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GAC Minutes 1994 03/02I. ATTENDING: Ted Whiteman Jeff Goodman Julie Deacon Rick VanNoy GOLF COURSE ADVISORY COMMITTEE MINUTES MARCH 2, 1994 Mary Clemmer Carl Hoss Mike Anderson Kent Braun Bud Schmidt II. CALL TO ORDER AND ROLL CALL: The Chair called the meeting to order in the Clubhouse at 7 p.m. After a roll call, the chair declared a quorum present. III. MINUTES: The minutes of February 2 were considered. Goodman moved to approve the minutes as presented. Deacon seconded and the motion carried unanimously. IV. REVIEW OF FEES; +++++++++ The Golf Pro requested that the entire schedule of approved fees be approved. After review, the committee determined that certain adjustments had been overlooked. Deacon moved to recommend to the Council that the 9 hole Weekend and Holiday rate by increased from $11 to $13. Goodman seconded and the motion carried. VanNoy then moved that Daily trail fees for a privately owned cart be set at $6 for a 9 hole round and $12 for an 18 hole round. Goodman seconded and the motion carried unanimously. Further, the Committee determined that the agreement to assess each tournament player a $5.00 green fee had not been included in the amended golf pro contract. Goodman moved to recommend to the City Council that the City Attorney be directed to draft a contract addendum to accomplish the assessment and memorialize it. Van Noy seconded and the motion carried unanimously. The discount book was further discussed. Staff requested that the language on the tickets be drafted and reviewed by the committee at the next meeting. The Committee directed the following be conditions: The discount book would be only available to individuals (Carl Hoss will work with other courses which have corporate passes or discounts. The committee will make further recommendations on this issue following his completion of this research.) The tickets would be non -transferable and non-refundable; The tickets would be usable only during the season issued; The tickets are not usable on tournament dates; The tickets do not entitle any privilege such as advance tee time reservation, and only represent payment for the green fee; The format would be a book of tickets, one ticket for each round (It was determined that a punch card format provided excessive opportunities for abuse.) Each book would have 10 tickets for 10 rounds of golf at a price of $150. With these instructions the staff was directed to secure printing estimates and draft the language to be printed on each ticket for review by the Committee at the regular April meeting. V. FREE GOLF PLAY POLICY: ++++++++++ The draft policy was reviewed. After amendment VanNoy moved to recommend to the City Council adoption of the amended policy draft dated 3-2-94 and attached hereto. Deacon seconded and the motion carried unanimously. VI. SEASON PASS REFUND POLICY: ++++++++++ The draft policy was reviewed. After amendment, Goodman moved to recommend to the City Council the adoption of the policy as amended and dated 3-2-94 attached hereto. VanNoy seconded and the motion carried unanimously. VII. GOLF PRO REPORT; +++++++++ Hoss reported on various concerns about the past season and asked to have the Senior Tournament (September 28 & 29) and the Junior Tournament placed on the list of tournaments exempt from the green fee payments as listed in his contract. Van Noy moved to request the Council to direct the City staff to include these exemptions in the addendum to the contract requested in Item II of these minutes. Deaon seconded and the motion carried. VIII. CLUBHOUSE SPRINKLER DAMAGE: +++++++++ The Committee noted the restoration of the water damage and commended the work. Whiteman moved to recommend to the Council that further research be undertaken to determine the cause and any preventative measures which could be taken to prevent these events. VanNoy seconded and the motion