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GAC Minutes 1995 12/06GOLF COURSE ADVISORY COMMITTEE MINUTES December 6, 1995 Attending: Ted Whiteman Phil Gilman Jeff Goodman The meeting was called to order by Chairman Whiteman at the Toll Station Pizza Restaurant because no one could gain access to the Golf Course Clubhouse. Minutes: Jeff Goodman moved that the minutes of the November 8, 1995 meeting be approved as written. New Business: 1) Fee Schedule Review as per Mission Statement Ted said that this was on the agenda so that committee members could be reminded to begin thinking about any possible changes to recommend regarding the fees. It was felt that the committee could begin discussions on this item at the next meeting. The Committee deferred this item until the next scheduled meeting. 2) Rules and Regulations Review as per Mission Statement Ted said that this item was also on the agenda for thought for upcoming meetings. The committee felt that they would like to revisit the fast play policy, the amount of marshalling hours committed to the Pro Contract, and the possibility of encouraging weekly staff meetings during the season in an attempt to improve communications and coordination of events and course layout. The Committee also deferred this item until the next meeting when the Pro and the rest of the Committee could be present. Old Business: 1) Property Owner request to relocate Snack Shack A letter from a property owner directly behind the present location of the Snack Shack was discussed among the committee. The owner would prefer that the building be relocated somewhere so that there is less impact to their view and their privacy. Jeff and Phil discussed the options available and also the possibility of reconfiguring the concept of the snack shack to provide the same service from food carts as other courses do now. It was decided to discuss this issue at the next meeting when the Restaurant Concessionaire could be present to participate with ideas and potential solutions. 2) Superintendent Position - Hiring Status Ted told the committee that the position was being advertised currently. He also said that there seemed to be a fairly good response to the City Manager with the quality of the applicants. It appears that interviewing and hiring will occur February sometime. 3) Irrigation System Status - Funding Update Ted again reported that he was hoping that Jim Hendersen could better give the committee information regarding this item. As it was explained to Ted, it appears that the best way to go about gaining a Judicial Confirmation for an Ordinary & Necessary determination is to first get input from a lending agency as to whether they would want to participate in loaning the money first and if so, then proceed with the Judicial Conf ruatio;i. 4) Golf Professional Contract - City Council Action The Committee was told that Ted had attended the City Council Meeting where the Professional's Contract was approved as per the Committee's Recommendations. 5) A.C. Addition Proposal - Status A conversation had taken place with Jim Hendersen and Ted said that apparently this item was not shown as part of the budget for the upcoming fiscal year so it would be difficult to proceed with a project of this size without it being shown in the budget. Discussion was held about the possibility of some form of lesser system which would at least cool the kitchen area and the Pro Shop - Possibly with Swamp Coolers. 6) General Discussion Phil said he was working with Harry Simpson and would be meeting near the end of January to try to get the orientation correct for Tee Signage for the 27 hole configuration. 7) Mtng. Adjourned - Next Mtng. Scheduled for January 10, 1996