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HomeMy Public PortalAbout2022.03.10 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual March 10, 2022 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL 1 Council President Nielsen called the regular meeting of the McCall City Council to order at 5:31p.m. Council Member Nielsen, Council Member Nelson, Council Member Maciaszek, and Council Member Thrower all answered roll call. Mayor Giles was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Edson, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Brian Parker, City Planner; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator; Meredith Todd, Assistant City Planner Also, in attendance were Dave Petty, Local Option Tax Commission Appointee; Bobby Lawrence, EideBailly Representative Eve Marostica, Joey Petri, and Megan Minshall, Members of the public. Council President Nielsen led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Maciaszek moved to approve the agenda as submitted. Council Member Thrower seconded the motion. In a voice vote all members voted aye, and the motion carried. MCCALL CITY COUNCIL March 10, 2022 Regular Meeting Page 1 of 8 CONSENT AGENDA 1 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Regular Meeting Minutes — January 13, 2022 2. City Council Regular Meeting Minutes — January 27, 2022 3. City Council Special Meeting Minutes — January 28, 2022 4. City Council Special Meeting Minutes — February 3, 2022 5. City Council Regular Meeting Minutes — February 10, 2022 6. City Council Regular Meeting Minutes — February 24, 2022 7. City Council Special Meeting Minutes — February 25, 2022 8. City Council Special Meeting Minutes — March 3, 2022 9. Payroll Report for period ending February 18, 2022 10. Warrant Register — GL (ACTION ITEM) 11. Warrant Register — Vendor (ACTION ITEM) 12. Accept the Minutes of the following Committees a. Airport Advisory Committee — December 2, 2021 b. Airport Advisory Committee — January 6, 2022 c. Housing Advisory Committee — December 13, 2021 d. Library Board of Trustees — January 10, 2022 e. Tree Advisory Committee — January 4, 2022 13. AB 22-063 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Action: Council to review the License report. 14. AB 22-059 Request to Proclaim April 30, 2022 as Arbor Day in the City of McCall Arbor Day is celebrated nationally on the last Friday of April. In the past years the Parks & Recreation Department has partnered with Franz Witte Nursery to hold the official Arbor Day Celebration on the last Saturday in April at the nursery with a celebration of trees event free to the community. Due to the status of the COVID-19last two years we transitioned to a virtual event with live story read and educational series on media for youth and adults. To recognize Arbor Day in April on Saturday the 30th the department will return to our prior event format partnered with Franz Witte, Idaho Power, McCall Library, and other non- profits. Activities will include a live reading, educational material covering tree care, MCCALL CITY COUNCIL Page 2 of 8 March 10, 2022 Regular Meeting planting, selection, and the history of Arbor Day staff or volunteers will handout free tree seedlings. Event will be outside with COVID-19 precautions in place. Action: Approve submission of the 2022 Arbor Day Proclamation and authorize the Mayor to sign all necessary documents. Council Member Maciaszek moved to approve the Consent Agenda as submitted. Council Member Thrower seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Thrower, Council Member Nielsen, and Council Member Nelson all voted aye, and the motion carried. PUBLIC COMMENT 1 Council Member Nielsen called for public comment at 5:32 p.m. Megan Minshall, 903 N 1St, in person Ms. Minshall thanked Council and City Staff for the addition of improved communication to the public on the City website and requested time during the April 4, 2022 Council meeting for Council to discuss the potential impacts of Stibnite Mine project on the community. Joey Petri, 225 Valley Springs Rd, in person Mr. Petri supports Ms. Minshall's comments and added comments regarding land use, water use and general resource use. Mr. Petri additionally commented on recusal standards for City Council, specifically noting Council Members that may be realtors or developers potentially being inappropriate decision makers. Hearing no comments, Council Member Nielsen closed the comment period at 5:38 p.m. REPORTS Chamber of Commerce Chamber of Commerce Director Lindsey Harris gave a brief overview of the chamber report highlighting the spring breakfast taking place on May 19, 2022 at the North Fork Lodge, the Chamber board looking forward to the future, and grant and education opportunities for the community. Council Member Nelson asked Director Harris for additional detail regarding available Chamber of Commerce Grants. Director Harris noted resources for additional information on the Chamber grants and the involvement of the Idaho Department of Commerce. Department Reports City Manager Council had no comments or questions. MCCALL CITY COUNCIL Page 3 of 8 March 10, 2022 Regular Meeting Airport Council had no comments or questions. City Clerk Council Member Thrower commented on the new layout for the City Clerk license report and appreciated the separation of short-term rentals and declarations of compliance from other license types. Additionally, Council Member Thrower expressed concern at the number of Declarations of Compliance coming in. City Clerk BessieJo Wagner noted that staff has been working with property management companies and to keep in mind that a good portion of Declarations of Compliance coming in are actually previously existing short-term rentals coming into compliance and not necessarily new rentals. Council Member Nelson commented on the LOT revenues are