HomeMy Public PortalAboutVillage Budget 2014-2015VILLAGE OFFICIALS PRESIDENT TRUSTEES Margie Bonuchi Paul Fay Bill Lamb Garrett M. Peck Jim Racich Dan Rippy Village Administrator John Konopek Police Chief Dean Marquez Building Official Michael Garrigan Village Planner Allen Persons Director of Public Works Traci Pleckham Director of Management Services Village Clerk Brian P. Murphy Michelle Gibas FISCAL YEAR 2014-2015 BUDGET VILLAGE OF PLAINFIELD, ILLINOIS Michael P. Collins
VILLAGE OF PLAINFIELD FISCAL YEAR 201 4 -201 5 BUDGET TABLE OF CONTENTS ALL FUNDS REVENUE AND EXPENSE SUMMARY 1 REVENUE SUMMARY 3 E XPENSE SUMMARY 4 FINANCIAL POLICIES 5 DEBT RATINGS 13 STAFFING S CHEDULE 1 4 SALARY CLASSIFICATIO N PLAN 1 5 GENERAL FUND REVEN UE NARRATIVE 1 7 REVENUE AND EXPENSE SUMMARY 2 4 REVENUE DETAIL 2 5 ADMINISTRATION/MANAG EMENT SERVICES NARRATIVE 2 8 BUDGET SUMMARY 3 5 BUDGET DETAIL 3 6 POLICE NARRATIVE 4 2 BUDGET SUMMARY 4 5 BUDGET DETAIL 4 6 STREETS NARRATIVE 5 5 BUDGET SUMMARY 5 8 BUDGET DET AIL 5 9 COMMUNITY DEVELOPMEN T ALL DIVISIONS BUDGET SUMMARY 6 3 PLANNING NARRATIVE 6 4 PLANNING BUDGET SUMMARY 6 8 PLANNING BUDGET DETA IL 6 9 BUILDING NARRATIVE 70 BUILDING BUDGET SUMMARY 7 4 BUILDING BUDGET DETAIL 7 5
VILLAGE OF PLAINFIELD FISCAL YEAR 201 4 -201 5 BUDGET TABLE OF CONTENTS WATER/SEWER OPERATIO NS & UTILITY EXPANSI ON NARRATIVE 7 6 ALL DIVISIONS BUDGET SUMMARY 8 2 WATER AND SEWER REVENUE DETAIL 8 3 WATER BUDGET DETAIL 8 4 SEWER BUDGET DETAIL 8 7 UTILITY EXPANSION BUDGET DETAIL 90 CAPITAL FUND CAPITAL NARRATIVE 91 CAPITAL BU DGET SUMMARY 94 CAPITAL BU DGET DETAIL 9 5 OTHER FUNDS MISCELLANEOUS FUNDS SUMMARY 9 8 MOTOR FUEL TAX FUND BUDGET DETAIL 9 9 BOND AND INTEREST FUND BUDGET DETAIL 100 TORT IMMUNITY FUND BUDGET DETAIL 102 AUDIT FUND BUDGET DETAIL 10 3 POLI CE PENSION FUND BUDGET DETAIL 10 4 D .A .R .E FUND BUDGET DETAIL 10 6 TAX INCREMENT FINANC ING FUND BUDGET DETAIL 10 7 ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 10 8 BUDGET FORECAST GENERAL FUND REVENUE AND EXPENSE FORECAST 10 9 WATER AND SEWER REVE NUE AND EXPENSE FO RECAST 1 10 STASTICAL TRENDS REVENUE , EXP ENSE AND FUND BALANC E RATIOS 1 11
Citizens of the Village Mayor and Board of Trustees Village Administrator Management Services Department Police Department Public Works Department Planning Department Building Department IT Community Relations Village Clerk Village of Plainfield Organizational Chart
Tax Capital Capital Increment General Replacement Improvement Financing MFT Estimated Fund Balance 5/1/2014 13,416,451 1,862,286 3,215,000 (3,396,377) 1,025,651 1,695,521 Revenues 21,643,318 15,084,660 - 6,355,380 635,500 1,200,500 Transfers In 360,000 - - 500,000 - - Debt Proceeds - - - - - - Total Revenues 22,003,318 15,084,660 - 6,855,380 635,500 1,200,500 Expenses Salaries and Wages 10,005,866 1,283,825 - - - - Benefits 4,285,196 572,962 - - - - Utilities 365,890 652,000 - - - - Supplies/Commodities 920,445 516,700 - - - - Contractual Services 5,780,414 7,500,000 - 166,000 - - Other Debt Service - 3,178,561 - - - - Capital Outlay 390,000 - 2,805,000 150,000 1,000,500 Miscellaneous 550,507 500,760 - 760,000 - - Sub-Total Expenditures 21,908,318 14,594,808 - 3,731,000 150,000 1,000,500 Interfund Transfers 95,000 489,852 - 2,536,188 650,000 200,000 Total Expenditures 22,003,318 15,084,660 - 6,267,188 800,000 1,200,500 Excess (Deficiency)- - - 588,192 (164,500) - Estimated Fund Balance 4/30/2015 13,416,451 1,862,286 3,215,000 (2,808,185) 861,151 1,695,521 All Fund Summary Water and Sewer Operations & Expansion Revenues, Expenditures & Fund Balances 2014-2015 Fiscal Year Budget Page 1
Bond and Tort Police Alcohol Interest Immunity Audit Pension Enforcement DARE Totals - 97,225 2,160 21,405,219 27,481 19,964 39,370,581 112,125 400,100 38,000 1,775,000 10,050 13,020 47,267,653 3,026,040 95,000 - - - - 3,981,040 - - - - - - - 3,138,165 495,100 38,000 1,775,000 10,050 13,020 51,248,693 - - - 440,000 - - 11,729,691 - - - 4,500 - - 4,862,658 - - - - - - 1,017,890 - - - 5,000 - 15,000 1,457,145 - 575,500 38,500 30,000 - - 14,090,414 3,138,165 - - - - - 6,316,726 - - - - - - 4,345,500 - - - 38,000 - - 1,849,267 3,138,165 575,500 38,500 517,500 - 15,000 45,669,291 - - - - 10,000 - 3,981,040 3,138,165 575,500 38,500 517,500 10,000 15,000 49,650,331 - (80,400) (500) 1,257,500 50 (1,980) 1,598,362 - 16,825 1,660 22,662,719 27,531 17,984 40,968,943 Revenues, Expenditures & Fund Balances 2014-2015 Fiscal Year Budget All Fund Summary Page 2
All Revenue Sources Amount Percent of Total 2013/2014 Estimate 2012/2013 Actual Property Taxes 6,291,050 12.28%6,293,895 6,251,010 State of Illinois Taxes 14,626,500 28.54%14,840,000 14,767,118 Other Taxes 3,775,280 7.37%3,728,000 3,825,685 Licenses and Permits 682,700 1.33%835,300 919,120 Fines 946,287 1.85%974,587 1,045,885 Charges for Services 17,203,560 33.57%17,094,472 18,030,524 Grants 465,600 0.91%464,043 1,077,091 Franchise Fees 595,000 1.16%626,000 622,783 Investment Income 438,270 0.86%1,225,690 1,543,095 Intergovernmental 382,906 0.75%386,906 430,827 Miscellaneous 1,560,500 3.04%1,468,720 1,726,269 Water & Sewer Tap-on Fees 300,000 0.59%480,000 1,160,918 Subtotal Revenues 47,267,653 92.23%48,417,613 51,400,325 Interfund Transfers 3,981,040 7.77%3,339,390 3,102,780 Grand Total Revenues 51,248,693 100.00%51,757,003 54,503,105 All Funds Revenue Summary 2014-2015 Fiscal Year Budget Fiscal Year 2015 Budget History Page 3
Expense Classification Amount Percent of Total 2013/2014 Estimate 2012/2013 Actual Salaries and Wages 11,729,691 23.62%11,278,074 10,583,205 Benefits 4,862,658 9.79%4,584,698 4,303,022 Utilities 1,017,890 2.05%990,940 1,003,623 Supplies and Commodities 1,457,145 2.93%1,288,715 1,160,292 Contractual Services 14,090,414 28.38%13,372,308 12,745,623 Debt Service 6,316,726 12.72%6,534,727 6,389,051 Capital Outlay 4,345,500 8.75%4,420,000 2,566,863 Other 1,849,267 3.72%1,679,060 1,261,640 Total Expenditures 45,669,291 44,148,522 40,013,319 Interfunds 3,981,040 8.02%3,289,390 3,102,779 Grand Total Expenditures 49,650,331 100.00%47,437,912 43,116,098 All Funds Expense Summary 2014-2015 Fiscal Year Budget Fiscal Year 2015 Budget History Page 4
FINANCIAL POLICIES General The Village of Plainfield has an important responsibility to carefully account for public funds, to manage municipal finances wisely, and to plan and provide for the adequate funding of services desired by the public and as required by laws, rules, or regulations, including the provision and maintenance of public facilities and improvements. The financial goals and policies set forth in this document are intended to establish guidelines for the continued financial strength and stability of the Village of Plainfield. Financial Goals Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain. The financial goals for the Village of Plainfield are: • To provide full value for each tax dollar by delivering quality services efficiently and on a cost -effective basis. • To preserve our quality of life by providing and maintaining adequate financial resources necessary to sustain a sufficient level of municipal services, and to respond to c hanges in the economy, the priorities of governmental and non -governmental organizations, and other changes that may affect our financial well -being. • To maintain a strong credit rating in the financial community. Financial Policies Financial policies support the financial goals. They are general statements that guide decision -making in specific situations, to ensure that a decision will contribute to the attainment of the financial goals. Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the Government Finance Officers Association of the United States and Canada (“GFOA”) govern our financial policies and proce sses. Budget Policies Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be balanced, constantly monitored, and responsive to changes in service demands. With these concepts in mind, the Village of Plainfi eld has adopted the following budget policy statements: • The Village will adopt and maintain a balanced budget in which expenditures will not be allowed to exceed reasonably estimated revenues and other available funds at the same time maintaining recommen ded fund balances. Page 5
FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures. Excess unreserved and undesignated fund balance may be appropriated as part of the adopted budget to fund capital or emergen cy expenditures. • As part of the annual budget review process, the Village will project fund revenues and expenditures for a minimum of two years beyond the budget year and compare the projected balances to the fund balance policy. This will allow the Village to identify potential problems early enough to correct them. • The Village will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. • Twice annually, the Village Administrator will provide the Village Board with trend analysis/projections of revenues and expenditures. Revenue Policies Revenues determine the capacity of a local government to provide services. Under ideal conditions, revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted the following revenue policy statements. • The Village end eavors to develop and maintain a diversified and stable revenue base to shelter it from short -term fluctuations in any one revenue source. • The Village will estimate annual revenues on an objective, reasonable, and conservative basis. Most revenues will be estimated based on a historical trend analysis. Major revenues will receive a more in -depth analysis. • Each year and whenever appropriate, existing revenues will be re -examined and possible new sources of revenues will be explored to ensure that we are ma ximizing our revenue potential. • The Village will strive to be informed and aware of all grants and other aid that may be available to us. All potential grants and other aid shall be carefully examined for matching requirements (both dollar and level -of -e ffort) and restrictive covenants, to ensure that our participation in such grants will be beneficial and cost -effective. • All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure that rates are maintained at a level that is related to the cost of providing the services and are competitive with others providing similar services in the area. Page 6
FINANCIAL POLICIES • Water and Sewer Funds will be self -supporting. • The Village will establish user charges and set fees for services for its enterprise funds at a level that fully supports both the direct and indirect costs of the activity. Indirect costs include the recognition of annualized depreciation of capital assets. Cash flow requirements to adequately defray bond retirement and capital outlay will become a primary determinant in the development of user charges. • Connection fees for water and sewer services shall be reviewed regularly to assure that fees reflect the cost of provid ing services to new developments. • One -time revenues that are not required by law or agreement to be expended for a particular purpose will only be used to fund one -time capital or emergency expenditures . One -time revenues will not be used to support operating expenditures, except in emergency sit uations. Cash Management Policies • An investment policy has been adopted by the Village Board, which provides guidelines for the prudent investment of the temporary idle cash and outlines the policies for maximizing the efficiency of the cash management sy stem. The ultimate goal is to enhance the economic status of the Village while protecting its pooled cash. The current investment policy is attached as Exhibit A. • The cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the Village to invest funds to the fullest extent possible. The Village attempts to match funds to projected disbursements. • Except for cash in certain restricted and special funds, the Village of Plainfield will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Criteria for selecting investments and the order of priority are: safety, liquidity, and yield. Expenditure Policies Expenditures are a rough measure of a local government’s service output. While many expenses can be easily controlled, emergencies, unfunded mandates, and unanticipated servic e demands may strain our ability to maintain a balanced budget. To ensure the proper control of Page 7
FINANCIAL POLICIES expenditures and provide for a quick and effective response to adverse financial situations, the Village of Plainfield has adopted the fo llowing expenditure statements: • The Village will maintain a level of expenditures that will provide for the public well being and safety of the residents of the community. • The Village will pay all current operating expenditures with current operating re venues. • Expenditures and purchase commitments will follow the Village’s approved Purchasing Authority Policy. The current Purchasing Authority Policy is attached as Exhibit B. • Encumbrances represent commitments related to unperformed contracts for goods or services, and will be recorded when incurred. . Fund Balance F und balance s are established to protect against the need to reduce service levels or raise taxes and fee s due to temporary revenue shortfalls or unpredicted one -time expenditures. In addition, in accordance with GASB Statement 54, the Village must establish fund balance classifications that inform the financial statement user as to the extent to which the V illage must observe constraints imposed upon use of the resources that are reported by the governmental funds. More detailed fund balance financial reporting and the increased disclosures will aid the user of the financial statements in understanding the a vailability of resources for various governmental purposes. The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4) Assigned, or 5) Unassigned. Definitions Governmental Funds – are used to account for all or most of the Village’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds) and the servicing of general long -term debt (debt service funds). The General Fund is used to account for all activities of the Village not accounted for in some other fund. Fund Balance – the difference between assets and liabilities in a Governmental Fund. Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available to be spent, either short -term or long -term, in either form (e.g., inventories, prepaid items, land held for resale) or through legal restrictions (e.g., endowments). Page 8
FINANCIAL POLICIES Restrict ed Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to external enforceable legal restrictions (e.g., grantor, contributors and property tax levies). Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self -imposed constraints or limitations that have been placed by formal action at the highest level of decision making. Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended use of resources, or for all remai ning fund balance in non -General funds not categorized above. Unassigned Fund Balance - available expendable financial resources in a governmental fund that are not the object of tentative management plan (i.e. designations). (Only in the General Fund, un less negative) Fund Balance Policies • The Village will spend the most restricted dollars before less restricted, in the following order: a. Nonspenda ble (if funds become spendable) b. Restricted c. Committed d. Assigned e. Unassigned • The Management Services Director will determine if a portion of fund balance should be assigned, consistent with intentions of the Village Board. • The Village will strive to maintain the unassigned fund balance of the General Fund at a level at least equal to 25% of the total General Fund annual expenditures. • If the General Fund unassigned fund balance falls below the minimum, a plan will be developed to return to the minimum balance within a reasonable period of time. • General Fund unassigned fund balance in excess of 40% may be transferred to the Capital Improvement Fund. • The Village will strive to maintain the unassigned fund balance of the Enterprise Fund (Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund annual expenditures. • If the Enterprise Fund balances fall below the minimum, rates may be adjusted so as to gradually return to the minimum within a reasonable period of time. If the balances exceed 40%, the overage may be used to offset rate increases , or transferred to the Village’s Capital Replacement Fund, or a combination thereof. Page 9
FINANCIAL POLICIES • The Capital Replacement Fund is a reserve fund for future capital investments in the Villa ge’s infrastructure system . Funding amounts for the Capital Replacement Fund is largely driven by the annual depreciation amount of the Enterprise Fund infrastructure system. Capital Improvement Policies • The Village shall maintain a Five Year Capital Im provement Program and capital improvements will be made in accordance with that plan. The program shall be updated annually. • The corresponding year of the Capital Improvement Program will be incorporated into the annual operating budget as the Capital Bu dget. • As part of the development of the Capital Improvement Program, the condition of Village infrastructure will be evaluated to appropriately prioritize and schedule maintenance and replacement. • Each capital project will be evaluated for its impact on current and future operating budgets. Debt Policies Debt is an effective way to finance capital improvements or to even out short -term revenue flows. Properly managed debt preserves our credit rating, provides flexibility in current and future operating budgets, and provides us with long -term assets that maintain or improve our quality of life. To provide for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the following debt management policy statements: • The V illage will confine long -term borrowing to capital improvements or one -time obligations that cannot be financed from current revenues or reserves. • Capital projects financed through the issuance of bonds shall be financed for a period not to exceed the exp ected useful life of the improvement. • The Village will maintain good communications with bond rating agencies about its financial condition. The Village will follow a policy of full disclosure on every financial report and bond prospectus. • The Village wi ll attempt to keep the average maturity of General Obligation Bonds at or below 20 years. • The annual operating budgets of all funds will be maintained so as to ensure the full and timely repayment of debt principal and interest due that year. Page 10
FINANCIAL P OLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment to full and open disclosure concerning our debt. • As a home rule unit of government in the State of Illinois, the Village has no statutory debt limit. Capit al Asset Polic ies This policy is to establish the principles related to the accounting treatment of the Village’s capital assets. Capital assets include land, improvements to land, buildings, building improvements, vehicles, machinery, equipment, works o f art and historical treasures, infrastructure, construction in progress and all other tangible and intangible assets that are used in operations and have initial useful lives extending beyond a single reporting period. Infrastructure assets are long -live d capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water and sewer systems. Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction in progress will not be depreciated until construction is complete . All other capital assets will be depreciated over their estimated useful lives, using the straight -line method of depreciation. In no event shall the useful life of an asset be less than the period of probable usefulness established for debt purposes as outlined by GASB34. A capitalization threshold is the cost established by the Management S ervices Director that must be met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold will be recorded as expenditures or expenses. For purposes of property control (insurance, security, etc.), the Management Services Director and/or department heads may develop and maintain the appropriate record keeping system(s) to account for assets which do not meet the capitalization threshold. Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset into its intended lo cation and condition for use. Ancillary charges include costs that are directly attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and professional fees. Donated capital assets will be recorded at their estimated fair value at the time of acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where the actual historical cost is not readily available. Estimated historical cost will be calculated using the curr ent replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated acquisition year) using a price -level index approved by the Management Services Director. Page 11
FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds. Capital assets associated with general government operations, with the exception of infrastructure assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will no t be recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for the accounting, auditing, and reporting of such assets, including depreciation will be maintained. Estimated useful life means the estimated number of years that an asset will be able to be used for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that have a useful life greater than one year and meet the following dollar thresholds: Asset Category Threshold E st. Useful Life Land & Improvements Any Inexhaustible Building & Improvements $20,000 5 – 50 Machinery & Equipment $5,000 3 – 20 Infrastructure $50,000 15 – 50 With respect to asset improvements (such as street resurfacing, roof replacement, etc), co sts over the appropriate asset category threshold will be capitalized if: • The estimated life of the asset is extended by more than 25%, or • The cost results in an increase in the capacity of the asset, or • Significantly changes the asset, or • In the case of streets and road – if the work impacts the “base” structure Financial Reporting Policies 1. The Village will adhere to a policy of full and open disclosure of all financial operations. 2. An independent firm of certified public accountants will perform an a nnual audit according to Generally Accepted Auditing Standards (GAAS) and issue a written opinion that will be incorporated in the Annual Financial Report. 3. As long as the Village has outstanding debt, the Annual Financial Report will include the additiona l disclosures required by SEC Rule 15c2 -12. Page 12
Moody's S&P Aaa AAA Aa1 AA+Aa2 AA Aa3 *AA-A1 **A+A2 A A3 A-Baa1 BBB+Baa2 BBB Baa3 BBB-*1st lien revenue bond **2nd lien revenue bond The Village holds both General Obligation Bonds and Water & Sewer System Revenue Bonds Village of Plainfield Debt Ratings Comparison of Ratings Used by Moody's and Standard and Poor's (S&P)Village of Plainfield's Debt Rating is Highlighted.2014-2015 Fiscal Year Budget During the process of issuing the Series 2007 bonds, the Village's General Obligation debt rating was upgraded by both Moody's Investor's Service and Standard and Poor's (S&P). This reflects the rating agencies' continued confidence in the Village's ability to meet its commitments (financial and managerial) to the citizens of the Village and to properly provide funding and financing mechanisms to meet those commitments . Having sound fiscal policies and procedures in place allowed for the Village to receive 3 rating upgrades within 7 years . During the recent refunding of the Village's Series 2004 Bonds in December of 2013, S&P upgraded the Village's AA debt rating to AA+. S&P noted the following rationale as key factors of the upgrade: · Strong economy · Very strong budgetary flexibility · Strong budgetary performance · Strong management with good financial policies and practices · Adequate debt and contingent liabilities position S & P also noted, "The stable outlook reflects our view of the village's strong economy and our anticipation that the village will maintain very strong budgetary flexibility and liquidity." Page 13
