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GAC Minutes 1995 02/01GOLF COURSE ADVISORY COMMITTEE MEETING MINUTES February 1, 1995 Members Present: Ted Whiteman Rick VanNoy Judy Barkley Advisors Present: Carl Hoss Visitors Present: Jim Staup Jim Campbell Jeannee Campbell Max Williamson Ted Winkel Anita Winkel Call to Order: Frank Brown Jeff Goodman Judy Brown Bob Schmitt Bob Luchow Jerry Summer Harry Simpson John Bryant Ted Whiteman called the meeting to order at 7:04 P.M. All Members of the committee were present. Minutes: Rick VanNoy moved and Jeff Goodman seconded that the minutes of the January 4, 1995 meeting be approved as read. Motion carried unanimously. Old Business: Golf Foundation Issues: Ted said that he wanted to hear from individuals in the audience representing various viewpoints. He first called out for testimony from anyone who may be representing the "GFET" since they raised the issues. There was apparently no one present to represent the "GFET". The floor was then opened up to other viewpoints. Ted asked for comments from the Men's and Women's Associations. Anita Winkel said that she had authored a "letter to the editor" in the Star News. She also said that she had sent out a letter to the Board Members of her organization. She read the letter to the Committee. (See enclosed letter) She also said that she wanted to put the issue behind us. Harry Simpson said that he also had written a "letter to the editor" in the Star News. He said that he would like to see the matter put to rest as soon as possible. Jeff Goodman asked that the "Letters to the Editor" are noted and made a part of the minutes of this meeting. (See enclosures) Max Williamson then spoke that he had been approached with the issue of whether there had been an accounting of the Golf Foundation's Books and that he had personally seen several reports generated from the Foundation and had not seen anything irregular. Regarding the preferential tee time impacts, Max said he had gone through the sign in sheets and it appeared to him that the impact was not as great as had be.n thought by others. A sheet showing some research done by Carl Hoss was circulated to the Committee. Ted Whiteman read the results of the survey aloud to the audience. (See er.losed report). Max also pointed out that there was a rzmmitment made by a previous Golf Committee and City Council and he felt that this Committee should also honor that commitment. Max also said he would like to see the issue put to rest and move forward. Jim Campbell was next to take the floor. He said that he had also written a "letter to the editor" that should be out in tomorrow Star News explaining his views as well. Jim Staup then spoke that he felt that it is important that the issues be brought out in the open. He felt that it would be helpful that the Foundations function be further explained. Rick VanNoy then answered with a historical perspective on the Foundation's formation chronology. Rick said that he did not feel that it was the Golf Committee's place to answer for the Foundation, but also felt that it was important that the Foundation continue to function because of the useful tax incentives as well as fund raising capabilities. Frank Brown then furnished a statement of receipts, disbursements and cash balance of the Golf Course Foundation. He also set himself aside from the Committee and explained the Foundation's view as an officer of that organization. Harry Simpson voiced concern over the idea of reissuing lifetime passes after death of the holder or transferring the pass during a sale. Ted Whiteman explained that this issue has come before the Committee before and the recommendation has been to not allow the reissuance of lifetime passes. Subsequently the McCall City Council has addressed the issue and also decided not to authorize reissuance. Rick VanNoy moved to recommend reaffirmation of the action of the previous Committee recommendation of August 29, 1990 regarding Lifetime Passholder conditions. The motion was seconded by Jeff Goodman and Judy Barkley. The motion carried with a unanimous vote. Humanitarian Sports Hall of Fame Tourney Ted Whiteman reported to the Committee that he had discussed the Recommendations from the Committee with the City Council regarding the scheduling of the Tournament. Judy Barkley noted that the Council had stipulated that this Tourney was not to occupy more than 18 holes of the golf course for the duration of the Tournament scheduling. Rick VanNoy asked if any further requests have been made from the Tournament organizers. Judy explained that organization of the Tournament peripherals is somewhat of an intangible issue at this point. Kuhn & Assoc. Professional