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Home My Public Portal Aboutr 22-259,Anoalurwu of f4t Paxia 44 of garf lQfj X, J, #22-259 - Date of AdoptlonDecember 29, 2022 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR THE NJDOT FY 2023 MUNICIPAL AID GRANT PROGRAM TENNYSON ESTATES . AREA ROAD IMPROVEMENTS WHEREAS, the Borough of. Carteret is in need of specialized engineering services in connection with the NJDOT Fiscal Year 2023 Municipal Aid Grant Program with regard to improvements to the Tennyson Estates Area, NJDOT Project ID: 2023-MA-00148; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, . possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $70,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct.## 2-01-20-165-254 THEREFORE, BE IT RESOLVED by the Mayor and the Council of the r of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the NJDOT Fiscal Year 2023 Municipal Aid Grant Program with regard to improvements to the Tennyson Estates area at a cost nbt to exceed $70,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11-5(I)(a) in accordance with the Borough's Fair and Open Process as authorized by law. . 3. A copy of this Resolution be forwarded to the Borough's Finance Department, the Borough Director of Engineering and CME Associates. Adopted this 29"' day of December, 2022 and certified as a true copy of the original on December 30, 2022. CARMELA POGORZELSKI, RMC Municipal Clerk . RECORD OF COUNCIL VOTE COUNCILMAN YM NO NV A.B. COUNCILMAN YM NO NV A.B. BEIJ,INO, X ,JOHAL X DIAZ X KRIM X DIMAS= X NAPLES X ' X-Indicata Vote AB -Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council i i Dece tber 29 2 22 Municipal rk 4-r AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: January 5, 2023 Municipal Clerk JL L/j/vuC� Notary >Iblic of New Jersey QMyJENNIFER K, OTERO Notary f ubllc•State of New JerseyCommission # 50.18.8983Comm. Ex Tres Mar, 31 2027 Sworn and subscribed before me this i5"_ day of r_Iuzdav, To; BOROUGH Of, .CARTS RET Nrraep 90 aiilan -mayor MUNICIPAL CT,M Date: Decombor28.2022 Patrick DoT3taslo Treasurer f Borough of Carteret REOUMST FOR CERTIFICATION OF AVAILABLE FUNDS TENNYSON ESTATES ARRA ROAb IMPROVEMENTS Resolution #: #22.259 Nnme ofAccouat:, CMB ASSOCIATES AMOTINT TO RB LNCUM13HRED: 70� .000,00 Mlnl7clpal 41e1'K CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, (to hereby certify that there are sufficient fluids available In the current budget to enable tho Municipal Couuell to authorize the entering hgo a Contract between the Borough of Carteret and; The funds avaIIII& for this contract ale in the Budget, in tho nccouut of rs In the amount off —7o crri. By this certification, T have hereby encumbered the above named account for the amount of the contract ponding Council action, Pn�asi Treosurer Date; Meinorlally midpalBuilding 0 61..Cooke.Avenue, a Gerlerot Newjorsey07008 Telt 782•5�1�38Q0 m laax; 782.541.8925 t� �rko�ceLacm•teret net JOHN H. ALLGAIR, PE, PP, LS (1903-2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL. PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME i' TIMOTHY W.OILLEN, PE, PP, CME BRUCE M. KOCH, PE, PP, CME IL LOUIS J. PLOSKONKA, PE, CME rEs TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURAJ. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME December 27, 2022 ROBERT J. RUSSO, PE, PP, CME Via Electronic Email Jmayor@Lcarteret.net ) Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman — Mayor Re: Proposal for Professional and Engineering Services NJDOT FY2023 Municipal Aid Grant Program Tennyson Estates Area Road Improvements NJDOT Project ID: 2023-MA-00148 Borough of Carteret, Middlesex County, New Jersey Proposal No.: 2022-316 Dear Mayor: We are pleased to present our estimate of fees for professional services for the above - referenced project. We understand that the Borough Is the recipient of a $703,262 NJDOT FY2023 Municipal Aid Grant to fund these improvements. This project will generally consist of the reconstruction and/or resurfacing of the following roadways: • Monroe Avenue (Wedgewood Drive to Tennyson Street) • Tennyson Street (Monroe Avenue to Harrison Avenue) • Jackson Avenue (Carteret Avenue to Dunster Street) Roadway, concrete, and utility improvements will Include the following: • Removal and replacement of concrete curb as -needed, at intersections, and/or areas of poor drainage; • Construction of ADA compliant curb ramps and crosswalks at all Intersections, as, needed; • Replacement of all driveway aprons, as needed; • Replacement of existing traffic signage and Installation of traffic striping; • .Excavation or milling of the existing roadway; and, • Installation of 6" thick dense -graded aggregate base course where necessary SACeneret\Pr0pese1sr2022-316 DOT Tennyson Estates.do CONSULTING AND MUNICIPAL ENGINEERS MOD ROUTE 9 SOUTH . HOWELL, NEW JERSEY 07731 • (132) 462.7400. FAX: (732) 409.0766 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey December 