HomeMy Public PortalAboutAB 20-314 Amazon S3 AWS Cloud StorageMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 20-314
Meeting Date November 19, 2020
AGENDA ITEM INFORMATION
SUBJECT:
Request approval for Amazon S3 AWS Free Tier Cloud Document Storage Solution for Caselle Connect Online Agreement
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Originator
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
None at this time – starting with free version
Parks and Recreation
FUNDING SOURCE:
General Fund – if exceed free storage space
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The Finance software program, Caselle Connect, includes an online web service at no additional cost to the City. Caselle Connect Online contains an electronic requisition approval process
that directly links to the Caselle Console used by Finance, HR, and City Clerk staff. Currently, the requisition process is conducted and managed using an Excel form sent via email
for approval. Once the requisition is approved it is entered into Caselle Accounts Payable where it is assigned a PO number. This process has served the City well, however, due to the
volume of emails received each day by staff it easy to lose a requisition request in email inboxes which causes a delay in the purchase approval process.
The Treasurer in coordination with the City Process Evaluation (CPE) Committee, has been incrementally rolling out the Caselle Online electronic approval process on a department by department
basis. The most common feedback from Department Heads on the electronic process offered by Caselle is the inability to add attachments to the requisition. The only document storage
currently available for requisition attachments in Caselle Connect Online, is Amazon S3 AWS, a cloud storage service. Support staff at Caselle states that most of their customers use
Amazon S3 AWS Free Tier which provides 5GB of storage; 20,000 of GET requests, 2,000 PUT, COPY, POST, or LIST requests; and 15GB of Data Transfer Out each month per year.
Since the amount of storage the City may need is unknown staff recommends starting with the Amazon S3 ASWS Free Tier. The attached customer agreement has been reviewed by the City Attorney.
RECOMMENDED ACTION:
Approve the Amazon S3 AWS customer agreement and authorize the Treasurer to electronically sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION