HomeMy Public PortalAboutGAC Minutes 1994 03/02I. ATTENDING:
Ted Whiteman
Jeff Goodman
Julie Deacon
Rick VanNoy
GOLF COURSE ADVISORY COMMITTEE
MINUTES
MARCH 2, 1994
Mary Clemmer
Carl Hoss
Mike Anderson
Kent Braun Bud Schmidt
II. CALL TO ORDER AND ROLL CALL:
The Chair called the meeting to order in the Clubhouse at 7
p.m. After a roll call, the chair declared a quorum present.
III. MINUTES:
The minutes of February 2 were considered. Goodman moved to
approve the minutes as presented. Deacon seconded and the motion
carried unanimously.
IV. REVIEW OF FEES; +++++++++
The Golf Pro requested that the entire schedule of approved
fees be approved. After review, the committee determined that
certain adjustments had been overlooked. Deacon moved to
recommend to the Council that the 9 hole Weekend and Holiday rate
by increased from $11 to $13. Goodman seconded and the motion
carried.
VanNoy then moved that Daily trail fees for a privately
owned cart be set at $6 for a 9 hole round and $12 for an 18 hole
round. Goodman seconded and the motion carried unanimously.
Further, the Committee determined that the agreement to
assess each tournament player a $5.00 green fee had not been
included in the amended golf pro contract. Goodman moved to
recommend to the City Council that the City Attorney be directed
to draft a contract addendum to accomplish the assessment and
memorialize it. Van Noy seconded and the motion carried
unanimously.
The discount book was further discussed. Staff requested
that the language on the tickets be drafted and reviewed by the
committee at the next meeting. The Committee directed the
following be conditions:
The discount book would be only available to individuals
(Carl Hoss will work with other courses which have corporate
passes or discounts. The committee will make further
recommendations on this issue following his completion
of this research.)
The tickets would be non -transferable and non-refundable;
The tickets would be usable only during the season issued;
The tickets are not usable on tournament dates;
The tickets do not entitle any privilege such as advance
tee time reservation, and only represent payment for the
green fee;
The format would be a book of tickets, one ticket for each
round (It was determined that a punch card format provided
excessive opportunities for abuse.)
Each book would have 10 tickets for 10 rounds of golf at a
price of $150.
With these instructions the staff was directed to secure printing
estimates and draft the language to be printed on each ticket
for review by the Committee at the regular April meeting.
V. FREE GOLF PLAY POLICY: ++++++++++
The draft policy was reviewed. After amendment VanNoy moved
to recommend to the City Council adoption of the amended policy
draft dated 3-2-94 and attached hereto. Deacon seconded and the
motion carried unanimously.
VI. SEASON PASS REFUND POLICY: ++++++++++
The draft policy was reviewed. After amendment, Goodman
moved to recommend to the City Council the adoption of the policy
as amended and dated 3-2-94 attached hereto. VanNoy seconded and
the motion carried unanimously.
VII. GOLF PRO REPORT; +++++++++
Hoss reported on various concerns about the past season and
asked to have the Senior Tournament (September 28 & 29) and the
Junior Tournament placed on the list of tournaments exempt from
the green fee payments as listed in his contract. Van Noy moved
to request the Council to direct the City staff to include these
exemptions in the addendum to the contract requested in Item II
of these minutes. Deaon seconded and the motion carried.
VIII. CLUBHOUSE SPRINKLER DAMAGE: +++++++++
The Committee noted the restoration of the water damage and
commended the work. Whiteman moved to recommend to the Council
that further research be undertaken to determine the cause and
any preventative measures which could be taken to prevent these
events. VanNoy seconded and the motion carried.
IX. KITCHEN REPAIRS AND EQUIPMENT REPLACEMENT; ++++++++++
Mary Clemmer asked that certain equipment be replaced and
submitted the following list of surplus items:
Sink: 60"x 224" 2 compartment, no model or serial no.
Dishwasher: L-IC Serial No. 1819
Griddle: G-24, Serial No. 37051-A
Fryer: F-67, Serial No. NS-1528
Coolers, 2 each TD 50-15 and TD 65-24A,Nos. 701363.601550
Beer Keg, BM-23, 750405-7
Estimated trade in value for this package: $2900.00
Whiteman moved to recommend to the City Council that the above
equipment be declared surplus to the City's needs and used for
trade ins on other kitchen equipment. VanNoy seconded and the
motion carried unanimously.
Clemmer then presented a list of needed equipment to replace and
update current equipment; (Meeting health and fire codes is a
further consideration.)
Dishwasher: $3500
Gas Range: $2275
Char Broiler: $ 500
Deep Fryer: $ 950
Deli Fridge: $ 950
Microwave Oven:$ 300
VanNoy then moved to recommend to the City Council that the above
equipment be purchased as a Lease -Purchase, using the surplus as
trade-in (estimated value $2900) and that a $1000
installation and delivery amount be also approved. Goodman
seconded and the motion carried unanimously.
(A copy of the vendor's estimate is attached.)
The Committee then reviewed lighting. Goodman moved to recommend
that the lights damaged in the sprinkler event be replaced by
track lighting, that matching track lighting be added to the area
in front of the Pro shop, and that VanNoy request the Men's and
Women's Golf Association to purchase two floor lamps for the
dining area. VanNoy seconded and the motion carried unanimously.
X. NEXT MEETING DATE:
The next meeting date will be Wednesday, April 6, 1994.
XI.ADJOURNMENT;
Without further business, the meeting adjourned at 9:50 p.m.
Respectfully submitted,
//49
R. Ted Whiteman
Chairman
DRAFT 1-25-94
AMENDED 3-2-94
POLICY STATEMENT
CITY OF MCCALL, IDAHO
REGARDING REFUNDS ON GOLF SEASON PASSES
I. PURPOSE:
The purpose of this policy is to ensure fairness in the
refunding of golf pass funds by persons who may have purchased a
pass and were unable to use it.
II. POLICY:
Persons wishing to secure a refund must apply to the City
in writing outlining the reasons and conditions which did not
permit them to use the pass. This application will be reviewed
by the Golf Committee and their recommendation approved by the
City Council.
It is the policy of the city to issue refunds only based on
physical injury, disability, or death subsequent to the purchase
of the pass. Relocation, change of plans and other matters of
personal choice shall not be the basis for any refund.
No refund will be made for any pass used 7 times or more.
For passes used 6 or fewer times, daily greens fees will be
deducted from the purchase price for each time the pass was used.
For example, a Pass costing $300, if
used 6 times, if the daily fee were $20 per round,
would result in a refund of ($300 - 120 = $180)
No refunds will be issued prior to the closure of the golf
course for the season. No refunds will be made after December 31
for the prior year.
The City may permit the pass payment to be extended to the
next season's golf play or a cash refund of the unused portion of
the pass payment, at the passholder's option.
III. EXCEPTIONS:
There are no exceptions to this policy.
ADOPTED BY THE MCCALL CITY COUNCIL, THIS DAY OF
THE YEAR 19_
CLERK
MAYOR
DRAFT 1-25-94
AMENDED 3-2-94
POLICY STATEMENT
CITY OF MCCALL, IDAHO
REGARDING FREE GOLF PRIVILEGES
I. PURPOSE:
The purpose of the policy is to clarify entitlements to
free golf play privileges at the McCall Municipal Golf Course.
II. POLICY:
The following persons are expressly permitted to play golf
without consideration:
A. P.G.A. Professionals and Golf Course Superintendent's
Association members upon presentation of credentials to the Golf
Professional.
B. The McCall Golf Course Superintendent and members of the
Golf Maintenance Crew for the duration of employment.
C. The McCall Golf Professional and each member of his
staff for the duration of employment.
D. Two officers of the Corporation contracting for Food
Concession services at the Golf Course, to be designated by the
President of that Corporation.
