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HomeMy Public PortalAbout19751031 special 384. -Spes.ia —c.o—unc_�.�e.e.t-ing...y.._Uc.tokex_,31,,1 !`Mayor Hyder presided. !,Prayer was offered by Mayor Hyder. , , Councilmen present: Barry, Borgmeyer, Brant, Gordon, Hager, Manes , McDowell, Ortmeyer, Whitecotton and Wildhaber. liCouncilmen absent: None. ! A quorum was declared present. - - - - - - - - - - ;'The Special Council Meeting was called to approve the Finance ; Committee Report, pass an Ordinance adopting the Budget, pass an Ordinance allocating Sales Tax Receipts , and pass an Ordinance granting cost of -living salary increases to City Employees. Councilman Wildhaber, Chairman of Finance Committee, presented the following report: Finance TO THE MAYOR AND MEMBERS OF THE FINANCE COMMITTEE: Committee. I present this Budget, with the following comments : Report. In preparing this Budget we managed to budget expenditures in relation to actual income and did not lean to Revenue Sharing for help in balancing the General Revenue Budget. I feel that the Budget, as presented today, represents a " realistic Budget in relation to expenditures versus actual income. � I also feel that the Council needs to retain a tighter fiscal j: control over City expenditures. Up to now we have been able to do ;! this quite successfully, but each year it is getting more difficult to keep a close watch and to make intelligent Budget recommendation ,,Also each year I see a definite need for a Fiscal Officer (Comp- jtrolier) type person to serve the Council in its Budget delibera- tions, and to keep Department Heads from overspending in Budget � Categories . I strongly recommend a six-month review of Budget expenditures yin relation to income, and in regard to this I request a monthly report from the City Collector, of monies allocated to each Ei .: individual fund, along with the quarterly report requested by the Finance Committee, and six months ' review of expenditures . We will ,' have information on how well Department Heads control their expen- Jditures and where we need to reconsider appropriations . ;j I would like to rako this time to thank each of you for the ;; marvelous attendance and undivided attention given throughout the lipast Budget hearings , and I would also like to thank the City ;; Clerk, Collector and Mayor's Office for helping obtain needed information. Respectfully submitted, /s/ Ken V. Wildhaber, Chairman, Finance Committee. E Ij ;! All Department Heads and City Clerk. �? Motion made by Vincent Borgmeyer that each Department make ;; quarterly breakdowns starting in November and to be turned in to ;; the Council February 1st and every 3 months thereafter so Council :; will know how budget and actual cost are progressing. Forms to be ,, furnished by the City Clerk from Department Office Supplies !' Account. Motion carried. j; City Clerk. Carolyn McDowell made a motion the City purchase uniform ',Istationary for the City of Jefferson to be distributed by the City ;! Clerk. Motion carried. t! jlWays and Means Committee. Darrel Gordon made the motion to keep track of all maintenance !! charges of office equipment till all budgets are in so they can see ;! how much they are spending on same. ;i Parking Authority. Harvey Hager made the motion to have each person on Parking Authority pay their own meal. Motion carried. Airport. Miss McDowell made the motion to require the Airport to come ;! before the Board for permission to attend meeting the same as other. j Departments. Motion carried. l� 3$5. Airport, Parking Authority and Parking Garage. Motion made by Harvey Hager to put office equipment back into Airport, Parking Authority and Municipal Parking budgets , with the jstipulation of prior approval of the City Council before purchasing.; Motion carried. t i, All Department Heads. Vincent Borgmeyer made the motion to add General Revenue portion! of conferences , training and seminars of $3,000 into Administrative !; and Legislative (101) budget, C-12 category, to come before the '+ City Council for prior approval before attending same. Motion carried. Finance '( Parking Authority. : Rep rttee Motion made by Harvey Hager to require Parking Authority Department to come before City Council for prior approval before attending conferences or training. Motion carried. Streets Committee. i� Harvey Hager made the motion that Public Works - Sewer Depart- ment, C-12 category, training of $1,500 be subject to prior approval, by City Council. Motion carried. Buildings and Grounds . Darrel Gordon made the motion that janitorial services be ! referred to the Building and Grounds Committee to report back to the Council 15 days prior to the renewal of contract. Motion carried. Personnel and All