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Home My Public Portal About20151231Draft Outline for RFP for garbage and recycling services.docxScope of Services and Bib Sheet Draft Outline for RFP for Garbage and Recycling Services: Curbside Bulky Goods and Dry Trash Leaves, yard clippings, paper, straw, and loose yard care items shall be placed in water tight bags or other suitable containers which, when full, do not exceed fifty (50) pounds in weight. Palm fronds, branches, and other long yard waste must be tied into bundles for easy collection, then stacked and placed adjacent to the street, road or alley for collection. Heavy brush and tree branches no longer than three (3) feet in length and six (6) inches in diameter should be gathered into a pile no larger than five (5) cubic yards. Landscapers, property owners and residents qualify for curbside service. Waste hauler contractor will be responsible for providing the equipment and labor to address seasonal volumes. Waste hauler contractor staff will have racks on each truck to clean up small yard waste debris while collecting. Once a week regular and reliable city wide pickup Fines in place for bulky goods and/or yard waste not collected within 72 hours of written notice by city staff. Waste hauler contractor can subcontract bulky and/or dry trash removal subject to the city’s consent which will not be unreasonably withheld. Lovell Avenue Garbage 34 Cubic Yard Compactor and Atlantic Street Recycling 15 Cubic Yard Compactor Pickup and empty compactor within 24 hours of request by designated city staff in writing via email. Fines in place after 3 written documented failure to haul within 24 hours’ notice by designated city staff. City to provide compactors at both locations All pulls are to be scheduled after 7 am and before 7 pm due to noise ordinance Transfer Station Garbage, Yard waste and Recycling Containers Pickup and empty compactor within 24 hours of request All containers are to be changed out in transition station yard and not on the public street on Polk Street or Bay Street. Pulls are to be scheduled after 7 am and before 7 pm due to noise ordinance. Provide up to 5 - 30 yard garbage containers garbage and yard waste. All Fines in place after 3 written documented failure to haul within 24 hours’ notice by designated city staff. River’s End Campground Pickup and empty garbage dumpster on a regular and reliable schedule. Emptying multiple 96 gallon recycling carts located in the two designate locations in the campground on a regular and reliable schedule. Pulls are to be scheduled after 7 am and before 7 pm due to noise ordinance. Contractor to provide 2 - 8 yard and 2- 6 yard garbage dumpsters at two designated locations in the campground All Fines in place after 3 written documented failures to haul on agreed upon haul schedule. Residential and Commercial Garbage and Recycling Curbside Service Contractor to provide for an estimated 3,034 residential 96 gallon and 120 commercial 96 gallon garbage carts. 89 of the 3,034 residential carts are extra carts at various residences based on demand. Garbage carts are to be labeled in such a manner that the cart is associated with a specific customer’s address. Garbage carts to be marked “Landfill Items Only” on the lid. Garbage carts may not be blue in color (bottom or lid) which might create confusion with recycling cart. City will provide a 96 gallon blue recycling cart. Contractor is to replace the green lids on the 96 gallon 3,000 recycling carts with blue lids that matches/coordinates with the bottom portion of the recycling cart. There are an estimated 4,000 recycling carts that require lids to be changed out. Contractor to label the lids of each recycling cart with accurate recycling information that outlines what items may be places in the recycling cart versus garbage cart. Contractor to be responsible for the expense of repairing or replacing garbage carts. Contractor to be responsible for the expense of repairing recycling carts. City with pay only for the number of garbage and recycling carts in city’s billing data base. If a customer adds an additional cart, it is the responsibility to report in writing each billable addition with the customers to the city. General Requirements Contractor to keep detailed and accurate monthly tonnage reports of city garbage and recycling, as well as an annual report of all totals. Tonnage report is to be broken out by curbside service, transfer station and Atlantic and Lovell Avenue compactors, as well as, in aggregate. Contractor to provide a web based complaint/request for curbside garbage, recycling, bulky goods and yard waste service tracking system that is linked to the city’s web page. Tracking system is to track resolutions and will require either a customer’s email or phone number, so contractor can send notification of receipt of complaint/request for service and also a notification of resolution. Contractor is required to clear out resolved complaints within 48 hours of business days. The following fines for poor service will be included in the contract: Failure to pick up curbside dry trash on designated pickup dates within 48 hours of written notice by the customer or the designated city staff. Failure to rake up debris from curbside yard waste piles within 48 hours of written notice by customer or the designated city staff. Failure to pick up curbside garbage and recycling on designated pickup dates within 48 hours of notice by the customer or the designated city staff. Failure to replace or repair a damage cart within 48 hours of written notice by the customer or designated city staff. Failure to replace a stolen cart within 48 hours of written notice by the customer or designated city staff. Failure to clean up hazardous waste such as hydraulic fluids within 24 hours of written notice by the customer or designated city staff. Failure to completely empty garbage and recycling cart within 48 hours of written notice by the customer or designated city staff. Failure to place garbage or recycling cart 2 feet off of the paved road after emptying the cart written notice by the customer or designated city staff. Failure to haul transfer station containers and compactor within 24 hours’ notice by designated city staff. Fines will be assessed after 3 written documented failures to haul within 24 hours’ notice by designated city staff. Failure to haul the Atlantic or Lovell Avenue compactors within 24 hours’ notice by designated city staff. Fines will be assessed after 3 written documented failures to haul within 24 hours’ notice by designated city staff. Bid Sheet Curbside Bulky Goods and Dry Trash - __________________ Monthly Cost for Weekly Service Lovell Avenue Garbage 34 Cubic Yard Compactor _________ Pull Cost _____ Tonnage Cost Atlantic Street Recycling 15 Cubic Yard Compactor _______ Pull Cost Transfer Station Garbage _______ Pull Cost ________Tonnage Cost Yard Waste Container _________ Pull Cost Recycling Container __________Pull Cost Rental of each 30 yard container _________ River’s End Campground Garbage _______ Pull Cost Rental of each 8 yard dumpster ________ Rental of each 6 yard dumpster ________ Residential and Commercial Garbage and Recycling 96 Gallon Cart Curbside Service Please provide pricing for each option below. City may chose a variety of options based on cost and selected service level: Garbage Cart Curbside Twice Weekly Pickup Residential___________________ Monthly Charge Government/River’s End Campground/School _____________Monthly Charge Commercial __________________ Monthly Charge Garbage Cart Curbside Once Weekly Pickup Residential___________________ Monthly Charge Government/School__________________ Monthly Charge Commercial __________________ Monthly Charge Recycling Cart Curbside Once Weekly Pickup Residential, Government, River’s End Campground School & Commercial ___________ Monthly Charge Garbage Cart Side-door Twice Weekly Pickup Residential___________________ Monthly Charge Government/River’s End Campground/School__________________ Monthly Charge Commercial __________________ Monthly Charge Garbage Cart Side-door Once Weekly Pickup Residential___________________ Monthly Charge Government/River’s End Campground/School__________________ Monthly Charge Commercial __________________ Monthly Charge Recycling Cart Side-door Once Weekly Pickup Residential, Government/River’s End Campground/School & Commercial ___________ Monthly Charge