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Home My Public Portal Aboutr 22-260#22-260 December 29 2022 Date of Adoplim � AUTHORIZING A PROFESSIONAL ENGINEERING AND SURVEYING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR THE NJDOT FY 2022 LOCAL FREIGHT IMPACT FUND GRANT -PROGRAM IMPROVEMENTS TO PORT CARTE RE, DRIVE WHEREAS, the Borough of Carteret is in need of specialized engineering and surveying services in connection with the NJDOT Fiscal Year 2022 Local Freight Impact Fund Grant Program with regard to improvements to Port Carteret Drive; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $90,000.00; and the Mayor and the Council have reviewed said proposal; and IERE AS, the Chief Financial Officer has certified that funds are or wilt be available said purpose. Acct. # e-02-41-690-232 , THEREFORE, BE IT RESOLVED by the Mayor and the Council of the gh of Carteret; County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the NJDOT Fiscal Year 2022 Local Freight Impact Fund Grant Program with regard to improvements to Port Carteret Drive at a cost not to exceed $90,000.00 is hereby appioLed. 2. This action is approved as an award of a professional services contract pursuant to N,J.S.A 40A:11-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Finance Department, the Borough Director of Engineering and CME Associates. Adopted this 291h day of December, 2022 and certified as a true copy of the original on December 30, 2022. CARMELA POGORZELSKI, Municipal Clerk RECORD OF COUNCIL VOTE COUNCLMAN YES NO NV A.B. COUNCILMAN YFS NO NV A.B. Bmmlb, X JOHAL X DIAZ X KRUM DIMASCIO X IS9PI.TS X X-Indicate Vote AB- Absent NV -Not Voting XOR- Indicates Vote to Overrate Veto Adopted at a meeting of the Municipal CounoB %1 De ce her 29, 2022 Municipal � AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: January 5, 2023 Municipal Clerk (\, )" , -'& " Qz' Notary Oliblic of New Jersey IQWCJME pmles ostate $0,18,8983 M Canm, Ex lre r, $1 2027 Sworn an subscribed before me this t7 day of t-�jsJ i-z4 BOROUGH OF C.ARTERET - Daniel AReiman, Mayor MUNICIPAL CLERK Date: December282022 To: Patrick DeBlasio Treasurer Boroagh of Carteret REQUEST FORCBRTIFICATION OF AVAILABLE FUNDS For, AVTRORIZING APROFESSIONAL ENGINEERING & SURVEYING SERVIGMCO WITH CM9 ASSOCIATES FEB ESTIMATE FOR TOO NJDOT FY 2022 LOCAL FREIGHT IMPACT FUND GRANT PROGRAM IMPROVEMENTS TO PORT CARTE RE' DRIVE Resolutloa #: #22.260 NomeoPAcconnt: CMEASSQCIATES If AMOUNT 'PO BE ENCUMBERED: 190,000,0 ,.,jmwF". "w- CERTIFICATION OF AVAILABILITY OF FUNDS 1, Treasurer of tho Borergh of Carteret, do hereby cw4ify, that there are suffloient fluids available it dre current budget to enable the Muriolpal Council to authorize the enterhig IMo a Contract botweea the Bmxmgh of Carteret and; Thu Rinds available for this conh'oct are in the Budget, in the account of, v_ V/-6fo-Y3 x to the artouut By this ceftiflcatlon, I have hereby enemrbered the above ranted acwunt for the amount of the contract pending Coiutcil action. Pah4 DaBlasl� Date: I dAh xi Troosarer Memorial Municipal Building W 61 Coolre.A.venue o Carteret New Jersey 07008 Tel:732-541-3800 ® FAV 732-541--8925 0 Cie rkofficennetoter tw yyyByp, la_�teuet.net JOHN H. ALLGAIR, PE, PP LS (1903.2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. MCCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME TIM W. GILLEN, PE, PP, CME (1991-2019) BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME December 27, 2022 JOHN J. HESS, PE, PP, CM E Via Electronic Mail (mayor(Ncarteret,net) Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Daniel J. Reiman, Mayor Re: Fee Estimate for Professional Engineering and Surveying Services for NJDOT FY2022 LFIF Grant Program Improvements to Port Carteret Drive Borough of Carteret, Middlesex County, NJ Proposal No. 2022-317 Dear Mayor; We are pleased to present our estimate of fees for professional engineering services for the above - referenced project. In 2022, our office conducted traffic and speed studies along the roadways in support of the Borough's application to the NJDOT's Local Freight Impact Fund (LFIF). These studies concluded that Port Carteret Drive saw an average daily traffic (ADT) count 1,165, with large truck traffic percentages of 58%, exceeding the minimum 10% criterion. Our office prepared a scope of work, cost estimate, and grant application to the LFIF for necessary Improvements to these roadways. The preliminary construction estimate for the reconstruction and resurfacing of the roadways as submitted to the NJDOT was approximately $1,308,941.50, NJDOT awarded a grant in the amount of $1,000,000.00 toward these improvement efforts. These improvements will be a continuation of a previous project undertaken by the Borough and our office along Industrial Road, Based upon the award amount, we anticipate the scope will include the mill and overlay of the existing asphalt portion of the roadway, and the removal and replacement of the concrete portion of the access road with full depth hot mix asphalt. Our revised cost estimate for this work is approximately $1,063,000,00. The improvements will include the following: The project limits for Port Carteret Drive are from the intersection of Middlesex Ave to the concrete pavement parking lot near the former USMR pier; A combination of mill & overlay or full reconstruction as needed of the existing roadways; Concrete curb and storm sewer reconstruction where required to improve drainage; S:k09nervWropom15t2022-317 • LFIF Improvements to Port