Provided that none of those persons listed in B, C or D, above
can:
1. Reserve tee times for free golf play;
2. Cannot take a tee time for which a pass holder or
daily green fee player is available and wishes
to play;
3. Between July 1 and September 10, cannot under any
circumstances play free on weekends, prior to 3
p.m. on Sunday.
As with the general public, the employee may pay a daily green
fee to ensure a reserved tee time, weekend play, etc.
The Golf Professional will be responsible for the administration
and enforcement of this policy.
III. EXCEPTIONS:
The Golf Professional may make exceptions to this policy
based on the immediate conditions and demand for play. Refusing
play to any of the above listed persons shall never be cause for
penalization.
ADOPTED THIS DAY OF
MCCALL CITY COUNCIL.
CLERK
, THE YEAR OF 19 , BY THE
MAYOR
0 o CHEMICAL CO.
INSTITUTIONAL WAREWASHING
LAUNDRY
March 5, 1994
McCall Golf Course
McCall, Idaho 83638
Attn: Mary Clemmer
Thank you for the opportunity to submit the following proposal.
1. 60"Range DCS DCS60-36G-4-2 2 ovens, 4 open burners, 3' grill $2275.00
2. Deep Fryer Frymaster GF-14 2 basket 35-401b. $795.00
3. Hoses Dormont DOR1675 Quick disconnect hoses 0125.00 $375.00
4. Prep Table True TSSU-27-8 $899.00
5. Microwave Amana RCS820BL 800 Watt $315.00
6. Char Broiler Star 6024CB Lava Rock $450.00
7. Dishwasher C.M.A. VA-C Corner $2850.00
8. 48" Soild Dish Table S.S.P. Right Side $450.00
9. 25" Clean Dish Table S.S.P. Left Side $170.00
10. Pre -Rinse Unit Fisher T-311B $175.00
11. Tray Slide Unit S.S.P. $100.00
12. Wall Shelf Unit Metro WB1848BR $180.00
Frgt.
Installation
$9200.00
$600.00
$1000.00
Total Cost $10,800.00
City of McCall
APORT
UN /- u- I ME A-s of-- q-30-q3
Date: 03/02/94
Tine: 4:48oa
Page: 1
For the Period: 09/01/93 to 09/30/93 Original Budget Aaended Budget Annual Actual Curr Mth Encunb hovel hen. Balance 8 8ud
Fund: 442 Golf Func
Revenues
hot Group: REC Culture and Recreation
Dept: 139.000 Golf Course Maintenance
Charges for Services
350.510 Greens Fees - Golf Course .00 215.000.00 218.932.38 32.835.00 .00 3,932.38 101.8
350.520 Season Passes - Golf Course .00 100.000.00 94.255.00 375.00 .00 5,145.00 94.3
350.530 Cart Fees - Golf Course .00 13.000.00 11.395.00 100.80 .00 1,605.00 87.7
350.540 locker Rental - Golf Course .00 900.00 880.00 20.00 .00 20.00 97.8
350.545 Credit Card Discounts (Debit) .00 .00 -6.841.15-5.898.37 .00 6,841.15 .0
Charges for Services
.00 328.900.00 318.615.23 27,431.63 .00 10,284.17 96.9
Miscellaneous Revenues
371.000 loterest Revenue .00 4.100.00 5,513.54 225.79 .00-1,413.54 134.5
372.020 Clubhouse Rental .00 2,000.00 500.00 .00 .00 1,500.00 25.0
373.000 Refunds and Reinbursenents .00 1.200.00 213.03 .00 .00 986.97 17.1