27, 2022 Re: Proposal for Professional Surveying and Engineering Services Proposal No. 2022-316 Tennyson Estates Area Road Improvements — NJDOT FY23 Local Aid Grant Page 2 • Installation of 4" thick hot mix asphalt (HMA) base course where necessary and 2" thick HMA surface course. Installation of 10' wide and 6" thick hot mix asphalt (HMA) speed humps where necessary. The cost estimate for the above-mentloned scope of work Is approximately $860,000. With this being said, we anticipate that the following tasks will be required: A) Design Phase Services Work in this phase will include preparation of base mapping for use in the design of the construction plans for these roadways. Our survey field work will include cross sections along 50' stations where necessary, as well as within the Intersections to ensure positive gutter flow and for the design of the ADA curb ramps. Approximate property lines will be established utilizing located property markers and tax map information. This work will also consist of the preparation of construction plans and quantities, The services have been divided into tasks as detailed below: 1. Perform site visits and collect existing site Information and assess conditions; 2. Preparation of Construction Plans, including; I. Construction Plans IL Grading Plans Ii1. Storm and Sanitary Sewer Plans and Profiles (as required) Iv, ADA Curb Ramp Plans v. Traffic Striping and Signage Plan vi. Soil Erosion and Sediment Control Plans and Details vii. Traffic Control Plan and Details viii. Construction Details 3. Preparation of Specifications; and 4. Preparation of a Construction Cost Estimate B) Permit Phase Services The project will require a permit from the Freehold Soil Conservation District (FSCD) prior to construction as the proposed soll disturbance exceeds 5,000 square feet, This phase will $ACerteroAPwpma1s12022-316 DOTTm"yw Eslates.dx ASSOCIATES Borough of Carteret, Middlesex County, New Jersey December 27, 2022 Re: Proposal for Professional Surveying and Engineering Services Proposal No. 2022-316 Tennyson Estates Area Road Improvements — NJDOT FY23 Local Aid Grant Page 3 Include preparation and submission of a permit application to the District for approval. Application fees will be requested from the Borough prior to submission to the District. Work In this phase will also Include the coordination with the NJDOT Local Aid Office in order to comply with their requirements prior to bidding. C) Bid Phase Services Work in this phase will provide the following services to publicly bid the project In accordance with the Local Public Contracts Law: 1, Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, _ 5. Analyze responsible bids and recommend contract award D) Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. The following services will be provided under this phase: 1. Contract preparation Including review of bonds, Insurance certificates, and project manning reports; 2. Attend preconstruction meeting; 3. Provide assistance with Interpretation of the contract documents; 4. Review shop drawings for site -related items; 5. Provide construction observation services and prepare contractor punch lists; and, 6. Review and approve monthly progress pay estimates We would recommend that the fee outlined below be budgeted for this purpose, Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will Inform you immediately. SACanereOPropOse10022310 DDT Tennyson Estates.doc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey December 27, 2022 Re: Proposal for Professional Surveying and Engineering Services Proposal No. 2022-316 Tennyson Estates Area Road Improvements — NJDOT FY23 Local Aid Grant Page 4 We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Design Phase Services......................................................................... .000.00 B. Permit Phase Services............................................................................ $1,500.00 C. Bid Phase Services ................ 111 Total Fee for Services .............. Exceptions ..................................................... $3,000.00 • Any work not specified as listed in the above phases shall be considered additional services and will be involced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. The above fee estimate is based on Information provided to us by the Borough, Should the scope of the project change requiring additional professional fees, we will detail same in writing and seek authorization prior to proceeding. Should you accept this proposal, kindly prepare a professional services Resolution as authorization for us to proceed. Thank you again for the opportunity to offer our professional services, and should you have any questions or require additional Information, please do not hesitate to contact this office. Very truly yours, CME Associates PE, CME, CFM For the Firm T nMZ\TC cc: John DuPont, PE, PP, CME — Director of Engineering SSCSAOWWroposals12022316 DOT Tennyson Eslales.Coc