Carteret DrIve.d= CONSULTING AND MUNICIPAL ENGINEERS 1480 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462.7400 • FAX: (732) 4M0760 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey December 27, 2022 Re: Proposal for Professional Engineering and Surveying Services Proposal No, 2022-317 Improvements to Port Carteret Drive Page 2 • Driveway apron, sidewalk, and handicap ramp reconstruction where required; • Installation of sidewalk in designated areas; • Storm sewer improvements along Port Carteret Drive as needed; • Miscellaneous drainage repairs including installation of bicycle safe grates and 'ECO' castings in accordance with NJDEP Stormwater Regulations. • Guide rail replacement where required; and, • Traffic striping and signage With this being said, we anticipate that the following tasks will be required: A. Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services for Federal Boulevard and Blair Road. The base map will Include Geographic Information System (GIS) mapping along with supplemental information, as necessary, to prepare construction plans. The supplemental information will use NA083 horizontal and NAVD 88 vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; and 5. Driveway aprons and handicap ramp locations. B. Design Phase Services — This work will consist of the preparation of construction plans and quantities. The services have been divided Into tasks as detailed below: 1. Perform site visits and collect existing site information and assess condltlons; 2. Coordinate with utility companies for possible upgrades; 3. Prepare Construction Plans, including: I. Cover Sheet and Legend H. Construction Plans, Profiles, and Cross Sections Ili. Striping and Signage Plans Iv. Soil Erosion and Sediment Control Plans and Details V. Traffic Control Plans $:ACiar(aloVrotoosoIsVO22-3I7 - LFIF Improvements to Port Carteret 0&040" ASSOCIATES Borough of Carteret, Middlesex County, New Jersey December 27, 2022 Re; Proposal for Professional Engineering and Surveying Services Proposal No. 2022-317 Improvements to Port Carteret Drive Page 3 vi. Construction Details 4. Prepare Specifications in accordance with NJDOT and Borough standards; 5. Prepare Construction Cost Estimate; and, 6. Submit plans and specifications to NJDOT for review and authorization to bid. C. Permit Phase Services — This work will include the preparation and submission of permit applications to outside agencies for review and approval. The roadway work will require coordination with the NJDOT Local Aid Office and the Freehold Soil Conservation District. NJDOT Local Aid District III — As the project will be the recipient of NJDOT funding, our office will coordinate with the NJDOT Local Aid office to receive authorization to bid the project, review pre -construction and post-constructlon submissions and process payment vouchers to ensure the project is carried out within the requirements of the funding body. Work in this phase will also include the preparation of an EO-215 Environmental Assessment form as construction costs exceed $1,000,000. 2. Freehold Sell Conservation District (FSCD)—As the project involves the disturbance of more than 5,000 square feet of soil, our office will prepare an application to FSCD as well as obtain a Construction Stormwater Permit from the NJDEP, D. Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, 5. Analyze responsible bids and recommend contract award E. Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors Including the final design, the contractor to whom the contract Is awarded and the desired level of construction observation required. The following services will be provided under this phase: 1. Contract preparation including review of bonds, insurance certificates, and project manning reports; 2. Attend preconstruction meeting; 3. Provide assistance with interpretation of the contract documents; St\CadereVropoSSIA2022 317 -LFIF Impmemonts to Pod Carteret Dr YeAou ASSOCIATES Borough of Carteret, Middlesex County, New Jersey December 27, 2022 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2022-317 Improvements to Port Carteret Drive Page 4 4. Review shop drawings for site -related Items; 5. Provide daily construction observation services and prepare contractor punch lists; and, 6. Review and approve monthly progress pay estimates We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survey and Base Map Phase Services .............................. ..... $18,000.00 B. Design Phase Services.............................................................$30,000.00 C. Permit Phase Services...............................................................$5,000.00 D. Bid Phase Services............................................................ ......... $3,000.00 E. Construction Phase Services..................................................$42,000.00 Total Estimated Fee for Services..................................................$,0,000.00 Exceptions: 12 • Environmental investigation and LSRP services associated with the disposal of contaminated, regulated, or hazardous materials encountered during construction are not included. • Work related to sanitary sewer or utility improvements within the project limits. • Any work not specifled as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. The above fee estimates are based on information provided to us by the Borough. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an Indication of the work to proceed. $:1CorteretTropoaIW022817 t.FIFImprovementsto POd COM"Otodvodocx