averaging 11% greater for 2022 compared to 2021. Parks & Recreation Council Member Thrower commended the parks staff for reusing materials for park benches and other projects to save money and recycle. Specially noting the use of tress that had to be cut down and are now being used for projects in the community. Council Member Thrower also noted appreciation for the continued work with Payette Peddle Party. Council had no comments or questions regarding the other department reports. Council Report Council Member Maciaszek noted a waterway meeting and a joint meeting on the schedule for the waterways management plan in April with the County Commissions, City of Donnelly, and City of Cascade. Council Member Thrower reached out to the McPaws Board and has not met yet as the board is meeting to define what the expectations of the liaison roll entails. Council Member Nelson asked if staff had any comments regarding the Sewer District's Master Planning meeting. City Manager Anette Spickard noted takeaways from the meeting will be in the next department reports. Council Member Nelson noted that meeting the sewer demands of growth and the maintenance of the current system is a complex issue. Council Member Nielsen added appreciation for city staff going into the meeting prepared with data and a goal to build a solid relationship with the Sewer District. Council Member Nelson echoed Council Member Nielsen comments regarding city staff preparedness. Covid-19 Update Police Chief Justin Williams presented to Council. Chief Williams noted a discrepancy in the weekly case rate between the state reporting website for Valley County and the case rate reported by the CDC for Valley County. The State website reports 26 cases, and the CDC website reports 61 cases for Valley County with a case rate of 535 persons per 100,000. Additionally, the high transmission level metric has changed according to the CDC as well as Central District Health bringing Valley County back into a level of high transmission. The future case rate forecast shows MCCALL CITY COUNCIL Page 4 of 8 March 10, 2022 Regular Meeting an anticipation for a spike in May as seen in previous years. City services has returned to normal business operations with masks encouraged but not required and social distancing in place for in person meetings. Council had no questions. PUBLIC HEARING 1 AB 22-061 Request to Approve Planned Unit Development Preliminary Plan (PUD-21-01) and Subdivision Preliminary Plat (SUB -21-04) at 116 Thula Street for Rywest Homes, Inc. Continued from January 27, 2022 Council Member Maciaszek moved to open the Public Hearing. Council Member Thrower Seconded and was asked by Attorney Nichols to withdraw the second as Council Member Thrower recused herselffrom the Public Hearing. Council Member Thrower withdrew the Second. Council Member Maciaszek moved to open the Public Hearing. Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Council Member Nielsen all voted aye, and the motion carried. Council Member Thrower recused. A Planned Unit Development and Subdivision Preliminary Plat application to construct 26 condominium units. During their regularly scheduled November 2, 2021 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended approval of the subject application to the McCall City Council without a second public hearing. The subject application includes requests to enter into development and escrow agreements. Final versions of these agreements will be presented to Council at a later date. During the January 13, 2022 McCall City Council meeting, the public hearing for this application was opened and continued to allow staff and the applicant additional time to finalize plans regarding the required Parks dedication. During the January 27, 2022, McCall City Council meeting, the City Council voted to continue the public hearing to allow staff and the applicant to address concerns. City Planner Brian Parker requested Council to continue the Public Hearing to the Regular City Council Meeting on March 31, 2022. Council Member Maciaszek moved to continue the public hearing to Regular City Council meeting to be held on March 31, 2022 at 5:30pm. Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. BUSINESS AGENDA 1 MCCALL CITY COUNCIL March 10, 2022 Regular Meeting Page 5 of 8 AB 22-058 Request to appoint Tabitha Martineau, Theresa Grace, and Dave Petty to the to the Local Option Tax Commission City Clerk BessieJo Wagner presented to Council. The Local Option Tax (LOT) Commission is comprised of two (2) members of different City advisory committees, one senior citizen representative, two (2) representatives from businesses in McCall, and two (2) at large residents of the city. Commission appointments are made for four (4) years from the date of appointment, and until their successors are appointed. The members of the LOT Commission have the responsibility to make specific recommendations for the funding of written requests for the use of the local option non -property tax revenues derived from the lodging taxes. There are currently three vacancies on the LOT Commission, one (1) senior representative member, one (1) citizen at large member, and one (1) business owner. A notice ran for two weeks in the Star -News and staff received three letters of interest from Tabitha Martineau, Theresa Grace, and Dave Petty. Council Member Nielsen requested to hear from Dave Petty. Mr. Petty commented thoughts of looking forward to participating with the Local Option Tax Commission alongside participating in the Parks and Recreation Advisory Committee Mr. Petty already serves on. Council had no other questions or comments. Council Member Maciaszek moved to Appoint Tabitha Martineau as the business owner representative, Theresa Grace as the citizen at large, and Dave Petty as the senior representative to the Local Option Tax to