carried. IX. KITCHEN REPAIRS AND EQUIPMENT REPLACEMENT; ++++++++++ Mary Clemmer asked that certain equipment be replaced and submitted the following list of surplus items: Sink: 60"x 224" 2 compartment, no model or serial no. Dishwasher: L-IC Serial No. 1819 Griddle: G-24, Serial No. 37051-A Fryer: F-67, Serial No. NS-1528 Coolers, 2 each TD 50-15 and TD 65-24A,Nos. 701363.601550 Beer Keg, BM-23, 750405-7 Estimated trade in value for this package: $2900.00 Whiteman moved to recommend to the City Council that the above equipment be declared surplus to the City's needs and used for trade ins on other kitchen equipment. VanNoy seconded and the motion carried unanimously. Clemmer then presented a list of needed equipment to replace and update current equipment; (Meeting health and fire codes is a further consideration.) Dishwasher: $3500 Gas Range: $2275 Char Broiler: $ 500 Deep Fryer: $ 950 Deli Fridge: $ 950 Microwave Oven:$ 300 VanNoy then moved to recommend to the City Council that the above equipment be purchased as a Lease -Purchase, using the surplus as trade-in (estimated value $2900) and that a $1000 installation and delivery amount be also approved. Goodman seconded and the motion carried unanimously. (A copy of the vendor's estimate is attached.) The Committee then reviewed lighting. Goodman moved to recommend that the lights damaged in the sprinkler event be replaced by track lighting, that matching track lighting be added to the area in front of the Pro shop, and that VanNoy request the Men's and Women's Golf Association to purchase two floor lamps for the dining area. VanNoy seconded and the motion carried unanimously. X. NEXT MEETING DATE: The next meeting date will be Wednesday, April 6, 1994. XI.ADJOURNMENT; Without further business, the meeting adjourned at 9:50 p.m. Respectfully submitted, //49 R. Ted Whiteman Chairman DRAFT 1-25-94 AMENDED 3-2-94 POLICY STATEMENT CITY OF MCCALL, IDAHO REGARDING REFUNDS ON GOLF SEASON PASSES I. PURPOSE: The purpose of this policy is to ensure fairness in the refunding of golf pass funds by persons who may have purchased a pass and were unable to use it. II. POLICY: Persons wishing to secure a refund must apply to the City in writing outlining the reasons and conditions which did not permit them to use the pass. This application will be reviewed by the Golf Committee and their recommendation approved by the City Council. It is the policy of the city to issue refunds only based on physical injury, disability, or death subsequent to the purchase of the pass. Relocation, change of plans and other matters of personal choice shall not be the basis for any refund. No refund will be made for any pass used 7 times or more. For passes used 6 or fewer times, daily greens fees will be deducted from the purchase price for each time the pass was used. For example, a Pass costing $300, if used 6 times, if the daily fee were $20 per round, would result in a refund of ($300 - 120 = $180) No refunds will be issued prior to the closure of the golf course for the season. No refunds will be made after December 31 for the prior year. The City may permit the pass payment to be extended to the next season's golf play or a cash refund of the unused portion of the pass payment, at the passholder's option. III. EXCEPTIONS: There are no exceptions to this policy. ADOPTED BY THE MCCALL CITY COUNCIL, THIS DAY OF THE YEAR 19_ CLERK MAYOR DRAFT 1-25-94 AMENDED 3-2-94 POLICY STATEMENT CITY OF MCCALL, IDAHO REGARDING FREE GOLF PRIVILEGES I. PURPOSE: The purpose of the policy is to clarify entitlements to free golf play privileges at the McCall Municipal Golf Course. II. POLICY: The following persons are expressly permitted to play golf without consideration: A. P.G.A. Professionals and Golf Course Superintendent's Association members upon presentation of credentials to the Golf Professional. B. The McCall Golf Course Superintendent and members of the Golf