HomeMy Public PortalAbout20140213 Infrastructure Committee Minutes.docINFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
February 13, 2014
5:30 P.M.
ATTENDEES: Paul Wolff, Rob Callahan, Diane Schleicher, Barry Brown, Joe Wilson,
George Reese, Chris Stovall, John Giordano (Thomas & Hutton) and
Monty Parks.
Approve the minutes of the previous meetings – Paul Wolff called the meeting to order; asked for a motion to approve the minutes from the 1.9.14 meeting. Rob Callahan so moved. Barry
Brown seconded.
New Business:
SCADA system for sewer lift stations
System could be included in EPD CAP (corrective action plan). – George Reese states that the SCADA system (Supervisory Control And Data Acquisition System) is an alarm system that will
go to the internet and also our cell phones; it can detect problems at the stations and also let us know what stations are on and what ones are not; I have a proposal for $26,270, that
includes 4 Lift stations; we have 14 total; that price also includes 3 manhole monitors that can be put at remote locations to detect any backups, and we can go out immediately; next
year I would like to be able to put in the budget to do the other 10; we are prioritizing these by location, most critical ones. Paul Wolff states, I would suggest that we have staff
go ahead and make sure that we can do this under sole source; if not, draw up the RFP; be specific to George’s needs, for the equipment we have, and get this done as soon as possible;
Paul asked, could I have a motion to the effect that we have staff identify whether or not we can sole source this; if not, draw up a RFP, and that we recommend to Council that we move
forward. Barry Brown so moved. Rob Callahan seconded. Vote was unanimous.
Old Business:
Discuss revised consent order from EPD/GDNR regarding the sanitary sewer spills that occurred on June 30 and July 13, 2013.
Diane Schleicher states, this is on the agenda tonight; Just an update for this committee; I talked with EPD about what we’ve done; this is what we’re going to do, which is the Force
Main; they streamlined some of the language on the consent order. Barry Brown made a motion for the approval of the $5000 and the revised consent order. Rob Callahan seconded. Vote
was unanimous.
Update on Jones Avenue and Sewer Force Main from #6 Lift Station:
Thomas and Hutton, Chris Stovall
Bid Results – Chris Stovall states we had 4 bidders on the Water/Sewer work; BRW was the low “responsible” bidder; we’ve prepared a letter of recommendation for BRW; the GEFA funding
won’t be in place until March 14th; it depends on how you want to move forward; do you want to go forward with a notice of award contingent upon GEFA funding; or do we just hold the
bids; we can hold the bids up to 60 days. Rob Callahan motioned to make a recommendation to Council to approve the low bid. Barry Brown seconded. Vote was unanimous.
Update on Hwy 80 Trails Project
Current budget due to boardwalk requirements over marsh areas – John Giordano states, we met with Georgia Power; looked back at the trail and the proposed route; talked with them about
the possibility of putting a low boardwalk there and see what impacts you might have; essentially, they said, as long as you can have 12 ft. between power poles and the boardwalk, we
would be good to go; so we went back and looked at, what we had shown, as the proposed trail route; most of the spots we were actually okay in already; there were a couple of spots
where we had to shift it over just a little bit, but we were able to provide at least 12 ft., that entire way; next step after that was to look at pricing; we prepared an updated price
estimate; looking at low boardwalks without the railing, the entire way; we also came back and looked at the cost if we were to fill it, in lieu of doing the boardwalks; however, that
would be some marsh impacts; obviously, the boardwalk was significantly higher; we were estimating about $115/ft.; the total price is $459,554.58, just to Battery.
Potential savings if some work is done in-house – John states, one thing we can look at doing, if Joe Wilson wants to take the responsibility, we can show exceptions within the project;
the City can instruct those portions;. Barry Brown states, it’s still a cost factor. Diane Schleicher states, the way the Grant was written, we anticipated some in house work anyway,
with the base; the DOT can reimburse us, through the Grant, up to $200,000 at 80%. Joe states, I can give you a better idea on cost of material, after I see the plans. Paul asked, using
Joe’s numbers, where are we in terms of the budget. Joe states, $219,336.80, face bid, sub-total. John states, I can go back and modify the spread sheet to include Joe’s numbers and
break it out to show work to be completed by the City of Tybee, and I won’t add the contingency in there, on that portion; it sounds like everybody is pretty much in agreement that
we’re going to look at the boardwalk, as far as moving forward; with that being said, I will go ahead and get RLC back on board; we will finish doing the ecology documents, based on
constructing a low boardwalk through these areas, and get that going; we’ve been holding off until we got this whole thing figured out, which way we we’re going to go because of the
impact we would have on our permit drawings; so we’ll move forward. Barry asked, so we are just concentrating on Byers St. to Battery Row, right? Diane states, yes.
Discuss possible funding sources due to increased costs – Diane states, right now, the only alternative funding source will be the future SPLOST.
Elevation to FEMA standards of Well House – Thomas and Hutton, Chris Stovall
Chris Stovall states, we’ve checked again on the elevations; the new FEMA surge charts will not be out until actually 2016; we’ve always said we thought we needed to be about 21ft.;
everybody seems to think 22ft. is what the elevation is; last time we had talked about the potential of FEMA Grant funds and doing the applications; there was some benefit of doing
that but the cost was more; so we need to decide if we want to go for that or not; I didn’t bring my file, but it seems like it wasn’t full construction cost available; it was like
half; maybe $75,000 and matching funds; there’s the cost of actually preparing the applications, cost to meet the Davis-Bacon. Paul Wolff states, I’d like to see a comparison of that;
if we can get FEMA funding for 50% on their pre-disaster mitigation. Chris states, it is a highly competitive grant; it’s a large application, environmental; similar to doing the boardwalk
type work, due to Federal funds; it’s a significant effort to put it together; 6-12 month time frame to see if you even get the funding; I’ll get you a comparison.
With no further business to discuss, Barry Brown motioned to adjourn. Rob Callahan seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 3.11.14