Department Heads. Vincent Borgmeyer made the motion that each Department revise its step plan and get it to Council Claims and Personnel by lNovember 17th. Motion carried. �jGeneral Motions . II Thomas Whitecotton made the motion to put $12,000 in the City 1 Clerk Budget for Xerox & postage, to be monitored by the City Clerk. . I Motion carried. j Vincent Borgmeyer made the motion to limit Capital Improvements: into 30% of the annual receipts on sales tax, not to exceed $400,000 , with all excess to revert to General Revenue. Brant seconded, and ,1Motion carried. I Councilman Borgmeyer made the motion to have 3% of the annual receipts on sales tax, not to exceed $30,000, in Heavy Equipment Department, with excess to revert to General Revenue. McDowell seconded and motion carried. Harvey Hager made the motion to delete conventions and schools ' from the budget so the person requesting same must come before the Council. Borgmeyer seconded, and motion carried. Thomas Whitecotton made motion to transfer C-9 category of $4,900 from the Police Department budget to the Police Court budget: Motion carried. Harvey Hager moved the $1,500 be added to janitorial services bringing it to $6,300 in the Police Department budget. Motion carried. Councilman Borgmeyer made the motion to put $3,000 into Admin- istrative and Legislative (101) budget under Category Z-1 with any expenditures to be approved by the City Council. Motion carried. Councilman Borgmeyer made the motion to delete all conferences,': training and seminars from separate Departments in General Revenue, Motion carried. Councilman Borgmeyer made motion that all City Employees employed for more than one year in the wage brackets of 0 - $7,000 be given an 8% raise in pay; $7,001 - $10,000 be given 5% raise in pay; $10,001 - up be given 3% raise in pay for full time employees and excluding Federal employees and Elective Officers. Motion carried. q Councilman Borgmeyer made the motion that extra help (A-3) ;( !; figure of $2,520 be deleted from City Clerk's budget. Miss McDoweIl�! !� seconded, and motion carried. i.1elgirs enn.01 "eons i Mont and...posaiUe I Special Council ,Meetin_g,. 386,October 31,, 19�SR..+ I would like to point out that the cost of living raise does dnot prevent any Head of a Department from recommending a merit ; raise to an employee that completes their one year with the City s! and are doing an outstanding ,job. d� Motion made that the $35,000 for Firemen's Pension Fund be .deleted from the Firemen's Budget at this time. (� rl RECOMMENDATIONS ;Ways and Means . Discussion on maintenance of office equipment and possible i ,.uniform equipment or bulk maintenance for all City office machines. �A tally is to be kept for all charges by separate Departments , to 'be discussed later. Discussion on raising cost of bicycle license. Personnel. Finance Establish a single policy for all Departments on whether sick Committee leave is to be 60 or 90 days accumulative, and uniform work hours . 1; Report. Recommendation by Jim Barry that lst day sick leave be on i employee's time, second on City. 'I ..Transit Authority. Discussion on Golden Passes, with the possibility of adding . 151� charge per ride. .Parking Authority Mr. Hartley was to get bids on communication system for Parking Authority. , Mr. Hartley was to get bids on Cushman vehicles . See about putting B 4 (tickets) in Parking Garage into same . category with possibility of using same printer for stationary. Question by Councilman Borgmeyer on voiding tickets by officer who wrote it. Shouldn ' t it be signed by supervisor. ' Health. Recommendation by Council that the Health Department get a bid on animal food for one year usage to be picked up as needed. Central Maintenance Garage. Check on possibility of getting bid on all cars regardless f Department together to also cut down on duplicating specs and `; legal advertising. Building and Grounds . Discussion on using one Firm to service uniforms for all : Departments , including shop towels. ; City Clerk. There will be $375.00 from each Department involved in audit put back into General Revenue to cover cost of audit. Fire Department - Check and see if printin on logs , etc. , can ' be included in printing to be done by one firm Mationary, tickets . Cost of Legal Advertising - Have City Clerk as central control ;with all City legal ads to be to her by the 15th so all ads can be '; combined to cut the cost . Street Committee. f i The suggestion was made to keep the best pick up that a hoist ' can be mounted on and come back and discuss further with the ;; Finance Committee. (Heavy Equipment) . Miss McDowell requests mileage on Jim Locke's personal vehicle ' over the next six months , for comparison to other mileage with ,; thought of purchasing a vehicle instead of paying flat fee per month Councilman Whitecotton wants comparison of cars purchased for .; Inspectors versus personal car usage. Mayor Hyder discussed possibility of transferring Federal , money into Russell Street and on down Stadium Drive. Ed explained possibility of getting a used wheel roller as $8,000 on budget will not buy a new one and parts are not available to fix old one. " Ways and Means . Have Ways and Means Committee look into feasibility of a raise in sewer rates . i Discussion on Cedar City connecting and shouldn't they pay a higher rate rather than build their own plant. ; Cemetery. The lot revenue goes to the Cemetery Fund and if not enough ; money is available for budgeted items, it is reimbursed from ., General Revenue on Council direction. 387. Department Heads and General Have all Departments give breakdown on mileage before next ±' year (monthly basis) on auto allowance or expense. Vincent Borgmeyer suggests that a three-man Committee keep check on new office equipment purchases to keep check or inventory on all office equipment now on hand, including desks , calculators , adding machines, etc. ;! I Discussion on City Collector's fees for delinquent taxes be entered as debit and credit on budget. Jim Locke stated the sludge can be gotten rid of with a $35,000 rig for spreading compared to a quarter million for a plant. ii Discussion on utilities charged to Public Works - Planning and " Inspection for the City Hall should be broken down to each office ;; Finance there. Committee Finance Committee Report. Report. Jim Williams presented written proposals (Fire Department. Discussion followed with questions on clarification of request for st of living raise and exact %. Councilman Wildhaber recommended the proposals be referred to the Personnel Committee (Jim Barry, Chairman) and their recommends- jj tions be reported back to the Finance Committee. MAINTENANCE OF OFFICE EQUIPMENT i ' 102 - City Clerk $ 2,500.00 104 - City Collector 800.00 106 - Police Court 175.00 108 - Police Department 156.00 110 - Public Works - Planning and ' Inspection 150.00 113 - Public Works - Engineering 200.00 i► Councilman Wildhaber moved that the report be approved. Motion passed. Bill No. 67, introduced by Councilmen Wildhaber and Borgmeyer, ;{ entitled: "An Ordinance of the City of Jefferson, Missouri, adopting a Budget ' for the City, for the period November 1, 1975, to October 31, 1976, 1 Bill 67. and appropriating money in the City Treasury to pay the cost of Adopting operating the CitX Government during said period, in accordance Budget. with said Budget. ' 1975-76. Read first and second time by title and on motion of Councilman Wildhaber the rules were suspended and the Bill was read the third time by title and placed on final passage and was passed by the following vote as Ordinance No. 8773: Councilmen voting Aye: Barry, Borgmeyer, Brant, Gordon Hager, Manes McDowell, Ortmeyer, Whitecotton and Wildhab;1r. Councilmen voting Nay: None. ; Councilmen absent: None. _ _ _ _ _ _ _ _ Bill No. 68, introduced by Councilmen Wildhaber and Borgmeyer, ;Bill 68. entitled: ;;Allocating "An Ordinance of the City of Jefferson, Missouri, allocating the !receipts of receipts from the imposition of the one (1%) per cent Sales Tax, ;Sales the collection of which was provided for by Ordinance No. 8251 of tax. the City of Jefferson, Missouri." Read first and second time by title and on motion of Councilman'f Wildhaber the rules were suspended and the Bill was read the third 1; time by title and placed on final passage and was passed by the following vote as Ordinance No. 8774: ? Councilmen voting Aye: Barry, Borgmeyer, Brant, Gordon, Hager, i( Manes, McDowell, Ortmeyer, Whitecotton and Wildhaber. Councilmen voting Nay: None s Councilmen absent: None. - - _ - - _ - _ it i� i� f� 388. Bill No. 69, introduced by Councilmen Wildhaber and Borgmeyer, entitled: "An Ordinance of the City of Jefferson, Missouri, granting to City Bill 69. IiEmployees (except elected officials) a cost of living salary Cost of ;! increase." Living il Read first and second time by title and on motion of Councilma Salary M!Wildhaber the rules were suspended and the Bill was read the third Increaseltime by title and placed on final passage and was passed by the ( following vote as Ordinance No. 8775: ; Councilmen voting Aye: Barry, Borgmeyer, Brant, Gordon, Hager, Manes, McDowell, Ortmeyer, Whitecotton and Wildhaber. Councilmen voting Nay: None Councilmen absent: None. _ - - - - - - - - - - �Mayor Hyder thanked the Finance Committee for their thorough study and hard work on the Budget. AdJournment. iCouncilman Hager moved that the Council adjourn, under the rules. ;Motion passed. ! I