Authorized Positions Administration/Finance 15.5 14.5 14.5 14.5 15 14.5 15 Police Department 85 77 73.5 75.5 75.5 76.5 76.5 Streets Division 23.5 19.5 17 17.5 18.5 18.5 18.5 Community Development 13.5 7 7.5 7.5 8 8 8 Water and Sewer Division 14.5 12 11.5 12.5 11.5 11.5 11.5 Public Works Engineering 4 3 2 3 3 3 3 Village Totals 156 133 126 130.5 131.5 132 132.5 Positions Reflected are Full Time Equivalent (FTE) Positions 2010 Village Population 39,581 Village of Plainfield Staffing Schedule 2014-2015 Fiscal Year Budget 2014-2015 Budgeted 2008-2009 Actual 2009-2010 Actual 2010-2011 Actual 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 0 20 40 60 80 100 120 140 160 2008-2009 Actual 2009-2010 Actual 2010-2011 Actual 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Budgeted Total Staff by Fiscal Year Page 14
Grade Position Title Grade Position Title I Cable TV Operations Assistant VII Equipment Operator II I Crossing Guard VII Inspector - Building, Electrical, Plumbing, PW I Intern - Engineering VII Plant Operator II - Water & Wastewater I Seasonal Laborer VIII Crew Leader II Cashier/Receptionist VIII Executive Supervisor - PD III Community Service Officer IX Associate Prosecutor III Custodian IX Lead Inspector III Police Commission Secretary IX Planner II IX Village Clerk IV CSO OIC IV Fleet Coordinator X Engineer IV Secretary - PD, PW, VH IV Street Maintenance Worker I XI Community Relations Director IV Technician - Court, Records XI IT Coordinator - PD IV Utility Billing Rep./Customer Service XII Accounting Services Supervisor V Accounting Assistant - PD, VH XII Lead Engineer V Building Maintenance Worker II V Executive Assistant - PW, PD, Planning XIII Building Official V Executive Secretary XIII Police Sergeant V Lead Court Technician XIII V Records Specialist V Secretary Supervisor Building XIV Planning Director V Street Maintenance Worker II V Water Service Worker I XV Human Resources Director XV IT Director VI Code Enforcement Officer XV Police Commander - Admin, Operation, EMS VI Equipment Operator I VI Human Resources Assistant XVI Police Attorney VI IT-GIS Specialist VI Mechanic I XVII Director of Management Services VI Planner I XVII Director of Public Works VI Plant Operator 1 - Water & Wastewater XVII Police Chief VI Utility Billing Supervisor Contracted/Appointed/Elected Liquor Commissioner Mayor Plan Commissioner Police Officers Treasurer Trustee Village Administrator revised 11/15/2013 2013 -2014 Village of Plainfield Salary Classification Plan-Position Grade Structure Superintendent - Water, Wastewater, Streets & Public Improvement Page 15
GRADE HOURLY MINIMUM MAXIMUM MIDPOINT I 9.00 18,720 41,948 30,334 II 14.94 31,072 49,213 40,143 III 16.70 34,732 55,014 44,873 IV 17.58 36,562 57,913 47,237 V 19.65 40,864 64,726 52,795 VI 21.23 44,166 69,956 57,061 VII 22.90 47,632 75,445 61,539 VIII 24.73 51,434 81,469 66,451 IX 26.55 55,234 87,487 71,361 X 28.34 58,939 93,354 76,146 XI 29.30 60,936 96,519 77,781 XII 30.26 62,934 99,683 81,309 XIII 32.20 66,982 106,095 85,499 XIV 34.36 71,470 113,203 92,336 XV 36.21 75,312 119,290 97,301 XVI 38.06 79,156 125,378 102,267 XVII 43.60 90,688 143,643 117,165 XVIII 45.09 93,792 148,559 121,175 Village of Plainfield Salary Table Fiscal Year 2014-2015 Page 16
GENERAL FUND REVENUES The Village of Plainfield continues to focus on diversified revenue streams to support the operations of the Village. Based on the current economy, the Village continues to experience uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax, and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2015 ,Ath eAVillage’sAsourcesAofA General Fund Revenue are as follows: TheAlargestAsourceAofAtheAVillage’s total General Fund Revenues (used for operations) come from the State of Illinois at approximately 42 %. Property Taxes are the 2 nd largest revenue source at 23%. Any continued decline in property values could lead to future revenue challenges for the Village. Charges for services are the 3 rd largest revenue source at 17.8%. This primarily consists of refuse collection fees (which are pass-through) and an administrative service charge from the Water and Sewer Fund to General Fund. Page 17
GENERAL FUND REVENUES State of Illinois Revenues TheAVillage’sAGeneralAFundAStateAofAIllinoisARevenuesAareAmadeAupAofAthreeAmainAcomponents. Local Use Tax (6.27 %), Illinois Income Tax (36.76 %), and Sales Tax (56.48 %). Sales Tax includes both the 1% MunicipalASalesATaxAandAaAportionAofAtheAVillage’sA1 .5 % Home Rule Sales Tax. The Village implemented a 1% home-rule sales tax in 2008, with an additional .5% implemented in July 2012. The home-rule salesAtaxAisAcollectedAinAtheAVillage’sACapitalA and Water & Sewer Fund, with a portion budgeted for the General Fund to help support operations. Municipal Sales Tax Revenues Th e Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield. Sal es tax is collected by the State and remitted to the Village three months after the liability occurs. (Th eAaboveAchartAdoesAnotAincludeAtheAVillage’sAHomeARuleASalesATax of 1.5%.) Fiscal Year 2014 is trending similar to 20 13. The Village experienced increases in Sales Tax revenues of 2.9%, 6.4% and 5.4% in Fiscal Years 2011 , 2012 and 2013 respectively . Fiscal Year 201 5 represents relatively no change as compared to the Fiscal Year 2014 estimate. Page 18
GENERAL FUND REVENUES The following chart depicts the Vi llage’s retail municipal sales tax revenue by category for January – December of 2013. Automotive and Gas stations and General Merchandise sales reflect the two largest sales tax revenue sources. Local Use Tax Revenue Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. 16% of the 6.25% State rate is allocated for local government. The amount that each municipality receives is based on its population in proportion to the total state population. Fiscal Year 201 3 resulted in a 10 % increase in Use Tax revenues. It is anticipated that Fiscal Year 201 4 revenues remain consistent and Fiscal Year 2015 is budgeted with a 8.7% decline due to the uncertainty of the State of Illinois budget decisions. Page 19
GENERAL FUND REVENUES Illinois Income Tax Revenue Prior to January 1, 2011, Local governments received one-tenth of the net collections of all income tax received. Since January of 2011, Illinois regular income tax rates increased from 3% to 5% on individuals and from 4.8% to 7% on corporations and the distribution formula for municipalities was reduced from 10% to 6% on revenue from individuals and from 10% to 6.86% on revenue from corporations. The amount that each municipality receives is based on its population in proportion to theAtotalAstateApopulation:ATheAVillage’sAcurrentApopulationAisA3 9,581 based on the 2010 special census. The following chart reflects the Villag e’sAIncomeATaxArevenueAhistoryAforAtheApastAfiveAfiscalAyears,AalongA with estimates for fiscal years 2014 and 2015: Fiscal Year 201 3 resulted in an 11% increase in Income Tax revenues. Fiscal Year 2014 income tax revenues are anticipated to remain constant. Due to a combination of the continued high level of unemployment, the slow recovery of the economy, and the uncertainty of the State distribution formula, Fiscal Year 2015 is budgeted with a 5% decline as compared to Fiscal Year 201 4 . In addition, the Village is currently experiencing on average three month delays in receiving these funds from the State. Page 20
GENERAL FUND REVENUES Building Permit Revenues TheAVillage’sABuildingA Permit Revenue history is depicted in the chart below: Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006. Permit revenues from Fiscal Year 2006 - Fiscal Year 2010 have declined by approximately 50% each fiscal year. Fiscal Year 2011 also resulted in a 7% decline in revenues. Fiscal Year 2006 – buildingApermitArevenuesAaccountedAforA37%AofAtheAVillage’sAo verall General Fund revenue. Fiscal Year 201 5 is estimated to account for only 2 .3 %. Property Tax Revenues Local property tax revenues have risen in past years as a result of the tremendous growth the Village experienced. The recent economic downturn continues to negatively affected current property values resulting in flat property tax revenues. Page 21
GENERAL FUND REVENUES Since the Village became a home rule community in 2006, it has been the policy of the Village Board to maintain the same property tax rate since levy year 2005 . Due to the continuing decline of property values, the 2013 property tax rate is estimated to increase slightly. However, Village residents on average will not see an increase in the Village portion of their property taxes when compared to 2012 depending on the value of their home (Equalized Assessed Value). In terms of an average property tax bill, for every dollar paid in property taxes by Village residents, 5.14 cents represents the Village of Plainfield’sAportion:A The following chart reflects the Vill age’sAoverallApropertyAt ax rate history: A history of theAVillage’sAEqualizedA ssessedAValuesA (EAV) is displayed below. Due to the recent reassessmentsAofApropertyAwithinAtheAVillage,AtheAVillage’sA2010AE VAdeclinedAbyA7:8%Aan d the 2011 and 2012 EAV declined by 5.5% and 5.3% respectively. The 2013 EAV is estimated to decline again by approximately 2.4%. Page 22
GENERAL FUND REVENUES Tax Rate Percentage Tax Rate Percentage Village of Plainfield 0.4567 5.14%0.7351 9.67%Will County & Forest Preserve 0.7767 8.73%0.7834 10.30%School District 202 5.8323 65.59%4.6893 61.66%Joliet Junior College 525 0.2768 3.11%0.2135 2.81%Plainfield Township Park District 0.2433 2.74%0.2625 3.45%Plainfield Public Library District 0.1894 2.13%0.2531 3.33%Plainfield Fire Protection District 0.9216 10.36%0.4641 6.10%Township and Other 0.196 2.20%0.2037 2.68%Total Tax Rate 8.8928 100.00%7.6047 100.00%Village of Plainfield Comparison of Tax Rates per $100 of Assessed Valuation 2012 and 1995 Levy Years 2012 Levy 1995 Levy Village of Plainfield 5.14% Will County & Forest Preserve 8.73% School District 202 65.59% Joliet Junior College 525 3.11% Plainfield Township Park District 2.74% Plainfield Public Library District 2.13% Plainfield Fire Protection District 10.36% Township and Other 2.20% 2012 Levy Tax Distribution by District Residential 86.38% Commercial 11.58% Industrial 1.74% Farm 0.29% Railroad 0.01% 2012 Levy Village Equalized Assessed Value by Type Page 23
FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Fund: 01 - General Fund 5,304,408 5,258,686 5,112,469 5,100,925 5,105,925 8,755,975 8,335,725 9,000,883 8,350,000 9,250,000 300,682 496,780 844,223 784,000 854,000 497,785 611,359 735,755 550,700 655,700 948,536 928,166 825,835 823,187 736,287 3,753,324 3,432,514 3,865,441 3,885,032 3,915,400 164,198 64,940 89,531 10,600 15,600 474,598 526,182 622,783 490,000 595,000 6,682 5,590 18,601 5,000 10,000 231,627 280,105 245,741 197,500 122,500 420,625 413,195 430,827 422,906 382,906 509,500 8,975 58,000 360,000 360,000 $21,367,940 $20,362,217 $21,850,089 $20,979,850 $22,003,318 Administration/Finance 4,541,270 4,948,964 5,045,095 5,627,619 6,187,190 Police Department 9,718,598 10,288,803 10,438,440 11,138,889 11,440,346 Street Department 2,944,687 2,776,069 2,819,002 3,259,114 3,362,160 Community Dev.0 0 0 0 0 Planning Program 406,100 422,995 465,869 454,848 464,330 Building Program 409,215 458,413 496,106 499,380 549,292 $18,019,870 $18,895,244 $19,264,512 $20,979,850 $22,003,318 $3,348,070 $1,466,973 $2,585,577 $0 $0 Expense Totals Surplus/(Deficit)Grants Franchise Fees Investment Income Intergovernmental Interfund Transfers Expenses Miscellaneous State of Illinois Taxes Other Taxes Licenses & Permits Revenue Totals Fines and Forfeits Charges for Services Classification Revenues Property Taxes General Fund Revenue & Expense Summary 2014-2015 Fiscal Year Budget $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Revenue History by Type Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Grants Franchise Fees Investment Income Miscellaneous Intergovernmental Interfund Transfers Page 24
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 01 - General Fund Revenues Property Tax Revenue 3,680,276 3,434,904 3,293,743 3,275,925 3,282,544 3,275,925 Property Tax Rev-Road & 341,776 354,016 362,146 350,000 371,000 360,000 Property Tax Rev-Police 704,076 897,431 888,578 900,000 884,000 900,000 Property Tax Rev-IMRF 578,279 572,335 568,002 575,000 566,000 570,000 $5,304,408 $5,258,686 $5,112,469 $5,100,925 $5,103,544 $5,105,925 STTAX - State of Illinois Taxes Home Rule Sales Tax 1,000,000 0 0 500,000 500,000 500,000 Municipal Sales Tax 4,234,950 4,506,163 4,749,179 4,500,000 4,780,000 4,725,000 Illinois Income Tax 2,910,807 3,203,518 3,567,060 2,800,000 3,500,000 3,400,000 Replacement Tax 65,150 48,592 49,448 50,000 45,000 45,000 Local Use Tax 545,067 577,452 635,196 500,000 600,000 580,000 $8,755,975 $8,335,725 $9,000,883 $8,350,000 $9,425,000 $9,250,000 Hotel/Motel Tax 485 0 0 0 0 0 Amusement Tax 3,962 7,069 5,804 4,000 4,000 4,000 Local Gas Tax 296,235 489,711 838,419 780,000 860,000 850,000 $300,682 $496,780 $844,223 $784,000 $864,000 $854,000 LIC&PER - Licenses and Permits Liquor License 89,375 83,876 91,815 80,000 89,000 85,000 Contractors License 86,550 37,000 35,900 35,000 35,000 35,000 Cigarette License 2,600 2,800 2,750 2,500 6,500 2,500 Scavenger License 0 50 150 200 200 200 Business License 29,525 31,315 33,078 22,000 25,000 22,000 Building Permit 275,144 447,103 561,591 400,000 625,000 500,000 Sign Permit 5,134 4,668 6,232 5,000 5,000 5,000 Special Movement Permit 8,233 3,392 3,189 5,000 5,600 5,000 Solicitors Permit 1,225 1,155 1,050 1,000 1,000 1,000 $497,785 $611,359 $735,755 $550,700 $792,300 $655,700 Will County Court Fines 422,931 468,048 447,769 400,000 350,000 350,000 Aministrative Fines(P-Tickets)290,859 321,491 231,711 240,000 200,000 200,000 Asset Seizure 220,229 119,690 138,950 177,687 177,687 177,687 Alarm Fees 13,565 18,795 6,860 4,000 13,000 8,000 Kendall County Court Fines 952 142 545 1,000 500 500 Alcohol Fines 0 0 0 500 100 100 $948,536 $928,166 $825,835 $823,187 $741,287 $736,287 Total: Licenses & Permits FIN - Fines and Forfeits Total: Fines and Forfeits General Fund Revenue Detail 2014-2015 Fiscal Year Budget PROPTX - Property Taxes Total: Property Taxes Total: State of Illinois Taxes OTHTX - Other Taxes Total: Other Taxes Page 25
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Revenue Detail 2014-2015 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued)Garbage Fee 2,926,633 3,077,178 3,212,301 3,146,000 3,325,000 3,385,000 Garbage Penalties 11,114 15,020 51,052 10,000 47,000 40,000 Engineering Services 0 7,049 25,935 5,000 15,000 10,000 Child Safety Seats 180 170 150 100 100 100 WESCOM-Rent 37,783 37,272 67,783 0 60,000 0 Zoning Applications 8,690 19,607 22,635 10,000 10,000 10,000 Accident Report Fees 4,395 3,595 3,675 4,000 3,000 4,000 Copies-Maps & Ordinances 4,529 3,462 3,118 3,000 3,000 3,000 Impound Fee 119,375 116,438 115,200 100,000 100,000 100,000 Parking Lot Revenue 3,616 2,650 4,050 1,000 1,000 1,000 Tower Rent 41,606 39,838 42,738 42,672 42,672 48,600 Rental Income 54,047 40,133 25,200 25,000 25,200 25,200 Rental-Community/Multi 4,271 5,898 4,463 2,000 3,000 3,000 Security-Community Room 0 250 0 500 500 500 Special Detail/OT 36,325 63,954 37,141 35,000 35,000 35,000 Water & Sewer Service 500,760 0 250,000 500,760 250,000 250,000 $3,753,324 $3,432,514 $3,865,441 $3,885,032 $3,920,472 $3,915,400 FEMA Grant 121,061 3,296 42,023 0 58,000 0 COP SOS Grant 0 0 0 0 0 0 Grant Revenue 220 0 0 0 9,971 0 IESMA EOC Grant 0 0 0 0 0 0 Bulletproof Vest Grant 5,880 0 2,405 3,000 3,747 3,000 Tobacco Grant 2,530 2,530 2,750 2,600 2,900 2,600 Traffic Grant 34,507 59,114 38,353 5,000 18,783 10,000 Citizens Corp Grant 0 0 4,000 0 0 0 $164,198 $64,940 $89,531 $10,600 $93,401 $15,600 AT&T Franchise Payment 175,614 193,621 210,478 190,000 210,000 200,000 Cable TV-Comcast 298,984 332,561 412,305 300,000 416,000 395,000 $474,598 $526,182 $622,783 $490,000 $626,000 $595,000 Interest Income 3,474 6,668 17,744 5,000 15,000 10,000 Unrealized Gain/Loss IMET 3,207 (1,078)857 0 0 0 $6,682 $5,590 $18,601 $5,000 $15,000 $10,000 SERV - Charges for Services Total: Charges for Services INT - Investment Income Total: Investment Income GRNTS - Grants Total: Grants FRAN - Franchise Fees Total: Franchise Fees Page 26
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Revenue Detail 2014-2015 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued)Event Sponsorship Program 5,387 5,514 6,068 4,000 4,000 4,000 Reimbursement Police 2,400 0 0 0 0 0 Amphitheater Rent 0 625 350 0 0 0 Restitution Program 0 0 125 0 0 0 Step-Basset Program 150 290 405 500 400 500 Donation/Contribution 6,185 5,733 17,559 0 11,683 5,000 Mobile Field Force 7,900 5,900 0 3,000 3,000 3,000 Sales-Fixed Assets 10,965 9,095 6,300 5,000 0 5,000 Sale of Scrap 160 0 0 0 0 0 Other Reimbursements 192,330 215,497 197,089 150,000 90,000 90,000 Other Receipts 6,150 37,451 17,845 35,000 13,000 15,000 $231,627 $280,105 $245,741 $197,500 $122,083 $122,500 INTERGOV - Intergovernmental School Liaison 347,321 363,170 384,146 372,906 372,906 372,906 Park Officer Reimbursement 64,981 37,261 41,684 40,000 0 0 HIDTA/Organized Crime 8,323 12,764 4,997 10,000 14,000 10,000 $420,625 $413,195 $430,827 $422,906 $386,906 $382,906 Transfer From MFT 350,000 0 0 200,000 100,000 200,000 Transfer From TIF 150,000 0 50,000 150,000 150,000 150,000 Trans From Ampitheater 0 975 0 0 0 0 Transfer From Alcohol Enforc.9,500 8,000 8,000 10,000 8,000 10,000 $509,500 $8,975 $58,000 $360,000 $258,000 $360,000 $21,367,940 $20,362,217 $21,850,089 $20,979,850 $22,347,993 $22,003,318 Revenues Total MISC - Miscellaneous Total: Miscellaneous Total: Intergovernmental INTER - Interfund Transfers Total: Interfund Transfers Page 27
ADMINISTRATION/FINANCE DESCRIPTION OF DEPARTMENTAL ACTIVITIES TheA dministration/FinanceAunitAofAtheAVillage’sAGeneralAFundAisAcomprisedAofAtheAfollowingAPrograms; Non-Departmental Legislative Support Administration Community Relations Facility Management Human Resources Information Technology Non-Divisional Program ThisAaccountsAforAfeesApaidAtoAtheAVillage’sAcontractedArefuseAhauler,AATheAVillageAenteredAintoAaAsevenA year contract with Waste Management as of January 1, 2006 for refuse hauling services. The increase in budgeted expenditures represents the minimal price increase as stated in the contract. Waste Management currently services approximately 12,000 households. Legislative Program This program accounts for the expenses of the elected officials of the Village, municipal dues for governmental organizations, economic incentive rebates for one retailer, and funding to address economic development opportunities. In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the Village Board also meets on the second and the fourth Mondays of each month in Committee of the Whole sessions. All meetings detailed are open to the public and are televised on cable community access television. Administration Program TheA dministrationAProgramAincludesAexpensesAofAtheA dministrator’sAOffice.AtheAVillageAClerk.AandAtheA ManagementAServicesADepartment,AATheAVillageA dministratorAoverseesAtheAVillage’sAdailyAoperationsA and is responsible for implementing the policies, procedures, and directives of the Village Board. All Department Directors report to the Village Administrator, who in turn reports to the Village Board. TheAVillage’sACommunityARelationsAandAInformationATechnologyAProgramsAareAalsoAunderAtheAdirectA supervision of the Administrator. Village of Plainfield Belief Statement The Village of Plainfield believes in Responsive and Responsible Government Delivered Efficiently and Effectively By Professional Public Servants With Empathy and Humili ty Page 28
ADMINISTRATION/FINANCE TheAClerk’sAofficeAisAresponsibleAforAnoticeApublicationAofAallAVillageAMeetings.AtheAofficialAkeeperAofA VillageArecords.AordinancesAandAminutes.AFOI Arequests.AregisteringAvotersAandAearlyAvoting,AATheAClerk’sA office also oversees the administration of the community access cable television channel (Channel 6). Performance Measures – Clerk’s Office Management Services The Management Services Department is managed by the Management Services Director and is responsible for all accounting, financing and financial reporting functions of the Village, including Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing, RevenueACollections.AandAinvestmentAofAtheAVillage’sAfunds,AAManagementAServicesAalsoAoverseesAtheA administration of the Facility Management Program. The Management Services Department is also responsible for the preparation, presentation, and administration of the annual Village budget. Trend analysis of revenues and expenditures are continuously reviewed and projected throughout each budget year. The Village is audited annually by an external independent accounting firm to assure compliance with accounting standards and reporting along with local, state, and federal regulations. Internal controls are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services Department throughout the year works to assure that the Village is in compliance with financial and reporting regulations, and ensuring that internal controls are maintained. Management Services Key Objectives ToAinvestAfundsAinAaccordanceAwithAtheAVillage’sAInvestmentAPolicy To provide responsive accounting services within generally accepted accounting principles To provide timely, accurate and complete reporting To monitor, plan and report on the fiscal health of the Village To complete all statutory or mandated reporting requirements To promote outstanding customer service Performance Measures 2008 2009 2010 2011 2012 2013 Processing of Ordinances 92 98 53 65 57 43 Processing of Resolutions 25 32 18 23 27 19 Village Boar d Meetings Minutes/Agendas 29 29 28 27 29 34 COW Workshop Meetings/Agendas 22 27 19 21 16 18 FOIA Requests Processed (first measured 2010) 230 198 275 265 Early Voting (when applicable) 2,268 391 1,166 162 2,959 173 Page 29
ADMINISTRATION/FINANCE Management Services Performance Measures – Accounts Payable/Payroll FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 Checks Issued : Accounts Payable Payroll Checks 4,927 1,716 (special c ensus) 4,137 719 3,701 629 3,493 487 3,411 345 2,824 370 No. of direct deposits 3,620 3,846 4,644* 4,245 4,470 4,549 Total Payroll Processed 4,617 4,565 5,273 4,732 4,815 4,919 *FY 2010-2012 includes multiple direct deposits for each employee Management Services Performance Measures – Utility Billing FY2008 FY2009 FY 2010 FY 2011 FY 2012 FY 2013 Water Billing Activity: # of metered accts 146,812 1 49,687 149,687 148,031 151,816 153,205 Water c onsumption billed: (cubic feet) Residential Commercial Industrial - - - 116,145,176 16,569,010 17,298,465 11 0 ,246,350 17,304,912 17,259,429 11 1,002,800 20,570,922 13,933,361 123,367,085 16,671,638 14,311,880 123,441,600 22,609,487 17,775,104 Water Bill Transactions: Via Lockbox 60,687 54,258 59,552 65,975 65,059 81,208 Direct Debit 17,617 21,279 24,312 26,616 27,044 28,463 Front desk/drop box/mail 6 8,508 74,150 65,633 55,440 59,713 43,534 Total Bill Transactions: 146,812 149,687 149,497 148,031 151,816 153,205 Page 30