Maintenance Crew for the duration of employment. C. The McCall Golf Professional and each member of his staff for the duration of employment. D. Two officers of the Corporation contracting for Food Concession services at the Golf Course, to be designated by the President of that Corporation. Provided that none of those persons listed in B, C or D, above can: 1. Reserve tee times for free golf play; 2. Cannot take a tee time for which a pass holder or daily green fee player is available and wishes to play; 3. Between July 1 and September 10, cannot under any circumstances play free on weekends, prior to 3 p.m. on Sunday. As with the general public, the employee may pay a daily green fee to ensure a reserved tee time, weekend play, etc. The Golf Professional will be responsible for the administration and enforcement of this policy. III. EXCEPTIONS: The Golf Professional may make exceptions to this policy based on the immediate conditions and demand for play. Refusing play to any of the above listed persons shall never be cause for penalization. ADOPTED THIS DAY OF MCCALL CITY COUNCIL. CLERK , THE YEAR OF 19 , BY THE MAYOR 0 o CHEMICAL CO. INSTITUTIONAL WAREWASHING LAUNDRY March 5, 1994 McCall Golf Course McCall, Idaho 83638 Attn: Mary Clemmer Thank you for the opportunity to submit the following proposal. 1. 60"Range DCS DCS60-36G-4-2 2 ovens, 4 open burners, 3' grill $2275.00 2. Deep Fryer Frymaster GF-14 2 basket 35-401b. $795.00 3. Hoses Dormont DOR1675 Quick disconnect hoses 0125.00 $375.00 4. Prep Table True TSSU-27-8 $899.00 5. Microwave Amana RCS820BL 800 Watt $315.00 6. Char Broiler Star 6024CB Lava Rock $450.00 7. Dishwasher C.M.A. VA-C Corner $2850.00 8. 48" Soild Dish Table S.S.P. Right Side $450.00 9. 25" Clean Dish Table S.S.P. Left Side $170.00 10. Pre -Rinse Unit Fisher T-311B $175.00 11. Tray Slide Unit S.S.P. $100.00 12. Wall Shelf Unit Metro WB1848BR $180.00 Frgt. Installation $9200.00 $600.00 $1000.00 Total Cost $10,800.00 City of McCall APORT UN /- u- I ME A-s of-- q-30-q3 Date: 03/02/94 Tine: 4:48oa Page: 1 For the Period: 09/01/93 to 09/30/93 Original Budget Aaended Budget Annual Actual Curr Mth Encunb hovel hen. Balance 8 8ud Fund: 442 Golf Func Revenues hot Group: REC Culture and Recreation Dept: 139.000 Golf Course Maintenance Charges for Services 350.510 Greens Fees - Golf Course .00 215.000.00 218.932.38 32.835.00 .00 3,932.38 101.8 350.520 Season Passes - Golf Course .00 100.000.00 94.255.00 375.00 .00 5,145.00 94.3 350.530 Cart Fees - Golf Course .00 13.000.00 11.395.00 100.80 .00 1,605.00 87.7 350.540 locker Rental - Golf Course .00 900.00 880.00 20.00 .00 20.00 97.8 350.545 Credit Card Discounts (Debit) .00 .00 -6.841.15-5.898.37 .00 6,841.15 .0 Charges for Services .00 328.900.00 318.615.23 27,431.63 .00 10,284.17 96.9 Miscellaneous Revenues 371.000 loterest Revenue .00 4.100.00 5,513.54 225.79 .00-1,413.54 134.5 372.020 Clubhouse Rental .00 2,000.00 500.00 .00 .00 1,500.00 25.0 373.000 Refunds and Reinbursenents .00 1.200.00 213.03 .00 .00 986.97 17.1 374.000 Sale of Surolus Property .00 .00 10.801.00 .00 .00-10,801.00 .0 S71.010 Privaie CuotributionsiOonatiou .00 400.10 400.00 .00 .00 .00 100.0 380.000 Cask Over (Shoal .00 .00 -1,184.16 563.05 .00 1,184.16 .0 Miscellaneous Revenues Golf Course Maintenance .00 1,700.00 16,242.81 188.84 .00-8,542.81 210.9 .00 336,600.00 334,858.04 28,220.47 .00 1,741.96 99.5 Dept: 139.060 Golf Clubhouse Food 6 Beverage Charges for Services 350.550 Sales - Restaoraat .00 120.000.00 100.967.63 20,012.51 .00 19.032.37 84.1 350.560 Sales - Alcoholic Beverages .00 70.000.00 79,974.16 13.989.89 .00-9,974.16 114.2 Charges for Services Miscellaneous Revenues 380.000 Cash Over (Short) .00 190.000.00 180.941.79 34,062.40 .00 9,058.21 95.2 .00 .00 816.90 3.08 .00 -876.90 .0 Miscellaneous Revenues .00 .00 816.90 3.08 .00-876.90 .0 Golf Clubhouse Food 1 Beverage Dept: 139.070 Golf Course Capital Inpvnnts Miscellaneous Revenues 