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Home My Public Portal Aboutr 23-085�Rmlufxon of i4e 190rough of Tar erd, C'- I #23-85 Date of Adoption March 23, 2023 AUTHORIZING A PROFESSIONAL LAND SURVEYING & ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, MIDOT FY 2022 SAFE ROUTES TO SCHOOLS PROGRAM CARTE RE, AVENUE SCHOOL ROUTE IMPROVEMENTS WHEREAS, the Borough of Carteret is in need of specialized land surveying and engineering services in connection with the NJDOT FY2022 Safe Routes to Schools Program, with regard to Carteret Avenue School Route Improvements; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $95,500,00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. # NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: I.The proposal from CME Associates for land surveying and engineering services related to the NJDOT FY2022 Safe Routes to Schools Program with regard to Carteret Avenue School Route Improvements at a cost not to exceed $95,500.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40AA 1-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Finance Department, the Borough Director of Engineering and CME Associates. Adopted this 23`d day of March, 2023 and certified as a true copy of the original on March 24, 2023. CARMELA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV I AX, 11 COUNCILMAN I YES I NO I NV I A.B. BELLINO X JOML X DIAZ X KRUM .X DIMASCIO X NAPLES X X-Indicate Vote AB -Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council , Marcl} 23, 2023 e,unicLpal � rK ,t �� BOROUGH OF-CARTERET ,Danietz MUNICIPAL CLERK Data: March 212023, To: Patrick Dol3laaio Treasurer Borough ofcarloret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS Fort AUTHORIZMNG A PROFESSIONAL LAND SURVEYING & ENGINEERING SERVICES CONTRACT WITH CIVIL ASSOCIATES, NJDOT FY 2022 SAFE ROUTES TO SCHOOLS PROGRAM CARTERIST AVENUE SCHOOL ROUTE IMPROV�M��NTS Resolution #: #23-85 Name of Account: CMB ASSOCIATES AMOUNT TO BE ENCUMBERED: Amount not to exceed $95 500 ( CERTIFICATION OF AVAILABILITY OF FUNDS 1,'noasmor of the Borough of Carteret, do hereby certify, toot there are sufficient @uds available I0 the cutTent budget to enable the Municipal Council to authorize file entering halo a Contract between the Borough of Cattoret and; C4 The f xids available for this contract are in the Budget, In the account of. In tine amount of. By this certification, I have hereby encumbered tile above named account for (I}�y�mount of lire wutract p :d tg Council action. ('„J�.�� _ � Dater 1 r Patrick DeBlaslo Treasurer MemorlalMunlelpalBuilding 0 61C0olceAvenue ® Carteret, Newlexsey07008 Tel: 732••541-3800 ® Vax: 732-541-8925 0 cierl<officeocartexet net wwwcarteret.net The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: March 29, 2023 CaPogo zeiski,RM Municipal Clerk Notary blic of New Jersey QMt:"C(CI,D0MMTMI!SEIx� Ey ic Stale of New Jersey IreesMar. 892021 Sworn and subscribed before me this It day of al/jl2%, JOHN H. ALLGAIR, PE, PP, LS (1983-2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME � MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME ASSOCIATES March 20, 2023 Via Electronic Mall bT1a}�ocarteret.ne41 Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME TREVOR J. TAYLOR, PE, PR CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME JOHN J. HESS, PE, PR CME KEITH CHIARAVALLO, PE, CME Re: Proposal for Professional Land Surveying and Engineering Services NJDOT FY2022 Safe Routes to Schools Program Carteret Avenue School Route Improvements Borough of Carteret, Middlesex County, New Jersey Proposal No.: 2023-026 Dear Mayor: We are pleased to present our estimate of fees for professional land surveying and engineering services for the above -referenced project. The Borough is the recipient of a $702,000 NJDOT FY2022 Safe Routes to Schools program grant to fund various pedestrian improvements along Carteret Avenue. The project generally consists of the replacement of non -compliant curb ramps at approximately 80 street corners along Carteret Avenue between Roosevelt Avenue to Varga Drive. The scope of work will also include new crosswalks, signage, solar -powered radar speed limit signage and other improvements to promote traffic calming and pedestrian safety in school zones. The scope is anticipated to be limited to areas in