumerated as follows: (a). Make surveys and investigations and prepare preliminary plans, specifications and estimates of cost for the proposed work. (b)' Prepare engineering report covering the construction of sewer system, including preliminary plans, estimates of cost, etc. (e) Confer with the State Board of Health on -all matters pertaining to the proposed work. (d) Confer with and furnish necessary date to the Federal Works Agency or other Financing Agencies, and make out such engineering forms and reports as are required by them. (e) Prepare construction drawings and specifications cover- ing the 'work that is to be built, and assist the CLIENT to'such extent as they may direct in the awarding of actual construction. contracts. (f) Supervise and direct construction work in accordance with plane prepared by the - ENGINEERS by making regular inspection trips to the job while the actual construction is in progress; and where necessary provide supervisory forces to lay out all work, give lines and grades, make inspections etc; said super- visory service to meet the approval of the CLIENT. (3) The ENGINEERS agree that all costs and expenses of these services will be borne by them, and the CLIENT agrees to pay the ENGINEERS FOR THESE SERVICES as follows: (a) For preparing Engineering Report and Estimates of Cost, Preliminary Plans, Construction Drawings and Specifications, etc., and for services in connection with awarding of construction con - tracts, and for supervisory servicey during the construction and installation of the work, the sum of EIGHT THOUSAND FIVE HUNDRED DOLLARS' (98,900.00). (b) .Payment of the above fee shall be due and payable as follows: 60% when construction contracts are awarded, 20% as the work progresses; and the balance upon completion of the work. The Client may terminate this contract at any time and for any cause by notice in writing to the Engineers. Upon receipt of such notice the Engineers shall, unless the notice directs otherwise, immediately discontinue all' services and work, and 298 the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this contract and shall proceed to can- cel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this contract. If the contract be terminated due to the fault of the Engineers,- no further payments on account of the -fee will there- after be made. If the Contract is terminated due to no fault of the Engineers, the Engineers will be paid promptly that pro- portion of the prescribed fee which the work actually performed under this contract bears to the total work called for under this contract, leas such payments as have been previously made. All completed or practically completed designs, plane and specifications prepared under this contract shall become the property of the Owner when and if the contract is terminated. The provisions of this paragraph governing the amount to - be paid to the Engineers following termination of this contract prior to its complete performance shall be controlling notwith- standing any other provisions in the contract governing the making of partial payments to the Engineers. IN WITNESS WHEREOF, the parties hereto have caused this contrAot to be executed in duplicate by their authorized officers or representatives on the day and year first above written. J. B. MCCRARY COMPANY, INC. By G. R. Vinson TOWN OF SAVANNAH BEACH By Roland.R. Jones Mayor ATTEST Henry M. Buckley RESOLUTION City Clerk. BE IT RESOLVED by the Mayor and Councilmen of the Town of Savannah Beach, Tybee Island, Georgia in Council assembled, and it is hereby resolved by the authority of the same-that the.Mayor of said Town of Savannah Beach, Tybee Island, Georgia, be and he is hereby authorized to sign a new contract with J. B. McCrary, Inc., with reference to Federal Works Agency Project No.Ga. 9-244. 1 1 There being no further business Council adjourned subject to the cell of the Mayor. 299 300 1