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HomeMy Public PortalAbout20140814 INFRASTRUCTURE COMMITTEE MINUTES.docINFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND August 14, 2014 5:30 P.M. ATTENDEES: Paul Wolff, Barry Brown, Rob Callahan, Diane Schleicher, Joe Wilson, Chris Stovall and George Reese were in attendance. Matt Harper was in attendance via telephone. Approve the minutes of the previous meetings – Paul Wolff called the meeting to order; asked for a motion to approve the minutes from the previous meeting. Rob Callahan so moved; Paul Wolff seconded. Vote was unanimous. New Business: River’s End Drainage next to Polk Street Mr. Hemphill advised there are some tent sites affected. Mr. Stovall explained the storm drainage and force main. It will be put at the deeper level and allows more leeway. Mr. Reese said an interference box may need to be put in. Mr. Stovall said the project was in the bid. Ms. Schleicher asked if a change order can be put in and have the campground pay Mr. Wolff made a motion that the committee recommends that the campground tie into the Force Main #6 project to alleviate drainage issues at Polk and Fort. Mr. Callahan seconded. The motion carried unanimously. Mr. Hemphill discussed the parcel between the campground entrance road and the back of the public safety building. He said that he would like to build a retention wall, backfill and be able to put in more tent pads. Ms. Schleicher said that she wanted the committee to be aware of this. Intergovernmental Agreement between the City of Tybee and State of Georgia regarding the GEFA Deep Well project The committee spoke via conference call with Mr. Harper concerning the agreement. Mr. Harper stated that the intent is to outline the problems and identify the site. He said they were committed to making sure the site works for the project as well as for the city. Mr. Harper stated that there would be a perpetual easement on the property. He explained the temporary easements and construction easements. He said that GEFA will handle the permits and be the permit holder. The committee continued the discussion of the size of the well and testing area. Mr. Callahan made a motion that the committee recommend to council approve the intergovernmental agreement and easement pending selection of the site. Mr. Brown seconded the motion. The motion was carried unanimously. Mr. Wolff stated that this item would be on the August 28 council agenda. The committee discussed possibilities of sites for the well project. RS&H Proposal - Tybee Traffic Calming and Pedestrian Access Scope and Cost Estimate Rachel with RS&H explained the possibilities with traffic calming. She said that the goal is to have the study done before it was time for any paving. Ms. Schleicher explained the background of reaching out to RS&H and looking at traffic calming. The committee discussed the issues with Jones. Mr. Wilson asked that public safety be considered as a priority when considering the study. He said that the north end of the island is of particular concern with pedestrians walking on north Campbell Ave interfering with traffic flow. Mr. Wolff stated that there may be push back from residents when talking about right of way as many have been maintaining it for many years. He said that he likes the idea of palm trees going down Jones. Mr. Brown asked the cost. Mr. Wolff advised that all three locations in the study would be around $24,000. Ms. Schleicher advised that this would go to the Public Safety committee and Bicycle-Pedestrian committees. Old Business: I.a. Update on Jones Avenue and Sewer Force Chris Stovall stated that things are progressing, spending a good bit of time on Solomon. He said that they are up to the corner on the force main, to turn the corner and go up Polk. He said the water line is moving slow. Mr. Reese advised that they are in the ground water table and it is slowing them down. He said they are not laying as much pipe, but they cannot. Mr. Reese advised that all the rain has created problems. Ms. Schleicher advised that the City just got GEFA so they have not been able to do a pavement request. Mr. Stovall advised that they are still looking at a November completion date. b. Force Main #7 Mr. Stovall advised that the survey was complete. He said that plan is to install it by directional drill. The committee discussed the valves, drilling, prices and logistics of the project. Mr. Stovall said that it will be verified with BRW that prices will be maintained at what we have in place. Ms. Schleicher explained that additional EPD permits will have to be attained and the contract will have to be modified once they say they are going to honor the unit prices as it was a publicly bid project. Mr. Stovall advised that it would be a change order utilizing existing line item prices, that way it is open to everyone. The change order will have to be approved by Thomas and Hutton, the City and the contractor so that it can be sent to GEFA for approval. The drawings will have to be sent in as well. They should have the price verification by next week. He said it is more work, so 30 more days should be allowed. The committee agreed on the 30 additional days on Force Main 7. c. Sludge Digester Mr. Stovall advised the proposal had been sent. Ms. Schleicher advised that would go to council at the second meeting in August. Mr. Stovall said the goal is to have it finished by next May. The committee discussed the budget estimate for the project. Mr. Callahan made a motion to recommend to council to approve $82,000 in design proposal for the sludge digester. Mr. Brown seconded. The motion was unanimously approved. Update on Hwy 80 Trails Project Mr. Stovall advised they do not have CORE and Coast Guard approval but they will not require any additional permitting so those items are checked off. Ms. Schleicher said that a buffer variance and special review requires as Tybee code because of putting materials into the marsh. The committee discussed the variance and ordinance requiring the special review. Floridian Aquifer Permit Holders Meeting Mr. Wolff said the permit holders meeting is scheduled for October 1. The committee discussed the well and the aquifers and water usage and costs. Gym HVAC System Ms. Schleicher stated that the gym was being rebid. Mr. Wilson said bids will be reopened next week. Mr. Callahan made a motion to adjourn the meeting. Mr. Wolff seconded. The meeting was adjourned. A quorum of city council members may be present which would constitute a meeting.