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Home My Public Portal Aboutr 23-065poolution of the �30xol* of Cfarfad, N, 0C No. #23-65 Date of Adoptio February 23 2023 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH COLLIERS ENGINEERING & DESIGN RIVER WALK — NORTHERN SECTION — PIIASE IIA WHEREAS, the Borough of Carteret is in need of specialized engineering services for Construction Administration Services with regard to the River Walk— Northern Section — Phase IIA. WHEREAS, Colliers Engineering & Design, 331 Newman Springs Road, Red Bank, New Jersey 07701, possesses the requisite experience and expertise to provide said services; and , WHEREAS, Colliers Engineering & Design has submitted a proposal to provide said services at a total cost not to exceed $234,975.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acet. # c-04-18-104-201 NOW, THEREFORE, BE IT RE, SOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from Colliers Engineering & Design for engineering services with regard to the River Walk Northern Section Phase IIA Construction Administration Services at a cost riot to exceed $234,975.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11-5(l)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Finance Department, the Borough Director of Engineering and Colliers Engineering & Design. Adopted this 23rd day of February, 2023 and certified as a true copy of the original on February 24, 2023. CARMELA POOORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO X JOHAL DIAZ X KRUM DIMASCIO X MAPLE$ X-Indicate Vote AB -Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council February 23, 20 3 .,...,. 1 191Ip1G1pa1 l.1ClK � � F BOROUGH OF CARTERE'r DanibiL. Reiman, Mavar MUNICIPAL CLERK Date: February23,2023 To: PatricicDoBtasio Treasurer Bm•ough of Carteret REQUEST FOR CERTIFICATION Of Ay ILABLF t, 11NDS Von AUTHORIZING A PROI•ESSIONAL ENGINEERING SERVICES CONTRACT WITH COLLIERS ENGINEERING & DESIGN RIVER WALK— OItTHERN UNCTION -PHASE IIA Resobtflou th 03.65 Name of Account:_COLL.IERS ENGINEERING & DESIGN AMOUNT TO BE ENCUMBERED: Amount not to exceed $234,975,0 pp J y� Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS 1, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available In the current budget to enable the Municipal Cotnmll to authorize the ontering Into a Conhact between the Borough of Callow( and; I�A44 V9,3 f66i1V(OA)i6 Cl om;,ruj The funds available for (his contract are in the Budget, In the account of m the amount of; 2� q')'� _ By this certification, I have hcreby cncutubercd (he above aamod account for the amount of the contract pending Council action. Patrick Delislo T^ Treasurer Date: MemorlalMuAdynil. Building 0 61 Cooke Avenue 0 Carteret, New Jersey 07008 Tel; 732-541-3800 o Vaxt 732,-541-8925 0 derko_ ffic,cocarter net re -1 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: February 28, 2023 otary P�><c of New Jersey ENl IFER (.OTERO Notary Pdbik • State oI New krsey Commission # 80.18.8983 Mir Comm. Ex fires Mar, 31 2027 Sworn and subscribed before me this ` `' 'day of )e i t lc '( Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract withodt comppe(I- [ive bidding as a Professional Service pursuant to N.J.S.A, g0A:11- 5(1j(aj. This contract and the resolution authorizing It are available for public inspection in the Office of the Municipal Clerk, Thls ac- tion Is approved as an award of Professional Services Contract pur- suant to N.J. S.A. 40Aci L5(1j(ain accordance with the Borough's Fair and Open Process as authorjzed by law. Awarded to: Colllers Engineering & Design Servicas: Professional Engineering Services with regard to River Walk - Northern Section - Phase IIA. Resolution #23-65 r Cost: Not to exceed $234,975.00 billable in accordance with the ex- isting contracts Carmela Pogorzelski, RMC Munkippal Ciark ($21.06) 101 Crawfords Corner Road Suite 3400 Holmdel, Newjersey 07733 Main: 877 627 3772 httpJicollie rsenglneering.com February 10, 2023 VIA EMAIL Daniel J. Reiman, Mayor Borough of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, NJ 07708 Proposal for Professional Services River Walk- Northern Section- Phase IIA Borough of Carteret, Middlesex County, New Jersey Colliers Engineering & Design Proposal No.: 17001048P Dear Mayor Reiman, Engineering & Design Colliers Engineering & Design, Inc. IDEA Maser Consulting) is pleased to submit this proposal to provide Construction Administration Services for the first phase of the proposed boardwalk improvements associated with the construction of the northern section of the River Walk at Carteret's Waterfront Park in the Borough of Carteret, Middlesex County, New Jersey. The project scope is for the installation of approximately 1,150 linear feet of a 20-foot-wide elevated boardwalk. This proposal is divided into four sections as follows: Section I - Scope of Services Section 11 - Business Terms and Conditions Section III - Technical Staff Hourly Rate Schedule and Reimbursable Expenses Section IV - Client Contract Authorization The order in which the following scope of services are presented generally follows the sequence in which the project will be accomplished; however, depending on the project, the various authorized services contained in this proposal may be performed in a sequence as deemed appropriate by Colliers Engineering & Design (CED) to meet project schedules. Section I - Scope of Services Based on our conversations and information noted above, we propose to complete the following: Accelerating success. Engineering & Design PHASE 1.0 CONSTRUCTION ADMINISTRATION & OBSERVATION SERVICES Our office will perform Construction Administration and Construction Observation services that will include the following tasks: 1. Provide general communication with the Borough and contractor throughout the duration of construction regarding such issues as progress, submittal status, construction issues and their resolution; 2. Provide communication and correspondence with the Borough; 