374.000 Sale of Surolus Property .00 .00 10.801.00 .00 .00-10,801.00 .0
S71.010 Privaie CuotributionsiOonatiou .00 400.10 400.00 .00 .00 .00 100.0
380.000 Cask Over (Shoal .00 .00 -1,184.16 563.05 .00 1,184.16 .0
Miscellaneous Revenues
Golf Course Maintenance
.00 1,700.00 16,242.81 188.84 .00-8,542.81 210.9
.00 336,600.00 334,858.04 28,220.47 .00 1,741.96 99.5
Dept: 139.060 Golf Clubhouse Food 6 Beverage
Charges for Services
350.550 Sales - Restaoraat .00 120.000.00 100.967.63 20,012.51 .00 19.032.37 84.1
350.560 Sales - Alcoholic Beverages .00 70.000.00 79,974.16 13.989.89 .00-9,974.16 114.2
Charges for Services
Miscellaneous Revenues
380.000 Cash Over (Short)
.00 190.000.00 180.941.79 34,062.40 .00 9,058.21 95.2
.00 .00 816.90 3.08 .00 -876.90 .0
Miscellaneous Revenues .00 .00 816.90 3.08 .00-876.90 .0
Golf Clubhouse Food 1 Beverage
Dept: 139.070 Golf Course Capital Inpvnnts
Miscellaneous Revenues
371.000 Interest Revenue
.00 190.000.00 181,818.69 34,065.48 .00 8,111.31 9E1
.00 .00 543.29 102.92 .00 -543.29 .0
Miscellaneous Revenues .00 .00 543.29 102.92 .00-543.29 .0
Golf Course Capital limits .00 .00 543.29 102.92 .00 543.29 .0
Culture and Recreation .00 526,600.00 • 517,220.02 62,388.81 .00 4.379.98 98.2
Revenues .00 526.600.00 511.220.02 62,388.87 .00 9,379.98 98.2
Date: 03/02/94
City of McCall fine: 4:4801
Page: 2
For the Period: 09/01/93 to 09/30/93 Original Budget Anended Budget Annual Actual Curr Nth Emil) Annual Unenc. Balance t Bud
Fund: 442 Golf Fund
Expenditures
Dept Group: REC Culture and Recreation
Dept: 139.000 Golf Course Maintenance
Personal Services
411.000 Salaries - Regular 00 11.150.00 31.140.53 1,589.11
411.010 Sick Pay .00 250OD 00 1,609.41 89.0
.
U0
111.020 Vacation Pay 319.76 .00 .00 -69.76 127.9
411.030 Cospensatory Pay 250.00 910.80 23.49 .00-660.80 364.3
411.040 Holiday Pay .00
.00 100.00 .00 .00 .00 1,100.00 100.00 .0
00
415.000 Salaries - Part Tile/Tenn. 39.000.00 42,925.96 10,141.18 639.50 63.95 .00 /60.50 45.7
421.000 F. I. C. A. lazes .00 5.200.00 1,903.90 •00 -3,915.96 110.1
421.100 Medicare faxes .00 5.200.00 4,903.90 824.67 .00 296.10 94.3
422.000 Eholoyer's Retirenent .00 1.200.00 1.146.81 192.85 .00 53.19 95.6
423.000 Worker's Cgnnensation .00 4,2 0.00 4.313.33 •00 -43.34 101.0
425.000 Group Health Insurance .00 1,500.00 3.234.13 00 •00 -1,734.13 215.6
425.100 Group Dental Insurance .00 800.00 275.84 .00 731.36 84.8
426.000 fife Insurance 364.40 25.60 .00 25.60 93.4
.00
416.40v unew290.00 .00 .00 .00 igynent insurance pp 00 290.00 .0
4.676.51 .00 .00-4,61631 .0
Personal Services.00 100,400.00 104.644.28 16,609.98
.00-4,111.29 104.2
Supplies
432.000 Departeent Supplies 00 11,600.00 11,165.18
432.100 Supplies Pesticides .00 1,00.00 4,135.83 965.60 00 134.81 96.3
0
432.710 Supplies -Seed .00 40000 .00 •00 -135.83 103.4
,.
