HomeMy Public PortalAboutGAC Minutes 1994 09/14GOLF COURSE
COMMITTEE
SEPTEMBER
Attending: Ted Whiteman
Jeff Goodman
Rick VanNoy
Judy Barkley
ADVISORY
MEETING
14, 1994
Carl Hoss
Charles Denham
Gary Shimun
Call to order and roll call: Chairman Whiteman called the
meeting to order at 7:00 P.M. Frank Brown was absent while all
other committee members were present.
Minutes: J. Barkley moved to approve the minutes from the
meeting on August 3, 1994 as written. T. Whiteman Second.
Motion carried.
Old Business:
1. Treasure Valley Women's Amateur
Judy Barkley presented a financial breakdown of the
tournament held at Shadow Valley Golf Course. She went on to
explain that the tourney would be held on a Monday, Tuesday,
and Wednesday within the first two weeks of June. There are
some Concerns that it might conflict with other tourne 's
scheduled during the first part of June.C 0L t t 3 t 4t / 44
Rick VanNoy moved to recommend to the City Council to
approve the Treasure Valley Women's Amateur Golf
Tournament as long as the dates do not conflict with the
other tournaments scheduled for the first two weeks in
June. Also that they agree to pay the $5.00 per player
surcharge. Jeff Goodman Second and the motion carried.
2. Irrigation Engineer R.F.P.
Jeff Goodman moved that the committee moved forward using the
format provided. (See Attached) Rick VanNoy Second. Motion
carried.
New Business:
1. #10 Tee Screen
It has been brought to the committees attention that there is
a dangerous situation existing at the #10 Tee. The tee is
located near an area of high use close to the clubhouse.
There is a possible liability problem existing. After
discussion it was decided that we will try a canvas netting,
approximately 5' high to be constructed along the tee edge.
New Business Cont.
2. New Nine "First Cutting" date
Supt. Denham presented a letter addressed to Pete O'neil and
Larry Teufel. The letter contains a final "punch list" of
items to be performed by the contractor. The list includes
various irrigation additions, re -seeding of bare areas, and
rocks surfacing in the 7th fairway. It is the consensus of
the committee and Mr. Denham that the project is not
ready for the city to accept now nor will it be on
September 26, 1994. It is recommended that the ceremony on
September 26, 1994 not be a legal transaction.
Staff Reports:
Carl Hoss: presented the committee with a tournament from the
Chamber of Commerce to benefit the Smokejumpers. The
tournament is scheduled for October 15, 1994. The committee
recommends that this not be scheduled as an annual event, and
suggested that it be brought before a committee every year.
They also inquired about possibly getting a reduced rate for
players so that more money could go to the benefit.
***** Jeff Goodman moved to recommend to city council to approve
the Smokejumper benefit tournament with a 9 hole rate charged to
participants. The date for the event is October 15, 1994 and
will need to be approved annually for future tournaments.
Rick VanNoy second. Motion carried.
With no further business meeting adjourned at 8:45 P.M.
Respectful Sub tted,
iteman, Chairman
REQUEST FOR PROPOSALS
DESIGN SERVICES
The City of McCall is requesting proposals for the purpose of
selecting a firm to provide professional design services on a
one time" basis between November 1, 1994 and October 31.
1995.
The type of design being sought is for a replacement of an
irrigation system for an existing 18 hole golf course. Also
the design shall include integration of the central control
system and existing supply reservoirs with an adjacent and
newly constructed 9 hole course irrigation system.
The work will be awarded to the firm who, in the sole opinion
of the City of McCall, is best qualified and equipped to
perform the work. The right is reserved to reject any or all
proposals not conforming to the intent and purpose of this
request for services whenever such action appears to he in
the best interest of the City of McCall.
The City reserves the right to review and extend the contract
for a second year. If the City elects to extend the
contract, the hourly rates may be negotiated.
SUBMISSION REQUIREMENTS:
For information concerning the proposed work. contact Charles
Denham, Course Supt., City of McCa11 Golf Course, (203) 634-
7160. Proposals are to be submitted to Gary Shimun, City
Manager, City Hall, PO Box 1065. McCall. ID 83638 no later
than 3:OOp.m., November 10, 1994.
Proposals shall not exceed a total of 10 one-sided pages and
shall include the Consultant's financial information,
resumes, firm history, etc.
One original and six copies of the proposal are required.
Hourly rates shall be submitted with the proposal in a
separate sealed envelope marked on the outside with the
firm's name and the statement "Hourly Rate Proposals." The
hourly rates envelopes will be opened after the evaluation
team has rated the other factors (for all proposals received)
considered in making an award.
EVALUATION CRITERIA:
Proposals will be reviewed and evaluated by a three to six
person selection committee.
To be considered, each proposal must include the following
minimum information:
1. List of hourly rates to be used throughout the term of
the proposal for:
a. Professional Engineer
b. Designer
c. Draftsman
d. Technician
e. Computer
2. List of experience of all key personnel
3. List of experience of the firm
4. List of references
Evaluation criteria will include:
1. Firm's capabilities
2. Past experience
3. Location of work
4. Financial accountability
REQUIREMENTS AFTER SELECTION
The selected Consultant will be required to submit proof of
General Liability, Errors and Omissions (Professional
Liability) insurance, if this insurance is required, and
Workers Compensation insurance, listing the City of McCall as
certificate holder, within thirty (30) calendar days after
finalization of negotiations on the design contract.
Errors and omissions (Professional Liability) insurance will
be required on the design project.
Dated this 16th day of September, 1994
CITY OF MCCALL
Gary Shimun, City Manager