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HomeMy Public PortalAbout10/30/1978 439. ........ . . .... .. .. . . _. ... ... .Special. Council Meeting.,.,October 30, 1978. .. . _..._....._....._.. ..__.�.. . Mayor Hyder presided. 1,Prayer was offered by Mayor Hyder. Councilmen present : Borgmeyer, Brant, Gordon, Hager, Hartsfield, McDowell, Rackers, Robinson, Whitecotton and f! Wildhaber. JCouncilmen absent: - None. A quorum was declared present. ( pproval of The Minutes of the meeting of October 16th were approved as i inutes. I received, 1 This meeting was called for consideration of the Budget, bids for forms for computer use, and consideration of a contract for maintenance services . I!- Paul Corbin, Scout Master of Den 1, Pack 5, South School, Boy presented the members of his Troop to the Council. ;Scouts. t The following bids were received for the printing of continuous payroll and accounts payable checks on 24 lb, safety paper in Opening duplicate. Quantity needed - 10,000 - each. The County Clerk's 1' of Office had notified the City Clerk that the Computor Programmer had ,iBids, decided that the payroll checks should be side by side instead of up and down. It was decided to rebid the payroll checks. Modern Litho-Print Company $ 37.38 per 1,000 NCR Systemedia 35.65 per 1,000 Councilman Borgmeyer moved that the low bid be accepted if it met specifications . The motion was seconded by Councilman Whitecotton. f� Motion passed unanimously. - - - _ - - - - - The following report was presented to the Council from Thomas !i. �! Benton, Directov of Planning and Code Enforcement: 1� Pleases be advised that the City opened bids for Janitorial Services on October 16, 1978, with the following results : i Dick Wilbers Janitor Service $ 562 .00 X 12 - $ 6,744.00 Atkins Bldg. Maintenance Co. 594.17 X 12 - 7, 130.04 11idle's Bldg. Service 696.50 X 12 - 8,358.00 Environmental San. Management 850.00 X 12 w 10,200.00 Modern Maintenance Service Co. 1,100.00 X 12 - 13,200.00 The bids were referred to this office for review and , recommendations. After said review, I recommend that the City of Jefferson enter into contract with Atkins Building Maintenance Company. The i! following clients of Atkins were checked out and offered the .!,Janitorial following following comments : !Services. Boone County Bank - "Very dependable". it State Farm Insurance - "Dependable and very good service". Central Trust Bank - "Very satisfied, very good service. We li have used their service for five years". i The following clients of Wilbers Janitor Service were checked out and offered the following comments: Office of Administration - "Not satisfied with present services". Lt. Governor's Office - "Very poor service" . Office of Courts Administrator - "Contract started October 1, 1978. Services not very good but it is improving after employees constantly leave notes to replace toilet supplies, dust, etc." Commerce & Industrial Development - "Services satisfactory". Based upon the invgation and the fact that Atkins service would cost only $386.04 p year than Wilbers, I must recommend that the Council enter into a one (1) year contract with Atkins Building Maintenance Company for the sum of $7,130.04. Respectfully submitted, /s/ Thomas H. Benton, ' Director of Planning and ff' Code Enforcement. Councilman Whitecotton moved that the bid of Atkins Building f Maintenance Co. , be accepted. The motion was seconded by Councilman Hartsfield. Motion passed unanimously. - - - - - - - - - - { 1111 M { 440, .__......_.._.._._. ..___..._....____.•$P.pcial Council. Meeting, October, 30, 1978. mom The application of Roy Renn 2217 Ex ressview Drive was presented to the Council upon recommendation of the Director of Planning and ;Code Enforcement, for the position of Housing Insppector at a isalary of $900.00 per month, effective November 20, 1976. I" Housings Councilman Borgmeyer moved that the appointment be approved. InspectDr�;The motion seconded by Councilman Rackers and passed unanimously. - - - - - - - - - - JCouncilman Wildhaber, Chairman of the Finance Committee, presented lthe following to the Council: iln presenting the 1978-1979 City Budget for adoption by this body, � I would like to say I feel we have a good Budget and have treated , the City employees fairly, while still remaining within our �I ;;projected income. I do feel the Budget leaves little