432.720 Supplies -Fertilizer 2,848.80 .00 .00 1,651.20 63.3
432.750 Topdressing Sand 00 10,000.00 10.354.98 .00
.00 5,000.00 3,486.35 .00 ,513.63 169.5
434.000 Minor Equipment .00 1,000.00 1,011.33 .00 00 1,513.65 69.1
435.000 Motor Fuels and Lubricants 00 1,000.00 1,014.33 419.00 .00 -14.33 101.4
435.200 Fuel/lubricants-Cart Path Oil .00 500.00 00 254.93 107.1
00 .00 .00 500.00 .0
Supplies .00 40.200.00 36,860.40
1,915.50 .00 3,339.60 91.1
Capital outlay
413.600 Maintenance Facility Inprvints
4/3.000 loroveients Other than 81dg .00 30,000.00
00 00 .00 30,000.00 .0
473.650 Cart Wash Drainage •00 8,000.00 .00 .00 .00 8,000.00 .0
415.020 Autonotive Equip-Greensnover .00 2,000.00 .00-814.84 .00 2,000.00 .0
415.200 tractor •00 3.500.00 .00-3.000.00 .00 3,500.00 .0
.00 10.000.00 .00 -18,320.00 .00 10,000.00 .0
Other Services and Charges
442.000 Professiopal Services DO
N2.215 Eagr Irrigation Master Plan •00 3,081.14 .00 .00-3,081.14 .0
442.900 Managenent Contract •00 00 10,000.00 .00 .00 .00 10,000.00 .0 441.000 Advertising L legal Pub. .00 1,0.00 1,191.06 34,500.00 34.500.00 13,800.00 .00 .00 100.0
d0
447.000 Travel and fleeting .00 600.00 .00 •00 402.94 /4.8
448.000 Dues-Subscriptions-Menbershios 141.51 .00 .00 601.13 19.1
451.000 Telephone and Co mmications 'DD 280.00 384.50 .00 .00-104.50 131.3
452.000 Neat, lights, and Utilities .00 2,300.00 1,802.09 152.18 .00 49/.91 78.4
435.000 Rental Property and Equipi00 13,000.00 21,396.98 2,976.31eit .00 1,200.00 •00 -8,396.98 164.E
459.000 Repairs - Buildings 6 Grounds 1,391.86 .00 .00-191.86 116.0
460.000 Repairs - Autoiotire Equipment .00 9.500.00 8,171.63 1,144.8/ .00 1,328.37 86.0
161.000 Repairs -Other Equipment 00 2,000.00 1,142.45 302.52 .00 .00 1,500.00 1,616.11 60.31 251.55 BI.I
00 -146.41 102.0
Other Services aid Charges .00 82,630.00 81,461.69 18,436.80
.00 1,161.31 98.6
City of McCall
Depreciation
479.100 Depreciation - Buildiegs .00 .00 20,535.20 20,535.20
419.200 Depreciation - leprovements 00 .00 5,931.19 5,937.19 00 20,535.10 .0
419.300 Depreciation - Equipoent .00 .00 19,119.15 19,219.15 00 5,931.19 .0
.00-19,219.75 .0
Depreciatioo .00 .00 45,692.14 45,692.14
.00-15,691.14 .0
Debt Service
480.031 leterest - Equipeent lease 00 00 517.91
480.210 Principal - Revenue Bonds 00 .11 10,000.00 00 511.91 .0
480.211 Interest - Revenue floods •00 •00 .00 20,000.00 .0
.00 28.290.00 28,287.50 14,143.15 .00
2.50 100.0
Debt Service .00 48,290.00 28,865.41 14,143.15
.00 19,424.59 59.8
Other Fluxion Uses
490.100 Manageoent Transfer .00 24,535.00 24.540.00
1,015.00 .00 -5.00 100.0
Other Fieaeciog Uses .00 24,535.00 24,540.00 2,045.0/
.00 -5.00 100.0
Date: 03/02/94
Tile: 4:48pe
Page: 3.