371.000 Interest Revenue .00 190.000.00 181,818.69 34,065.48 .00 8,111.31 9E1 .00 .00 543.29 102.92 .00 -543.29 .0 Miscellaneous Revenues .00 .00 543.29 102.92 .00-543.29 .0 Golf Course Capital limits .00 .00 543.29 102.92 .00 543.29 .0 Culture and Recreation .00 526,600.00 • 517,220.02 62,388.81 .00 4.379.98 98.2 Revenues .00 526.600.00 511.220.02 62,388.87 .00 9,379.98 98.2 Date: 03/02/94 City of McCall fine: 4:4801 Page: 2 For the Period: 09/01/93 to 09/30/93 Original Budget Anended Budget Annual Actual Curr Nth Emil) Annual Unenc. Balance t Bud Fund: 442 Golf Fund Expenditures Dept Group: REC Culture and Recreation Dept: 139.000 Golf Course Maintenance Personal Services 411.000 Salaries - Regular 00 11.150.00 31.140.53 1,589.11 411.010 Sick Pay .00 250OD 00 1,609.41 89.0 . U0 111.020 Vacation Pay 319.76 .00 .00 -69.76 127.9 411.030 Cospensatory Pay 250.00 910.80 23.49 .00-660.80 364.3 411.040 Holiday Pay .00 .00 100.00 .00 .00 .00 1,100.00 100.00 .0 00 415.000 Salaries - Part Tile/Tenn. 39.000.00 42,925.96 10,141.18 639.50 63.95 .00 /60.50 45.7 421.000 F. I. C. A. lazes .00 5.200.00 1,903.90 •00 -3,915.96 110.1 421.100 Medicare faxes .00 5.200.00 4,903.90 824.67 .00 296.10 94.3 422.000 Eholoyer's Retirenent .00 1.200.00 1.146.81 192.85 .00 53.19 95.6 423.000 Worker's Cgnnensation .00 4,2 0.00 4.313.33 •00 -43.34 101.0 425.000 Group Health Insurance .00 1,500.00 3.234.13 00 •00 -1,734.13 215.6 425.100 Group Dental Insurance .00 800.00 275.84 .00 731.36 84.8 426.000 fife Insurance 364.40 25.60 .00 25.60 93.4 .00 416.40v unew290.00 .00 .00 .00 igynent insurance pp 00 290.00 .0 4.676.51 .00 .00-4,61631 .0 Personal Services.00 100,400.00 104.644.28 16,609.98 .00-4,111.29 104.2 Supplies 432.000 Departeent Supplies 00 11,600.00 11,165.18 432.100 Supplies Pesticides .00 1,00.00 4,135.83 965.60 00 134.81 96.3 0 432.710 Supplies -Seed .00 40000 .00 •00 -135.83 103.4 ,. 432.720 Supplies -Fertilizer 2,848.80 .00 .00 1,651.20 63.3 432.750 Topdressing Sand 00 10,000.00 10.354.98 .00 .00 5,000.00 3,486.35 .00 ,513.63 169.5 434.000 Minor Equipment .00 1,000.00 1,011.33 .00 00 1,513.65 69.1 435.000 Motor Fuels and Lubricants 00 1,000.00 1,014.33 419.00 .00 -14.33 101.4 435.200 Fuel/lubricants-Cart Path Oil .00 500.00 00 254.93 107.1 00 .00 .00 500.00 .0 Supplies .00 40.200.00 36,860.40 1,915.50 .00 3,339.60 91.1 Capital outlay 413.600 Maintenance Facility Inprvints 4/3.000 loroveients Other than 81dg .00 30,000.00 00 00 .00 30,000.00 .0 473.650 Cart Wash Drainage •00 8,000.00 .00 .00 .00 8,000.00 .0 415.020 Autonotive Equip-Greensnover .00 2,000.00 .00-814.84 .00 2,000.00 .0 415.200 tractor •00 3.500.00 .00-3.000.00 .00 3,500.00 .0 .00 10.000.00 .00 -18,320.00 .00 10,000.00 .0 Other Services and Charges 442.000 Professiopal Services DO N2.215 Eagr Irrigation Master Plan •00 3,081.14 .00 .00-3,081.14 .0 442.900 Managenent Contract •00 00 10,000.00 .00 .00 .00 10,000.00 .0 441.000 Advertising L legal Pub. .00 1,0.00 1,191.06 34,500.00 34.500.00 13,800.00 .00 .00 100.0 d0 447.000 Travel and fleeting .00 600.00 .00 •00 402.94 /4.8 448.000 Dues-Subscriptions-Menbershios 141.51 .00 .00 601.13 19.1 451.000 Telephone and Co mmications 'DD 280.00 384.50 .00 .00-104.50 131.3 452.000 Neat, lights, and Utilities .00 2,300.00 1,802.09 152.18 .00 49/.91 78.4 435.000 Rental Property and Equipi00 13,000.00 21,396.98 2,976.31eit .00 1,200.00 •00 -8,396.98 164.E 459.000 Repairs - Buildings 6 Grounds 1,391.86 .00 .00-191.86 116.0 460.000 Repairs - Autoiotire Equipment .00 9.500.00 8,171.63 1,144.8/ .00 1,328.37 86.0 161.000 Repairs -Other Equipment 00 2,000.00 1,142.45 302.52 .00 .00 1,500.00 1,616.11 60.31 251.55 BI.I 00 -146.41 102.0 Other Services aid Charges .00 82,630.00 81,461.69 18,436.80 .00 1,161.31 98.6 City of McCall Depreciation 479.100 Depreciation - Buildiegs .00 .00 20,535.20 20,535.20 419.200 Depreciation - leprovements 00 .00 5,931.19 5,937.19 00 20,535.10 .0 419.300 Depreciation - Equipoent .00 .00 19,119.15 19,219.15 00 5,931.19 .0 .00-19,219.75 .0 Depreciatioo .00 .00 45,692.14 45,692.14 .00-15,691.14 .0 Debt Service 480.031 leterest - Equipeent lease 00 00 517.91 480.210 Principal - Revenue Bonds 00 .11 10,000.00 00 511.91 .0 480.211 Interest - Revenue floods •00 •00 .00 20,000.00 .0 .00 28.290.00 28,287.50 14,143.15 .00 2.50 100.0 Debt Service .00 48,290.00 28,865.41 14,143.15 .00 19,424.59 59.8 Other Fluxion Uses 490.100 Manageoent Transfer .00 24,535.00 24.540.00 1,015.00 .00 -5.00 100.0 Other Fieaeciog Uses .00 24,535.00 24,540.00 2,045.0/ .00 -5.00 100.0 Date: 03/02/94 Tile: 4:48pe Page: 3. Origiaal Budget heeded Budget Coeval Actual Curr Mth bomb Annual Veen. Belance t Bed For the Period: 09/01/93 to 09/30/93 Fund: 442 Rolf Fund Expenditures Dept Group: REC Culture and Recreation Dept: 139.000 Golf Course Maintenance Capital Outlay 415.250 Topdresser 00 6,000.00 475.300 Spray Rig Attachoent 00 5,945.00 00 6,000.00 p 00 4,500.00 .00 -3360.00 .00 4,500.00 .0 Capital Outlay .00 64,000.00 .00-11,849.81 .00 61,000.00 .0 Rolf Course Maintenance Dept: 139.060 Golf Clubhouse Food 6 Beverage Supol ies 432.000 Oeparteeet Supplies .00 .00 625.00 434.000 Moor Equipaeot 00 1,500.00 00 00 625.00 .0 .00 .06 .00 1,500.00 .0 Supplies .00 1,500.00 625.00 .11 .00 815.00 41.7 .00 360.055.00 322,069.92 67,023.33 .00 37,985.08 89.5 Depreciatioe 479.300 Depreciation - Equipeent .00 Depreciation .00 .00 1,154.81 2,254.81 .00-2,151.81 .0 Golf Clubhouse Food d Beverage .00 174,000.00 • 186,786.56 54,013.54 .00 -12,186.56 101.3 Cultere led Recreation Other Services earl Charges 442.900 Mmnageeemt Coetract .8 6 O0 111,000.00 183,059 51,158.13 461.000 Weirs - Other Egeipoeet .00 1,00.00 840.86 •00 -12,065.89 117.1 00 .00 659.14 56.1 Other Services mad Charges .00 172,500.00 183,906.51,158.73 . 15 .00-11,406.15 106.E .00 1,254.11 2,254.11 .00-2,254.11 .0 .00 534,055.00 508,856.48 121,036.11 .00 25,198.52 .95:3 City of McCall OFFICE OF THE CLERK BOX 1065 MCCALL, IDAHO 83638 March 11, 1994 Ted Whiteman P.O. Box 1566 McCall, ID 83638 Dear Ted, On March 10, at their regular meeting, the City Council approved your reappointment to the Golf Course Advisory Committee for a three year term. We appreciate both your past efforts to serve the community and your willingness to continue to serve. Many thanks! ncerely, PLJ�-0 Dean Martens, Mayor DRAFT 1-25-94 AMENDED 3-2-94 AMENDED 3-11-94 POLICY STATEMENT CITY OFMCCALL, IDAHO REGARDING REFUNDS ON GOLF SEASON PASSES I. PURPOSE: The purpose of this policy is to ensure fairness in the refunding of golf pass funds by persons who may have purchased a pass and were unable to use it. II. POLICY: Persons wishing to secure a refund must apply to the City in writing outlining the reasons and conditions which did not permit them to use the pass. This application will be reviewed by the Golf Committee and their recommendation acted upon by the City Council. It is the policy of the city to issue refunds only based on physical injury, disability, or death subsequent to the purchase of the pass. Relocation, change of plans and other matters of personal choice shall not be the basis for any refund. No refund will be made for any pass used 7 times or more. For passes used 6 or fewer times, daily greens fees will be deducted from the purchase price for each time the pass was used. For example, a Pass costing $300, if used 6 times, if the daily fee were $20 per round, would result in a refund of $300 - 120 = $180. No refunds will be issued prior to the closure of the golf course for the season. No refunds will be made after December 31 for the prior year. The City may permit the pass payment to be extended to the next season's golf play or a cash refund of the unused portion of the pass payment, at the passholder's option. III. EXCEPTIONS: There are no exceptions to this policy. ADOPTED BY THE mCCALL CITY COUNCIL, THIS DAY OF AZ4f-", THE YEAR 19 MAYOR