HomeMy Public PortalAbout2021.12.13 LBT MinutesMcCall Public Library Board of Trustees Meeting Minutes
December 13, 2021 - 10:00 AM
Two Locations: Teams (virtual) or Legion Hall, 216 E. Park Street
Attendees:
Legion Hall: Jacki Rubin, David Gallipoli, Lola Elliot, Meg Lojek, Amy Rush, Bob Giles, Matt Stebbins
Virtual: Anna Sparrell, Linda Stokes, Delta James, Jessica Edwards
Called to order: 10:05
Amendments to Agenda: None
Approval of Minutes: 11/8/21- David moved to accept; Jacki seconded the motion; all in favor.
Public Comment: None
Director's Report: (Meg)
Payment Approvals: 11/18 and 12/2/21 Jacki moved to accept the approvals; David seconded
the motions. All in favor.
Monthly Budget and Stats: October financials were reviewed online. Meg reported that library
expansion design fees are being paid and are up to 85% complete, as per contract with Ratio.
ARPA Grants: Laptop vending machine has been delivered. It is very innovative for a small
library such as ours. Anyone with a library card can borrow a laptop from the kiosk! Outdoor
lockers have been ordered; supply chain issues have delayed exptected delivery until February.
Events calendar: Marie Furhman hosts weekly mini writing workshops every Tuesday; ESL
tutoring continues for free Mondays; Monthly book discussions around the fire pit will continue;
Family reading week was enjoyed by 20 families; and letters to Santa was a super motivating
practice for reading and writing. Virtual programs continue to be popular for Doing Democracy
and Ready for Kindergarten Workshops.
Staff: Traci Malvich has been invited to a future Board meeting. It will be a question & answer
discussion to clarify and update the Board Members' understanding of the hiring process as well
as the pay scale for the library staff. Mayor Bob was encouraging about this information sharing.
Presentation from Anna Sparrell, CM Company: Anna reviewed the most up to date schedule for
construction of Parks Building, New Library, and Renovation of old library. Trustees also discussed the
temporary entrance planned for the side door between the library and City Hall during the new
construction phase. Anna reported that construction documents are 85% complete. Manpower and
cost of materials continue to be challenging variables.
Presentation from Jessica Edwards, RATIO: interior design colors. Jessica presented an uplifting report
and virtual tour of the products that have been chosen and budgeted for the interior of the new library.
Meg has a copy of the program. It is a wow! Trustees loved it. Samples of the products chosen can be
sent for our viewing in Meg's office.
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Presentation Delta James, Community and Economic Development Grant writer:
Compliments to Delta for a very informative Integrated Art program (perhaps doors, windows, flooring,
etc) that will work so well with the Ratio interior design. Delta outlined the selection process for the
public art piece, which includes the McCall selection committee, Public Art Advisory Board, McCall Public
Library, and the City Staff. The RFQ is out, and applications for the artist will be due in mid -to -late
January. The Grant for the project totaling $62,000 was accepted by the City's Capital Improvement
Plan. Meg also has a copy of the presentation and hope it will be disseminated to various public clubs.
Appointment of Library Board member to the Library Public Art Selection Committee:
Matt Stebbins was voted by the Board to be our representative to the Art Selection committee.
Treasurer's Report:
Linda Stokes presented a spreadsheet which Susie had asked for so as to give clarification to the
expansion project info. Linda discussed in more detail the payment scheduling for the bond. First
payments will be March and September. Arbitrage statements will be every 5 years for the life of the
bond and will be at the expense of the Library Board of Trustees' library budget. Linda also updated that
we are soon integrating credit card payments with the City software to be able to accept payments
easier at the library.
Fundraising and Foundation report:
Amy Rush reported a need for new members for the Ambassador group. Amy optimistically reported
that the end of year matching funds campaign is going very well. Trustees are encouraged to participate.
Trustees thanked Amy and all the Foundation volunteers for their hard work.
Friends Liaison report:
Lola reported the Pump House Used Book Store will reopen two days a week. Masks will be required. It
was discussed that Amy Rush will present to the FOL about the Foundation, its members and its role.
City Council Liaison report:
Mayor Bob applauded Delta James for the process she has used for the Integrated Art Project. He also
suggested reaching out to the community and including many local artists has been very successful. He
is proud of the work that has been achieved with the expansion project and the commitment and
support City Council continues to provide.
Just a reminder the Board will discuss the time for our meetings at the January 10th Board Meeting.
Adjourn: Meeting adjourned after a very informative and positive presentations by all.
Next Meetings: January 10th, February 14th, March 14th
Minutes prepared by Lola Elliot, alternative Secretary
Respectfully submitted by Jack Rubin, Chair
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