AD MINISTRATION/FINANCE Community Relations Program The Community Relations Program includes Village marketing, communications, promotional, and public/community relations activities. These efforts include: maintenance of the Village web site, Settlers’A Park programming, intergovernmental/community projects, theAVillage’sAsocialAmediaAefforts.A and the writing and editing of documents. The Village publishes numerous documents, both printed and electronic, including press releases, E-News Updates, the Village Voice newsletter, and water bill inserts. FY 2014-20 15 Community Relations Key Objectives Use E-News Updates, Economic Development E-News Updates, Village Voice newsletters, water bill inserts, press releases, the Village web site, social media, PCT, and local media outlets to publicize and distribute Village news and information. Continue weekly E-News Updates. Continue event/series sponsorship program. Expand offerings/events at movies in the park. Continue to add/update information on the Village web site. Work with other agencies/groups to assist in publicizing their events. Promote E-News Updates/Economic Development E-News Updates and continue increasing the number of subscribers. Utilize the Clear Channel digital billboard for public service announcements and to promote Village/community events. ssistAinAtheAVillage’sAe conomic development efforts (i.e. Task Force, Economic Development E-News, and JJC Seminars). Continue to expand use of social media to reach out to residents and to publicize Village news and information. Continue community relations efforts in the most efficient and cost-effective manner possible. Community Relations Program Highlights Distribute/publicize Village news and information Via newsletters, the digital billboard, water bills, press releases, E-News Updates, Village web sit e, Facebook, and Twitter. Village Voice Newsletter Coordination, writing, editing, and layout of Village newsletter. Village web site – www.plainfield-il.org Main tenance and updating of Village web site. Settlers’AParkAProgramming Coordination of all aspects of annual summer concert and movie series including schedules, event hotline, bands, movies, publicity, concessions, and sponsorships. Page 31
ADMINISTRATION/FINANCE Community Relations Performance Measures 2009 2010 2011 2012 2013 Concerts 5 3 3 3 3 Movies 6 5 4 4 4 (+1 rainout) Sponsorship Dollars - $3,800 $4,500 $4,500 $4,000 Concessions - $281 $283 $608 $236.49 Press Releases* 66 63 42 33 34 Village Voice Newsletters 4 4 3 3 4 E -News Subscribers 565 968 1,433 1,902 2,444 E -News Updates 66 57 59 57 56 ED E -News Subscribers - 187 277 436 585 ED E -News Updates - 2 7 8 6 Facebook Posts** (Village of Plainfield IL only) - - 132 109 238 Tw eets** (@Plainfield IL only) - - 133 143 236 Dash (-) = not applicable. *Does not include Police Department Press Releases. **The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a snapshot of activity. Facility Management Program The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance of Village Hall. This program is coordinated through the Management Services Division; however facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and staff. The custodial services are currently provided contractually, with the exception of non-routine cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual inspections are also contracted with outside vendors. Human Resources Program The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff development and training, performance evaluation, labor relations, discipline, management of employee benefit programs, workplace wellness program initiatives, worker’sAcompensationAandAriskA management programs, and administration and interpretation of Village personnel policies and procedures. Employee benefit programs includ e medical, dental, life, and supplemental insurance programs, IMRF pension and disability programs, unemployment compensation, 457 deferred compensation, vacation, sick leave, holiday pay programs, and wellness programs. Th is d ivision is also responsible for payroll administration, processing, and compliance with federal and state reporting. Page 32
ADMINISTRATION/FINANCE Human Resources FY 2014-2015 Key Objectives Prepare for implementation of additional Affordable Care Act requirements in 2014-20 15. Ensure that employees are informed of the health marketplace program and the possible benefits to a segment of employees. Employee Wellness Program – Continue to increase awareness in our Village Employee Wellness Program and increase employee participation from 65% to 70%. Focus on behavioral outcomes and benchmarking utilizing national and local municipalities as a standard. These programs include: Employee Health Fair Onsite wellness programming/live wellness presentations Online educational programming and coaching Chair Employee Benefit / Wellness Committee to help educate employees on: Becoming better consumers of their health benefits Benefits of participating in wellness initiatives Assisting the Village with cost containment measures Wellness Recognition- Continue activities in support of wellness programming and employee recognition. These programs include: WillACounty’sA We Will Work Healthy Program - Recipient of the Silver Wellness Award Crain’sAChicagoABusinessArecognition.A Illinois’ Healthiest Employers TheAVillageAwasArecognizedAtwoAyearsArunningAasAaAfinalistAinAIllinois’AHealthiestA EmployersAbyACrain’s,AAWeAwillAcontinueAtoA seek recognition for our commitment to Employee Wellness in the workplace and enhance our reputation as a premier provider of jobs in the southwest suburbs. Fit For Life programs in partnership with American Cancer Society mericanAHeartA ssociation’sAAFi t Friendly Workplace recognition Enhance our loss prevention efforts to reduce theAcostAofAworker’sAcompensation;A Identify and implement the goals and objectives determined by the South West Agency Risk Management Pool (SWARM) Continue to create and deliver Best Practices platform for SWARM risk pool Identify and foster alliances with medical providers who assist us in meeting our safety/risk goals ConsiderAadoptingAaAPPOAPreferredAProviderAProgramAforAWorker’sACompAinjuriesA to further contain escalating medical claim costs ImplementA“EASuites”AonlineAemployeeAinformationAdeliveryAsystemA Facilitate paperless work flow processes, including online payroll delivery Offer employee access to updated personnel records and related information Update and revise Village’sAEmployeeAPersonnelAManual Identify, assess, and offer training programs to employees at all levels Recognize and publicize employee accomplishments Continue to deliver effective, informative messages to our employees utilizing employee communicationAnewsletterA“TeamATalk” Page 33
ADMINISTRATION/FINANCE Information Technology Program The IT Department is responsible for supporting the email, telephone and voicemail systems for all Village facilities. Information Technology plays a vital role in the implementation of new software projects, acquisit ionAofAnewAcomputerAandAnetworkAequipment.AdesigningAandAsupportingAtheAVillage’sA publicAwebsite.AandAsupportingAtheAVillage’sAexistingAsoftwareAsystems,A The IT Department consists of an IT Director, an IT Coordinator – Police Department and a part-time GIS Specialist. The Information Technology Department implemented a new help desk ticket tracking software program in FY2012-2013. Calendar Year Tickets Closed 2012 1528 2013 1273 Information Technology FY 2014-2015 Key Objectives Streamline Work Order process – By purchasing a new software module for our existing system, we will be able to transition from paper work orders to electronic work orders, which can be routed more efficiently and reported on. These work orders will also tie back to a parcel or an address for historical tracking. We will also investigate adding the ability for the public to submit service requests via our website. Continue to roll out iPads for field use - The IT Department successfully deployed two iPads for field use in FY2013-2014 and we are eager to deploy more iPads this year. We have seen great demand from staff in the field for access to maps and other digital information. We plan to roll out iPads that also allow users in the field to not only retrieve map data but to do certain updates to our GIS maps themselves. Upgrade Police Records software - As Will County 911 and WESCOM move to new dispatching software the IT Department will facilitate the implementation of new records management software provided by Will County 911. This software will help streamline the creation of police reports from the squad cars as well as provide efficiencies for the management and retrieval of these reports. Upgrade equipment - The IT Department will continue to upgrade equipment and infrastructure according to age and need. Page 34
FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget 909,897 859,280 887,715 931,320 1,073,072 1,256,821 400,303 480,363 424,548 393,662 465,898 534,287 22,522 8,542 8,522 9,483 12,510 12,510 76,825 55,965 77,593 85,568 96,350 96,700 2,939,563 2,944,212 3,245,112 3,228,379 3,504,543 3,702,845 206,419 192,908 305,474 376,683 475,246 489,027 Sub-total $4,555,528 $4,541,270 $4,948,964 $5,025,095 $5,627,619 $6,092,190 4,669 0 0 20,000 0 95,000 $4,560,197 $4,541,270 $4,948,964 $5,045,095 $5,627,619 $6,187,190 Unit: 04 - Administration/Finance Total Administration/Finance Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Transfers Classification Fund: 01 - General Fund Expenditures General Fund Administration/Finance Summary 2014-2015 Fiscal Year Budget $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Admin/Finance Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 35
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Unit: 04 - Administration/Finance Contrac - Contractual Services Fees to Refuse Hauler 2,630,052 2,766,254 2,915,209 3,016,320 3,041,585 3,163,250 $2,630,052 $2,766,254 $2,915,209 $3,016,320 $3,041,585 $3,163,250 Salaries-President 12,000 12,000 12,000 20,000 19,500 20,000 Salaries-Elected Officials 22,800 22,200 21,900 25,000 22,000 25,000 Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500 Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500 $38,800 $38,200 $37,900 $49,000 $45,500 $49,000 FICA 2,238 2,201 2,152 2,600 2,600 2,600 Medicare 523 515 503 600 600 600 IMRF 0 0 0 200 200 300 Employee Insurance 136 126 118 150 100 150 Travel/Training 3,925 7,216 6,116 10,000 7,500 10,000 $6,821 $10,058 $8,889 $13,550 $11,000 $13,650 SUPP - Supplies and Commodities Replacement Supplies 7 1,728 1,320 4,000 4,000 4,000 Dues & Subscriptions 3,262 26,232 29,949 32,000 32,000 32,000 $3,269 $27,960 $31,269 $36,000 $36,000 $36,000 Contrac - Contractual Services Public Relations 41,844 35,038 31,412 60,000 30,000 80,000 Cable TV 0 172 0 2,000 2,000 2,000 $41,844 $35,210 $31,412 $62,000 $32,000 $82,000 Property Tax Refund 0 1,557 0 1,500 1,500 1,500 Economic Stimulus Rebate 0 0 0 0 0 0 Economic Incentive Rebate 157,183 250,511 308,530 270,000 300,000 300,000 $157,183 $252,068 $308,530 $271,500 $301,500 $301,500 $247,917 $363,496 $418,000 $432,050 $426,000 $482,150 General Fund Administration/Finance Detail 2014-2015 Fiscal Year Budget Total: Benefits Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: 01 - Legislative Program Expenditures Total: Salaries and Wages BEN - Benefits Division: 00 - Non-Divisional Division: 01 - Legislative Program Total: Non-Divisional SAL - Salaries and Wages Page 36
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Administration/Finance Detail 2014-2015 Fiscal Year Budget Salaries-Full Time 452,999 472,067 503,754 528,891 505,000 644,990 Salaries-Part Time 50,252 50,762 29,177 25,000 55,000 45,000 Salaries-Overtime 81 0 1,131 1,500 100 1,500 $503,332 $522,829 $534,062 $555,391 $560,100 $691,490 FICA 28,882 28,993 29,777 34,403 34,403 42,872 Medicare 7,339 7,609 7,629 8,008 8,008 10,027 IMRF 56,271 59,820 63,055 67,575 67,575 82,800 Employee Insurance 106,436 72,724 62,697 90,200 70,000 102,340 Deferred Comp. Contribution 9,920 10,443 10,606 12,000 12,000 15,000 Travel/Training 4,821 9,628 8,578 15,000 9,000 15,000 IL Unemployment Insurance 126,450 81,000 50,972 10,000 10,000 10,000 $340,120 $270,217 $233,314 $237,186 $210,986 $278,039 UTIL - Utilities Telephone/Internet 4,861 4,612 5,066 6,000 5,000 6,000 Cellular Phones/Pagers 1,585 1,732 1,323 2,000 1,500 2,000 $6,446 $6,344 $6,389 $8,000 $6,500 $8,000 SUPP - Supplies and Commodities Office Supplies/Postage 31,159 28,617 29,051 30,000 30,000 30,000 Dues & Subscriptions 4,619 3,918 4,166 5,000 4,500 5,000 Gas/Oil/Mileage/Carwash 8,253 8,567 8,945 9,500 9,000 9,500 $44,031 $41,102 $42,162 $44,500 $43,500 $44,500 Contrac - Contractual Services Software Licensing 35,973 28,960 34,696 0 0 0 Maintenance Contracts/Lease 7,550 5,246 4,470 8,500 4,000 8,500 Recording Fees 271 1,869 107 2,500 1,500 2,500 Legal Notices 1,450 1,556 2,456 2,500 2,500 2,500 Legal Fees 61,284 45,086 78,864 70,000 70,000 70,000 Fingerprints 500 950 0 500 500 500 Contractual Services 49,665 57,235 75,608 65,000 65,000 75,000 Engineering Fees 21,245 199,076 5,255 25,000 15,000 25,000 $177,938 $339,978 $201,456 $174,000 $158,500 $184,000 OTHER - Other Office Furniture & Equipment 260 764 1,083 2,000 1,000 5,000 Bad Debt Expense 0 9,191 0 0 0 0 Contingencies 0 0 31,535 71,196 70,000 53,727 $260 $9,955 $32,618 $73,196 $71,000 $58,727 Total: 02 - Administration $1,072,126 $1,190,425 $1,050,001 $1,092,273 $1,050,586 $1,264,756 Total: OTHER - Other SAL - Salaries and Wages Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services Division: 02 - Administration Program Total: Salaries and Wages Total: Benefits BEN - Benefits Page 37
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Administration/Finance Detail 2014-2015 Fiscal Year Budget Salaries-Full Time 84,308 86,331 88,041 89,872 89,872 92,120 $84,308 $86,331 $88,041 $89,872 $89,872 $92,120 FICA 5,008 5,012 4,939 5,572 5,572 5,711 Medicare 1,171 1,172 1,155 1,297 1,297 1,335 IMRF 9,217 9,797 10,236 10,965 10,965 11,054 Employee Insurance 15,691 18,438 17,028 19,913 19,913 21,290 Deferred Comp. Contribution 650 650 650 1,000 700 1,000 Travel/Training 348 648 368 1,700 500 1,700 $32,086 $35,717 $34,376 $40,447 $38,947 $42,090 UTIL - Utilities Telephone/Internet 296 293 328 500 400 500 $296 $293 $328 $500 $400 $500 SUPP - Supplies and Commodities Office Supplies/Postage 150 111 68 1,000 200 1,000 Dues & Subscriptions 540 554 85 700 500 700 Gas/Oil/Mileage/Carwash 0 76 0 100 50 100 $690 $741 $153 $1,800 $750 $1,800 Contrac - Contractual Services Public Relations 13,301 9,609 6,650 15,750 10,000 15,750 Marketing and Promotions 0 0 0 3,000 2,000 3,000 Settler's Park 5,601 4,951 5,636 7,750 6,000 7,750 Contractual Services 203 237 237 3,000 1,000 3,000 $19,105 $14,797 $12,523 $29,500 $19,000 $29,500 OTHER - Other Software-Capital $152 $0 $0 $1,700 $500 $1,700 $152 $0 $0 $1,700 $500 $1,700 Total: 03-Community Relations $136,636 $137,879 $135,421 $163,819 $149,469 $167,710 Total: Salaries and Wages BEN - Benefits Total: Supplies & Commodities Total: Contractual Services Division: 03 - Community Relations Program SAL - Salaries and Wages Total: OTHER - Other Total: Benefits Total: UTIL - Utilities Page 38
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Administration/Finance Detail 2014-2015 Fiscal Year Budget Salaries-Full Time 0 0 0 0 0 31,026 Salaries-Overtime 0 0 0 2,000 0 0 $0 $0 $0 $2,000 $0 $31,026 FICA 0 0 0 125 0 1,925 Medicare 0 0 0 30 0 450 IMRF 0 0 0 240 0 3,723 Employee Insurance 0 0 0 0 0 9,790 Travel/Conventions/Training 0 0 0 0 0 0 $0 $0 $0 $395 $0 $15,888 UTIL - Utilities Telephone/Internet 0 0 0 0 0 0 Electricity/Gas 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 SUPP - Supplies and Commodities Office Supplies/Postage 0 0 0 0 0 0 Dues & Subscriptions 0 0 0 0 0 0 Building Maint Supplies 2,730 3,897 6,802 7,000 7,000 7,000 $2,730 $3,897 $6,802 $7,000 $7,000 $7,000 Contrac - Contractual Services Contractual Services 37,065 54,755 34,701 50,000 39,500 50,000 $37,065 $54,755 $34,701 $50,000 $39,500 $50,000 OTHER - Other Building Improvements 2,519 12,904 7,586 65,000 65,000 80,000 $2,519 $12,904 $7,586 $65,000 $65,000 $80,000 Total: 04-Facility Management $42,314 $71,556 $49,089 $124,395 $111,500 $183,914 Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Total: Benefits Division: 04 - Facility Management Program SAL - Salaries and Wages BEN - Benefits Total: Salaries and Wages Page 39
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Administration/Finance Detail 2014-2015 Fiscal Year Budget Salaries-Full Time 151,186 155,318 159,438 161,688 161,688 167,785 Salaries-Overtime 0 0 237 500 300 500 $151,186 $155,318 $159,675 $162,188 $161,988 $168,285 FICA 9,206 9,410 9,649 10,013 10,013 10,435 Medicare 2,153 2,201 2,257 2,342 2,342 2,440 IMRF 16,857 17,969 18,921 19,703 19,703 20,195 Employee Insurance 31,307 36,793 33,975 37,801 37,801 38,600 Deferred Comp. Contribution 3,706 3,774 4,084 4,000 4,000 4,500 Travel/Training 2,702 1,358 3,343 7,500 5,000 7,500 $65,932 $71,505 $72,229 $81,359 $78,859 $83,670 UTIL - Utilities Telephone/Internet 338 335 386 800 450 800 Cellular Phones/Pagers 390 360 428 360 360 360 $728 $695 $814 $1,160 $810 $1,160 SUPP - Supplies and Commodities Office Supplies/Postage 789 507 552 650 650 650 Dues & Subscriptions 2,096 1,257 1,933 3,200 2,500 3,200 Gas/Oil/Mileage/Carwash 1,277 1,253 921 1,400 1,000 1,400 $4,163 $3,017 $3,406 $5,250 $4,150 $5,250 Contrac - Contractual Services Public Relations 7,117 9,460 7,260 12,050 8,000 12,050 Marketing and Promotions 275 100 274 300 300 300 Contractual Services 6,304 3,416 3,973 5,500 5,500 8,000 $13,696 $12,976 $11,507 $17,850 $13,800 $20,350 Total: 06 - Human Resources $235,704 $243,511 $247,631 $267,807 $259,607 $278,715 Total: UTIL - Utilities Total: Salaries and Wages Total: Benefits BEN - Benefits Division: 06 - Human Resources Program SAL - Salaries and Wages Total: Supplies & Commodities Total: Contractual Services Page 40
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Administration/Finance Detail 2014-2015 Fiscal Year Budget Salaries-Full Time 81,654 85,037 92,063 176,401 176,401 186,400 Salaries-Part Time 0 0 19,579 38,220 32,000 38,500 $81,654 $85,037 $111,642 $214,621 $208,401 $224,900 FICA 5,027 5,212 6,667 13,307 13,307 13,945 Medicare 1,176 1,219 1,559 3,112 3,112 3,275 IMRF 9,098 9,832 12,843 26,184 26,184 26,975 Employee Insurance 16,221 18,155 17,199 37,908 37,908 38,805 Deferred Comp. Contribution 1,940 2,054 2,087 4,000 2,500 4,000 Travel/Conventions/Training 1,942 579 4,499 8,450 6,000 13,950 $35,404 $37,051 $44,854 $92,961 $89,011 $100,950 UTIL - Utilities Telephone/Internet 286 210 241 500 300 500 Cellular Phones/Pagers 786 980 1,711 2,350 2,000 2,350 $1,073 $1,190 $1,952 $2,850 $2,300 $2,850 SUPP - Supplies and Commodities Office Supplies/Postage 488 461 971 900 900 1,250 Dues & Subscriptions 179 100 200 200 200 200 Gas/Oil/Mileage/Carwash 417 315 605 400 400 400 Uniforms 0 0 0 300 300 300 $1,084 $876 $1,776 $1,800 $1,800 $2,150 Contrac - Contractual Services Software Licensing/Renewals 23,771 19,337 19,021 148,123 138,000 168,495 Contractual Services 741 1,805 2,550 6,750 5,000 5,250 $24,513 $21,142 $21,571 $154,873 $143,000 $173,745 OTHER - Other Software-Capital 31,220 17,813 15,731 29,600 22,000 30,600 Computers 1,575 12,734 12,068 34,250 30,000 16,500 Office Furniture/Equipment 0 0 150 0 0 0 $32,795 $30,547 $27,949 $63,850 $52,000 $47,100 Total: 08 - IT Program $176,522 $175,843 $209,744 $530,955 $496,512 $551,695 Transfer to Tort Immunity 0 0 0 0 0 95,000 Transfer to Capital 0 0 20,000 0 0 0 $0 $0 $20,000 $0 $0 $95,000 Total: Administration/Finance $4,541,270 $4,948,964 $5,045,095 $5,627,619 $5,535,259 $6,187,190 Total: Supplies & Commodities Total: UTIL - Utilities Total: Transfers Total: OTHER - Other Total: Salaries and Wages Total: Benefits SAL - Salaries and Wages BEN - Benefits Division: 08 - IT Program Transfers Total: Contractual Services Page 41
POLICE DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Plainfield Police Department, under the leadership and direction of the Chief of Police John Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol, Administration, and Community Service Commanders are responsible for their own budget cost centers.AasAareAthreeA‘stand -alone’AsectionsA– Executive, Courts, and the Records Section which was broken out from the Administration Division. Each of these cost centers will be addressed individually, and also work together as one entity. The Plainfield Police Department stands by a community policing philosophy, involving citizen interactions and response, directed enforcement, and problem-solving. The Department was reaccredited in 2013 by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and continues to maintain high professional and law enforcement standards. Police Administration - Executive This section represents the Office of the Chief. Aside from salary/benefit-related expenses, this Division saw minimal increases in Travel/Training, Office Supplies, Dues/Subscriptions and Uniforms, and the largest increase under Building Maintenance as the Department anticipates repairs/upgrades to various mechanicals as the building ages. Police Operations The Police Operations Division is the largest cost center, representing salaries, uniforms, training, office supplies, ammunition, squad and radio maintenance, wireless communications, and dispatch services. Aside from the labor contract salary impact, the largest increases were seen in Travel/Training [for Accident Reconstruction and a new Officer to the Academy], Fuel Costs, the K9 Unit [we now have two in Patrol], Operations Uniforms [for the transition to a new Police Patch, Summer uniforms and uniforms for a new Officer], Range/Vehicle Maintenance and lastly, enhanced dispatch services. To help offset some of those increases, this Division saw a decrease under Office Supplies, and Radio Maintenance; we did not budget for marked and unmarked units lights/sirens. Police Operations includes Patrol Platoons, and also the K-9 Unit which is deployed 24/7/365 to answe r a wide array of calls for service. The Traffic Unit provides specialized services in addition to patrol coverage with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and seat belt enforcement. The community is ALWAYS our number one priority, and we will continue our commitment to serve and protect. Page 42
POLICE DEPARTMENT Administration Division The Administration Division covers the Investigations Unit, School Resource Officers, and Accreditation. The expenses related to these functions are similar to the Patrol Division [Salaries, Uniforms, Training, Office Supplies and Squad/Radio Maintenance]. This Division saw the largest increase in Overtime, followed by Uniforms [for outer vest carriers/bullet proof vest replacements], and Maintenance Contracts [we added dollars for the LEADS online pawn shop and for GPS updates]. It should be noted that this Division had significant decreases in Cellular Phones and Accreditation; the Department was reaccredited in 2013 and will not be due again until 2016. Records Division The Records Division had the biggest transition of any other in the Department with the retirement/relocation/promotion of three long time employees. The Records Division provides report data entry, covers front office calls for service, processes business and alarm licensing, and handles a myriad of reporting duties (i.e., FOIA, sex offender registration, UCR reporting, insurance requests). This Division is also responsible for CALEA updates and maintaining certification. Besides salary and benefit increases, no other significant changes were noted in this Division. Non-Departmental/Capital/Contingencies Seizure/Expenditures remained unchanged. Capital Equipment increased based on needs related to the purchase of radar units, portable radios/chargers, radio batteries and other miscellaneous equipment. Community Services Division The Community Services Division is comprised of a Sergeant, DARE/Community Resource Officers, Code Enforcement Officer (CEO), Executive Assistant, Community Service Officers, Crossing Guards, and Police Chaplains. The budget for DARE is primarily funded by donations; however a minimal amount has been requested to enhance the senior services/TRIAD program, child ID program, Bassett training, National Night Out/Pool Party as well as needed classroom materials and conference fees. The largest increases appear under Travel/Training for D.A.R.E., Community Programs for Alcohol Compliance Checks, Vehicle Maintenance and Radio Maintenance which encompasses Starcom monthly fees and radio repairs for all Divisions. Courts Services Division The Courts Services Division represents the basic expenses of the Police Attorney, Associate Prosecutor and three court technicians; one (1) full-time and two (2) part-time. At the request of the Village Board, the Police Attorney salary and benefits has been budgeted within the Administration/Finance Department starting this fiscal year. Page 43
