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Home My Public Portal Aboutr 22-264Andurfun of .e Pox"g4 of (far erd, � J� #22-264 Date of Adoptio December 29, 2022 AUTHORIZING A PROrESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, JOHN, MARGARET, AND FRANK TOMCZUK COURTS RECONSTRUCTION WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the reconstruction of Tomezuk courts; and WHEREAS, CME Associates, 1460, Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; acid WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $12,500.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct# T-15-56-829-201 NOW, THE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to Phases A, B, and C for the reconstruction of Tomczuk courts, at a cost not to exceed $12,500.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:l 1-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and CME Associates. Adopted this 29ul day of December, 2022 and certified as a true copy of the original on December 30, 2022. CARMELA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILDM YFS NO NV A.B. COUNCHMAN YES I NO NV A.B. BELLINO. X JOBAL X DIAZ x KRUM X DIMASCIO X NAPLES X X-Indicate Vote AB -Absent NV -Not Voting XOR-Indicates Vote to Overrule Ve[ Adopted at a meeting of the Municipal Council fl December 29, 222 e, Mtmic>.p 1 C k ,� AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: January 5, 2023 Municipal Clerk Notary Iju lie of New Jersey JENNIFER K. OTERO Notary F1Ar11c - State of New Jersey Commission # 50.18,8983 My Comm, Ex Tres Mar, 31 2027 Sworn and subscribed before me this Z day ofjdii C BOROUGH OF -CARTERET panfell. .M.11lVWIPAL CLERIC. Data: wbcri "A U2 To: Patrick DoBlasto Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS Fort AUTHORIZING A PROFESSIOMh ENGINEERING SDRVICES CONTRACT WITH CME ASSOCIATES JOHN MARCARDT AND FRANK TOMCZUK COURTS RECONSTRUC 110 Resolution #t t122.26 Name of Account: CME ASSOCIATES AMOUNT TO BE ENCUMBERED: 12 0— 0 CAR BLA POOO SKI Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS T, Treasurer of the Borough of Carteret, do hereby certify flint there are sufficient fluids available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; 61445 44 Tite funds available for lids connect are in the Budget, in the account of lit the amount of. /x Sea By tills certification, I have hereby encumbered the above named accown for the amount of the contract pending council action. Patrick DeBluslo Treasurer Date:_ Irb-1 j?t ,MeinorialMttnlcipalBallding a 6143ookeAvOnue 0 Carteret, New Jereey07008 Tel:732-541.38o0 0 ltaxt732-541-8925 0 r1arkaficepearteret.net MWALCU exet,net JOHN H.ALLGAIR, PE, PP, LS (1903-2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME TIMOTHY, PE, PP, CME BRUCE M.. KOCHKOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURAJ, NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME November 29, 2022 Hand Delivered Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman — Mayor Re: Proposal for Professional Engineering Services John, Margaret, and Frank Tomczuk Courts Reconstruction Borough of Carteret, Middlesex County, New Jersey Proposal No.: 2022-301 Dear Mayor: We are pleased to present our estimate of fees for professional services for the above - referenced project. We understand that the Borough seeks to reconstruct four (4) tennis courts, three (3) basketball courts, and one (1) handball court located at Carteret Park along Louis Street. The courts were last resurfaced in 2009 and have groundwater drainage issues that have led to extensive cracking of the hot mix asphalt base and surface course layers. The scope of the court reconstruction will include the following • Excavation of existing pavement and subbase layers; • Clean stone drainage course under the entirety of the courts; Perforated 4" underdrain pipes and connection to existing storm sewers; • Installation of hot mix asphalt base and surface courses; • Acrylic sports courts coatings and line striping; • Replacement of sports equipment where necessary; and, • Fence and retaining wall repairs, as necessary. The cost estimate for the above -mentioned scope of work is approximately $700,000. With this being said, we anticipate that the following tasks will be required: SSCade,etTroposals@022301-Tomcmk Coutl ReconsU dw 11-28-22.doo CONSULTING AND MUNICIPAL ENGINEERS 1400 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462-7400 • FAX: (732) 40&0766 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey Re: Proposal for Professional Engineering Services Tomczuk Court Reconstruction A) Design Phase Services November 29, 2022 Proposal No. 2022-301 Page 2 This work will also consist of the preparation of construction plans and quantities. The services have been divided into tasks as detailed below: 1. Perform site visits and collect existing site information and assess conditions; 2. Preparation of Construction Plans, including: i. Construction Plans ii. Grading Plans iii. Soil Erosion and Sediment Control Plans and Details iv. Construction Details 3. Preparation of Specifications; and 4. Preparation of a Construction Cost Estimate B) Permit Phase Services The project will require a permit from the Freehold Soil Conservation District (FSCD) prior to construction as the proposed soil disturbance exceeds 5,000 square feet. This phase will include preparation and submission of a permit application to the District for approval. Application fees will be requested from the Borough prior to submission to the District. C) Bid Phase Services Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, 5. Analyze responsible bids and recommend contract award D) Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. The following services will be provided under this phase: S9Car ero[TroposaIW022301 - Tomcmk Court Rewnstr ctlon 11-29-22.doc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey November 29, 2022 Re: Proposal for Professional Engineering Services Proposal No. 2022-301 Tomczuk Court Reconstruction Page 3 1. Contract preparation including review of bonds, insurance certificates, and project manning reports; 2. Attend preconstruction meeting; 3. Provide assistance with interpretation of the contract documents; 4. Review shop drawings for site -related items; 5. Provide construction observation services and prepare contractor punch lists; and, 6. Review and approve monthly progress pay estimates We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Design Phase Services........................................................................... $9,500.00 i B. Permit Phase Services.............................................................................$1,500.00 C. Bid Phase Services...................................................... ............................ $3,000.00 D. Construction Phase Services................................................................ $22,000.00 Total Fee for Services............................................................................ $36,000.00 Exceptions • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. The above fee estimate is based on information provided to us by the Borough. Should the scope of the project change requiring additional professional fees, we will detail same in writing and seek authorization prior to proceeding. Should you accept this proposal, kindly prepare a professional services Resolution as authorization for us to proceed. SiC8tlMtT(Oposalst2022301-Tomczuk Coud ReconsWcfion i1-29-22.doc