HomeMy Public PortalAboutAB 20-268 DC-PH-2B contingency increase
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 20-268
Meeting Date September 24, 2020
AGENDA ITEM INFORMATION
SUBJECT:
Downtown Core Reconstruction Phase 2B: Request to increase change order authority to 20%
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
Approximately ~$185,910.75
Parks and Recreation
FUNDING SOURCE:
Streets LOT:
General Fund – campus improvements
Airport
Library
TIMELINE:
Summer 2019
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
On 3/12/20, City Council awarded the contract for the Downtown Core Phase 2B project in the amount of $1,859,105.75 and authorized City staff to manage change orders up to 10% ($185,105.75).
To date and since the commencement of construction, the Construction Engineering and Inspection (CEI) team has approved three (3) change orders totaling $168,268.67. Of those change
orders, a significant portion ~$110,000 (paid out of the City Campus fund) funded the relocation of the PLRWSD pressure sewer main which was necessary for future library and overall
campus master plan development. The pressure sewer relocation was not considered when establishing the 10% change order limit on 3/12/20.
Additional project change orders are anticipated that will elevate the project’s total change order costs to over the 10% threshold. The costliest additional work item includes reconstructing
and repaving the Railroad ROW pathway to its new location (under the newly relocated pressure sewer) behind the existing City Annex and library buildings to improve pathway user safety
and Parks Department operational needs. The pathway work alone is valued at ~$35,000.
Public Works and Parks staff have met with the City Manager and Finance Director to affirm that there are sufficient funds within the Streets LOT and City General funds to cover these
additional project expenses. Accordingly, this agenda bill requests the City Council to approve increasing the change orders to be managed by City staff to 20% (an increase of $185,105.75).
This amount will sufficiently cover the increased costs to reconstruct the pathway as well as cover future change orders (including the final balancing change order) that adjusts all
work items based on the final installed quantities.
RECOMMENDED ACTION: Authorize City staff to manage change orders up to 20% over the initial Contract amount for the Downtown Core Reconstruction Phase 2B Project.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
3/12/20
AB-20-069: Council awards contract for Downtown Core Reconstruction Phase 2B
4/9/20
AB-20-105: Council authorizes design by Ratio Design for relocation of pressure sewer