POLICE DEPARTMENT PEMA The PEMA Budget represents the expenses of the Community Services Commander/PEMA Deputy Director’sAsalaryAandAbenefits:AandAoperatingAexpensesAofAthisAunit,AAT he most significant increase is reflected in Pagers, Radio Maintenance and Tornado Siren Maintenance. Police Commission The Police Commission Budget covers expenses for a part-time secretary who handles meeting agendas, minutes and other administrative tasks. This Division saw a decrease in expenses by $15,000 due to the completion of Officer Testing in 2013. FY 2014-20 15 Key Objectives 1. Continue to evaluate performance standards for qualitative and quantitative measures within patrol and ancillary positions, modify as necessary. 2. Continue to update the rolling three (3) year Strategic Plan. 3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable. 4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the resources provided; to protect and serve the Village of Plainfield. 5. Continue to implement the E-ticket program to streamline the records process. PERFORMANCE MEASURES 2010 2011 2012 2013 Calls Responded To 41,048 40,490 37,529 34 ,570 Total Traffic Citations 12,125 14,037 11,086 9 ,819 Total DUI Arrests 154 104 119 107 Total Occupant Restraint Citations 3,608 4,135 2,137 1 ,465 Total Crashes 1,109 980 1010 1 ,121 DARE Program Student Attendance 1,100 1,150 1,200 4 ,544 Battery 138 143 129 119 Burglary to Motor Vehicle 153 137 144 99 Illegal Possession/Consumption 192 139 114 74 Suicide/Attempt 24 25 39 34 Sexual Assault 10 8 11 8 Retail Theft 143 109 128 80 Operating Uninsured Motor Vehicle –OUMV 1150 1820 1,431 1 ,253 IN PARTHERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE. Page 44
FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Salaries and Wages 6,206,313 5,857,708 6,052,014 6,266,035 6,601,049 6,762,758 Benefits 2,722,963 2,372,814 2,674,912 2,608,980 2,795,551 2,893,464 Utilities 85,935 85,482 85,712 88,753 80,320 74,580 Supplies and Commodities 257,190 340,262 372,137 365,201 387,060 419,095 Contractual Services 942,978 1,004,490 1,063,197 1,046,886 1,201,589 1,228,969 Other 26,503 57,842 40,831 62,585 73,320 61,480 Total - Police Department $10,241,883 $9,718,598 $10,288,803 $10,438,440 $11,138,889 $11,440,346 Total Police Department Classification Fund: 01 - General Fund Expenditures General Fund Police Division Summary 2014-2015 Fiscal Year Budget $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Police Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 45
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 01 - General Fund Expenditures Unit: 05 - Police Department SAL - Salaries and Wages Salaries-Full Time 286,820 336,916 351,811 270,571 270,571 277,335 Salaries-Part Time 25,634 31,899 25,359 30,358 30,358 31,117 Salaries-Overtime 504 347 61 3,000 1,000 3,000 $312,957 $369,162 $377,231 $303,929 $301,929 $311,452 BEN - Benefits FICA 19,108 21,928 22,471 18,844 18,844 19,310 Medicare 4,522 5,206 5,381 4,407 4,407 4,516 IMRF 37,351 28,502 30,083 21,755 21,755 22,290 Employee Insurance 65,067 77,840 61,505 50,660 50,660 51,186 Deferred Comp. Contrib.4,129 7,124 7,422 7,300 7,300 7,500 Travel/Training 4,375 2,102 3,382 9,000 5,000 10,700 Education/School 5,475 5,012 2,682 12,000 9,000 12,000 Unemployment Insurance 23,000 23,000 23,000 23,000 23,000 23,000 $163,027 $170,714 $155,926 $146,966 $139,966 $150,502 UTIL - Utilities Telephone/Internet 1,842 1,668 1,497 7,200 1,500 1,610 Cellular Phones/Pagers 1,562 1,289 1,581 3,030 1,500 1,505 $3,404 $2,957 $3,078 $10,230 $3,000 $3,115 SUPP - Supplies and Commodities Office Supplies/Postage 6,408 5,946 6,335 11,450 8,500 11,950 Replacement Supplies 0 0 220 1,500 1,000 1,700 Dues & Subscriptions 1,850 1,868 1,326 3,100 2,000 6,400 Gas/Oil/Mileage/Carwash 2,700 2,154 0 3,325 2,000 3,325 Software 8,999 7,630 8,248 0 0 0 Hardware 15,511 20,862 21,658 0 0 0 Uniforms/Clothing 1,799 986 1,653 1,500 1,500 2,500 $37,267 $39,446 $39,440 $20,875 $15,000 $25,875 Contrac - Contractual Services Radio Maintenance 280 197 0 0 0 0 Building Maintenance 45 0 0 0 0 0 Maintenance Contracts/Lease 41,816 32,299 31,329 8,390 8,390 8,390 Custodian 46,817 54,029 47,434 69,500 55,000 79,300 Vehicle Maintenance 1,573 1,525 3,341 2,500 2,500 2,500 Legal Fees 473 0 0 0 0 0 Contractual Services 6,895 5,785 4,454 8,000 5,500 8,000 $97,898 $93,835 $86,558 $88,390 $71,390 $98,190 Total: Administration Program $614,554 $676,114 $662,233 $570,390 $531,285 $589,134 General Fund 2014-2015 Fiscal Year Budget Division: 02 - Administration Program Police Division Detail Total: Supplies & Commodities Total: Salaries and Wages Total: Benefits Total: Utilities Total: Contractual Services Page 46
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 176,517 188,046 201,845 169,587 169,587 168,223 Salaries-Patrol Officers 2,599,114 2,482,480 2,595,716 2,872,584 2,872,584 2,978,240 Salaries-Overtime 308,750 325,274 334,032 372,500 372,500 381,500 $3,084,380 $2,995,800 $3,131,593 $3,414,671 $3,414,671 $3,527,963 BEN - Benefits FICA 187,802 181,017 187,796 211,710 211,710 218,734 Medicare 43,996 42,604 44,251 49,513 49,513 51,155 IMRF 6,024 6,399 6,709 6,896 6,896 6,396 Employer Pension Contrib.704,076 897,431 888,578 900,000 900,000 900,000 Employee Insurance 469,802 495,550 509,996 574,671 574,671 612,495 Deferred Comp. Contrib.43,423 35,961 36,395 40,780 40,780 40,780 Travel/Training 24,752 15,785 30,664 35,000 30,000 46,000 $1,479,876 $1,674,747 $1,704,389 $1,818,570 $1,813,570 $1,875,560 UTIL - Utilities Telephone/Internet 52,467 50,599 53,022 28,580 28,580 29,070 Cellular Phones/Pagers 2,469 3,925 5,597 8,825 6,000 7,055 $54,936 $54,524 $58,619 $37,405 $34,580 $36,125 SUPP - Supplies and Commodities Office Supplies/Postage 16,308 18,269 8,751 17,500 10,000 14,000 Replacement Supplies 4,339 4,514 9,037 12,825 10,000 14,650 Dues & Subscriptions 160 515 894 1,850 1,000 1,900 Gas/Oil/Mileage/Carwash 87,286 110,413 114,259 93,700 115,000 110,000 K-9 Unit 3,026 2,847 3,634 4,000 8,000 8,000 Uniforms/Clothing 21,233 20,669 21,362 24,300 20,000 30,000 Ammunition/Weapons 16,565 15,700 20,707 21,400 21,400 25,600 Bike Unit 0 0 1,317 4,000 1,800 2,000 $148,918 $172,927 $179,961 $179,575 $187,200 $206,150 Contrac - Contractual Services Traffic Programs 16,385 12,515 12,821 23,200 15,000 24,200 Radio Maintenance 16,742 13,652 16,365 7,164 7,164 1,200 Maintenance Contracts/Lease 1,160 1,858 1,836 1,836 1,836 1,836 Legal Fees 0 0 315 0 0 0 Vehicle Maintenance 29,152 46,024 34,238 40,000 40,000 46,000 Contractual Svcs-Wescom 564,965 565,687 574,925 580,000 580,000 593,000 $628,404 $639,736 $640,500 $652,200 $644,000 $666,236 Total: Police Operations $5,396,513 $5,537,734 $5,715,062 $6,102,421 $6,094,021 $6,312,034 Total: Salaries and Wages Total: Benefits Total: Utilities Division: 51 - Police Operations Total: Supplies & Commodities Total: Contractual Services Page 47
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 416,932 134,154 127,330 112,119 112,119 114,922 Salaries-School Officer 463,187 514,945 310,434 362,013 362,013 377,832 Salaries-Investigation 467,250 743,436 722,105 758,869 758,869 776,861 Salaries-Overtime 67,960 112,851 128,973 80,000 110,000 128,000 $1,415,329 $1,505,386 $1,288,842 $1,313,001 $1,343,001 $1,397,615 BEN - Benefits FICA 85,774 92,435 78,882 81,406 81,406 86,652 Medicare 20,104 21,645 18,462 19,039 19,039 20,265 IMRF 8,256 0 0 0 0 0 Employee Insurance 245,057 274,058 174,429 186,745 186,745 191,046 Deferred Comp. Contrib.15,643 22,101 18,510 16,500 19,000 20,000 Travel/Training 4,980 11,380 6,725 10,900 10,900 7,500 $379,814 $421,619 $297,008 $314,590 $317,090 $325,463 UTIL - Utilities Telephone/Internet 2,396 939 625 1,700 900 2,070 Cellular Phones/Pagers 9,032 9,741 8,638 15,480 8,500 10,050 $11,428 $10,680 $9,263 $17,180 $9,400 $12,120 SUPP - Supplies and Commodities Office Supplies/Postage 10,621 7,806 4,282 10,800 9,000 10,800 Replacement Supplies 1,760 3,943 1,958 5,000 2,500 6,000 Dues & Subscriptions 1,737 4,045 5,735 6,570 6,570 4,070 Gas/Oil/Mileage/Carwash 26,672 30,873 29,977 29,000 29,000 29,000 Crime Scene/Evidence Tech 3,471 3,513 3,571 5,700 5,700 5,700 Uniforms/Clothing 15,932 10,996 9,475 8,500 8,500 17,050 Ammunition/Weapons 6,430 0 0 0 0 0 $66,623 $61,176 $54,998 $65,570 $61,270 $72,620 Contrac - Contractual Services Community Programs 87 0 0 0 0 0 Community Prog-Alc/Tobacco 2,134 1,333 0 0 0 0 Radio Maintenance 1,668 3,724 1,452 1,984 1,984 1,100 Maintenance Contracts/Lease 11,039 6,739 3,155 3,220 3,220 7,420 Vehicle Maintenance 9,866 8,099 13,810 12,000 13,000 15,000 Background Check Svcs.1,094 932 980 2,500 1,000 2,500 Accreditation 4,195 4,195 4,065 9,070 8,000 4,570 $30,083 $25,022 $23,462 $28,774 $27,204 $30,590 OTHER - Other Shop with a Cop 4,500 3,500 0 0 0 0 $4,500 $3,500 $0 $0 $0 $0 Total: Police Administration $1,907,777 $2,027,383 $1,673,573 $1,739,115 $1,757,965 $1,838,408 Total: Contractual Services Total: OTHER - Other Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Salaries and Wages Division: 52 - Police Administration Page 48
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 279,579 353,309 372,806 380,897 380,897 377,910 Salaries-Part Time 21,222 6,354 0 0 0 0 Salaries-Overtime 4,320 4,456 2,518 6,000 6,000 6,000 $305,121 $364,119 $375,324 $386,897 $386,897 $383,910 BEN - Benefits FICA 18,357 21,992 22,726 23,988 23,988 23,802 Medicare 4,293 5,142 5,315 5,610 5,610 5,567 IMRF 33,699 30,597 32,098 34,190 34,190 33,525 Employee Insurance 60,549 80,127 83,065 94,788 94,788 117,388 Deferred Comp. Contrib.3,655 4,893 4,796 5,700 5,700 5,700 Travel/Training 580 610 1,358 2,100 2,100 2,100 $121,133 $143,361 $149,358 $166,376 $166,376 $188,082 UTIL - Utilities Telephone/Internet 875 577 601 1,700 1,700 2,070 $875 $577 $601 $1,700 $1,700 $2,070 SUPP - Supplies and Commodities Office Supplies/Postage 13,630 12,449 8,524 13,450 10,000 13,450 Dues & Subscriptions 0 0 0 425 425 425 Uniforms/Clothing 1,417 1,815 2,004 2,400 2,400 2,700 $15,047 $14,264 $10,528 $16,275 $12,825 $16,575 Contrac - Contractual Services Maintenance Contracts/Lease 3,189 5,391 5,310 5,620 5,620 5,720 $3,189 $5,391 $5,310 $5,620 $5,620 $5,720 Total: Police Records $445,365 $527,712 $541,121 $576,868 $573,418 $596,357 Total: Utilities Total: Supplies & Commodities Total: Salaries and Wages Total: Contractual Services Total: Benefits Division: 53 - Police Records Page 49
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail Contrac - Contractual Services Seizure/Forfeiture Exp.106,382 168,393 192,423 177,687 177,687 177,687 $106,382 $168,393 $192,423 $177,687 $177,687 $177,687 Total: Seizure/Forfeiture $106,382 $168,393 $192,423 $177,687 $177,687 $177,687 SAL - Salaries and Wages Salaries-Special Activities 32,695 48,763 27,409 32,513 32,513 32,513 $32,695 $48,763 $27,409 $32,513 $32,513 $32,513 BEN - Benefits FICA 1,919 2,897 1,664 2,016 2,016 2,016 Medicare 456 700 389 471 471 471 $2,375 $3,597 $2,053 $2,487 $2,487 $2,487 SUPP - Supplies and Commodities Mobile Field Force 5,562 7,674 0 3,000 400 500 $5,562 $7,674 $0 $3,000 $400 $500 Total: Police Special Activities $40,632 $60,034 $29,462 $38,000 $35,400 $35,500 Total: Contractual Services Total: Salaries and Wages Total: Benefits Division: 55 - Police Special Activities Total: Supplies & Commodities Division: 54 - Seizure/Forfeiture Page 50
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 138,717 186,232 466,050 477,382 477,382 491,106 Salaries-Part Time 219,905 226,673 212,023 280,101 225,000 309,732 Salaries-CSO PT 0 0 0 0 0 0 Salaries-Overtime 6,979 9,554 29,183 20,000 20,000 30,000 $365,602 $422,459 $707,256 $777,483 $722,382 $830,838 BEN - Benefits FICA 22,202 25,324 43,164 48,638 48,638 51,512 Medicare 5,193 5,923 10,095 11,375 11,375 12,047 IMRF 37,001 44,687 44,844 58,692 47,000 64,201 Employee Insurance 40,548 56,119 77,353 90,646 90,646 92,176 Deferred Comp. Contrib.1,727 1,292 2,956 1,910 3,000 3,000 Travel/Training 2,229 3,395 5,370 2,280 2,280 7,980 $108,900 $136,740 $183,782 $213,541 $202,939 $230,916 UTIL - Utilities Telephone/Internet 404 0 0 1,700 500 2,070 Cellular Phones/Pagers 1,316 2,007 2,822 5,655 3,000 4,450 $1,720 $2,007 $2,822 $7,355 $3,500 $6,520 SUPP - Supplies and Commodities Office Supplies/Postage 1,895 2,390 3,075 2,250 2,800 3,000 Replacement Supplies 363 1,284 1,555 2,700 2,700 3,200 Dues & Subscriptions 495 1,482 1,832 2,650 2,650 2,800 Gas/Oil/Mileage/Carwash 17,993 27,570 27,566 25,000 25,000 25,000 Uniforms/Clothing 3,838 3,806 7,086 9,250 9,250 11,200 $24,584 $36,532 $41,114 $41,850 $42,400 $45,200 Contrac - Contractual Services Community Programs 0 0 3,522 6,700 3,500 6,700 Community Prog-Alc/Tobacco 0 0 2,548 3,100 3,100 5,100 Radio Maintenance 2,385 1,784 3,265 45,496 30,000 49,000 Maintenance Contracts 0 0 2,970 10,000 10,000 10,000 Vehicle Maintenance 4,852 7,512 9,588 12,000 12,000 14,000 DARE Program 0 0 1,394 3,100 3,100 3,500 Chaplaincy Program 2,706 1,547 2,367 3,951 3,951 4,210 Animal Control 10,940 15,530 9,550 14,000 14,000 14,000 $20,882 $26,373 $35,204 $98,347 $79,651 $106,510 OTHER - Other Shop With a Cop 0 0 11,371 4,000 9,500 4,000 $0 $0 $11,371 $4,000 $9,500 $4,000 Total: Community Services $521,689 $624,111 $981,549 $1,142,576 $1,060,372 $1,223,984 Total: Contractual Services Total: OTHER - Other Division: 56 - Community Services Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Page 51
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 231,174 211,407 207,753 212,075 212,075 113,021 Salaries - Part Time 0 25,437 33,266 42,951 42,951 44,024 Salaries-Overtime 0 141 317 1,000 500 1,000 $231,174 $236,985 $241,336 $256,026 $255,526 $158,045 BEN - Benefits FICA 14,094 14,506 14,639 15,874 15,874 9,799 Medicare 3,296 3,394 3,424 3,712 3,712 2,292 IMRF 25,477 27,131 28,261 30,723 30,723 18,965 Employee Insurance 41,084 45,498 37,293 41,340 41,340 47,874 Deferred Comp. Contrib.2,636 2,273 2,310 2,650 2,650 1,000 Travel/Training 160 892 382 3,000 500 3,000 $86,747 $93,694 $86,309 $97,299 $94,799 $82,930 UTIL - Utilities Telephone/Internet 790 470 480 1,700 500 1,610 Cellular Phones/Pagers 725 793 713 2,050 1,000 1,020 $1,515 $1,263 $1,193 $3,750 $1,500 $2,630 SUPP - Supplies and Commodities Office Supplies/Postage 9,865 8,558 10,030 11,125 10,000 11,125 Dues & Subscriptions 6,574 6,632 6,568 8,240 8,240 8,500 Gas/Oil/Mileage/Carwash 0 0 1,521 0 0 0 Uniforms/Clothing 318 955 755 900 900 900 $16,758 $16,145 $18,874 $20,265 $19,140 $20,525 Contrac - Contractual Services Maintenance Contracts/Lease 2,647 3,430 3,036 3,036 3,036 3,036 Legal Fees 57,653 60,324 17,011 70,000 30,000 70,000 $60,300 $63,754 $20,047 $73,036 $33,036 $73,036 Total: Court Services $396,494 $411,841 $367,759 $450,376 $404,001 $337,166 OTHER - Other Office Furniture & Equip.1,264 1,269 520 8,500 1,000 6,000 Machinery and Equipment 24,148 12,074 28,342 40,520 10,000 28,780 $25,412 $13,343 $28,862 $49,020 $11,000 $34,780 Total: Capital $25,412 $13,343 $28,862 $49,020 $11,000 $34,780 OTHER - Other Contingencies 12,676 9,827 8,880 10,300 8,000 12,700 $12,676 $9,827 $8,880 $10,300 $8,000 $12,700 Total: Contingencies $12,676 $9,827 $8,880 $10,300 $8,000 $12,700 Total: Police Department $9,467,493 $10,056,492 $10,200,924 $10,856,753 $10,653,149 $11,157,750 Total: OTHER - Other Division: 93 - Contingencies Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Division: 91 - Capital Total: OTHER - Other Division: 57 - Court Services Total: Contractual Services Page 52
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 109,015 105,544 113,445 112,119 112,119 114,922 $109,015 $105,544 $113,445 $112,119 $112,119 $114,922 BEN - Benefits FICA 6,450 6,217 6,740 6,951 6,951 7,125 Medicare 1,508 1,518 1,628 1,626 1,626 1,666 Employee Insurance 17,454 18,704 17,107 21,708 18,500 21,912 Deferred Comp. Contrib.3,212 2,381 3,104 2,100 3,200 3,400 Travel/Training 1,794 1,330 574 2,000 2,000 2,000 $30,418 $30,150 $29,153 $34,385 $32,277 $36,103 UTIL - Utilities Telephone/Internet 5,577 6,285 7,941 0 7,000 6,800 Cellular Phones/Pagers 6,027 7,419 5,236 2,700 4,500 5,200 $11,604 $13,704 $13,177 $2,700 $11,500 $12,000 SUPP - Supplies and Commodities Office Supplies/Postage 1,159 1,381 1,868 1,300 1,300 1,300 Replacement Supplies 6,194 6,612 3,923 7,000 7,000 7,000 Dues & Subscriptions 400 860 622 750 750 750 Gas/Oil/Mileage/Carwash 11,513 10,453 9,740 20,000 10,000 12,000 Supplies/Hardware 0 257 24 2,000 500 2,000 Supplies/Hardware-ESDA 1,053 445 0 500 500 500 Uniforms/Clothing 4,200 2,067 3,243 5,000 3,500 5,000 Bike Unit 18 0 0 500 200 500 $24,537 $22,075 $19,420 $37,050 $23,750 $29,050 Contrac - Contractual Services Emergency Operation Center 1,094 0 0 750 500 750 Police Public Relations 111 0 249 1,000 500 1,000 Disaster Plan/Exercises/NIMS 0 176 0 3,000 1,000 3,000 Radio Maintenance 9,189 3,664 233 4,000 2,000 8,000 Maintenance Contracts/Lease 1,867 2,725 3,000 2,035 2,035 3,500 Vehicle Maintenance 11,174 10,360 11,471 17,500 12,000 15,000 Siren Maintenance 14,892 5,759 15,298 15,000 15,000 20,000 Contractual Services 225 878 675 5,250 1,000 5,250 CERT/Explorer Program 9,546 1,012 3,207 4,000 3,000 4,500 PEMA Search and Rescue 2,471 2,437 4,389 6,000 3,000 6,000 $50,568 $27,011 $38,522 $58,535 $40,035 $67,000 OTHER - Other Office Furniture & Equipment 697 218 869 2,000 1,500 2,000 Machinery and Equipment 13,378 12,468 10,627 5,000 5,000 5,000 Contingencies 1,180 1,475 1,976 3,000 2,500 3,000 $15,255 $14,161 $13,472 $10,000 $9,000 $10,000 Total: PEMA $241,398 $212,645 $227,189 $254,789 $228,681 $269,075 Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: Contractual Services Total: Salaries and Wages Unit: 07 - PEMA Total: Benefits Page 53
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund 2014-2015 Fiscal Year Budget Police Division Detail Division: 02 - Administration Program SAL - Salaries and Wages Salaries-Part Time 1,434 3,796 3,599 4,410 4,410 5,500 $1,434 $3,796 $3,599 $4,410 $4,410 $5,500 BEN - Benefits FICA 89 235 200 273 273 341 Medicare 21 55 47 64 64 80 Travel/Training 415 0 755 1,000 1,000 1,000 $525 $290 $1,002 $1,337 $1,337 $1,421 SUPP - Supplies and Commodities Office Supplies/Postage 591 1,523 176 2,000 1,500 2,000 Dues & Subscriptions 375 375 690 600 600 600 $966 $1,898 $866 $2,600 $2,100 $2,600 Contrac - Contractual Services Legal Fees 0 7,140 0 1,000 1,000 1,000 Police Testing/Hiring 6,783 3,437 330 15,000 15,000 0 Contractual Services 0 3,105 4,530 3,000 3,000 3,000 $6,783 $13,682 $4,860 $19,000 $19,000 $4,000 Total: Police Commission $9,707 $19,666 $10,327 $27,347 $26,847 $13,521 Police Division Total $9,718,598 $10,288,803 $10,438,440 $11,138,889 $10,908,677 $11,440,346 Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Supplies & Commodities Unit: 50 - Police Commission Page 54
STREET DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Street Department is the largest of the four divisions within Public Works. This division is under the general supervision of the Director of Public Works while the day to day operations are managed by the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and one crew leader in Vehicle Maintenance . Additional staff members include three equipment operators, six street maintenance workers, and two mechanics. Overall Goal To provide our residents the highest level of service possible as they relate to the responsibilities of the Street Division. Street Operation Duties The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de -sacs, several alleyways, and all associated storm sewer infrastructure within the Village. The attached budget includes funding for programs including: 1. Snow removal and de-icing operations. 2. Asphal t pavement patching/pot-hole repair, repair or replacement of smaller quantities of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The budget includes $130,000 for these projects. 3. The i nstallation and maintenance of over 4,000 regulatory and informational signs with in the Village. 4. Street sweeping all roadways at least four times a year. 5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to insure proper water flow. 6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way, and ground maintenance. 7. The maintenance and landscaping of Village parks and properties including 45 sites with a total area of over 115 acres. 8. Parkway tree inspection and required maintenance for the 37 ,000 trees that are owned by the Village. 9. Emergency response to storm damage and clean-up and assistance with sandbagging operations as needed. 10. Provide support for festivals and special events. 11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or vehicles, as required, for all departments. 12. Emergency traffic control and barricading placement. 13. Graffiti removal from sidewalks, streets, and buildings. 14. Dead animal pick-up and animal nuisance control as needed. 15. Mosquito abatement. Page 55
STREET DEPARTMENT Street Operation Duties (continued) 16. To provide barricades for block parties, cruise nights, safety seat checks, and other special activities. 17. Repair sidewalk trip hazards immediately after notification, with temporally patching, to prevent accidental falls. 18. TheAinstallationAofAbanner’sAandAholidayAdecorations, 19. Provide mowing services of vacant properties per the Code Enforcement division in the Police Department. FY 2014-2015 Key Objectives 1. To provide effective and efficient services for our residents including: a) Continuing our efforts in managing the removal and replacement of trees infested with the Emerald Ash Borer. It is estimated that over 800 trees will be removed in 2014-20 15. b) Street patching and pot hole repair. c) Efficient snow removal and reasonable road salt usage that will reduce expenses without jeopardizing safety. d) Regular street sweeping and herbicide spraying of curb lines. e) Do wntown streetscape maintenance. This program will consist of the installation of planting materials within approximately 70 decorative flower pots and planting beds. Additionally, the general daily maintenance will be completed to keep the downtown business district in a pristine condition. 2. To provide sign installation and replacement that complies with new retro-reflectivity requirements. Understanding that there are three levels of compliance, that started in January 2012 with full compliance required by January 2018, Staff plans to complete the following: a) Update the sign inventory. b) Replace signs that exceed their life cycle by 10 years. c) Continue updating the sign maps as changes occur. 3. To complete a regular pavement and sidewalk maintenance schedule including: a) Complete pavement patching utilizing street division employees rather than outside contractors within certain areas. b) Continue to complete the roadway crack sealing program to help extend pavement life. c) Continue the sidewalk replacement program as required. Page 56
STREET DEPARTMENT FY 2014-2015 Key Objectives (continued) 4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective manner. Programs include: a) Manage Village fuel purchasing and usage. b) Provide a preventative vehicle maintenance program in an effort to minimize down time and reduce operating costs. c) Provide high quality vehicle and equipment repair service. d) Partic ipate in A.S.E. certification programs as required. e) Manage the automated fuel dispensing equipment. f) Retain an accurate inventory of parts and restock as required. 5. To provide high quality building maintenance services including: a) Continue to manage and complete preventive maintenance for all the equipment associated with the Village buildings. b) Continue to maintain and operate the central warehouse by inventorying and re-ordering parts and equipment as needed. c) Continue to keep accurate records regarding all maintenance preformed. Performance Measures Program 2009 20 10 20 11 2012 2013 Asphalt patching / pot hole repair 292 tons 285 tons 195 tons 136 tons 10 9 tons Shoulder stone repaired 430 tons 464 tons 843 tons 1,173 tons 824 tons Snow removal events 45 29 20 12 26 Storm sewer structures repaired 52 52 79 41 44 New signs installed 524 255 254 182 124 Street sweeping (lane miles) 1,976 1,760 1,627 1,958 1,635 Trees trimmed 4,652 2 ,850 3,728 1,457 893 Plantings installed 625 864 821 700 602 Grounds maintenance and mowing 2,070 hours 1,9 74 hours 2,280 hours 1,709 hours 1,904 hours All vehicles, trucks, and equipment repaired in fleet services 893 un its 826 units 762 units 688 units 810 units Page 57
FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Salaries and Wages 1,346,483 1,225,664 1,185,283 1,271,504 1,327,847 1,350,897 Benefits 528,973 480,790 505,488 543,940 586,367 575,363 Utilities 269,481 268,196 250,439 268,022 255,500 267,000 Supplies and Commodities 402,349 308,007 299,629 242,395 335,800 382,800 Contractual Services 769,269 662,031 535,230 493,141 753,600 786,100 Other 0 0 0 0 0 0 $3,316,555 $2,944,687 $2,776,069 $2,819,002 $3,259,114 $3,362,160 General Fund Streets Division Summary 2014-2015 Fiscal Year Budget Total Street Division Classification Fund: 01 - General Fund Expenditures Unit: 08 - Street Division $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Streets Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 58
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Unit: 08 - Street Department Salaries-Full Time 226,461 234,727 248,172 254,994 254,994 260,823 Salaries-Overtime 0 184 0 0 0 0 $226,461 $234,911 $248,172 $254,994 $254,994 $260,823 FICA 14,185 14,317 15,286 15,810 15,810 16,205 Medicare 3,384 3,418 3,642 3,699 3,699 3,790 IMRF 26,327 27,801 30,542 31,109 31,109 31,365 Employee Insurance 46,458 50,214 52,438 34,088 39,000 34,966 Deferred Comp. Contribution 4,241 4,380 4,097 5,500 5,500 5,500 Travel/Conventions/Training 6,724 4,914 12,533 9,000 10,000 10,000 IL Unemployment Insurance 10,000 10,000 10,000 4,000 4,000 4,000 $111,320 $115,044 $128,538 $103,206 $109,118 $105,826 Telephone/Internet 2,972 2,657 4,150 3,000 11,000 12,000 Cellular Phones/Pagers 2,528 2,733 4,914 2,500 5,000 5,000 $5,500 $5,390 $9,064 $5,500 $16,000 $17,000 SUPP - Supplies and Commodities Office Supplies/Postage 2,266 3,342 2,609 2,500 2,500 2,500 Dues & Subscriptions 1,186 1,954 3,971 1,000 3,000 3,000 Gas/Oil/Mileage/Carwash 131 374 83 300 300 300 Supplies/Hardware 744 250 17 500 500 500 $4,327 $5,920 $6,680 $4,300 $6,300 $6,300 Radio Maintenance 284 0 37 100 100 100 Building Maintenance 10,214 10,761 9,214 15,000 12,000 15,000 Legal Notices 0 0 587 1,000 500 1,000 Engineering Fees 0 0 0 0 0 0 $10,497 $10,761 $9,838 $16,100 $12,600 $16,100 $358,106 $372,026 $402,292 $384,100 $399,012 $406,049 Fund: 01 - General Fund Expenditures Division: 02 - Administration Program Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: UTIL - Utilities Total: Administration General Fund Streets Division Detail 2014-2015 Fiscal Year Budget Page 59
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Streets Division Detail 2014-2015 Fiscal Year Budget Salaries-Full Time 525,268 589,039 639,286 688,444 688,444 695,509 Salaries-Part Time 46,820 63,884 59,881 60,000 60,000 60,000 Salaries-Overtime 70,871 33,580 65,143 80,000 80,000 80,000 $642,959 $686,503 $764,310 $828,444 $828,444 $835,509 FICA 39,225 41,847 46,119 51,364 51,364 43,122 Medicare 9,201 9,815 10,813 12,012 12,012 10,085 IMRF 62,853 71,908 83,613 101,070 101,070 100,261 Employee Insurance 108,795 144,960 153,535 182,933 182,933 177,723 Deferred Comp. Contribution 8,202 9,218 9,837 10,000 10,000 10,000 $228,275 $277,748 $303,917 $357,379 $357,379 $341,191 Telephone/Internet 0 0 3,859 0 0 0 Electricity/Gas 262,696 245,049 255,099 250,000 250,000 250,000 $262,696 $245,049 $258,958 $250,000 $250,000 $250,000 SUPP - Supplies and Commodities Replacement Supplies 53 0 383 0 0 0 Gas/Oil/Mileage/Carwash 91,511 56,701 78,450 80,000 80,000 85,000 Supplies/Hardware 13,882 13,731 17,911 12,000 12,000 12,000 Supplies - Salt Purchase 0 188,748 106,139 210,000 210,000 250,000 Street Sign Maintenance 14,277 17,327 18,271 15,000 15,000 15,000 Aggregate Materials 3,635 4,652 1,761 4,000 4,000 4,000 Uniforms/Clothing 4,253 5,698 9,489 4,000 4,800 4,000 $127,610 $286,857 $232,404 $325,000 $325,800 $370,000 Radio Maintenance 0 0 0 500 500 8,000 Vehicle Maintenance 28,027 21,545 26,535 22,000 22,000 22,000 Street Light Maintenance 92,456 82,288 114,359 75,000 75,000 75,000 Street Maintenance 121,360 133,982 79,230 130,000 130,000 130,000 Storm Sewer Improvements 9,010 8,289 5,978 10,000 10,000 10,000 Contractual Services 52,723 93,988 41,980 30,000 43,000 30,000 Contractual Snow Removal 0 70,993 94,188 340,000 340,000 350,000 Contractual Bridge Inspection 0 1,650 0 0 0 0 Sidewalk Maintenance 2,048 0 525 5,000 3,500 5,000 Equipment Maintenance 64,595 105,578 78,586 70,000 70,000 85,000 Engineering Fees 30 0 0 0 0 0 $370,249 $518,313 $441,381 $682,500 $694,000 $715,000 $1,631,789 $2,014,470 $2,000,970 $2,443,323 $2,455,623 $2,511,700 Total: Street Maintenance SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Division: 60 - Street Maintenance Program UTIL - Utilities Total: Utilities Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Page 60
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Streets Division Detail 2014-2015 Fiscal Year Budget Salaries-Full Time 90,895 0 0 0 0 0 Salaries-Overtime 8,698 0 0 0 0 0 $99,593 $0 $0 $0 $0 $0 FICA 6,020 0 0 0 0 0 Medicare 1,408 0 0 0 0 0 IMRF 10,939 0 0 0 0 0 Employee Insurance 17,508 0 0 0 0 0 Deferred Comp. Contribution 1,496 0 0 0 0 0 IL Unemployment Insurance 0 0 0 0 0 0 $37,370 $0 $0 $0 $0 $0 SUPP - Supplies and Commodities Gas/Oil/Mileage/Carwash 0 0 0 0 0 0 Supplies/Hardware 163,967 0 0 0 0 0 Uniforms/Clothing 42 0 0 0 0 0 $164,009 $0 $0 $0 $0 $0 Radio Maintenance 0 0 0 0 0 0 Contractual Services 270,857 0 0 0 0 0 Equipment Maintenance 0 0 0 0 0 0 $270,857 $0 $0 $0 $0 $0 $571,830 $0 $0 $0 $0 $0 Contrac - Contractual Services Total: Contractual Services Total: Snow & Ice Removal SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Total:Supplies & Commodities Division: 61 - Snow and Ice Removal Program Page 61
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget General Fund Streets Division Detail 2014-2015 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 34,613 42,723 44,424 67,359 67,359 71,880 Salaries-Overtime 1,865 1,240 2,025 4,000 4,000 4,000 $36,478 $43,963 $46,449 $71,359 $71,359 $75,880 FICA 2,200 2,652 2,706 4,404 4,404 4,705 Medicare 519 626 639 1,030 1,030 1,100 IMRF 4,042 5,045 5,302 8,666 8,666 9,106 Employee Insurance 6,860 8,259 8,236 19,615 19,615 20,040 Deferred Comp. Contribution 762 925 653 1,200 1,200 1,200 $14,384 $17,507 $17,536 $34,915 $34,915 $36,151 SUPP - Supplies and Commodities Dues & Subscriptions 845 0 0 0 0 0 Supplies/Hardware 11,056 6,530 3,311 6,000 6,000 6,000 Uniforms/Clothing 160 322 0 500 500 500 $12,060 $6,852 $3,311 $6,500 $6,500 $6,500 Tree Replacement 0 1,526 0 0 0 0 Tree Removal 6,445 4,630 35,632 50,000 50,000 50,000 Contractual Services 3,982 0 6,290 5,000 5,000 5,000 $10,427 $6,156 $41,922 $55,000 $55,000 $55,000 $73,349 $74,478 $109,218 $167,774 $167,774 $173,531 Salaries-Full Time 212,460 211,985 203,697 165,050 165,050 170,685 Salaries-Overtime 7,714 7,921 8,876 8,000 8,000 8,000 $220,174 $219,906 $212,573 $173,050 $173,050 $178,685 FICA 13,536 12,964 12,723 10,679 10,679 11,080 Medicare 3,166 3,032 2,975 2,498 2,498 2,590 IMRF 24,954 25,190 25,268 21,014 21,014 21,445 Employee Insurance 44,879 50,353 51,720 53,676 53,676 54,080 Deferred Comp. Contribution 2,906 3,650 1,263 3,000 3,000 3,000 $89,440 $95,189 $93,949 $90,867 $90,867 $92,195 $309,614 $315,095 $306,522 $263,917 $263,917 $270,880 $2,944,687 $2,776,069 $2,819,002 $3,259,114 $3,286,326 $3,362,160 Total: Vehicle Maintenance Total: Street Division Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: Forestry Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Division: 63 - Vehicle Maintenance Program Total: Benefits Total: Salaries and Wages BEN - Benefits Division: 62 - Forestry Program Page 62
FY 2011 Actual FY 2012 Actual 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Fund: 01 - General Fund Expenditures Salaries and Wages 517,049 545,694 591,674 596,156 635,390 Benefits 217,157 242,077 244,893 263,022 282,082 Utilities 8,915 8,314 9,842 10,200 11,800 Supplies and Commodities 13,771 20,700 17,406 22,350 21,850 Contractual Services 58,424 64,623 98,160 62,500 62,500 $815,315 $881,408 $961,975 $954,228 $1,013,622 Total Community Development Unit: 09 - Community Development General Fund Community Development Summary Planning and Building Divisions 2014-2015 Fiscal Year Budget Classification $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 FY 2011 Actual FY 2012 Actual 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Community Development Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 63
PLANNING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Planning Department is managed by the Planning Director who oversees all entitlements and approvals in the Village of Plainfield. Additionally .AtheAPlanningADirectorAisAdesignatedAasAtheAVillage’sA zoningAadministratorAandAinterpretsAanyAquestionsArelatingAtheAVillage’sAzoningAordinance, The department is responsible for the long term planning for the Village of Plainfield. The department has thr ee (3) full-time employees. Both the Planning Director and the Planner II are members of the American Institute of Certified Planners and the Planning Director is an accredited member of the Congress of New Urbanism in addition to being a licensed attorney in the State of Illinois. (ARDC Number 6206075) Planning and Zoning llAlandAuseAdevelopmentAandAentitlementAcasesAareAlegallyAprocessedAbyAtheAVillage’sAplanningAstaff,A ThisAprocessArequiresAstaffAtoAworkAwithAlandAowners.AentitlementAattorneys’AlandApl anners, architects, engineers and landscape architects. Cases in the Planning Department involve Annexations, Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan reviews. The planning process starts with the pre-application meeting where staff sits down with the property owner or the prospective developer to discuss the proposed zoning request or development. At the pre-application meeting staff generally reviews the planning process and the necessary procedural steps that will be necessary to obtain approval of the proposed project or zoning request. Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire Department and Traffic Committee any planning comments regarding the case. A review letter is forwarded to the applicant prior to the Plan Commission meeting with all review comments. After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates the negotiations and any required revisions relating to an annexation agreement or Statement of Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and ordinances relating to approved land use cases. Staff is also responsible for handling and processing all façade grants that are submitted for consideration. The facade grant program is subsidized by the downtown tax increment finance district and staff processes the grant applications and processes the payments once the facades are completed. Th e director further serves as the staff liaison to the Historic Preservation Commission and prepares all staff reports for the monthly meetings of the commission. The commission is active in soliciting landmark and district applications throughout the Villa ge’sAhistoricalAcore,AStaffAisAresponsibleAforA handling the administration of landmark applications and any proposed creation of a district. All Certificate of Appropriateness for landmarks and any demolition are also processed through the Planning Department. Page 64
PLANNING DEPARTMENT The Planning staff is also responsible for the tracking of all recapture payment requests and processing any recapture agreements through the Village Board approval process. Additional duties of the department include review and permit approval for all permanent and temporary signage within the Village. Engineering The department oversees the coordination of all engineering review of proposed projects through the Village’sAconsultingAengineerABaxterA&AWoodman andAtheAVillage’s in-house staff engineer in the Public Works Department. The coordination involves establishing a file number and authorizing the Village engineer to start the review. Staff is responsible for the coordination of the engineering review and the scheduling of internalAmeetingsAbetweenAtheAdeveloper’sAandAtheAVillage’sAengineer,A llAapprovedAplansA mustAbeAconsistentAwithAtheAVillage’sAsubdivisionAandAbuildingAcodesAandAstaffAisAresponsibleAforAkeepingA theAVillage’sASubdivisionAcodeAupdated, Economic Development The Planning staff continues to work with administration on the imple mentationAofAtheAVillage’sA economic development policies. The activities include an active retention and recruitment program. Staff has coordinated with the Economic Development Task Force on a new action plan to retain existing businesses and to recruit new businesses to the Village of Plainfield. Among the key achievements in the fiscal year 2013-2014, was a series of retention plan visits to theAVillage’sAmajorAretailersAincludin g Wal-Mart, Target.AKohl’s.AMenards.AJewel.AtoAnameAaAfew, FY 2014-20 15 Key Objectives Strategic Plan - In 2013-2014 s taffAworkedAcloselyAwithAtheA dministrationADepartmentAonAtheAVillage’sA Strategic Plan and is working on the following projects: Gateway Signage Design Guidelines Complete Street Plan Downtown and Village Center Improvement Plan Residential Design Standards Farmers Market Plan New economic development efforts to revitalize interest in the Boulevard and Prairie Creek parcels. Page 65
PLANNING DEPARTMENT InAadditionAtoAtheAupdateAofAtheAComprehensiveAPlan.AstaffAcontinuesAtoAworkAonAtheA“SouthwestAPlan”,A The Southwest area of the Village contains approximately 1,900 acres and currently possesses sanitary capacity for 25,000 people. Only two percent of the capacity is currently being used. Staff is working with several developers to implement aspects of the plan in new developments. Specifically, elements ofAtheAplanAhaveAbeenAincorporatedAinAtheA“KombolAConcept”AplanAasArelatesAtoAgeneralAlay out of the land plan, residential design, and the importance of taking a larger comprehensive approach to planning in this sector of the Village. Downtown Plan - Staff continues to internally work on guidelines for the Downtown and Village Center Improvement Plan to enhance future and infill development. Guidelines have been developed and staff is working with Teska Associates, Inc. on a series of future workshops with the Village Board and Plan Commission. Vision for Division - Staff completed the “Visio n forADivision”AstudyAinA2014 -2015. The project received regional attention as reflected in the fact it was awarded the American Planning Association- Illinois chapterAawardAforAbestA“publicAoutreachA“projectAandAtheACongressAofANewAUrbanism - Illinois Chapter “CharterA ward”AforAbestAcorridorAplan, Economic Development - Staff will continue to support the activities of the Advisory Task Force on economic development and its activities on behalf of the Village of Plainfield. Staff, as part of the Strategic Plan, will continue to work on an appro achAthatApromotesAtheAVillage’sAmanyAregionalA strengths and friendly business environment. 1. Work with Retail Strategies, LLC on identifying retailers that would potentially be interested in locating to Plainfield. 2. Coordinate with Retail Strategies, LLC on a new recruitment and marketing campaign for the Village. 3. Pursue implementation of the Business Attraction Plan 4. Continue to work with the owners of the Boulevard and Prairie Creek on attracting new commercial development to these critically important sites. 5. Manage the Business Evolution Center, including conducting quarterly reviews with participatingAbusinessesAandAsupportingAtheA“graduation”AofAbusinessesAintoAcommercialAspaceA within the Village of Plainfield by working with commercial real estate brokers and property owners. 6. Support the Villa geAofAPlainfield’sAparticipation in the International Council of Shopping Centers (ICSC) annual RECon conference and Chicago-area conferences. Page 66
PLANNING DEPARTMENT Facade Program - Staff will continue to work with downtown businessesAonAtheAVillage’sAfac ade program in order to complete a number of important facade renovations along Lockport Street: 1. ContinueAtoAworkAonAtheA“StreetACarABuilding”AredevelopmentAinAtheADowntown, 2. Work with owners of the remaining properties on Lockport Street that would benefit the most from participating in this program. 3. Cultivate the “Grain Elevator Redevelopment Plan ” with local architect and realtor group. 4. Collaborate with the Village Administr atorAonAfindingAaAnewAviableAcommercialAuserAforAtheA“OldA St,AMaryAChurchABuilding”, Riverfront Foundation - Continue to work as the staff liaison on the ongoing efforts to raise private funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project: 1. Organize Plainfield Fest 2014. 2. Coordination with Hitchcock Design on the first phase of the Riverfront project. 3. Continue to seek out grants for the Riverfront foundation. Irish Parade - Staff is working with the VPA on this important downtown event which requires coordination with various village departments. Plainfield Fest -Staff will continue to take the lead in this very challenging and time consuming event as it relates to planning, coordinating, and marketing the event with various departments in the Village. Specifically, staff is responsible for finding and coordinating all the vendors who participate in this large Village event. Midwest Brewers Fest - Staff continues to work with the Midwest Brewers Task Force to coordinate thi s major downtown event that drew over 3,000 people to the downtown last year. Green Village & Conservation Plainfield- Staff will con tinueAtoApromoteAnewA“green”ApoliciesA throughout the Village including new sustainable planning efforts for green building, preservation of open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has been very active inAtheApromotionAofAtheA“RainABarrel”AprogramAwhichAhasAreceiv ed tremendous communityAsupportAandAwillAbeApromotingAtheAnewA“CUBAEnergyASaver”AprogramAinAtheAcomingAyear,A Business Licensing - Staff will continue to manage the process of business license applications which includes issuing new licenses and the annual renewal of business licenses. Last year, the department processed over 500 business licenses. Page 67
FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Unit: 09 - Community Development Salaries and Wages 243,597 233,761 240,846 250,754 253,482 260,190 Benefits 87,563 110,137 113,961 114,614 119,866 122,640 Utilities 0 4,706 4,512 4,788 6,000 6,000 Supplies and Commodities 0 9,072 13,053 11,592 14,500 14,500 Contractual Services 15,276 48,424 50,623 84,121 61,000 61,000 $346,437 $406,100 $422,995 $465,869 $454,848 $464,330 General Fund Planning Division Summary 2014-2015 Fiscal Year Budget Total: 20 - Planning Program Classification Fund: 01 - General Fund Expenditures Division: 20 - Planning Program $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Planning Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 68
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Unit: 09 - Community Development Division: 20 - Planning Program Salaries-Full Time 231,846 238,111 246,331 246,982 246,982 253,690 Salaries-Overtime 0 0 2,458 2,500 2,500 2,500 Salaries-Commissioner 1,915 2,735 1,965 4,000 4,000 4,000 $233,761 $240,846 $250,754 $253,482 $253,482 $260,190 FICA 14,315 14,689 15,304 15,641 15,641 16,132 Medicare 3,348 3,435 3,579 3,658 3,658 3,775 IMRF 25,838 27,538 29,476 30,778 30,778 31,225 Employee Insurance 53,791 54,785 51,423 57,089 57,089 58,508 Deferred Comp. Contribution 6,097 6,593 6,684 6,700 6,700 7,000 Travel/Training 1,748 1,921 3,148 5,000 2,500 5,000 IL Unemployment Insurance 5,000 5,000 5,000 1,000 1,000 1,000 $110,137 $113,961 $114,614 $119,866 $117,366 $122,640 Telephone/Internet 4,091 3,856 4,235 5,000 3,000 5,000 Cellular Phones/Pagers 615 656 553 1,000 550 1,000 $4,706 $4,512 $4,788 $6,000 $3,550 $6,000 SUPP - Supplies and Commodities Office Supplies/Postage 6,674 7,928 9,561 10,000 9,500 10,000 Replacement Supplies 0 0 0 0 0 0 Dues & Subscriptions 2,283 3,066 1,898 3,000 2,000 3,000 Gas/Oil/Mileage/Carwash 115 260 133 1,000 250 1,000 Software 0 1,799 0 500 0 500 $9,072 $13,053 $11,592 $14,500 $11,750 $14,500 Software Licensing/Renewals 3,515 4,500 4,500 0 0 0 Maintenance Contracts/Lease 6,303 4,107 3,520 5,000 4,500 5,000 Vehicle Maintenance 1,170 0 0 1,000 1,000 1,000 Legal Fees 0 0 2,541 5,000 5,000 5,000 Special Projects and Programs 2,248 10,553 15,742 15,000 12,000 15,000 Contractual Services 22,602 20,908 51,412 25,000 5,000 25,000 Engineering Fees 12,587 10,555 6,406 10,000 7,000 10,000 $48,424 $50,623 $84,121 $61,000 $34,500 $61,000 $406,100 $422,995 $465,869 $454,848 $420,648 $464,330 Fund: 01 - General Fund Expenditures Planning Division Detail 2014-2015 Fiscal Year Budget General Fund Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: 20 - Planning Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Page 69
BUILDING DEPARTMENT Mission Statement To safeguard and protect the public health, safety and general welfare of the residents of the Village of Plainfield through application of the adopted codes and ordinances in an efficient manner, through the wise use and management of all available resources. The Building Department consists of a Building Official, Building Inspector, Electrical Inspector, Plumbing Inspector, a Secretary Supervisor and a Secretary . Guiding Principals within the Department: SERVICE- Quality, timeliness and cost efficiency of service with applicable solutions to the challenges that arise, given the resources, is the number one priority. PROFESSIONALISM- The knowledgeable and dedicated staff is our biggest asset, its competence and experience reflects on the Villages reputation and vitality. INTEGRITY- The building department must always conduct itself in a manner that is responsible and continuously works on gaining recognition and respect for its functions and positive contributions to the Village of Plainfield. RESOURCEFULNESS - Flexible in pursuit of new ways to complete the job. INNOVATION- Provide input and solutions to change the difficult challenges open to new innovations and technology. TEAMWORK & INTERACTION - Essential to our success as individuals and as a department. The purpose of the department is to se cureAtheAexpressedAintentAofAtheAbuildingAcodeA“ensureApublicA healthAandAsafetyAinsofarAasAtheyAareAaffectedAbyAbuildingAconstruction”,ATheApurposeAisAaccomplishedA by performing two primary functions: plan review and field inspections. The purpose of plan review is to determine that the plans and specifications conform to the Village of Plainfield Building Code and ordinances. The purpose of field inspections is to determine that the construction conforms to the plans and specifications. Field inspection is not construction supervision, but is a review of the construction at various stages to verify that the job copy of the approved plans and specifications is followed. The administrative function of the department is responsible for the development of processes and procedures to ensure the effective and convenient flow of work traffic pertaining to the departments function. The clerical staff completes building permit entry and billing, customer service, inspection scheduling, and contractor registration. Page 70