Services Agreement Ted Whiteman told the Committee that the City Manager had received a letter from the Irrigation Engineer inquiring as to the status of execution of the Services Contract. Ted then explained the various tasks that had been outlined by the Engineer and also the costs relative to the specific task were also noted. It was thought by the committee that the City could at least embark on the first portion of the work scope and get moving in the right direction while buying some time to discuss future contract commitments with Charlie. Frank Brown moved to recommend acceptance and to authorize execution of Scope Items A & B as were written in the correspondence dated Jan. 12, 1995 from Kuhn Associates to Gary Shimun. It was understood that this includes work to complete plans and specs. and a final cost estimate for project completion and costs totaling $17,200 for the above listed scope items. Rick VanNoy seconded the motion, and it carried unanimously. The Committee agreed to look at subsequent scope items when Charlie Denham returns to consider possible cost savings. Hydrojet 3000 Aerator - Report Rick VanNoy reported on his research of an Aeration machine which may provide improved techniques for green conditioning. Rick explain that the cost of this piece of equipment is $22,000 and that we have received a commitment for an 18 green demonstration prior to the Sports Hall of Fame Tournament. Rick also said that he found that the machine does not replace the need for the deep tine aeration and sanding of the greens, but does buy time so that it may be done less often than is needed presently. Judy Barkley moved to request Mr. Jim Campbell to solicit private funding up to or in excess of 50% of the $22,000 total necessary for purchase of this piece of equipment and that the Committee recommend approval of the concept of funding the remainder of this purchase through some method of lease/purchase arrangement. Jeff Goodman seconded the motion and it carried unanimously. Chipping Green Construction - Carl Carl explained that before anything can be done to begin construction for the new chipping green that the trees in that area will need to be removed so the sunlight can promote growth of the green. Ted Whiteman mentioned that before anything is done on the site that the issue of designated wetlands should be addressed by the Corp. of Engineers so that, if necessary, mitigation efforts could be considered. It was discussed that income from any logging efforts may help in funding construction of the chipping green construction. New Business Fee Schedule Review The Committee discussed at length the reasons and impacts of adjustments to the fee structure. It was M/S/A to eliminate the Season Pass surcharge of $5 during Weekend Play during July and August. Season Pass Prices were then discussed with the adjustment toward meeting the revenue goal which was generated from the surcharge last year. Rick VanNoy moved to recommend increasing Season Passes to the following schedule: from $280 to $300 for pre -season pass from $300 to $320 for regular season from $145 to $155 - College Students from $40 to $60 - Junior Pass Judy Barkley seconded the motion and it carried unanimously. Rick VanNoy moved to recommend increasing the green fee schedule as follows: Week day nine hole fee to $12 l� Week day 18 hole fee to $20 Weekend/Holiday nine hole fee to $14 Weekend/Holiday 18 hole fee to $23 Judy Barkley seconded the motion and it carried with four votes aye and one vote nay. Whiteman dissenting Committee consensus was to recommend leaving trail fees at the current $130/yr. Committee consensus was to recommend increasing locker rental to $20/yr. M/S/A to recommend abo shing the discount pass (10 rnd) o e MK Mee — Ca.,n,e f44- —o Golf Car t S t o r a g e Area YcGAa„.,.....c.,.40Qu.le0., d C. t-4- Due to inaction at the site and potential alternatives being discussed, it was decided to defer to a Contract Review for the property lease. The McCall City Attorney was asked to look into the matter concerning lease condition compliance. This matter will be placed on the Committee Meeting Schedule for next month. With no further business, the meeting was adjourned. Respectfully sub 'tted, .4 Ted Whiteman, Chairman Outrageous attack To the Editor:.. Many of you have read the latest outrageous attack ontthe honesty and integrity of the golf foundation and its members by the group calling .1 itself "Golfers for Equal Treatment" lcd by Jim Townley and Harvey Bergstrom. As you will recall, '• this issue was first raised in 1994 in a newspaper Letter to the Editor entitled "Golf Course Ques- lions." Some examples of those questions are as ' .follows:ii tji"'s a ..:, :.: ; , l' %it 11' How much was raised for the McCall Golf Course from,the activities of the foundation? a:l..,. Has We.foundation submitted a statement its to: a) Names of,those people who donated tnoney? and b) The exact,iunount? • t ' ` 3. The names of those people who were given a lifetime pass to the, McCall Golf Course and an tt. affrdaviras to hoW, much money was given and How was the money distributed? 