the immediate vicinity of curb ramps only. Sidewalks within the public right-of-way unaffected by construction are assumed to the responsibility of the homeowner and may require additional maintenance or repairs to be considered ADA-compliant. Please note that the Safe Routes to Schools Program is federally funded through the Federal Highway Administration (FHWA), similar to the Transportation Alternative Program (TAP) grant project that is currently under design and is therefore required to follow the NJDOT Federal Aid Handbook. As the Safe Routes to Schools grant program is funded through the FHWA, the design engineers are not eligible to provide construction inspection services and therefore must be awarded to a different engineering company. Lastly, it is noted that full time construction oversight is required once the project is awarded to a successful bidder. With this being said, we anticipate that the following tasks will be required: S:1CarterellPropcsoIsW3-02-06 - 2023026 - Carteret Ave Sale Roules to Schools dm CONSULTING AND MUNICIPAL ENGINEERS NJ CERTIFICATE OF AUTHORIZATION NO. 24GA2836900 1460 ROUTE 0 SOUTH . HOWELL, NEW JERSEY 07731 . (732) 462-7400 . FAX: (732) 409-0766 ASSOCIATES Hon. Mayor Daniel J. Reiman Borough of Carteret, Middlesex County, New Jersey Re: Professional Land Surveying and Engineering Services Carteret Avenue Safe Routes to Schools Improvements A) Survey and Basemap Services March 20, 2023 Proposal No. 2023-026 Page 2 Work in this phase will include field work to generate base mapping for use in the individual design of curb ramps within the project limits, including as-buiits of all existing sidewalks and gutterlines within 20 feet of all intersection corners from Jackson Avenue to Washington Avenue (approximately 80 street corners). Locations of any items that could Impact ramp design and alignment, including trees, catch basins, utility poles, and fences, will be collected. Approximate property lines will be established utilizing located property markers and tax map information. Utility Verification Request Letter CME will establish utility contacts and submit the verification request letter and utility base plans to each utility company to identify their existing facilities, both and above and below ground, on the utility base plans. B) Design Phase Services Work in this phase will consist of the preparation of construction plans, quantities, specifications and contract documents. Design work will ensure that all curb ramps, crosswalks, and accessible pedestrian routes comply with the Americans with Disabilities Act of 1990 (ADA), PROWAG, MUTCD, and NJDOT Standard Specifications for Road and Bridge Construction, 2019 edition. Individual details (1"=5') including spot grades, ramp slopes, and dimensions, will be prepared for each of the 80 intersection corners throughout the project limits as typically required by NJDOT for funded projects. Design phase services have been divided into tasks as detailed below: 1. Perform site visits and collect existing site information and assess conditions; 2. Prepare Construction Plans, including: 1. Existing Conditions Plans ii. Key Sheet Ill. Distribution of Quantities Sheet iv. ADA Curb Ramp Plans and Individual Details v. Traffic Striping and Signage Plan vi. Soil Erosion and Sediment Control Plans and Details vii. Traffic Control Plan and Details viii. Construction Details SACederelTroposela12302-06- 2023026-Carlerei Ave Safe Reules to Schools dm ASSOGATES Hon. Mayor Daniel J. Reiman March 20, 2023 Borough of Carteret, Middlesex County, New Jersey Proposal No. 2023-026 Re: Professional Land Surveying and Engineering Services Page 3 Carteret Avenue Safe Routes to Schools Improvements 3. Initiate ROW Impact Plan I. Work under this task will review the construction improvements and grading plan that may fall outside of the right of way lines. Should work be performed outside of the right of way lines, right of entry or temporary construction easements will be required on individual properties. ii. We will identify any areas where the work is outside of the public right of way. A separate fee will be requested for the preparation of any right of way documents. 4. Hold a Public Information Center i. CME will prepare a public information center including the public notice, presentation materials and minutes of the meeting. ii. We will also coordinate the meeting with the NJDOT Local Aid Office. 