The URL can be used to link to this page

Home My Public Portal Aboutr 22-177�Rml f att of the �30xaug4 of (Ent ad, X- 5. No. #22 -177 Date of Adootion August 25, 2022 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE - FEMA FMA FEASIBILITY STUDY RE: NOES CREEK FLOOD MITIGATION WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the FEMA Flood Mitigation Assistance Grant Noes Creek Flood Mitigation Feasibility Study; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $100,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. # NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: I. The proposal from CME Associates for engineering services related to the FEMA Flood Mitigation Assistance Grant Noes Creek Flood Mitigation Feasibility Study at a cost not to exceed $100,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and CME Associates. Adopted this 25" day of August, 2022 and certified as a true copy of the original on August 26, 2022. CARMELA POGORZ,ELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN XIS NO NY A.B. - COUNCILMAN YES NO NV A.B. BELLIATO X JOHAL X DTAZ X DIMASCIO X NAPLES X X- Indicate Vote AB- Absent NV -Not Voting XOR- Indicates Vote to Overale Veto Adopted at a meedng of the Municipal Council August 25, 2021 gt !i Municipal Cler;k.� /'��l BO&OUGH OF CARTERET Daniel Reiman, Mover MUNICIPAL CLERK Date: August 25, 2022 To: Patrick DoWnsio Treasurer Borough of Carteret RBOUBST FORCTsRTIFICATION OF AVAILABLE FUNDS For: AUTHORIZING A PROFESSIONAL GLVGINCERING URVICIS CONTRACT WITH CMR ASSOCIATES FRE > STIMATE — FEMA FMA FEASIBILITY STUDY RE; NOCS CHEW FLOOD MITIGATION Resolution It: #2Z-177 Name of Aeeounl; CMB ASSOCIATES• AMOUNT TO BE ENCUMBERED: $100,000 00 CA MBLA PO d OR E1, Kl Municipal Ciork CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Curterot, do hereby eorHfy, that thane are sufficient fiords available fit the current budget to enable the Municipal Council to authorize the entering Into a Contract between the Borough of Comm and; The funds available for this contract are In the Budget, III the account of; In the amount at'. ed"o d7 By this certification, I have hereby encumbered the above named account for the amount of the contract ponding Council action. g Patrick DeBlasio Memorial Municipal Building Teit732�541-3800 Treasurer * ISI Cooke Avenue m Carteret, New Jersey 07008 Ilaxt 732.5414925 ! clerlt IceQc teret,net ,omwearterot:net AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: Aueust 30, 2022 Notary P6 4c of New Jersey W ^ JENNIFER K, OTERO _ Notary Public • State of New Jersey Commisslon # 50.18.8983 h M Comm. Expires Mar, 31 2027 Sworn and subscribed before me this day of 7Lo` �`� i Carmela Pogorzelski,. M Municipal Clerk Hand Delivered Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman JOHN H. ALLGAIR, PE, PP, LS (100 &2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESL PE, PP, CME WAR' °_ TIMOTHY W. GILLEN, PE, PP, CME BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR. PE, PP, CME DEHRAM TURAN, PE. LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER. PR, CFM, CME ROBERT J. RUSSO, PE, PP, CME August 15, 2022 Re: Fee Estimate for Professional Engineering Services for: FEMA Flood Mitigation Assistance Grant (EMN- 2020 -FM -001 -0020) Noes Creek Flood Mitigation Feasibility Study Borough of Carteret, Middlesex County, New Jersey Proposal No. 2022 -210 Dear Mayor Reiman: We are pleased to have the opportunity to present our fee estimate for professional engineering services for the above - referenced project. In 2020, CME Associates submitted a Flood Mitigation Assistance (FMA) grant application on behalf of the Borough for a planning study to determine appropriate measures to mitigate flooding associated with the inundation of Noes Creek from the Arthur Kill in the central low -lying areas of the Borough. In July 2022, the Borough executed a grant agreement with NJOEM for a $100,000 grant to fund this feasibility study. The terms of the grant Include a 75% federal / 25% local cost sharing agreement. Enclosed is a copy of the award letter and executed sub -grant agreement. The approved scope of work outlined In the application included assessing a holistic flood management solution to the 1,200+ structures Impacted in Zone A and Zone X due to coastal flooding emanating from Noes Creek. A system of preliminary engineering measures working In concert (flood barrier, pump station, and flood gate) are part of the proposed scope of work. Specifically, the project scoping phase will develop multiple mitigation solutions and assess all aspects of a potential mitigation project, focusing on three main areas: (A) engineering feasibility, (B) environmental feasibility, and (C) economic feasibility. Following these assessments, (D) community Input will be sought through public presentations, public meetings, and comment sessions on the proposed mitigation actions. All these factors will be summarized into a final project scoping report (E) which will be used for a future funding opportunity. This fee estimate outlines the scope and costs of services necessary for CME Associates to prepare a feasibility study consistent with the approved scope of work within the March 22, 2025 period of performance required by the funding source. 