5. Were any books of the foundation submitted to i;the city for verification? •• ' • t•r�tThe answers to those questions were supplied shortly after they were asked and remain the same ,today as they were then. The foundation raised and tnetnbers.donated over S450,000, all of which ` was. or , ill be :used to improve the McCall Golf '.,t,.!_,.• ...3 . Coarse: • The narnes of the people who donated and the amounts are. a matter of public record. The books of • • Y, FEBRUARY 2, 1995 tters to he- editor the foundation were reviewed by a knowledgeable person known to the "Golfers For Equal Treatment" group and no discrepancies were discovered. 'Ilse only unanswered question is "Why Do You Ask?" Didn't these generous people donate enough money to suit you? Are you suggesting that this group donated money and then stole it back? What did you hope to accomplish by making these kinds of alle- gations, especially in the newspaper? And now, a year later, just when we thought we had put this ignorance behind us, we open our paper to find the same people raising the same mean - spirited questions. Enough is enough! We, the silent majority, are embarrassed by this mindless assault perpetrated by the small minority of people who have not learned how to apply themselves to con- structive endeavors but choose instead to spend countless hours trying to find fault in everyone and everything around them. We say to the McCall Golf Foundation, thank you for your contributions. Thank you for the new clubhouse. Thank you for the new tee boxes. Dank you for the cart paths. We really appreciate your generosity and support. And if that means that once or twice a year wentay have to accept a tee time that is not exactly what we wanted that is just fine with us. And to the "Golfers for Equal Treatment" we say congratulations! In one short year you have man- aged to destroy an organization that took years to build. As chairman of the projects committee of the McCall Men's Golf Association; I have been asked to plan and construct a new pitching and putting area at the golf course. We are also trying to find a way to buy a new aerator which would eliminate much of the sand presently required on the greens and greatly improve the quality of play. These are projects that the foundation would have been happy to finance in the past and there will he more projects in the future. Now that you have insulted and embarrassed the members of the foun- dation to the point that they are disbanding, where do you propose that we get the funds for these projects? Maybe the "Golfers For Equal Treat- ment" should check out the tee times available in Riggins. Jim and Jeanne Campbell McCall V1.1<LJLit) 11J 6U' LL, la.ii To the Editor: This is in reference to a Letter to the Editor signed by Harvey Bergstrom, Jim Townley and Homer Davies written on Jan. 20, 1994, asking questions about the McCall Golf Course Founda- tion. The "questions were posed about the funds donated to the foundation and the incentives • given in order to raise these funds for the building of the new clubhouse and other improvements to the golf course. The above signatory have subse- quently offered their apologies for using this method of attempting to solve their problems. However, the subject matter of the "questions" has recently been revived and the case was taken . before the McCall City Council. These "questions" were taken as insinuations that something was wrong with the accounting for the funds donated to the foundation. The signatory of the letter assure me that all they wanted was answers. However, many of the donors resented their implications. if I had do- nated a large sum purely for the benefit of the golf course and was rewarded by insinuations rather • than gratitude I am sure I would also have felt resentment. • J As president of the McCall Men's Golf Asso- ciation I have made inquiries into the above and am satisfied that all monies donated for the con- struction of the clubhouse and other improve- . ments to the golf course were used for those purposes. Some were routed through the Enter- prise Fund and therefore disbursed by the City of McCall and the remainder were used to create the foundation and subsequently disbursed from that fund. With' regard to "preferred tee times" which were offered to those