Origiaal Budget heeded Budget Coeval Actual Curr Mth bomb Annual Veen. Belance t Bed
For the Period: 09/01/93 to 09/30/93
Fund: 442 Rolf Fund
Expenditures
Dept Group: REC Culture and Recreation
Dept: 139.000 Golf Course Maintenance
Capital Outlay
415.250 Topdresser 00 6,000.00
475.300 Spray Rig Attachoent 00 5,945.00 00 6,000.00 p
00 4,500.00 .00 -3360.00 .00 4,500.00 .0
Capital Outlay .00 64,000.00 .00-11,849.81
.00 61,000.00 .0
Rolf Course Maintenance
Dept: 139.060 Golf Clubhouse Food 6 Beverage
Supol ies
432.000 Oeparteeet Supplies .00 .00 625.00
434.000 Moor Equipaeot 00 1,500.00 00 00 625.00 .0
.00 .06 .00 1,500.00 .0
Supplies .00 1,500.00 625.00
.11 .00 815.00 41.7
.00 360.055.00 322,069.92 67,023.33 .00 37,985.08 89.5
Depreciatioe
479.300 Depreciation - Equipeent .00
Depreciation .00 .00 1,154.81 2,254.81
.00-2,151.81 .0
Golf Clubhouse Food d Beverage .00 174,000.00 • 186,786.56 54,013.54
.00 -12,186.56 101.3
Cultere led Recreation
Other Services earl Charges
442.900 Mmnageeemt Coetract .8 6
O0 111,000.00 183,059 51,158.13
461.000 Weirs - Other Egeipoeet .00 1,00.00 840.86 •00 -12,065.89 117.1
00 .00 659.14 56.1
Other Services mad Charges .00 172,500.00 183,906.51,158.73
. 15 .00-11,406.15 106.E
.00 1,254.11 2,254.11 .00-2,254.11 .0
.00 534,055.00 508,856.48 121,036.11
.00 25,198.52 .95:3
City of McCall
OFFICE OF THE CLERK
BOX 1065
MCCALL, IDAHO 83638
March 11, 1994
Ted Whiteman
P.O. Box 1566
McCall, ID 83638
Dear Ted,
On March 10, at their regular meeting, the City Council approved
your reappointment to the Golf Course Advisory Committee for a
three year term.
We appreciate both your past efforts to serve the community and
your willingness to continue to serve. Many thanks!
ncerely,
PLJ�-0
Dean Martens,
Mayor
DRAFT 1-25-94
AMENDED 3-2-94
AMENDED 3-11-94
POLICY STATEMENT
CITY OFMCCALL, IDAHO
REGARDING REFUNDS ON GOLF SEASON PASSES
I. PURPOSE:
The purpose of this policy is to ensure fairness in the
refunding of golf pass funds by persons who may have purchased a
pass and were unable to use it.
II. POLICY:
Persons wishing to secure a refund must apply to the City in
writing outlining the reasons and conditions which did not permit
them to use the pass. This application will be reviewed by the
Golf Committee and their recommendation acted upon by the City
Council.
It is the policy of the city to issue refunds only based on
physical injury, disability, or death subsequent to the purchase
of the pass. Relocation, change of plans and other matters of
personal choice shall not be the basis for any refund.
No refund will be made for any pass used 7 times or more.
For passes used 6 or fewer times, daily greens fees will be
deducted from the purchase price for each time the pass was used.
For example, a Pass costing $300, if
used 6 times, if the daily fee were $20 per round,
would result in a refund of $300 - 120 = $180.
No refunds will be issued prior to the closure of the golf
course for the season. No refunds will be made after December 31
for the prior year.
The City may permit the pass payment to be extended to the
next season's golf play or a cash refund of the unused portion of
the pass payment, at the passholder's option.
III. EXCEPTIONS:
There are no exceptions to this policy.
ADOPTED BY THE mCCALL CITY COUNCIL, THIS DAY OF AZ4f-",
THE YEAR 19
MAYOR