59C er1ero0PropoS8;SV2A0-16.2022210 • FEMA FMA Noes Crook Flood Co Irol.dooa CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 0 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 402.7400 • FAX: (732) 400.0766 ASSOCIATES Mayor Daniel J. Reiman Borough of Carteret Re: Estimate of Fees for Professional Engineering Services FEMA FMA Feasibility Study — Noes Creek Flood Mitigation With this in mind, we offer the following scope of services: Feasibility Study Preparation August Ili, 2022 Proposal No. 2022 -210 Page 2 Our office will work in support of the grant to prepare a thorough feasibility study to fulfill the scope of work requirements presented in the grant application, as detailed below. Work would also be inclusive of work necessary to administer the grant, including quarterly NJOEM reporting, reimbursement processing, and grant closeout. A. Engineering Feasibility This task will Include collecting data, including topographic, hydraulic and hydrologic information, and historical storm event data to determine an appropriate level of protection (wall and flood gate elevations) and limits of mitigation measures. We will review and recommend types of construction and preliminary designs for flood barriers, gates, and stormwater pumping solutions. Estimated Fee ........................................ ............................... .....................$40,000.00 B. Environmental Assessment This task will include reviewing the impacts of the proposed mitigation actions on the local environment, including, but not limited to: wildlife, threatened and endangered species, riparian and wetland impacts, stream flow impacts, nolse pollution, planning, and aesthetics. This task would also include a review of permitting requirements for various scenarios from the NJDEP and USACE. Estimated Fee C. Economic Feasibility Assessment ................ .....................$20,000.00 Our office will prepare a preliminary construction cost estimate based on historical construction costs; maintenance costs; and final design costs, and a benefit -cost analysis for use in a subsequent application for federal funding to ensure project cost - effectiveness. Work in this phase would also include the identification of possible outside funding sources, including those available on the County, State, and Federal level, which may be available to supplement funding sources for the eventual implementation of the mitigation activity. EstimatedFee ........................................ ............................... .....................$20,000.00 S.WwAoro[V'r sals22A0.16. 2022310 - FEMA FMA Noes Creak Flood CmVol.Om ASSOCIATES Mayor Daniel J. Reiman August 15, 2022 Borough of Carteret Proposal No. 2022 -210 Re: Estimate of Fees for Professional Engineering Services Page 3 FEMA FMA Feasibility Study — Noes Creek Flood Mitigation D. Community Outreach Our office will publicize and conduct at least one (1) community outreach hearing to present the preliminary results of the feasibility studies. These meetings will seek to gain Input from residents, local officials, community members and other stakeholders on concerns and ways to improve the plan as well as answer any questions. The results of these meetings and input gained will be factored into the final draft of the project scoping documents EstimatedFee ........................................ ............................... .....................$10,000.00 E, Final Project Scopinc Report This phase will include the preparation of a final report of the project scoping phases (engineering, environmental, and economic studies) into a cohesive report. This will Include any input from the community and revisions to the preliminary scoping phases conducted. The intent of this document is to be used for a future grant application to fund the infrastructure Improvements associated with the mitigation activity and to allow for a seamless transition from the project planning stage to the development of construction documents. This report will specifically be used for a community floodplain mitigation project application. EstimatedFee ........................................ ............................... .....................$10,000.00 Total Estimated Fee (Not To Exceed) .. ............................... ....................$100,000.00 Exceptions: Design phase, permit phase, bid phase, and construction phase services. Environmental and/or professional engineering services, including, but not limited to the preparation of an environmental impact statement. The above - quoted fees will be in effect for a period of twelve (12) months from the date of this proposal; however, the fees on the hourly rate schedule are subject to change by January 1 of each year. $.%C&two11Pmposnls122 -0816.2022- 2t0 -FF.MA FMA Nos Cree %Flood CMlfd.doox ASSOCIATES Mayor Daniel J. Reiman August 15, 2022 Borough of Carteret Proposal No. 2022 -210 Re: Estimate of Fees for Professional Engineering Services Page 4 FEMA FMA Feasibility Study -- Noes Creek Flood Mitigation Should you accept our fee estimate, kindly provide a purchase order or professional services resolution authorizing same. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, C ssociates Trevor Taylor, PE, PP, CME Princlpal TT:MZ cc: John DuPont, PE — Director of Engineering $XworeMroposels1220 .16.2022 -210- FE6M FMA Noos C1ed Flood Cw1(d.d=