3. Maintain project files, if required, for periodic inspection by the funding agencies; 4. Conduct pre -construction meeting, establish agenda, issue notice to proceed; 5. Review and approve Progress Schedule, Schedule of Submittals, Schedule of Values required to be submitted by the contractor; 6. Provide construction observation at a frequency necessary to ensure Contractor's compliance with the Contract Documents; full-time inspection/observation is needed during periods when the contractor is on site to monitor their progress and compliance with the contract drawings and specifications, including the contractor's environmental protection and restoration measures; 7. Provide photographs of work in progress; 8. Review other submittals as required to evaluate that the proposed materials and equipment conform to the contract documents; 9. Review shop drawings provided by the Contractor; 10. Prepare daily inspection reports and monthly progress reports; 11. Hold scheduled progress meetings with the Contractor and Borough to discuss scheduled activities; 12. Review monthly payment requests including the final payment requests; 13. Participate in the review and evaluation of potential change orders, including detailed review of cost proposals; 14, Participate in the resolution of issues involving unforeseen field conditions; 15. Prepare punchlist of remaining work items; and, 16. Evaluate substantial and final completion and issue certificates of substantial or final completion as appropriate. Proposal No. 17001048P February 10, 2023 Page 2 15 Lngincering & Dedgn Coordination with the contractor's schedule will ensure that construction is receiving the necessary attention during all phases of construction. In addition, we will review and approve all payment vouchers submitted by the Contractor before they are presented to the municipality for payment. As the project approaches completion, the Contractor will also be presented with a detailed punch - list of the items requiring repair and/or correction. Our fee is based on a six (6) month contract period with an estimated four (4) months of full-time inspection with part time inspection during the remainder of the construction period. The estimated budget provided below is based on 840 hours of field inspection, 315 hours of project management, 60 hours of office time to review shop drawings and paperwork, and 60 hours of administrative assistant time. Additional meetings or more frequent field visits can be performed at the clients request. Please note, CED accepts no responsibility for construction methodology utilized by the contractors and sub -contractors, including worker health and safety issues. Phase 1.0 Hourly/Estimated Fee PHASE 2.0 REIMBURSEABLES $233,475.00 Delivery, printing and reproduction, overnight mail service and postage costs are not included in the Phase 1.0 fee and will be added to each monthly invoice. Our office recommends the following budget. Phase 2.0 Budget Schot ule at Fec $1,500.00 For your convenience, we have broken down the total estimated cost of the project into the categories identified within the scope of services. PHASE 1.0 CONSTRUCTION ADMINISTRATION & OBSERVATION SERVICES $233,475.00 PHASE 2.0 REIMBURSABLES $ 1,500.00 TOTAL FEE $234,975.00 This Contract and Fee Schedule are based upon the acceptance of CED's Business Terms and Conditions contained in Section II of this Contract. Delivery, mileage, printing and reproduction, overnight mail service and postage costs are not included in the lump sum fees and will be added to each monthly invoice. Proposal No. 17001048P February 10, 2023 Page 3 1 5 Engineering & Design Services relating to the following items are not anticipated for the project or cannot be quantified at this time. Therefore, any service associated with the following items is specifically excluded from the scope of professional services within this agreement. • Services not specifically outlined in Section I. • Design review, constructability review and redesign services as the project has been designed by others. • Environmental Remediation Services. • As -built survey. • Exploratory or testing work, interpretations or conclusions related to determination of potential chemical, toxic, radioactive or other type of contaminants on the site. If an item not listed herein, or otherwise not specifically mentioned within this agreement, is deemed necessary, CED may prepare an addendum to this agreement for your review outlining the scope of additional services and associated professional fees regarding the extra services. Section II .- Business Terms and Conditions The Business Terms and Conditions are on file with the Borough. Section III - Rate Schedule The 2023 Rate Schedule is on file with the Borough. Proposal No. 17001048P February 10, 2023 Page 4 15 Engineering & Design Section IV - Client Contract Authorization hereby declare that I am duly authorized to sign binding contractual documents. I also declare that have read, understand, and accept this contract. Signature Printed Name Date Title If you find this proposal acceptable, please sign where indicated above in Section IV, and return one signed copy to this office. Alternatively, please provide a copy of a Municipal Resolution or Purchase Order approving this proposal, which shall constitute authorization. Payment terms are NET30 of receipt of invoice. This proposal is valid until May 1, 2023. We very much appreciate the opportunity of submitting this proposal and look forward to performing these services for you. Sincerely, Colliers Engineering & Design, Inc. IDEA Maser Consulting) William I-I.R. White, P.E., P.P., CME, CFM, CPWM Principal WHW/dmm cc: John P. Dupont, P.E., Borough of Carteret (via email) James A. Priolo, P.E., Colliers Engineering & Design (via email) Peter Repeal, Colliers Engineering & Design (via email) R:\ProjectsUO17\17001040P\230210 rivemalk CA_phase IIA whw_Relman CA Prop.docx Proposal No. 17001048P February 10, 2023 Page 5 15