BUILDING DEPARTMENT The Building Department uses the administration, reviews and enforcement of regulations on permits and inspections for regulating construction, safe occupancy and use of all buildings or structures and premises. This includes structural building code compliance, control systems including but not limited to electrical, plumbing, mechanical, heating, ventilation, energy control systems, fire protection and fire safety systems and provisions for property maintenance and upkeep. Administration Permits and Inspections are the core services within the department. The Building Officials office provides administration, support and oversight for the core services and their daily operations. Permits: The department receives applications for construction and use permits and issues permits that comply with Village code. Inspections;ATheAdepartment’sAspecializedAinspectorsAinspectAforAcomplianceAofAVillageAcodesAtoA ensure that building, electrical, fire-protection, plumbing, other building systems and Village design standards are met. The department also interfaces with Thompson Elevator Inspections Services for the periodic inspections of all elevators for compliance with State Code. Licensing: The department maintains records for all contractor registration and licensing. Approval of occupancy and verification by the department is required prior to issuance of all business licenses. Fees: The department is responsible for the collection of all fees associated with permitting, licensing, contractor registrations and maintains information pertaining to insurance and bonding requirements. Reviews For compliance of permits, inspections and licensing the department conducts reviews at all hierarchical levels prior to granting approvals and issuance of pertinent certificates. Documents and compliance reviews related to permits: The department coordinates all interdepartmental permit reviews and plan reviews. The plan reviews and related reviews verify that construction plans/drawings, proposed drawings for non-construction changes and all requested revisions are in compliance with building, electrical, fire-safety, plumbing, and other building control systems are in compliance with Village design standards. Where necessary, consulting services of structural engineers, consultants, fire protection services and elevator review/inspections services assist in reviews for assuring compliance. Field reviews related to inspections: Field reviews ensure that the scope of work complies with approved drawings. Deviations from approved drawings require revisions to permit drawings and subsequent approvals by all applicable reviewers. Inspectors coordinate final inspections andArequireAfinalA“walk -through”AandA“sign -off”AbeforeAissuingAappropriateAcertificates, C hangeAofAoccupancies;AInspectorsAcoordinateAfinalAinspectionsAandArequireAfinalA“walk -through”A andA“sign -off”AbeforeAissuingAappropriateAcertificates, Page 71
BUILDING DEPARTMENT Permit regulations The department enforces Village code provisions for work done without permits, work exceeding the scope of the approved permit and issues related to expired permits and extensions of permits. Inspections The department conducts inspections to enforce construction provisions for compliance with codes, requirements for occupancy and maintenance and use of buildings, structures and premises. Property Maintenance: The department assists the code enforcement department for compliance of existing structures and their premises to comply with the Village Municipal Code pr ovisions for property maintenance and upkeep, and in follow up to complaints received. Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and enforce special conditions and restrictions imposed on properties/premises at time of review by Village ordinances. Special Events: In conjunction with Fire Services and other Village departments routine inspections are conducted prior to and during special events ensuring public safety. Premise Safety Premise Safety for the safe occupancy and use of buildings/structures. The department interfaces as needed with the Fire Services Department and Police in code matters related to premise safety. Regulating property/premises for emergency responders: The department verifies all street addresses as required by code for emergency responders. Regulating safety on property by response to disasters: Safety inspections are conducted by department inspectors on 24-hour on-call basis for emergency incidents such as fires, floods and other disasters. Growth Statistics Year Population 2000 Population 13,038 2003 Population 20,673 2005 Population 30,314 2007 Population 37,334 2010 Population 39,581 Page 72
BUILDING DEPARTMENT Calendar Year 2008 2009 2010 2011 2012 2013 New Residential Un its Permitted 172 66 58 88 112 135 General Construction Inspections 8,890 5,342 4,300 4,884 6,619 8,016 Commercial/Office/Industrial Added 284,015 24,659 172,926 90,770 71,414 194,250 Acreage Annexed 496 24 5.4 2.1 277 6 FY 2014-20 15 Key Objectiv es 1. ToAefficientlyAmanageAtheAVillage’sAresourcesAandAimplementAopportunitiesAtoAreduceAspending, 2. To provide accurate, timely and efficient : - Plan Reviews - Permit Issuance - Inspection Services 3. To provide support for: - Zoning enforcement issues - Developers and potential business developme nt 4. To provide timely: - Response to inspection requests - Response to property condition complaints - Response to phone calls, e-mails and letters 5. To provide rapid service for: - Walk-in customers and residents - Front-counter operations 6. To develop, maintain and revise: - All pertinent existing Village of Plainfield Codes and regulations - Useful department information for public us eAandAforAtheAVillage’sAwebsite Page 73
FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Unit: 09 - Community Development Salaries and Wages 308,871 283,288 304,848 340,920 342,674 375,200 Benefits 101,796 107,020 128,116 130,279 143,156 159,442 Utilities 0 4,209 3,802 5,054 4,200 5,800 Supplies and Commodities 13,106 4,699 7,647 5,814 7,850 7,350 Contractual Services 0 10,000 14,000 14,039 1,500 1,500 $423,774 $409,215 $458,413 $496,106 $499,380 $549,292 General Fund Building Division Summary 2014-2015 Fiscal Year Budget Total Building Program Classification Fund: 01 - General Fund Expenditures Division: 21 - Building Program $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Building Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 74
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adpoted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Unit: 09 - Community Development Salaries-Full Time 273,433 304,756 315,920 321,174 321,174 353,700 Salaries-Part Time 9,794 92 25,000 21,000 21,000 21,000 Salaries-Overtime 61 0 0 500 500 500 $283,288 $304,848 $340,920 $342,674 $342,674 $375,200 FICA 17,144 18,386 20,525 21,246 21,246 23,262 Medicare 4,009 4,300 4,800 4,925 4,925 5,440 IMRF 29,969 34,842 36,860 41,745 41,745 45,025 Employee Insurance 45,759 60,466 58,857 65,690 65,690 76,165 Deferred Comp. Contribution 1,898 3,751 2,352 4,000 3,000 4,000 Travel/Training 3,241 1,371 1,885 4,500 4,000 4,500 IL Unemployment Insurance 5,000 5,000 5,000 1,050 1,050 1,050 $107,020 $128,116 $130,279 $143,156 $141,656 $159,442 Telephone/Internet 1,783 1,772 2,341 2,000 2,000 2,000 Cellular Phones/Pagers 2,426 2,030 2,713 2,200 2,600 3,800 $4,209 $3,802 $5,054 $4,200 $4,600 $5,800 Office Supplies/Postage 4,013 6,253 4,742 5,200 4,500 5,200 Replacement Supplies 0 0 8 0 0 0 Dues & Subscriptions 390 664 452 700 550 700 Gas/Oil/Mileage/Carwash 296 389 312 1,500 400 1,000 Software 0 0 0 0 0 0 Uniforms/Clothing 0 341 300 450 450 450 $4,699 $7,647 $5,814 $7,850 $5,900 $7,350 Software Licensing/Renewals 10,000 14,000 14,000 0 0 0 Legal Fees 0 0 0 0 0 0 Special Projects & Programs 0 0 39 500 250 500 Ordinance Maintenance 0 0 0 1,000 500 1,000 $10,000 $14,000 $14,039 $1,500 $750 $1,500 $409,215 $458,413 $496,106 $499,380 $495,580 $549,292 General Fund SUPP - Supplies and Commodities Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Building Division Detail 2014-2015 Fiscal Year Budget UTIL - Utilities Total: Utilities Fund: 01 - General Fund Expenditures Division: 21 - Building Program Total: 21 - Building Program SAL - Salaries and Wages Total: 1)SAL - Salaries and Wages BEN - Benefits Total: Benefits Page 75
WATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES Th e Water Division is a division of the Public Works Department. The department operates under the general supervision of the Director of Public Works as the daily operations are managed by the Water Superintendent and two Crew Leaders within this division. Additional staff members include one Water Operator and one Water Service Worker. This budget outlines the corresponding portion of the financial revenues and expenditures that support the overall operation of this division. The primary functions of this division inc ludeAcomplianceAwithAtheAEnvironmentalAProtectionA gency’sAregulations.A customer service, system operations, maintenance, water billing, and management. Water Supply This division is responsible for the operation and maintenance of the entire potable water supply system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is delivered to the 127 th Street pumping station, this water is distributed throughout the system. Some of the major components within the system include two pressure adjusting stations, one ground storage tank, five elevated water towers, the supervisory control/data acquisition computer system, and three emergency back-up wells. The employees of the division operate the system in a manner that provide s safe drinking water for our residents while retaining a sufficient supply of water that could be utilized to extinguish a fire if required. Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently exceeded the water quality standards established by the Environmental Protection Agency. On a regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic compound samples, and lead/copper samples. Once these samples are collected they are analyzed by an EPA certified laboratory. On a daily basis employees are available to respond to water related concerns expressed by our residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed equipment. Our field crews oversee the operation and maintenance of 229 miles of water main, 3,600 hydrants, 3,298 valves, and 12,924 water service lines. Page 76
WATER DIVISION Water Metering This division is responsible for the installation, repair, and programming of all water meters. On a monthly basis staff will collect water usage readings, via radio frequency, from all water meters within the Village. These readings are then electronically transferred to our water billing system. Employees maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace inoperable meters as required. The Water Division is currently in the process of changing technology by changing the meter reading devices to a fixed base system. This system, when fully operational, will haveAt heAcapabilityAofAreadingAallAtheAVillage’sAmetersAfro m a fixed base unit mounted on two water towers. This new technology will enable the Division to maintain the system more efficiently and allow reading meters in less than one day compared to the drive by reading which takes approximately four days. This system also allows a shut off to occur at the meter instead of th e buffalo box located in the parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently purchase from Sensus Technologies Inc . Water termination can occur at the meter with this technology, and can be performed in seconds compared to days. These advances in technology will save money. FY 2014-20 15 Key Objectives Objective 1: Provide Outstanding Service for our Residents & Businesses 1. All employees within the division will strive to respond to the concerns expressed by our residents in a timely basis. The water quality and system pressure will be maintained in a manner to help protect the wellbeing of our customers. a. The system will be operated within the regulations established by the Environmental Protection Agency. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. StaffAwillAcontinueAourAeffortsAinAimplementingAourAnewA“workAorder”AsystemAthatAshouldA improve work efficiencies. d. Additional hydrant flow testing will be coordinated with the Fire Protection District. e. We will strive to maintain the Village ’sAunaccountedAforAwaterAconsumptionA(currentlyAatA 2%) at an acceptable level. Staff will conduct a water loss survey and respond quickly to water main and service line leaks. Objective 2: Provide Public Improvements that Improve Efficiency. 1. Staff will work with the Environmental Protection Agency, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. We will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Page 77
WATER DIVISION Objective 3: Planning for the Future. a. Staff will complete a 5-Year Capital Improvement Plan for the water system. b. Low interest loans and grant funding opportunities will be discussed with the Village Board for future consideration. c. A review of the systems electrical usage will be completed to find possible savings in efficiency. d. We will expand the use of utility atlases by including new information within the geographical information system. Currently the GiS Division, (which is under the directio n of the Information Technology Division) is updating the water atlases to show hydrants on one map and valves on another map. This will greatly improve our efforts to correctly locate and maintain the system as well as quick shut downs of the system in time of repairs. Performance Measures – Water Division 2009 2010 2011 2012 2013 Water Flow: ( Jan1 - Dec31) Total pumpage ( in billions) Unaccoun ted for flow Average daily flow ( MGD ) Maximum daily flow ( MGD ) 1.130 4 % 3.096 5.732 1.118 2 % 3.062 5.841 1.128 2 % 3.091 6.324 1.273 2 % 3.490 6.644 1.170 2 % 3.205 5.941 Water Mains: Main breaks Valves repaired Valves exercised Hydrants repair ed Hydrants tested Water service repairs 6 0 166 60 2,177 452 4 0 2,061 32 2,254 58 5 0 28 55 3,104 2 2 2 19 25 3,152 3 1 0 513 65 3,424 0 Fire Flow Tests 11 15 4 3 6 Water Samples 452 517 517 517 517 Page 78
WASTEWATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division functions under the general supervision of the Director of Public Works as the daily operations are managed by the Wastewater Superintendent. This division employs four wastewater operators to deal with the responsibilities of wastewater collection and conveyance, advanced wastewater treatment, bio-solids treatment and bio-solids re -use. In addition, the Wastewater Division investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues. Wastewater Treatment Facility The Wastewater Division is responsible for the treatment of over 1.6 billion gallons of municipal wastewat er annually, utilizing an operating budget of 3.5 million dollars. The newly expanded Nor th Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit. The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or returned to the environment by way of the DuPage River. Sanitary Sewer System Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers rangingAfromA8”AtoA54”AinAdiameter,ATheAdesignAo f the system requires that 16 lift stations be employed to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage pumps, computer controls, emergency alarms, and back-up power connections. Industrial Pretreatment Program This program mandates that all industrial discharges be monitored for quantity and quality of generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial community. Infiltration & Inflow (I &I) With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system. These extraneous flows can cause basement back-ups, main line surcharging and the potential for sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer division has the responsibility to identify I & I points through pipe cleaning and televising so problems can be addressed. Page 79
WASTEWATER DIVISION FY 201 4-20 15 Key Objectives Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system operation will be maintained in a manner to help protect the wellbeing of our customers, people that utilize the DuPage River, and the environment. a. The system will be operated within the regulations established by the EPA. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in implementing our new work order system that should improve work efficiencies. d. Staff will respond quickly to sewer pipeline problems or other environmental concerns. Objective 2: Provide Public Improvements that Improve Efficiency Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. Staff will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Objective 3: Planning for the Future a. Staff will complete a 5 Year Capital Improvement Plan for the Wastewater system. b. Low interest loans and grant funding opportunities will be discussed with the Village Board for future consideration. c. We will expand the use of utility atlases by including new information within the geographical information system. Page 80
WASTEWATER DIVISION Performance Measures – Wastewater Division UTILITY EXPANSION The Utility Expansion unit represents water and sewer capital and engineering projects, as well as water and sewer debt service expenses relating to past projects. For Fiscal Year 2015, funds are budgeted to address liftstation and SCADA improvements as well as miscellaneous engineering and equipment for both divisions. 2009 2010 2011 2012 2013 Total Gallons Reclaimed (in Billions) Bio -solids Treated (in tons ) Average Daily Flow (in Mi llions) Maximum Daily Flow (in Millions) Miles of Sanitary Sewer Main 1.540 605 3.746 9.2 220 1.296 730 3.55 11.1 220 1.447 642 3.964 11.3 220 1.139 799 3.120 6.089 220 1.621 771 4.441 22.8 220 Lift Station Maintenance Events Laboratory Tests Industrial S amples Sewers Inspected and Cleaned (feet) 2 ,664 12 ,000 299 12 ,000 2,599 20,300 220 9,000 2,506 18,478 259 3,308 1,602 15,143 314 23,200 771 14,294 166 13,200 Page 81
FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Fund: 02 - Water & Sewer Fund Licenses and Permits 350,869 549,544 1,191,997 325,000 327,000 State of Illinois Taxes 0 0 1,415,262 1,400,000 1,576,500 Charges for Services 10,113,331 11,448,681 14,042,146 12,345,000 13,178,160 Investment Income 26,064 7,531 7,011 2,000 2,000 Miscellaneous 1,760,891 1,734,700 2,480 2,000 1,000 Revenues Total $12,251,155 $13,740,456 $16,658,896 $14,074,000 $15,084,660 Salaries and Wages 1,218,258 1,211,701 1,210,768 1,249,962 1,283,825 Benefits 518,805 533,023 510,109 557,515 572,962 Utilities 628,245 592,217 627,523 588,500 652,000 Supplies and Commodities 358,189 451,893 445,842 471,000 516,700 Contractual Services 5,668,756 5,974,192 7,170,282 6,755,171 7,500,000 Other 500,760 0 250,000 500,760 500,760 Transfers 528,120 516,376 493,649 489,252 489,852 Capital 2,538,661 1,724,434 168,157 156,000 390,000 Debt service 3,127,436 3,091,002 3,252,747 3,305,840 3,178,561 Depreciation 2,978,900 3,074,308 3,068,557 0 0 Expenditures Total $18,066,129 $17,169,146 $17,197,634 $14,074,000 $15,084,660 Total: Water & Sewer Fund ($5,814,974)($3,428,690)($538,738)$0 $0 Water, Sewer & Expansion Expenses Water & Sewer Fund Revenue/Expense Summary 2014-2015 Fiscal Year Budget Classification Water, Sewer & Expansion Revenues Page 82
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Fund: 02 - Water and Sewer Fund LIC&PER - Licenses and Permits Meter Sales 22,404 34,305 24,844 25,000 38,000 25,000 Water Connection Fee 99,035 190,620 176,770 100,000 185,000 100,000 Sewer Connection Fee 228,570 311,393 984,148 200,000 295,000 200,000 Sewer By-Pass Fee 860 3,225 6,235 0 5,000 2,000 Recapture Fee 0 10,001 0 0 0 0 $350,869 $549,544 $1,191,997 $325,000 $523,000 $327,000 STTAX - State of Illinois Taxes Home Rule Sales Tax 0 0 1,415,262 1,400,000 1,600,000 1,576,500 $0 $0 $1,415,262 $1,400,000 $1,600,000 $1,576,500 SERV - Charges for Services Water Sales 5,999,269 6,538,201 8,211,013 7,250,000 7,700,000 7,783,160 Water Penalty 73,199 82,117 100,855 70,000 75,000 70,000 Sewer Sales 3,311,283 3,723,019 4,447,321 3,725,000 4,000,000 4,045,000 Sewer Penalty 41,874 46,527 55,374 40,000 45,000 40,000 Capital Charge 678,108 1,043,337 1,209,985 1,250,000 1,235,000 1,230,000 Capital Charge Penalty 9,598 15,480 17,598 10,000 15,000 10,000 $10,113,331 $11,448,681 $14,042,146 $12,345,000 $13,070,000 $13,178,160 Interest Income 6,094 1,503 2,803 2,000 5,000 2,000 Unrealized Gain/Loss 19,970 6,028 4,208 0 4,000 0 $26,064 $7,531 $7,011 $2,000 $9,000 $2,000 Sale of Fixed Assets 0 183,057 0 0 0 0 Sale of Scrap 240 1,065 2,480 0 0 0 Other Receipts 49,652 625 0 2,000 0 1,000 Naper Rd & Main St IEPA 1,710,999 1,549,953 0 0 0 0 $1,760,891 $1,734,700 $2,480 $2,000 $0 $1,000 $12,251,155 $13,740,456 $16,658,896 $14,074,000 $15,202,000 $15,084,660 Revenues Total Water & Sewer Fund Revenue Detail 2014-2015 Fiscal Year Budget Revenues Total: Licenses & Permits Total: State of Illinois Taxes Total: Charges for Services INT - Investment Income Total: Investment Income MISC - Miscellaneous Total: Miscellaneous Page 83
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Fund: 02 - Water and Sewer Fund Unit: 10 - Water Department SAL - Salaries and Wages Salaries-Full Time 228,367 226,827 230,796 228,122 228,122 222,459 $228,367 $226,827 $230,796 $228,122 $228,122 $222,459 FICA 13,695 13,554 13,810 14,144 14,144 14,165 Medicare 3,267 3,246 3,303 3,308 3,308 3,315 IMRF 25,645 26,387 27,561 27,831 27,831 27,415 Employee Insurance 54,394 54,615 48,292 54,653 50,296 50,249 Deferred Comp. Contrib 4,730 4,766 4,891 5,500 5,500 6,500 Travel/Training 1,406 1,401 4,715 5,000 5,000 8,500 IL Unemployment Ins.8,000 8,000 8,000 3,000 3,000 3,000 $111,137 $111,969 $110,572 $113,436 $109,079 $113,144 Telephone/Internet 2,591 2,303 3,128 2,700 3,000 3,500 Cellular Phones/Pagers 889 569 1,325 1,100 2,800 3,000 Electricity/Gas 0 219 0 0 0 0 $3,480 $3,091 $4,453 $3,800 $5,800 $6,500 SUPP - Supplies & Commodities Office Supplies/Postage 26,101 31,231 27,744 25,000 25,000 25,000 Dues & Subscriptions 944 1,934 1,488 1,200 1,300 2,000 Gas/Oil/Mileage/Wash 800 6 1,478 300 300 1,000 Supplies/Hardware 0 155 447 200 200 500 Software 9,571 1,422 1,733 1,500 1,750 2,000 Sand & Gravel 0 0 0 500 500 500 Water Meters 100,010 143,420 131,202 120,000 160,000 160,000 Uniforms/Clothing 146 0 0 0 0 0 $137,572 $178,168 $164,092 $148,700 $189,050 $191,000 BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Salaries and Wages Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2014-2015 Fiscal Year Budget Expenditures Division: 02 - Water Administration Program Page 84
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2014-2015 Fiscal Year Budget Division: 02 - Water Administration Program (continued)Contract - Contractual Services Building Maintenance 4,077 12,882 4,997 15,000 15,000 15,000 Software Licensing 0 8,000 8,000 8,500 0 0 Legal Notices 0 0 0 500 500 500 Vehicle Maintenance 324 169 0 0 0 0 Legal Fees 625 766 368 1,000 1,500 1,000 Contractual Services 48,532 20,847 47,704 45,000 20,000 45,000 Equipment Maintenance 105 288 339 500 500 500 Engineering Fees 2,957 11,010 0 8,000 1,000 8,000 $56,619 $53,962 $61,408 $78,500 $38,500 $70,000 Admin Service Charge 250,380 0 125,000 250,380 250,380 250,380 Transfer to Debt Service 132,030 129,094 123,413 122,313 122,313 122,463 $382,410 $129,094 $248,413 $372,693 $372,693 $372,843 $919,585 $703,111 $819,734 $945,251 $943,244 $975,946 Salaries-Full Time 363,188 352,064 349,982 361,769 361,769 371,980 Salaries-Part Time 9,461 9,804 9,263 18,000 8,000 18,000 Salaries-Overtime 17,555 13,792 17,783 20,000 45,000 30,000 $390,204 $375,660 $377,028 $399,769 $414,769 $419,980 FICA 22,959 21,714 22,469 24,790 24,790 26,039 Medicare 5,401 5,110 5,285 5,800 5,800 6,100 IMRF 41,841 41,203 43,614 47,247 47,247 50,400 Employee Insurance 72,452 72,335 61,943 84,142 67,000 86,015 Deferred Comp. Contrib 7,780 7,713 8,147 8,500 8,500 9,500 $150,432 $148,075 $141,458 $170,479 $153,337 $178,054 Telephone/Internet 4,336 3,543 4,704 4,200 4,800 5,000 Cellular Phones/Pagers 2,334 2,733 2,128 3,000 1,000 3,000 Electricity/Gas 147,782 145,364 127,851 145,000 145,000 145,000 Electricity/Gas-Well 5 11,897 0 0 0 0 0 $166,348 $151,640 $134,683 $152,200 $150,800 $153,000 BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Salaries and Wages Total: Contractual Services OTHER - Other Total: Other Total: Water Admin Program Division: 30 - Water Distribution Program SAL - Salaries and Wages Page 85