terms to expire February 2026. Council Member Thrower seconded the motion. In a voice vote Council Member Maciaszek, Council Member Thrower, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. AB 22-060 Request to Accept the FY20 Audit Report presented by Bobby Lawrence, EideBailly and direct the Treasurer to file the audit with the Legislative Services Office City Manager Annette Spickard introduced Bobby Lawrence, representative for EideBailly to Council. Mr. Lawrence presented the annual report for fiscal year which ended September 30, 2020. City Treasurer Linda Stokes noted appreciation for the relationship the City has had with EideBailly in the past despite the challenges 2020 presented. Additionally, 2020 will be the last year EideBailly working as the Cities audit firm. Mr. Lawrence echoed Treasurer Stokes comments, gave a brief overview of the report Council received and highlighted changes to the draft report. Council had no questions or comments related to the audit report. Council Member Maciaszek moved to Accept the FY20 Audit Report and direct the Treasurer to file the audit with the Legislative Services Office. Council Member Thrower seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Thrower, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 6 of 8 March 10, 2022 Regular Meeting AB 22-062 Request to Approve Resolution 22-08 Authorizing the Execution of a Cooperative Agreement with ITD — Key No. 13471 SH-55 and Deinhard Lane Intersection Improvements Final Design Public Works Director Nathan Stewart presented to Council. On February 10, 2022, City Council approved Horrocks Task Order 21-16A for the final engineering design and bidding of the City and the Idaho Transportation Departments' (ITD) collaborative SH-55 and Deinhard Lane Intersection Improvements Project. As the task order describes, ITD and the City will be cost sharing the final design and bid support costs. This Agreement has been reviewed by both ITD and the City's legal counsel and is ready for City Council's consideration. The total cost of the final design and bidding task order is $194,545 of which the City will be responsible for $117,943 for work principally focused on the Deinhard Lane right-of-way and ITD will be responsible for 476,602 for work principally focused on the SH-55 right-of-way. The City has put this project out to bid in March 2022 and the bid opening will occur on March 31, 2022. Review of the bid results, confirmation of available funding and the associated recommendation for contract award will be presented to the City Council and ITD in April 2022. Director Stewart highlighted the easement conversations with affected property owners. Council Member Nielsen asked about the timeline of the project and Director Stewart noted the bidding process is challenging due to lack on contractors interested in doing the work, but staff is optimistic that the project will start summer 2022 pending the results of the bid opening on March 31, 2022. Council had no other questions or comments related to the cooperative agreement. Council Member Maciaszek moved to Approve Resolution 22-08 authorizing the execution of the Cooperative Agreement SH-55 and Deinhard Lane Intersection Improvements Final Design Key No. 13471. Authorize the Mayor to sign all necessary documents. Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-064 Request approval of the revised Federal Aviation Administration grant application for the construction portion of the new East-West taxiway AIP 3-16-0023- 033-2022 City Manager Anette Spickard presented to Council on behalf of Airport Manager Emily Hart. Bids were opened on February 24, 2022 for the original AIP 031 grant project. The City received one bid and costs were higher than budget. Staff and FAA revised the scope, eliminating reconstruction of Taxiway E, keeping reconstruction of Taxiway D and payment rehabilitation of Runway 16-34. The FAA has requested a revised grant application to reflect the revised project. The project formally known as AIP 031 is now known as AIP 033. Manager Spickard additionally noted runway 16-34 was previously requested to have a name change by the FAA but the status has changed, and the name will remain the same for the next three to five years. Council Member Thrower asked if the reconstruction and the name change issue are connected. Council Member Nielsen noted no connection between the two projects. The name of the runway deals with magnetics of the earth and changes overtime. MCCALL CITY COUNCIL Page 7 0.8 March 10, 2022 Regular Meeting Council Member Nielsen asked for clarification on which piece of the project was eliminated from the project in the new grant application. Manager Spickard reviewed the changes with Council stating that the reconstruction of Taxiway E was eliminated. Council Member Nelson moved to Approve revised Federal Aviation Administration grant application AIP 3-16-0023-033-2022 and authorize the mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Valley County Commissioners request Council to extend the joint meeting with County Commissioners on April 22, 2022 by thirty minutes to discuss extending the city impact area. Council discussed a request from the public to add a presentation and funding request regarding the Stibnite mine/Perpetua Resources. Additionally, United Payette requested twenty minutes to update Council on legislative issues and strategies. An information presentation will be tentatively added to Council's meeting schedule giving each organization 15 minutes to present. Covid-19 report will be changed to a paper report only instead of a presentation. ADJOURNMENT 1 Without further business, Council President Nielsen adjourned the meeting at 6:53 p.m. ATTEST: BessieJo W. =ner, City Pi'erk Robert S. Giles, Mayor MCCALL CITY COUNCIL March 10, 2022 Regular Meeting Page 8 of 8