5. Prepare Specifications; and 6. Prepare Construction Cost Estimate C) Permit Phase Services As this project is funded with federal dollars via the FHWA, the design and permitting of the project must meet the standards of National Environmental Policy Act (NEPA), the National Historic Preservation Act (Section 106), and the Department of Transportation Act — Section 4(f). With this being said, it is anticipated that the project will qualify for a Categorical Exclusion Document (CED), as it will not result in any significant impacts to natural, cultural, recreational, or historic resources nor will it have significant air, noise, or water quality impacts. Our office will work with the NJDOT Local Aid office to prepare a Categorical Exclusion Document (CED) and coordinate with all outside agencies for concurrency on the preparation and approval of same. The project will require a permit from the Freehold Soil Conservation District (FSCD) prior to construction as the proposed soil disturbance will exceed 5,000 square feet. This phase will include preparation and submission of a permit application to the District for approval. Application fees will be requested from the Borough prior to submission to the District. Should the limit of disturbance exceed one (1) acre, our office will also file for a NJDEP Stormwater Construction Authorization (5G3) permit. Work in this phase will also include the coordination with the NJDOT Local Aid Office via the PMRS website in order to comply with Department requirements prior to and following bidding. SACederel'Proposel023-02-06 - 2023-026 - Csderet Ave Safe Routes to Schools dom ASSOCIATES Hon. Mayor Daniel J. Reiman Borough of Carteret, Middlesex County, New Jersey Re: Professional Land Surveying and Engineering Services Carteret Avenue Safe Routes to Schools Improvements D) Bid Phase Services March 20, 2023 Proposal No. 2023-026 Page 4 Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, 5. Analyze responsible bids and recommend contract award. We will provide the necessary land surveying and engineering services as described above based upon the cost breakdown as noted below: A. Survey and Basemap Services............................................................. $32,000.00 B. Design Phase Services......................................................................... $52,000.00 C. Permit Phase Services............................................................................ $7,500.00 D. Bid Phase Services.................................................................................. $4,000.00 Total Fee for Services............................................................................ $95,500.00 Exceptions • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • As the Safe Routes to Schools grant program is funded via grant monies from the Federal Highway Administration (FHWA), design engineers are not eligible to provide construction inspection services. • Preparation of a Preliminary Assessment Report (PAR), Environmental Assessment (EA) or Environmental Impact Statement (EIS). • Application fees are considered extra and will be requested at time of submission. The above fee estimate is based on information provided to us by the Borough. Should the scope of the project change requiring additional professional fees, we will detail same in writing and seek authorization prior to proceeding. S$CadoretlProposaW23-02-06.2023,026 -Carteret Avo Safe Roules to Schools do" ASSOCIATES Hon. Mayor Daniel J. Reiman March 20, 2023 Borough of Carteret, Middlesex County, New Jersey Proposal No. 2023-026 Re: Professional Land Surveying and Engineering Services Page 5 Carteret Avenue Safe Routes to Schools Improvements Should you accept this proposal, kindly prepare a professional services Resolution as authorization for us to proceed. Thank you again for the opportunity to offer our professional services, and should you have any questions or require additional information, please do not hesitate to contact this office. yours, Taylor, PE, PP, CME TT\MZ\TC cc: John DuPont, PE, PP, CME — Director of Engineering Matthew R. Zwingraf, PE, CME, CFM SAGarleNAPmposaIM23302-00-2023-026-Catlerel Ave Sel9 Raatae 11 Schode Cwx