room for any MI extra projects or expenditures . In view of the problems with the Fire Department this year, X91 feel all Department Heads should be reminded that the City Clerk, as official bookkeeper for the City, has the right to question any i (bill presented to her for payment. When in doubt about a bill, I j Bill 73. il,would encourage the City Clerk's Office to contact the Mayor and/orli Adopting ';Finance Committee before payment is processed, Budget. ,; Also, I feel Department Heads need to be reminded that the {Budget is by categories and should be used as such. Just because 1jthere is money left in their overall Budget does not mean that ; ;those funds can be expended for any category, without prior approval! 11of the City Council. for respective transfers of funds. I would like to thank the Members of the Council for their A1�good participation in the Budget Hearings, and especially I would ! like to thank Councilman Borgmeyer for his assistance in getting !!t salary information and conducting some of the hearings. It would i+ !have been difficult for me to complete the Budget in such a short } !; period of time without his assistance. With this information I submit to you the 1978-1979 City Budget for adoption, i Respectfully yours , /s/ Ken V. Wildhaber, Chairman, Finance Committee. a FINANCE COMMITTEE REPORT 'IThe following recommendations were made during the Finance Committee ! ` Meetings for the Budget of the Fiscal Year 1978-1979: } !; l) All future body-work and repairs on City Vehicles and i ; Equipment must be approved by Mr. Knight and the Department Head involved. 12) An increase of $10,000 to the Heavy Equipment Fund and ji $50,000 to the Capital Improvements Fund. g13) To adopt the Gross Receipts Utility Taxes Report, (Page 10 tems 1 thru 8) submitted by Councilman Hartsfield. + 4) The City buy 1 pair of Winter Coveralls for each employee of lthe Street and Sewer. Departments when needed. i15) The Stadium West Project and the Site Improvement for the Ii National Guard deleted from the Capital Improvements Budget, to be ranted when Projects materialize. Check about better coverage on the Fidelity Bonds for City t� Employees. : 7) A Fund set up for the $2.00 Court Costs . 8) Lagers , Longevity, Health Insurance, new Salary Steps for the Health, Police and ParkingAuthority, also, Expenses and Uniform � Allowances, be referred to the Accounts, Claims and Personnel Committee. 9) An 8/. across the board raise to all City Employees, with a � 2% Merit raise included in Budget. Department Heads recommend to Accounts, Claims and Personnel Committee, and Mayor recommend ? Merit raises for Department Heads to Accounts, Claims and Personnel I' Committee. 10) The following Elective Officials were granted a twenty (20%) f ' per cent raise as of April 19, 1979: City Collector, City Assessol�1 Police Judge and City Treasurer. City Attorney - $1,200 per month as of April 19, 1979. Mayor - $50.00 per month as of April 19 , 1979. Newly elected Councilmen - $25.00 per month as of April 19, 1979. 11) Central Garage authorized to hire 1 new mechanic. 1 new secretary for the City Attorney. New Personnel at Sewer Plant to be hired when new Plant is completed. 1 new mechanic at the Fire i `; Department was not allowed at this time. f. 441. _ ._._.._.._.,_....__..___...._._.._... Special Council-Meeting, October 30, 1978. l2) Two additional Uniformed Policemen to be employed as of Nov.l , 4 to. Additional Personnel to be authorized when needed for new Police Station. Supplement appropriation at that time. '113) Health Department authorized to pay Stand-by to .em loyees at �Ithe same rate of the Sewer Plant. 2 hours regular pay . Respectfully submitted, Ss/ Ken V. Wildhaber, I Chairman, finance Committee. i Councilman Whitecotton moved that $900.00 be added to the Adminis- trative Budget for a typewriter and chair for the Secretary for the;! City Attorney. The motion was seconded by Councilman Wildhaber and passed unanimously. I Bill No. 73, introduced by Councilman Wildhaber, entitled: ' "An Ordinance of the City of Jefferson, Missouri, adopting a Budgeti for the City for the period November 1, 1978 , to October 31, 1979, jBill 73. and appropriating money in the City Treasury to pay the cost of I,Adopting operating the city government during said period, in accordance Budget. with said Budget. ' Read first and second time by title and on motion of Council- man Wildhaber, the rules were suspended and the Bill was read the third time by title and placed on final passage and was passed by �! the following vote as Ordinance No. 9182 : I Councilmen voting Aye: Borgmeyer, Brant , Gordon, Hager, Harts- field, McDowell, Rackers , Robinson, i Whitecotton and Wildhaber. Councilmen voting Nay: None. r alCouncilmen absent : None. I ! 