HomeMy Public PortalAboutAB 20-303 Billing Document Specialists Contract for ServicesMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 20-303
Meeting Date November 5, 2020
AGENDA ITEM INFORMATION
SUBJECT:
Request for Approval of a Contract for Services with Billing Document Specialists (BDS) – Updated Renewal
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Originator
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$7,500
Parks and Recreation
FUNDING SOURCE:
Water Fund
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
It was identified by staff that a new contract for services with Billing Document Specialists (BDS) is needed. Since the expiration of the current contract some time ago, the City and
BDS were operating on a month to month basis for water utility online credit card payment processing, electronic statement hosting, and paper statement processing. When the City contracted
with Xpress Bill Pay (XBP) to provide point of sale and online credit card processing and utility bill hosting in April 2020, the service provided by Billing Document Services for the
City also changed. The attached contract for services reflects the change in service provided to the City by BDS to only printing and mailing the water utility paper bills each month.
The City Attorney has reviewed the contract.
RECOMMENDED ACTION:
Approve the contract with Billing Document Specialists to process paper water utility billing statements each month and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION