HomeMy Public PortalAboutr 23-084of Q 190rough of Tar erd, N, 4,
No.' #23-84
Date of Adootio March 23, 2023
AUTHORIZING EUS SERVICES AGREEMENT
WHEREAS, the Borough of Carteret ("Borough") is in need of specialized municipal grant
research, writing and consulting services; and
WHEREAS, the Millennium Strategies, LLC, 60 Columbia Road, Morristown, New Jersey
07960 ("Millennium") has submitted a proposal to provide said services; and
WHEREAS, the Borough has determined that the proposal from Millennium is advantageous to
the Borough, considering all relevant factors including price; and
WHEREAS, Millennium has extensive expertise, knowledge and a proven reputation and record
in is this field; and
WHEREAS, the Local Public Contracts Law, N.J.S.A. 40A:11-5 (1)(a) (ii), authorizes the
awarding of a contract for such extraordinary, unspecifiable serviceswhile providing the
contract's availability for public inspection; and Let.
WHEREAS, the governing body has deemed it advisable to enter into a contract with
Millennium to provide specialized municipal grant research, writing and consulting services for
the Borough for the determined contract term of one year in accordance with the terms of its
proposal. .
NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of
Carteret, County of Middlesex, and State of New Jersey as follows:
I. That the Mayor and appropriate Borough officials are hereby authorized to
execute and enter into a formal agreement with Millennium to provide the
specialized municipal grant research, writing and consulting services provider for
in a form acceptable to the Borough's Law Director and substantially in the form
attached hereto, for a sum not to exceed $54,000,
2. That this dual contract is awarded as an extraordinary, unspecifiable services
in accordance with N.J.S.A. 40A:11-5 (1)(a)(f) of the Local Public
Contracts Law as the provision of said services require special expertise and
extensive training in the area of said services and a proven reputation in said
field, which is critical and essential to this grant consulting proposal.
3. That a notice of this award shall be advertised as may be required bylaw
Adopted this 23rd day of March, 2023
and certified as a true copy of the
original on March 24, 2023.
CARMELA POGORZELSKI, RMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
NO
NV
A.D.
COUNCILMAN
Yn
NO
NV
A.B.
BELLING
X
JOHAL
X
DL4Z
X
KRUM
X
DIMASCIO
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NAPLES
X- Indicate Vote AB - Absent NV -Not Voting XOR- Indicates Vote to Overrate Veto
Adopted at a meeting of the Municipal Council
March 23, 2023
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
March 29, 2023
Municipal Clerk
Notary blic of New Jersey
=ofey
ay
QOtryW•Sa
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Sworn and subscribed before
me this ` c day of 4/1 joj)�--
February 9, 2023
Hon. Daniel J. Reiman
Mayor
Borough of Carteret
61 Cooke Avenue
Carteret, New Jersey, 07008
Re. Renewal Proposal for Grant Consulting Services
Dear Mayor Reiman,
Millennium Strategies, LLC is pleased to submit the following renewal proposal to the Borough of Carteret for the continued
provision of Grant Consulting Services. Millennium has had the privilege of providing Grant Consulting Services on behalf
of the Borough since March 2022. During our brief tenure, we have been able to successfully secure $7,136,000.00 in
alternative grant funding, on behalf of the Borough. A copy of our annual service report, highlighting grant awards secured
as well as all other services rendered on behalf of the Borough, are included with our proposal as an attachment. Millennium
understands the Borough's needs and goals and looks forward to continuing to be of service.
COMPANY PROFILE
Founded in 2005, Millennium is the largest full -service grants consulting firm in the region. We currently represent more
than 120 municipalities, counties, school districts and non-profit entities in New Jersey, New York, and Pennsylvania. A list
of our current clients, along with the corresponding length of service on behalf of each, is included with our proposal as an
attachment. Since our inception, we have helped to secure over $1 billion in both governmental and non -governmental grant
funding on behalf of our clients. What sets Millennium a part is our comprehensive and aggressive approach to grant research
and grant writing. We help our clients meet their complex challenges by securing funding for projects that fall within the
following categories: arts, community services, human services, disaster recovery, economic development, environmental
protection, historic preservation, open space preservation, recreation, public safety, sustainability, tourism, and transportation
infrastructure.
SERVICE TEAM
As Millennium's CEO and former Chief of Staff to Congressman Bill Pascrell, I have shepherded critical projects to
completion with federal, state, and county agencies. As Millennium's Principal, Sue Scavone has more than 25 years of
experience in government and grant writing. Together, Sue and I have assembled Millennium's accomplished team which
includes a full-time research department, 26 grant writers, and the support staff necessary to meet the demands of timely,
professional, and competitive submissions. If Millennium is retained, I will continue to serve as Partner -in -Charge responsible
for the Borough's account. In addition, Lama Wintroub would continue to serve as Director of Client Services and Michael
Weiss would continue to serve as Grant Manager. Biographies of key personnel along with a list of client references are
included with our proposal as an attachment.
All assigned staff possess postsecondary degrees related to government consulting/grant writing and are in good standing
with the State of New Jersey and other grant agencies. Neither the firm nor any individuals assigned to this engagement are
disbarred, suspended, or otherwise prohibited from professional practice or fi•om working with public entities by any federal,
state, or local agency. All staff and principals that will support the delivery of service on behalf of the Borough will be
stationed out of our corporate headquarters located at 60 Columbia Road, Building B, Suite 230, Morristown, NJ, 07960
00 COLIWBIA ROAR SUITE 230, MORRISTOWPI, UJ 07960 - 'H 973.226.3329 973-226 3399 - `.lf !; Ai.. I-RAI.COM
Millennium Strategies proposes to provide our full suite of grant consulting services on behalf of the Borough. These services
to be provided will include those outlined and described below.
• Create a Strategic Plan — Millennium will create a Strategic Plan for grant research and funding to be pursued in
keeping with the Borough's budget, capital plan and other identified objectives. This process will include
coordination of necessary meetings with administrators, department heads, supervisors and key personnel to
determine future funding goals and how best to achieve them.
• Research Available Opportuallies /Frequent Notification — Millennium will research all available governmental
and non -governmental grant opportunities that support the Borough's priorities on an ongoing basis for the duration
of the contract period. Grant summaries and detailed application breakdowns will be provided to key personnel as
the Borough selects grant opportunities that are consistent with the Strategic Plan.
• Complete Grant Writing — Millennium will complete all grant applications, both presented by Millennium and
identified by the Borough in accordance with funding guidelines established by the granting entity, on a continuing
basis for the duration of the contract period. This includes all necessary follow-up with governmental and legislative
agencies in support of applications submitted on behalf of the Borough as well as advising of technical requirements
associated with grants.
• Monthly Reporting —Millennium will submit a monthly report detailing all activities undertaken by the Millennium
team on behalf of the Borough as well as a monthly invoice of services rendered. The monthly report will include
details pertaining to all grants recommended, grants awarded, grants submitted and pending approval, grant
applications -in -progress, as well as grants denied, providing the Borough with an ongoing assessment of our efforts
on a regular basis.
• Heeling Attendance — Millennium will attend all requested meetings with 48 hours' notice
FEEPROPOSAL
Millennium will provide Proposed Services for a flat monthly retainer fee of $4,500.00, for an amount not to exceed
$54,000.00 per annum. Our retainer fee includes all travel time and expenses as well as attendance at all designated meetings.
There are no hidden costs associated with our fee structure and our contract provides for a mutual 14 day opt -out. Millennium
will enter into a contractual relationship with the Borough as an independent contractor for the duration of our contract.
DISCLOSURES
Millennium is a limited liability company. Since our inception in 2005, Ed Farmer and Sue Scavone have remained the sole
principals of the firm. During this time, the firm has not undergone any changesto the business name. Millennium is registered
as a Small Business Enterprise and complies with all applicable EEO and Affirmative Action Laws, as evidenced by the
compliance documentation included with our proposal as an attachment. No judgments, claims or suits have ever been filed
against our company. In addition, Millennium is not now, nor has it ever been involved in any bankruptcy or reorganization
proceedings.
Millennium does not employ any relatives of the Borough not are any of our employees unionized. In addition, no principals
or employees of Millennium are related to any employee or elected official of the Borough. All proposed services will be
performed directly by employees of Millennium. We will not hire subcontractors to perform any of the proposed services
outlined within this proposal. Millennium has no conflicts of interest that would prohibit the award of a contract for the
provision of services outlined within this proposal.
CONCLUSION
Thank you for considering Millennium Strategies. We look forward to continuing to be of service to the Borough of Carteret.
Please do not hesitate to contact me should you have any questions or require any further information.
Sincerely,
Ed Farmer
President and CEO