3i H Bill No. 74, introduced by Councilman Wildhaber, entitled: jBill 74. "An Ordinance of the City of Jefferson, Missouri., granting to City 1:8% Cost of jEmployees (except Elected Officials) , a cost of living salary !;living salary I increase of eight (8%,) per cent, and a two (2%) per cent merit increase and increase." ;:2% merit Read first and second time by title and on motion of ' increase. Councilman Wildhaber, the rules were suspended and the Bill was read the third time by title and placed on final assage and was passed by the following vote as Ordinance No. 9183: Councilmen voting, Aye: Borgmeyer, Brant , Gordon, Hager, I Slartsfield, McDowell , Stackers , Robinson, :I Whitecotton and Wildhaber, Councilmen voting Nay: Nona Councilmen absent : None. » - - - - » - ! Bill No. 75, introduced by Councilman Stackers , entitled: ; Bill 75. i "An Ordinance of the City of Jefferson, Missouri, authorizing the Contract for Mayor and the City Clerk of the City of Jefferson to execute a Janitorial contract for Janitorial services with Roy Eichelborger, DBA Atkins `, Services . Building Maintenance Company." Read first and second time by title and on motion of r Councilman Wildhaber, the rules were suspended and the Bill was !_ tread the third time by title and placed on final passage and was passed by the following vote as Ordinance No. 9184: Councilmen voting Aye: Borgmeyer, Brant , Gordon, Hager, Nartsfield, McDowell, Rackers, Robinson, Whitecotton and Wildhaber. Councilmen voting Nay: None Councilmen absent : None, i - Bill No. 76, introduced by Councilmen Rackers , Hager, McDowell and ,Bill 76. Whitecotton, entitled: ;Contract An Ordinance of the City of Jefferson, Missouri, authorizing the relating to Mayor and Clerk of the City to execute a contract with the Capital ;1911 Emergency City Telephone Company, relating to the 911 Emergency Service." (;Service. Read first and second time by title and ordered distributed to members of the Council . - - - - - - - - - - Bill No. 77, introduced by Councilman Wildhaber, entitled: ;IBill 77. � ISalaries and! Ordinance of the City of Jefferson, Missouri, fixing the 1! ( salaries and expense accounts of city elective officials, and ;,Expenses repealing certain ordinances of the City of Jefferson relating j. of thereto, and all other ordinances or parts of ordinances in ilElected conflict herewith," ;;Officials . Read first and second time by title and ordered distributed ffj to members of the Council. it - - - - - - - .. - - Ij �I 442. Bill 78. Bill No. 78, introduced by Councilman Wildhaber entitled; Relating "An Ordinance of the City of Jefferson, Missouri, relating to the to office operation of the office of City Attorney. " of City Read first and second time by title and ordered distributed Attorney. to members-of the Council. Mayor Hyder stated that he was happy that Mr. Benton had notified Mr. Gundelfinger that there were certain inadequacies in regard to Gandel- his property located at 302 East High Street. Mr. Benton commented finger that he had talked to Mr. Gundelfinger and he. had agreed to remove Property. the front and raise the High Street side with painted plywood to top of third floor but would not do it on the Monroe Street side. He has checked with his attorney and was. informed that he does not have to abide by the Ordinance, since it was passed after the fire. He has no committments at this time and it will. probably be at least two years before anything can be done. Sidewalks. Mayor Hyder asked the Director of Planning and Code Enforcement to )' meet with the Downtown Merchant 's Association in the near future in regard to the replacement of sidewalks , since some are getting very hazardous. City Mayor Hyder requested that the City Attorney notify the County Attorney. Court formally to move their road stockpile immediately from the Hough Park Property. _ .. r r _ _ r r w r Councilman Hager moved that the Council adjourn, under the rules. Motion passed.