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2014-2015 Fiscal Year Budget SUPP - Supplies and Commodities Office Supplies/Postage 7,877 5,611 307 5,000 1,000 5,000 Replacement Supplies 2,461 2,193 2,288 5,000 5,000 5,000 Gas/Oil/Mileage/Wash 11,702 19,669 22,963 25,000 16,000 25,000 Supplies/Hardware 5,401 3,701 3,949 5,000 5,000 5,000 Chemicals 4,466 3,700 4,050 5,000 5,000 5,000 Uniforms/Clothing 957 1,255 2,709 1,800 1,800 2,500 $32,865 $36,129 $36,266 $46,800 $33,800 $47,500 Division: 30 - Water Distribution Program (continued)Contract - Contractual Services Building Maintenance 689 437 755 1,000 1,000 5,000 Vehicle Maintenance 6,376 5,195 5,740 8,000 5,500 8,000 Contractual Services 22,953 32,950 36,328 60,000 50,000 60,000 Lake Michigan Water 5,348,002 5,559,092 6,800,739 6,235,171 6,825,000 6,930,000 Equipment Maint.4,178 4,071 1,068 4,000 13,000 10,000 System Maintenance 44,054 66,271 32,025 65,000 65,000 60,000 Water/Fire Hydrant 7,877 10,802 9,474 15,000 15,000 15,000 EPA Analytical 10,958 11,192 14,517 15,000 15,000 15,000 $5,445,087 $5,690,010 $6,900,646 $6,403,171 $6,989,500 $7,103,000 Transfer to Debt Service 132,030 129,094 123,412 122,313 122,313 122,463 $132,030 $129,094 $123,412 $122,313 $122,313 $122,463 Division: 93 Contingencies/Depreciation Depreciation 2,978,900 3,074,308 3,068,557 0 0 0 $2,978,900 $3,074,308 $3,068,557 $0 $0 $0 $9,295,866 $9,604,916 $10,782,050 $7,294,732 $7,864,519 $8,023,997 $10,215,451 $10,308,027 $11,601,784 $8,239,983 $8,807,763 $8,999,943 Total: Water Department Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Depreciation Total: Water Distribution Program Page 86
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2014-2015 Fiscal Year Budget Unit: 11 - Sewer Department Salaries-Full Time 216,317 216,260 221,375 228,120 228,120 222,900 Salaries-Overtime 214 0 0 0 0 0 $216,531 $216,260 $221,375 $228,120 $228,120 $222,900 FICA 12,933 12,892 13,235 14,143 14,143 13,820 Medicare 3,089 3,091 3,168 3,308 3,308 3,232 IMRF 24,266 25,161 26,494 27,831 27,831 26,748 Employee Insurance 50,972 52,318 47,475 53,950 50,000 49,507 Deferred Comp. Contrib 4,318 4,437 4,801 5,000 5,000 6,000 Travel/Training 4,055 2,879 4,920 5,000 7,000 8,500 IL Unemployment Ins.8,000 8,000 8,000 3,000 3,000 3,000 $107,633 $108,778 $108,093 $112,232 $110,282 $110,807 Telephone/Internet 4,723 4,429 6,032 6,000 6,500 6,500 Cellular Phones/Pagers 889 569 1,389 1,000 3,000 3,000 Electricity/Gas 8,864 617 0 1,000 1,000 1,000 $14,476 $5,615 $7,421 $8,000 $10,500 $10,500 SUPP - Supplies and Commodities Office Supplies/Postage 25,381 31,110 25,818 25,000 25,000 25,000 Dues & Subscriptions 36,587 37,321 37,171 66,200 63,000 66,200 Gas/Oil/Mileage/Wash 801 592 772 800 1,000 1,000 Supplies/Hardware 1,035 722 2,679 4,000 2,000 4,000 Software 7,459 1,422 0 1,000 0 1,000 Uniforms/Clothing 365 201 0 0 0 0 $71,629 $71,368 $66,440 $97,000 $91,000 $97,200 Contract - Contractual Services Building Maintenance 8,469 5,718 7,740 8,000 8,000 15,000 Software Licensing 0 8,000 8,000 8,500 0 0 Legal Notices 262 0 0 0 0 0 Legal Fees 316 766 368 2,000 2,000 2,000 Contractual Services 14,144 12,280 18,847 15,000 15,000 20,000 Equipment Maintenance 0 168 217 2,000 1,000 2,000 Engineering Fees 8,528 5,507 8,898 10,000 10,000 10,000 $31,718 $32,439 $44,070 $45,500 $36,000 $49,000 Division: 02 - Sewer Administration Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies and Commodities Total: Contractual Page 87
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2014-2015 Fiscal Year Budget Division: 02 - Sewer Administration Program (continued)2000 Bond (Principal)362,000 0 0 0 0 0 2000 Bond (Interest)17,195 0 0 0 0 0 2013/2004A Bond (Principal)12,000 12,000 12,000 13,500 13,500 3,000 2013/2004A Bond (Interest)66,877 69,848 65,965 65,509 65,509 48,070 2005B Bond (Principal)6,000 291,000 303,000 316,500 316,500 331,500 2005B Bond (Interest)87,244 71,483 59,843 47,723 47,723 33,480 Admin Service Charge 250,380 0 125,000 250,380 250,380 250,380 Transfer to Debt Service 132,030 129,094 123,412 122,313 122,313 122,463 $933,726 $573,425 $689,220 $815,925 $815,925 $788,893 $1,375,713 $1,007,885 $1,136,619 $1,306,777 $1,291,827 $1,279,300 Salaries-Full Time 351,486 363,449 348,858 361,751 361,751 378,486 Salaries-Part Time 9,461 9,804 9,263 10,200 9,000 10,000 Salaries-Overtime 22,208 19,701 23,448 22,000 33,000 30,000 $383,156 $392,954 $381,569 $393,951 $403,751 $418,486 FICA 22,428 22,658 22,565 24,450 24,450 25,975 Medicare 5,277 5,327 5,305 5,725 5,725 6,070 IMRF 41,001 43,294 44,160 45,380 45,380 50,500 Employee Insurance 74,253 84,798 70,392 77,813 73,500 79,412 Deferred Comp. Contrib 6,642 7,539 7,514 8,000 8,000 9,000 Travel/Training 0 585 50 0 0 0 $149,602 $164,201 $149,986 $161,368 $157,055 $170,957 Telephone/Internet 10,998 10,175 13,358 10,500 10,500 13,000 Cellular Phones/Pagers 2,782 3,152 2,735 4,000 4,000 4,000 Electricity/Gas 430,161 418,544 464,873 410,000 460,000 465,000 $443,941 $431,871 $480,966 $424,500 $474,500 $482,000 Division: 40 - Sewer Treatment Program SAL - Salaries and Wages Total:Salaries & Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Sewer Admin Program OTHER - Other Total: Other Page 88
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2014-2015 Fiscal Year Budget Division: 40 - Sewer Treatment Program (continued)SUPP - Supplies and Commodities Office Supplies/Postage 7,875 6,773 1,810 6,000 6,000 6,000 Replacement Supplies 865 320 407 1,000 1,000 1,000 Gas/Oil/Mileage/Wash 8,185 8,811 10,604 10,000 11,500 11,500 Supplies/Hardware 9,123 5,884 6,491 7,000 7,000 7,000 Chemicals 66,778 124,479 106,959 125,000 110,000 125,000 Sand & Gravel 1,620 0 392 500 500 500 Industrial Flow Monitor 19,040 16,139 46,168 25,000 15,000 25,000 Uniforms/Clothing 2,638 3,822 6,213 4,000 4,000 5,000 $116,124 $166,228 $179,044 $178,500 $155,000 $181,000 Contract - Contractual Services Vehicle Maintenance 6,743 4,846 3,823 8,000 5,000 8,000 Contractual Services 34,691 128,814 105,084 125,000 150,000 175,000 Equipment Maint.6,010 16,435 11,256 20,000 18,000 20,000 Maintenance-James St.0 0 35 5,000 0 5,000 System Maintenance 87,887 47,686 43,960 70,000 40,000 70,000 $135,331 $197,781 $164,158 $228,000 $213,000 $278,000 Transfer to Debt Service 132,030 129,094 123,413 122,313 122,313 122,463 $132,030 $129,094 $123,413 $122,313 $122,313 $122,463 $1,360,184 $1,482,129 $1,479,136 $1,508,632 $1,525,619 $1,652,906 $2,735,897 $2,490,014 $2,615,755 $2,815,409 $2,817,446 $2,932,206 Total: Sewer Department Total: Sewer Treatment Program Total: Supplies & Commodities Total: Contractual OTHER - Other Total: Other Page 89
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Budget FY 2015 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2014-2015 Fiscal Year Budget Unit: 12 - Utility Expansion Unit 12: Utility Expansion Program (continued)Contractual Services 243,000 0 0 0 0 20,000 Engineering Fees 21,060 6,968 3,750 50,000 8,000 50,000 Machinery & Equipment 0 0 29,600 40,000 10,000 20,000 Vehicles 0 0 0 26,000 23,000 75,000 Rt. 59 Watermain Design 100,998 9,619 0 0 564,000 0 Naperville Rd. Water Main 1,295,577 1,655,296 6,989 0 0 0 Main St.-DesPlaines-Lockport 584,900 0 0 0 0 0 N. Wastewater Treatment Plt 293,124 52,551 0 0 0 0 Chicago Street Improv.0 0 99,585 0 0 0 Scada Improvements 0 0 0 20,000 10,000 50,000 Liftstation Improvements 0 0 28,233 20,000 10,000 175,000 $2,538,661 $1,724,434 $168,157 $156,000 $625,000 $390,000 2000 Bond (Principal)543,000 0 0 0 0 0 2000 Bond (Interest)25,793 0 0 0 0 0 2013/2004A Bond (Principal)28,000 28,000 28,000 31,500 31,500 7,000 2013/2004A Bond (Interest)156,046 150,984 153,348 152,854 152,854 112,162 2013/2004B Bond (Principal)300,000 310,000 320,000 335,000 335,000 345,000 2013/2004B Bond (Interest)139,366 124,507 112,741 105,241 105,241 61,719 2005B Bond (Principal)14,000 679,000 707,000 738,500 738,500 773,500 2005B Bond (Interest)167,318 152,242 124,483 111,353 111,353 78,120 2008 Bond (Principal)365,000 365,000 380,000 415,000 415,000 430,000 2008 Bond (Interest)837,598 822,323 806,410 789,160 789,160 771,010 IEPA Loan 0 0 141,687 184,000 184,000 143,000 IEPA Loan (Interest)0 14,615 38,270 0 0 41,000 Bond Issuance Costs 0 0 0 0 92,674 0 $2,576,121 $2,646,671 $2,811,939 $2,862,608 $2,955,282 $2,762,511 $5,114,781 $4,371,105 $2,980,096 $3,018,608 $3,580,282 $3,152,511 $18,066,129 $17,169,146 $17,197,634 $14,074,000 $15,205,491 $15,084,660 Total: Water & Sewer Fund Total: Other Division: 92 - Bonds OTHER - Other Total: Other Unit Total: 12 - Utility Expansion OTHER - Other Unit: 12 - Utility Expansion Division: 91 - Capital Page 90
CAPITAL Engineering / Facility Maintenance (EFM) Overall Goal To effectively engineer or manage the design/construction of Capital Projects, Roadway and Facility Maintenance Projects within the Village so as to provide high-quality, cost effective Public Improvements for our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure and maintenance projects. The EFM group is a sub-section of the Public Works Department. This group functions under the general supervision of the Director of Public Works as the daily operations are managed by the Superintendent of Public Improvements. Additional employees within the group include one Lead Engineer, one Public Improvements Inspector, one Building Maintenance Supervisor and two Building Maintenance Workers. 201 4/2015 Goal To continue to utilizeA“in -house”AresourcesAtoAadministerAtheAfollowingA nnualAMaintenanceAPrograms including the MFT Roadway Resurfacing Program, Sidewalk/Curb Replacement, Pavement Crack filling, Roadway Striping, Pavement Patching and Bridge Inspection programs . The Village has had continued success, while providing these services at a reduced cost, by managing these programs “in -house”A during the past construction season. We are also working closely with the Planning Department to facilitate the installation of the final lift of asphalt within the few remaining new subdivisions that are still in need of this work. The Engineering group is continuing with utilizing part-time summer engineering interns that will assist with administeringAtheAVillage’sAmaintenanceAprogramsAandAcompletingAworkArelatedAtoAcollectingAtrafficAdata,A This program not only improves our overall efficiency but it also provides a positive work experience for the interns. It is also an ongoing goal to have the Engineering group component to become the central repository for all plans, drawings, and information relating to the Village infrastructure and facilities. This task is a multi-year project and includes theAscanningAofAoldAdocumentsAandAplansAintoAtheAVillage’sAlaserficheAsystem, Facility Maintenance has a goal to centralize as many external contracts and services as is possible for a cost savings and smoother response in times of need. We also strive t oAcompleteAasAmuchA‘in -house”A repairs/maintenanceAasAstaff’sAtalentsAandAtimeAallow, Vehicles/Equipment/Technology Vehicles/Equipment – Based on the Public Works vehicle replacement program, two replacement pick-up trucks are needed. These vehicles are over twelve years old and at the end of their useful life. The replacement vehicles will be fully equipped with snow plows to aid in future winter operations. One vehicle will also include the installation of a lift gate that should reduce the likelihood of injury when transporting heavy/bulky loads . In addition to vehicles, someAofAtheAVillage’sA traffic counters have exceeded their useful life and are in need of replacement. Software – PublicAWorksArecentlyAaddedAaAsoftwareAprogramAcalledA“Microstation”Ath at is utilized during the creationAofAplansAandAdrawingsArelatedAtoAtheAVillage’sA“in -house”AconstructionAprojectsAandAmaintenanceA programs,A dditionally.AmaintenanceAandAupdatingAofAtheAVillage’sAIMSApavementAmanagementAprogramAwillAbeA occur after the resurfacing programs are completed. Page 91
CAPITAL Annual Maintenance Programs MFT (Motor Fuel Tax) – Roadway Resurfacing and Capital Roadway Improvements - $2,000,500. As MFT funds have been successfully utilized to provide the reconstruction of several roadways within our community in the past, Staff has identified additional roadways that will be in need of maintenance and resurfacing in the near future. The results of the pavement management survey have been utilized in planning future resurfacing work. In an effort to retain the good quality of our roadway network, additional funding has been allocated. Our goal is to have the entire proposed roadway resurfacing work completed this summer prior to the start of the school year. (The MFT portion of this project is included within the MFT budget, located in the Other Funds tab.) US Route 30 Reconstruction - $250,000 The Illinois Department of Transportation (IDOT) has completed design plans for the reconstruction and expansion of Route 30 between Route 59 and Interstate 55. This project is scheduled to be under construction in 2014. While the total cost for this work is estimated to be over $35 million, IDOT will provide a majority of this funding,ATheAVillage’sAcontributionAwillAhelpAfacilitateAimprovedApedestr ian safety as a new bike path and sidewalk will be installed along this roadway. Patching Program - $100,000 Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway patching. Required work will be completed within the 2014 construction season. Curb & Sidewalk Program - $100,000 Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition we receive requests from residents concerning defects which are promptly investigated and addressed. The sidewalk replacement work typically occurs with in the late summer season. WeAareAplanningAtoAincludeAtheA“sawAcutA removal”AofAtripAhazardsAwithinAthisAprogram,AWeAhaveAhadAthisAtypeAofAworkAcompletedAseveralAtimesAoverAtheA last few years with great success. Storm Sewer Program - $45,000 StaffAcompletesAroutineAmaintenanceAandAinspectionAworkAasAitArelatesAtoAtheAVillage’sAstormAsewerAsystemAandA other various storm sewer improvements as required. The development of an annual Storm Sewer cleaning program will be required continued support. Bike Path Program - $285,000 Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the Village. Required patching and/or pavement sealing is completed on an annual basis. This amount also includes funds for the installation of a pedestrian path at the railway crossing along 135 th Street as part of the ICC/CN MitigationAGrant,A dditionally.AasAourAtransportationAplanAidentifiedAseveralA“gaps”AwithinAtheAsidewalk/bike path system, we will need to address these needs as part of our multi-year program. Bridge Maintenance Program - $50,000 The Village currently has (16) bridges that are under our jurisdiction. For the most part, they are still in relatively good to fair condition. According to our bridge inspection reports it was noted that there are some maintenance issues that need attention. Several structures have some internal cracking and patching is needed. Page 92
CAPITAL Capital Projects Grant funded Projects ST P (Surface Transportation Grant Program) - $450,000 143 rd Street – Route 59 to Illinois 126 - Completion of the Phase 1 and Phase 2 Engineering should occur in 2014-15. Once constructed, this project which will ultimately provide a much needed east-west co nnection for the Village. ICC/EJ&E/CN Mitigation Grant 1 35 th Street – Bike Path/Pedestrian Crossing at the CN Railway Tracks - $240,000 Total / $180,000 Grant amount. This project will connect two bike paths on either side of the railroad track on 135 th Street between the old Fox Valley Press site on the west and the Plainfield Park District bike path on the east side of the crossing. Village and/or IDOT Funded Projects I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville) o Phase 1 Engineering Study - $50,000 143 rd Street & Route 30 – Traffic Signal & intersection Improvements o Engineering - $100,000 127 th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project o Engineering - $100,000 Emerald Ash Borer - $200,000 o During the past twelve years the Emerald Ash Borer has killed over 10 million trees within the United States. Three years ago, the Illinois Department of Agriculture had confirmed that this insect has infested several trees within our community. Since that time the Village has actively been removing infested parkway trees. While our community had over 6,000 parkway Ash trees three years ago, approximately 30% of these trees have been removed since the EAB infestation was first discovered. In an effort to support the replacement of these trees the Village has funded a new parkway tree installation program that occurs in the spring and fall of each year. Funding has helped provide over 600 new trees during the past year and the continued support of this program will be needed to help facilitate the future replacement of parkway trees that have already been removed and will be removed in the future. Page 93
Classification FY 2011 Actual FY 2012 Actual FY 2013 Actual 2014 Adopted Budget FY 2015 Proposed Budget Fund: 11 - Capital Fund State of Illinois Taxes 1,890,202 3,060,295 3,110,893 2,454,780 2,600,000 Utility Taxes 2,980,148 3,066,185 2,981,462 3,000,000 2,921,280 Licenses and Permits 3,783 6,860 152,286 0 0 Fines and Forfeits 239,300 260,392 211,100 200,000 200,000 Charges for Services 130,360 126,638 122,937 108,000 110,000 Grants 1,196,280 898,270 987,560 320,000 450,000 Investment Income 197 148 224 500 100 Miscellaneous 252,946 513,148 31,079 14,000 74,000 Interfund Transfers 0 0 20,000 60,000 500,000 Revenues Total $6,693,214 $7,931,936 $7,617,541 $6,157,280 $6,855,380 Transfer to Debt Service 2,573,328 2,571,659 2,531,130 2,532,138 2,536,188 Contractual Services 106,270 169,232 163,048 128,000 166,000 Machinery and Equipment 199,752 211,481 195,066 275,000 475,000 Storm/Drainage Improvements 11,941 44,251 3,170 50,000 45,000 Bridge Repairs & Construction 185,933 69,742 889,129 200,000 50,000 Sidewalk, Curb, & Bikepath 31,016 40,258 98,091 750,000 385,000 Traffic Control Device 580,187 162,890 71,451 750,000 200,000 Roadway Improvements 1,421,195 1,176,644 258,616 665,000 1,950,000 Misc. Capital Expenses 179,962 29,147 131,695 125,000 85,000 Building Improvements 70,080 4,385 0 50,000 175,000 Emerald Ash Borer 0 0 193,177 200,000 200,000 Expenses Total $5,359,662 $4,479,689 $4,534,573 $5,725,138 $6,267,188 Surplus/(Deficit) Capital Fund $1,333,552 $3,452,247 $3,082,968 $432,142 $588,192 Ending Fund Balance ($10,889,373)($7,414,412)($4,328,519)($3,896,377)($3,308,185)Capital Fund Expenses Capital Fund Revenues Capital Improvement Fund Summary 2014-2015 Fiscal Year Budget Page 94
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 11 - Capital Improvement Fund Home Rule Sales Tax 1,890,202 3,060,295 3,110,893 2,454,780 2,600,000 2,600,000 $1,890,202 $3,060,295 $3,110,893 $2,454,780 $2,600,000 $2,600,000 Utility Tax 2,980,148 3,066,185 2,981,462 3,000,000 2,864,000 2,921,280 $2,980,148 $3,066,185 $2,981,462 $3,000,000 $2,864,000 $2,921,280 Bike Path Fee 592 592 1,332 0 0 0 Traffic Impact Fee 0 0 143,750 0 0 0 Recapture Fee 3,191 6,268 7,204 0 0 0 $3,783 $6,860 $152,286 $0 $0 $0 Red Light Fines 239,300 260,392 211,100 200,000 225,000 200,000 $239,300 $260,392 $211,100 $200,000 $225,000 $200,000 Impound Fee 120,375 117,288 115,200 100,000 98,000 100,000 Daily Storage Fee for Impound 9,985 9,350 7,737 8,000 6,000 10,000 $130,360 $126,638 $122,937 $108,000 $104,000 $110,000 Economic Stimulus Funds 0 823,050 6,957 0 0 0 STP Grant (143rd St)270,269 0 0 120,000 120,000 450,000 ITEP Grant (Rt. 59 Streetscape)389,632 (22,279)0 0 0 0 Grant Revenue 404,178 0 114,745 200,000 200,000 0 Energy Conservation Grant 132,201 11,499 2,500 0 0 0 STP Grant (Ped Bridge)0 86,000 863,358 0 50,642 0 $1,196,280 $898,270 $987,560 $320,000 $370,642 $450,000 Interest Income 197 148 224 500 50 100 $197 $148 $224 $500 $50 $100 Sales-Fixed Assets 175,000 395,661 0 0 4,788 0 Other Reimbursements 63,805 109,951 0 10,000 0 0 Other Receipts 14,141 7,536 31,079 4,000 6,600 74,000 $252,946 $513,148 $31,079 $14,000 $11,388 $74,000 Transfer From MFT 0 0 0 60,000 60,000 0 Transfer From TIF 0 0 0 0 0 500,000 Transfer From General 0 0 20,000 0 0 0 $0 $0 $20,000 $60,000 $60,000 $500,000 $6,693,214 $7,931,936 $7,617,541 $6,157,280 $6,235,080 $6,855,380 STTAX - State of Illinois Taxes Total: State of Illinois Taxes Revenues OTHTX - Other Taxes Total: Other Taxes LIC&PER - Licenses and Permits Total: Licenses and Permits FIN - Fines and Forfeits Total: Fines and Forfeits SERV - Charges for Services Total: Charges for Services GRNTS - Grants Total: Grants INT - Investment Income Total: Investment Income Total: Miscellaneous Capital Improvement Fund Revenue & Expense Detail 2014-2015 Fiscal Year Budget INTER - Interfund Transfers Total: Interfund Transfers Revenues Total MISC - Miscellaneous Page 95
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2014-2015 Fiscal Year Budget 199,752 211,481 195,066 Police Fleet/Equipment 225,000 235,000 225,000 5 vehicles/outfitting Public Works Fleet/Equipment 50,000 55,000 250,000 (Mowing equipment)580,187 162,890 127th St. & Naperville Rd-engineering 24,804 100,000 100,000 100,000 126 and Wallin - engineering 23,178 250,000 250,000 Rt. 30 and 143rd - engineering 23,469 150,000 150,000 100,000 Lockport & VanDyke ped crossing 0 250,000 250,000 Bike Path 40,258 98,091 500,000 200,000 285,000 Curb & Sidewalk 31,016 250,000 250,000 100,000 1,947 57,263 1,000,000 I-55 Phase 1 Study 47,100 17,519 110,000 25,000 50,000 143rd St. Ext. Design (STP)283,314 99,516 120,000 120,000 450,000 143rd St. Ext. Phase 1 340,000 143rd Street ROW ComEd - eng 127,000 Rt. 59 Streetscape (ITEP)487,040 7,427 Essington Rd Rt. 126 to 135th 2,418 Drauden Rd (ARRA)288,751 7,495 Wallin Dr. (ARRA)6,125 688 Naperville/Plainfield Rd & 127th 5,791 127th St., Ridge Rd., County Line, Indian Boundary (ARRA)844,896 Lockport Street bypass - eng 13,557 11,992 75,000 60,000 50,000 Renwick Corridor engineering 100,000 50,000 50,000 Rt 30 Reconstr. - Village Portion 150,000 100,000 250,000 8,227 126,063 72,326 110,000 130,000 100,000 185,933 69,742 889,129 200,000 570,000 50,000 11,941 44,251 3,170 50,000 10,000 45,000 Energy Efficiency Consv. Grant 132,201 11,804 CMAP Grant-Transportation Plan 114,745 20,000 5,300 Lockport Streetscape 150 Route 30/Rookery Beautification Street Lights - LED Replacement 25,000 25,000 25,000 School Beacons Upgrade 30,000 30,000 30,000 Roadway Improvements Pavement Patching Expenses Machinery and Equipment Traffic Control Device Sidewalk, Curb, & Bikepath Bridge Repairs & Construction Storm & Drainage Improvements Miscellaneous Capital Expenses Page 96
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2014-2015 Fiscal Year Budget Misc. Engineering 47,611 17,343 16,950 50,000 50,000 30,000 Capital Improvement Fund Expenses (cont.)193,177 200,000 200,000 200,000 70,080 4,385 0 50,000 50,000 175,000 Red Light Cameras 102,121 166,413 163,048 125,000 166,000 166,000 Bank Charges 4,150 2,819 3,000 3,000 0 2,573,328 2,571,659 2,531,130 2,532,138 2,532,138 2,536,188 $1,333,552 $3,452,247 $3,082,968 $432,142 $618,642 $588,192 $6,693,214 $7,931,936 $7,617,541 $6,157,280 $6,235,080 $6,855,380 Emerald Ash Borer Expenditure Grand Totals: Fund Balance Replacement Plan Building Improvements Contractual Services Transfer to Debt Service Page 97