who donated $5,000 or more for "lifetime privileges," although I may not agree completely in principle with this sys- tem, I am assured that the city fathers were perfectly within their rights to grant these and therefore I am perfectly willing to accept this. :1 ii ,.,c�ea it IS illy understanding that sonic people would like to see this perpetuated by either selling or willing the rights to heirs. I cannot agree with this. I think that the foundation has served the purpose for which it was formed and when all of its available funds have been used for their in- tended purpose the foundation should be allowed ; to die its natural death withal' the gratitude wecan express for the clubhouse, new tees, cart paths and I t everything else it has done so that we all may ; enjoy this wonderful facility. , I feel that nothing can be gained by name . calling which unfortunately is what things have come to at this time. A better dissemination of ' appropriate information could have prevented things from going this far. I have discussed the above with as many mem- bers of the MMGA as I could to date and feel that I speak for a majority. Harold W. (Harry) Simpson,' President McCall Men's Golf Association Efforts appreciated .:• To the Editor. After meeting with Harry Simpson, president of the McCall Men's Golf Association, and read- ing a draft of his letter to The Star -News, I want to express a few thoughts. We golfers in McCall have enjoyed the efforts and donations of the city, the advisory board and the foundation in silence. We have a beautiful clubhouse that is not only for the golfer but also a hub of social activities for all of McCall. We have new tee boxes, better greens and paved cart paths. I remember the dust -covered paths that were so bad you didn't dare wear white on the course. There are a few members of the Men's Golf Association who have expressed their dissatisfac- tion with the City of McCall, McCall Golf Course Foundation and the Golf Course Advisory Board. It is now time for the majority to come forward and show support for the above mentioned groups. It is time to say "Thank you, job well done" and to express appreciation for handling a thankless task so well. Here's hoping we all have another great golf- ing season in 1995. Anita L Winkel, President McCall Ladies' Golf Association . McCall Ladies Golf Association January 8, 1995 Board Member, On February 1st there will be a Golf Course Advisory Board meeting. The one or two members of the Men's Golf Association who have expressed their dissatisfaction with the City of McCall, the Golf Course Advisory Board and the McCall Golf Foundation have been invited to speak. plan to attend this meeting and express the overall satisfaction of the Ladies membership. It is time for our Association to say "Thank your", "Job well done", and " Our appreciation for handling a thankless task". In our last general meeting at Lardo's. I asked the ladies if there was anything they would like to bring up to the Board for discussion. There was not. I felt very fortunate that this season went smoothly. 1 hope that you are in agreement with the comments 1 will express at the February 1st meeting. I hope to be able to tell the meeting that I have polled my Board and we are in agreement in our support of the City of McCall, the Golf Course Advisory Board and the McCall Golf Foundation. Anita Winkel, President MCCALL GOLF COURSE FOUNDATION. INC. STATEMENT OF RECEIPTS, DISBURSEMENTS & CASH BALANCE August 1, 1989 through December 31, 1994 RECEIPTS: Contributions, direct to City Prior to 8/1/89 Contributions, to Foundation From 8/1/89 Interest Income Total Receipts DISBURSEMENTS: Club House Cart Path Driving Range Furniture & Tables Parking Lot Kitchen Equipment #10 Tee Box #12 Tee Box Legal Fees Landscaping Greens Nursery Bank Charges Fairway Markers Non -Profit Fee Office Supplies Total Disbursements $ 64,610.00 $391,624.24 7.103.99 $463,338.23 $214,408.18 68,385.77 65,489.05 34,829.43 25,599.73 18,433.33 6,783.28 8,397.25 2,514.31 2,214.75 1,785.13 693.27 461.25 300.00 50.00 $450.344.73 CASH BALANCE, DECEMBER 31, 1994 $ 12,993.50 Preferred Tee Times for Lifetime Season Passes July - August,1994 July/August: 13 weekend or holiday days No. of tee times between 7:00 am and 12:00 noon: 58 13 days x 58 tee times = 754 tee times 58 tee times x 4 players = 3,016 players Recap of Lifetime Players during this Period: 104 of 754 tee times or 13% 167 of 3,016 players or 5% Note: In reviewing July and August play, the assumption was made that the Lifetime Passes reflected on the tee sheets had taken advantage of the Preferred Tee Time privilege. Carl M. Hoss PGA Professional McCall Golf Course February 1, 1995 McCall, Idaho