Other MFT Bond and Tort Audit Police DARE TIF Alcohol Funds Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals REVENUES Property Taxes - 112,125 400,000 38,000 - - 635,000 - 1,185,125 State of Illinois Taxes 1,200,000 - - - - - - - 1,200,000 Fines And Forfeits - - - - - - - 10,000 10,000 Interest Income 500 - 100 - 425,000 20 500 50 426,170 Other - Employer Contributions - - - - 900,000 - - - 900,000 Employee Contributions - - - - 450,000 - - - 450,000 DARE Contributions - - - - - 13,000 - - 13,000 Interfund Transfers - 3,026,040 95,000 - - - - - 3,121,040 Total 1,200,500 3,138,165 495,100 38,000 1,775,000 13,020 635,500 10,050 7,305,335 EXPENDITURES Salaries & Wages - - - - 440,000 - - - 440,000 Benefits - - - - 4,500 - - - 4,500 Supplies/Commodities - - - - 5,000 15,000 - - 20,000 Contractual Services - - 575,500 38,500 30,000 - - - 644,000 Other Debt Service - 3,138,165 - - - - - - 3,138,165 Capital Outlay 1,000,500 - - - - - 150,000 - 1,150,500 Miscellaneous - - - - 38,000 - - - 38,000 Interfund Transfers 200,000 - - - - - 650,000 10,000 860,000 Total 1,200,500 3,138,165 575,500 38,500 517,500 15,000 800,000 10,000 6,295,165 EXCESS/(DEFICIENCY)- - (80,400) (500) 1,257,500 (1,980) (164,500) 50 1,010,170 Miscellaneous Funds Revenue & Expenses by Fund Summary 2014-2015 Fiscal Year Budget Page 98
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 04 - Motor Fuel Tax State of Illinois Taxes MFT Entitlements 1,167,186 1,226,616 1,200,678 1,100,000 1,215,000 1,200,000 Grant Revenue 0 84,398 39,402 0 0 0 Total: State of Illinois Taxes $1,167,186 $1,311,015 $1,240,080 $1,100,000 $1,215,000 $1,200,000 Investment Income Interest Income 910 630 1,249 1,000 500 500 Total: Investment Income $910 $630 $1,249 $1,000 $500 $500 Miscellaneous Other Receipts 0 0 210 0 630 0 Total: Miscellaneous $0 $0 $210 $0 $630 $0 Revenues Total $1,168,096 $1,311,645 $1,241,539 $1,101,000 $1,216,130 $1,200,500 Division: 91 - Capital Contractual Services 0 56,629 81,706 70,000 40,000 0 Street Improvements 746,271 768,127 765,689 771,000 790,000 1,000,500 Total: Other $746,271 $824,756 $847,395 $841,000 $830,000 $1,000,500 Division Total: 91 - Capital $746,271 $824,756 $847,395 $841,000 $830,000 $1,000,500 Division: 99 - Transfers Transfer to General 350,000 0 0 200,000 100,000 200,000 Transfer to Capital 0 0 0 60,000 60,000 0 Total: 99 - Transfers $350,000 $0 $0 $260,000 $160,000 $200,000 Total: Non-Departmental $1,096,271 $824,756 $847,395 $1,101,000 $990,000 $1,200,500 Expenditures Total $1,096,271 $824,756 $847,395 $1,101,000 $990,000 $1,200,500 Total: 04 - Motor Fuel Tax $71,825 $486,889 $394,144 $0 $226,130 $0 Motor Fuel Tax Fund 2014-2015 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $900,000 $950,000 $1,000,000 $1,050,000 $1,100,000 $1,150,000 $1,200,000 $1,250,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual 2014 Adopted Budget FY 2015 Proposed Budget MFT Revenue History MFT Entitlements Page 99
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 05 - Bond and Interest Fund Property Taxes Property Tax Revenue 33,539 113,219 111,034 114,823 113,327 112,125 Total: Property Taxes $33,539 $113,219 $111,034 $114,823 $113,327 $112,125 Investment Income Interest Income 9 5 24 0 40 0 Total: Investment Income $9 $5 $24 $0 $40 $0 Debt Proceeds Refunding Bond Proceeds 9,280,000 6,820,000 0 0 0 0 Premium on Bond Proceeds 564,424 532,928 0 0 0 0 Total: Debt Proceeds $9,844,424 $7,352,928 $0 $0 $0 $0 Interfund Transfers Transfer From General 0 0 0 0 0 0 Transfer From Water & Sewer 528,120 516,376 493,650 489,252 489,252 489,852 Transfer From Capital 2,573,328 2,571,659 2,531,130 2,532,138 2,532,138 2,536,188 Transfer From Expansion 0 0 0 0 0 0 Total: Interfund Transfers $3,101,448 $3,088,035 $3,024,780 $3,021,390 $3,021,390 $3,026,040 Revenues Total $12,979,420 $10,554,187 $3,135,838 $3,136,213 $3,134,757 $3,138,165 Bond & Interest Fund 2014-2015 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Bond & Interest Revenue History Property Tax Revenue Interfund Transfers Page 100
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Bond & Interest Fund 2014-2015 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 92 - Bonds OTHER - Other 1999A Bond (Principal)0 0 0 0 0 0 1999A Bond (Interest)0 0 0 0 0 0 2003A Bond (Principal)200,000 200,000 0 0 0 0 2003A Bond (Interest)171,060 7,000 0 0 0 0 2003B Bond (Principal)380,000 395,000 0 0 0 0 2003B Bond (Interest)55,349 13,035 0 0 0 0 2005A Bond (Principal)435,000 455,000 470,000 495,000 495,000 525,000 2005A Bond (Interest)441,088 423,688 93,738 70,238 70,238 47,963 2007 Bond (Principal)560,000 585,000 610,000 635,000 635,000 665,000 2007 Bond (Interest)674,500 650,700 625,837 599,150 599,150 570,575 2009 Refunding Bond(Princ)5,000 85,000 85,000 90,000 90,000 90,000 2009 Refunding Bond (Int)28,325 28,225 26,525 24,825 24,825 22,127 2010 Bond (Principal)0 0 640,000 650,000 650,000 660,000 2010 Bond (Interest)0 358,612 317,200 304,400 304,400 291,400 2012 Refunding Bond (Princ)0 0 110,000 75,000 75,000 75,000 2012 Refunding Bond (Int)0 0 158,004 192,600 192,600 191,100 Payment to Escrow Agent 9,913,670 7,251,451 0 0 0 0 Bond Issuance Costs 115,423 100,246 0 0 0 0 Total: OTHER - Other $12,979,415 $10,552,957 $3,136,304 $3,136,213 $3,136,213 $3,138,165 Expenditures Total $12,979,415 $10,552,957 $3,136,304 $3,136,213 $3,136,213 $3,138,165 Total: Bond & Interest $5 $1,230 ($466)$0 ($1,456)$0 Expenditures Page 101
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 07 - Tort Immunity Fund Property Taxes Property Tax Revenue 704,435 298,649 395,265 400,000 395,325 400,000 Total: Property Taxes $704,435 $298,649 $395,265 $400,000 $395,325 $400,000 Investment Income Interest Income 160 83 126 100 50 100 Total: Investment Income $160 $83 $126 $100 $50 $100 Transfers Transfer from General 0 0 0 0 0 95,000 Total: Transfers $0 $0 $0 $0 $0 $95,000 Revenues Total $704,595 $298,732 $395,391 $400,100 $395,375 $495,100 Unit: 00 - Non-Departmental Contractual Services Bond-Treasurer 336 336 336 500 350 500 Comm. Umbrella Liability 303,546 325,126 235,023 275,000 210,000 235,000 Crime Policy 0 7,719 0 0 0 0 Workman's Comp. Ins.256,747 293,237 251,477 275,000 310,000 340,000 Total: Contractual Services $560,629 $626,418 $486,836 $550,500 $520,350 $575,500 Expenditures Total $560,629 $626,418 $486,836 $550,500 $520,350 $575,500 Total: Tort Immunity Fund $143,966 ($327,686)($91,445)($150,400)($124,975)($80,400)**Tort Immunity Fund has a 4/30/13 Fund Balance of $219,288 Tort Immunity Fund 2014-2015 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Tort Immunity Revenue History Property Tax Revenue Page 102
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 08 - Audit Fund Property Taxes Property Tax Revenue 10,994 38,334 38,329 35,000 34,699 38,000 Total: Property Taxes $10,994 $38,334 $38,329 $35,000 $34,699 $38,000 Investment Income Interest Income 4 3 7 0 10 0 Total: Investment Income $4 $3 $7 $0 $10 $0 Revenues Total $10,998 $38,337 $38,336 $35,000 $34,709 $38,000 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Contrac - Contractual Services Audit Village 35,113 36,076 37,083 38,000 39,100 38,500 Total: Contractual Services $35,113 $36,076 $37,083 $38,000 $39,100 $38,500 Expenditures Total $35,113 $36,076 $37,083 $38,000 $39,100 $38,500 Total: Audit Fund ($24,114)$2,261 $1,253 ($3,000)($4,391)($500)**Audit Fund has a 4/30/13 Fund Balance of $5,360 Audit Fund 2014-2015 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Audit Fund Revenue History Property Tax Revenue Page 103
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 10 - Police Pension Fund Investment Income Interest Income 370,969 447,647 455,711 350,000 500,000 375,000 Realized Gain/Loss 603,334 0 154,381 0 100,000 0 Unrealized Gain/Loss 529,117 75,042 905,093 50,000 600,000 50,000 Total: Investment Income $1,503,420 $522,689 $1,515,185 $400,000 $1,200,000 $425,000 MISC - Miscellaneous Employee Contributions 470,646 443,087 546,037 425,000 435,000 450,000 Employer Contributions 704,076 897,431 888,578 900,000 886,519 900,000 Total: Miscellaneous $1,174,722 $1,340,518 $1,434,615 $1,325,000 $1,321,519 $1,350,000 Revenues Total $2,678,142 $1,863,207 $2,949,800 $1,725,000 $2,521,519 $1,775,000 Police Pension Fund 2014-2015 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget Police Pension Contribution History Employee Contributions Employer Contributions Page 104
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Police Pension Fund 2014-2015 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Salaries and Wages Pension Payments 355,405 376,978 311,904 400,000 440,000 440,000 Total: Salaries & Wages $355,405 $376,978 $311,904 $400,000 $440,000 $440,000 Benefits Travel/Training 1,092 3,124 1,438 3,000 4,000 4,500 Total: Benefits $1,092 $3,124 $1,438 $3,000 $4,000 $4,500 Supplies and Commodities Office Supplies/Postage 99 129 141 250 450 500 Dues & Subscriptions 3,090 3,286 3,739 4,000 4,500 4,500 Computers 0 0 0 0 1,380 0 Total: Supplies & Commodities $3,188 $3,415 $3,880 $4,250 $6,330 $5,000 Contractual Services Contractual Services 16,007 19,430 21,808 22,000 25,000 30,000 Audit Village 0 0 0 600 0 0 IDOI Filing Fee 0 0 0 1,000 0 0 Total: Contractual Services $16,007 $19,430 $21,808 $23,600 $25,000 $30,000 Other Investment Expense 39,699 37,500 37,500 38,000 37,500 38,000 Total: OTHER - Other $39,699 $37,500 $37,500 $38,000 $37,500 $38,000 Total: Non-Divisional $415,391 $440,447 $376,530 $468,850 $512,830 $517,500 Expenditures Total $415,391 $440,447 $376,530 $468,850 $512,830 $517,500 Total: Police Pension Fund $2,262,751 $1,422,760 $2,573,270 $1,256,150 $2,008,689 $1,257,500 Expenditures Page 105
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 14 - D.A.R.E. Fund Investment Income Interest Income $66 $24 $18 $20 $15 $20 Total: Investment Income $66 $24 $18 $20 $15 $20 Miscellaneous DARE Contributions 23,300 12,188 12,144 15,000 13,100 13,000 Total: Miscellaneous $23,300 $12,188 $12,144 $15,000 $13,100 $13,000 Revenues Total $23,366 $12,212 $12,162 $15,020 $13,115 $13,020 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional D.A.R.E. Program 39,028 20,067 14,934 15,020 13,000 15,000 Total: Non-Divisional $39,028 $20,067 $14,934 $15,020 $13,000 $15,000 Expenditures Total $39,028 $20,067 $14,934 $15,020 $13,000 $15,000 Total: D.A.R.E. Fund ($15,662)($7,855)($2,772)$0 $115 ($1,980)**DARE Fund has a 4/30/13 Fund Balance of $13,452 D.A.R.E. Fund 2014-2015 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $5,000 $10,000 $15,000 $20,000 $25,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Budget FY 2015 Proposed Budget DARE Contribution History DARE Contributions Page 106
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 17 - Tax Increment Financing Fund Property Taxes Property Tax Revenue 532,984 549,088 593,913 575,000 647,000 635,000 Total: Property Taxes $532,984 $549,088 $593,913 $575,000 $647,000 $635,000 INT - Investment Income Interest Income 147 259 632 500 1,000 500 Total: Investment Income $147 $259 $632 $500 $1,000 $500 Revenues Total $533,131 $549,347 $594,545 $575,500 $648,000 $635,500 Unit: 00 - Non-Departmental Division: 91 - Capital Other Contractual Services 0 4,917 142,228 500,000 630,000 100,000 Facade Improvements 65,977 294,805 76,204 50,000 20,000 50,000 Property Acquisition 0 0 12,422 0 0 0 Total: Capital $65,977 $299,722 $230,854 $550,000 $650,000 $150,000 Division: 99 - Transfers OTHER - Other Transfer to General Fund 150,000 0 50,000 150,000 100,000 150,000 Transfer to Capital Fund 0 0 0 0 0 500,000 Total: Transfers $150,000 $0 $50,000 $150,000 $100,000 $650,000 Expenditures Total $215,977 $299,722 $280,854 $700,000 $750,000 $800,000 Total: Tax Increment Financing Fund $317,153 $249,625 $313,691 ($124,500)($102,000)($164,500)**TIF Fund has a 4/30/13 Fund Balance of $1,099,275 Tax Increment Financing Fund 2014-2015 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $450,000 $500,000 $550,000 $600,000 $650,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Budget FY 2015 Proposed Budget TIF Property Tax Revenue History Property Tax Revenue Page 107
Description FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Budget FY 2014 Estimated Amount FY 2015 Proposed Budget Fund: 27 - Alcohol Enforcement Fund Fines and Forfeits Alcohol Fines 10,810 9,058 8,950 10,000 8,300 10,000 Total: Fines and Forfeits $10,810 $9,058 $8,950 $10,000 $8,300 $10,000 Investment Income Interest Income 8 8 18 50 25 50 Total: Investment Income $8 $8 $18 $50 $25 $50 Revenues Total $10,818 $9,066 $8,968 $10,050 $8,325 $10,050 Unit: 00 - Non-Departmental Division: 99 - Transfers Other Transfer to General 9,500 8,000 8,000 10,000 8,000 10,000 Total: Other $9,500 $8,000 $8,000 $10,000 $8,000 $10,000 Total: Transfers $9,500 $8,000 $8,000 $10,000 $8,000 $10,000 Expenditures Total $9,500 $8,000 $8,000 $10,000 $8,000 $10,000 Total: Alcohol Enforcement Fund $1,318 $1,066 $968 $50 $325 $50 Alcohol Enforcement Fund 2014-2015 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2015 Proposed Budget Alcohol Fines History Alcohol Fines Page 108
2015 Budget Amount FY 2016 Budget FY 2017 Budget FY 2018 Budget 5,105,925 5,105,925 5,105,925 5,105,925 9,250,000 9,344,500 9,440,890 9,676,912 854,000 864,000 864,000 876,960 655,700 758,700 813,700 854,385 736,287 791,287 811,287 819,400 3,915,400 4,016,350 4,120,947 4,244,575 15,600 15,630 15,630 15,630 595,000 615,000 630,000 642,600 10,000 10,000 10,000 10,100 122,500 132,500 132,500 132,500 382,906 385,000 390,000 390,000 360,000 360,000 360,000 360,000 Revenues Total $22,003,318 $22,398,892 $22,694,879 $23,128,987 Administration/Finance 6,187,190 6,187,590 6,299,501 6,425,491 Police Department 11,440,346 11,742,380 12,053,442 12,354,778 Street Department 3,362,160 3,427,461 3,494,584 3,581,948 Planning Program 464,330 476,555 489,148 498,931 Building Program 549,292 565,196 581,591 593,223 Expenses Total $22,003,318 $22,399,183 $22,918,266 $23,454,372 $0 ($291)($223,388)($325,385)Surplus/(Deficit) General Fund Miscellaneous Intergovernmental Interfund Transfers General Fund Revenues General Fund Expenses Franchise Fees Investment Income General Fund Revenue & Expense Forecast Fiscal Years 2015-2018 Grants Classification Fund: 01 - General Fund Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Page 109
FY 2015 Proposed Budget FY 2016 Budget FY 2017 Budget FY 2018 Budget Licenses and Permits 327,000 350,000 375,000 375,000 State of Illinois Taxes 1,576,500 1,576,500 1,576,500 1,576,500 Charges for Services **13,178,160 13,309,942 13,443,041 13,577,471 Investment Income 2,000 2,000 2,000 2,000 Miscellaneous 1,000 1,000 2,000 2,000 Revenues Total $15,084,660 $15,239,442 $15,398,541 $15,532,971 Salaries and Wages 1,283,825 1,309,502 1,335,692 1,362,405 Benefits 572,962 595,880 619,716 644,504 Utilities 652,000 655,260 658,536 661,829 Supplies and Commodities 516,700 486,119 488,550 490,992 Contractual Services***7,500,000 7,938,000 7,938,000 7,938,000 Other 500,760 500,760 500,760 500,760 Transfers 489,852 498,100 498,100 498,100 Capital 390,000 375,000 375,000 375,000 Debt service 3,178,561 3,182,776 3,191,563 3,214,826 Depreciation 0 0 0 0 Expenses Total $15,084,660 $15,541,397 $15,605,916 $15,686,417 Surplus/(Deficit) Water & Sewer Fund $0 ($301,955)($207,375)($153,446)Water & Sewer Fund ***Contractual Services for FY2016 include an increase in the water rate per the City of Chicago's contract Revenue & Expense Forecast Fiscal Years 2015-2018 Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses **Future Charges for Services is based on a minimal growth rate within the Village. It does not inclue any rate increases.Classification Fund: 02 - Water & Sewer Fund Page 110
Revenue Ratios by Fiscal Year Ratio Description Importance Emerging Trends * Neighbors include the following municipalities: Naperville, Oswego, Shorewood, New Lenox, Joliet STATISTICAL TRENDS Per capita revenue provides preliminary information about the financial burden on and benefit received from residents. Significant variances should be investigated by examining individual revenue sources.Total General Fund operating revenues, divided by the current population (as reported by U.S. or Special Census)Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might indicate an inability to meet service demands under the existing revenue structure.$0 $100 $200 $300 $400 $500 $600 $700 2006 2007 2008 2009 2010 2011 2012 Plainfield Trend $0 $100 $200 $300 $400 $500 $600 $700 $800 Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k General Fund Revenue Per Capita 2009 2010 2011 2012 Page 111
Ratio Description Importance Emerging Trends Declining revenues from taxes, where levies or rates have not been reduced, should be avoided Total General Fund tax revenues (property, sales, local and non-local, etc.) collected divided by total General Fund operating revenue.Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a continual basis.STATISTICAL TRENDS 0%10%20%30%40%50%60%70%80%90%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k General Fund Tax Revenues as a % of General Fund Revenue 2009 2010 2011 2012 60.00%62.00%64.00%66.00%68.00%70.00%72.00%2008 2009 2010 2011 2012 Plainfield Trend Page 112
Ratio Description Importance Emerging Trends Revenue sources that are generally outside the control of the local unit, such as state distributions and reimbursements (i.e. State Income Tax), divided by General Fund operating revenue.Revenues from other entities should be carefully monitored, as overdependence on sources that may be reduced without much notice could impact long-term stability.Depending on the revenue mix of the municipality, increasing reliance on these uncontrolled, non-secure revenue sources may become an issue that needs to be addressed. While intergovernmental revenues are generally a reliable and steady source of income, they are subject to the policy of the State Legislature. The State's fiscal health may adversely affect municipalities as its financial burden may be pushed down to local municipalities through changes in its funding formula or delaying payments.STATISTICAL TRENDS 0.00%5.00%10.00%15.00%20.00%2006 2007 2008 2009 2010 2011 2012 Plainfield Trend 0%5%10%15%20%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k Intergovernmental Revenue as a % of General Fund Revenue 2009 2010 2011 2012 Page 113
Ratio Description Importance Emerging Trends A low percentage indicates the possibility of little local control over its financial future, and a high percentage may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality. Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using local taxes to avoid heavy dependence on any one revenue source.Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes.Local taxes under direct control of the governing unit, such as property tax, sales/use tax, and telecommunications tax, divided by total General Fund operating revenue. (These sources may vary slightly by municipality, depending on which local taxes are being levied.)STATISTICAL TRENDS 0.00%10.00%20.00%30.00%40.00%50.00%60.00%2006 2007 2008 2009 2010 2011 2012 Plainfield Trend 0%20%40%60%80%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k Local Taxes as a % of General Fund Revenue 2009 2010 2011 2012 Page 114
Ratio Description Importance Emerging Trends Property tax is frequently one of the largest single revenue source for municipalities, but it can be politically sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local assessments are averaged over a three year period. STATISTICAL TRENDS Property tax and personal property replacement tax revenues collected during the fiscal year, divided by General Fund operating revenue.For many municipalities, property tax revenues are the most significant revenue generator, specifically for non-home rule municipalities, thus are used to fund critical day-to-day operations and services that residents expect. Municipalities with excessive growth will experience a future increase in property tax revenues even when the municipality's tax rate remains the same, however service needs tend to increase along with the additional growth. Given the current struggling housing market, Municipalities need to examine the possible impacts to this revenue source andbe proactive to address the possible reduction in property tax revenues. 0%5%10%15%20%25%30%35%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k Property Tax Revenue as a % of General Fund Revenue 2009 2010 2011 2012 0.00%5.00%10.00%15.00%20.00%25.00%30.00%2006 2007 2008 2009 2010 2011 2012 Plainfield Trend Page 115
Ratio Description Importance Emerging Trends Sales and use tax, divided by General Fund operating revenue.Because sales taxes account for a high percentage of some government's revenues, this ratio measures dependency on the revenue source that can vary significantly with changes in external economic conditions.STATISTICAL TRENDS Decreasing sales tax revenue typically represents a downturn in the economy, however the decline could also represent a change in the mix of property within a municipality (i.e. the number of sales tax generating businesses).0%10%20%30%40%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k Sales Tax Revenue as a % of General Fund Revenue 2009 2010 2011 2012 0.00%5.00%10.00%15.00%20.00%25.00%30.00%2006 2007 2008 2009 2010 2011 2012 Plainfield Trend Page 116
Expense and Fund Balance Ratios by Fiscal Year Ratio Description Importance Emerging Trends Total General Fund operating expenditures divided by the current population (as reported by U.S. or Special Census)A unit's costs are in part related to the size of the population served. One should be aware of population trends and expect proportionate changes in demand for services. Ove r time, it is desirable to expend fewer dollars per person served.Warning signs include an increase in operating expenditures per capita unrelated to additional services or increasing demands on existing services.STATISTICAL TRENDS $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k General Fund Expenditures per Capita 2009 2010 2011 2012 $0 $100 $200 $300 $400 $500 $600 2006 2007 2008 2009 2010 2011 2012 Plainfield Trend Page 117
Ratio Description Importance Emerging Trends Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and expenditures that should be examined and addressed through the budget process as well as monitored throughout the year.Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue.A basic tenant of government is that, over time, revenues should equal expenditures. This ratio provides an indication of the government's success in meeting this tenant.STATISTICAL TRENDS -15%-10%-5%0%5%10%15%20%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k Operating Surplus (Deficit) as a % of General Fund Revenue 2009 2010 2011 2012 -15.00%-10.00%-5.00%0.00%5.00%10.00%15.00%20.00%2006 2007 2008 2009 2010 2011 2012 Plainfield Trend Page 118
Ratio Description Importance Emerging Trends Total General Fund unreserved fund balance divided by the total General Fund operating revenue.Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing unencumbered fund balance.A decreasing unencumbered fund balance may hinder response in the event of an emergency or provide cash flow challenges due to unexpected declines in the economy.STATISTICAL TRENDS 0%10%20%30%40%50%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k Unreserved Fund Balance as a % of General Fund Revenue 2009 2010 2011 2012 0.00%10.00%20.00%30.00%40.00%50.00%60.00%2006 2007 2008 2009 2010 2011 2012 Plainfield Trend Page 119
Ratio Description Importance Emerging Trends Declining amounts of assets that can be spent without restriction may suggest that a municipality investigate expense trends for possible improvements.Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures.Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or emergency needs. Sti ll, budgeting should attempt to balance security with over-funding cash-on-hand.STATISTICAL TRENDS 0%10%20%30%40%50%60%Plainfield Neighbors*Population 20k to 40k Population 30k to 50k Population 40k to 60k Unrestricted Cash and Investments as a % of General Fund Expenditures 2009 2010 2011 2012 0.00%5.00%10.00%15.00%20.00%25.00%30.00%35.00%2008 2009 2010 2011 2012 Plainfield Trend Page 120