HomeMy Public PortalAbout08) 7E MOA with the SGVCOG for Participation in the Coyote Management Implementation PlanDATE:
TO :
FROM :
MANAGEMEN T SERVICES DEPARTMENT
MEMORANDUM
October 15 , 20 19
The Honorable City Council
Brya n Cook , City Manager
By : Ashley Avery , Management Ana lyst
AGENDA
ITEM ?.E .
SUBJECT: MEMORANDUM OF AGREEMENT WITH THE SAN GABRIEL VALL EY
COUNCIL OF GOVERNMENTS FOR PARTICIPATION IN TH E COYO T E
MANAGEMENT IMPLEMENTATION PLAN
RECOMMENDATION:
The City Council is requested to authorize t he C ity Manager to sign and e xec ute t he
Memorandum of Agreement (MOA) (Attachment "A") w ith the San Gab r ie l Va l ley
Council of Gove rn ments (SGVCOG) for participation in t he reg iona l Coyote
Ma nagement Imp lementation Plan .
BAC KGROUND :
1. In early 2019 , SGVCOG created the Coyote Management Task Fo rce to add ress
the increas ing concerns of human-coyote contact thro ugho ut the Sa n Gabriel
Va lley.
2 . In July of 20 19 , t he Coyote Management Task Force developed the MOA for
Partici pation in the Coyote Management Imp lementation Plan . Through this
agreement, SGVCOG wou ld serve as an entity to prov ide i nformationa l coyote
publ ic outreach and education to residents , promote effective huma n-coyote
conflict mitig at ion strategies , and support a wildlife reporting and response system .
3 . On Octobe r 1, 2019 , a representative of SGVCOG presented i nformation
(Attachment "B") about the MOA and the services that would be ava il able to the
City . City Council then directed staff to bring the Coyote Management
Implementatio n Plan MOA back to the follow ing meeting on October 15 , 2019, for
approval.
City Council
October 15, 2019
Page 2 of 3
ANALYSIS:
The coyote or Canis Jatran s is a canine native to North America and is widely d istributed
throughou t the continent. Coyotes are a highly adaptable species and surv ive well in
human environments . Due to this adaptability, the native range of coyotes is rapidly
expanding and they recent ly have begun to appear in heavily urbani zed areas in the
United States and Canada . While coyotes have always been common in the San
Gabriel Valley , expanding urban development has increased human and coyote
interactions .
In order to address residents ' concerns about increased contact with coyotes , the
SGVCOG Coyote Management Task Force developed a Coyote Management
Implementation Plan. The MOA between the SGVCOG and the City of Temp le City
would a llow the City to partic i pate in this plan and have the SGVCOG serve as an entity
that will manage and implement a Coyote Management Plan on the C ity 's behalf.
The MOA term length will be for two years , from November 1, 2019 to October 31 ,
2021 , and may be extended by mutual agreement of both Temple City and SGVCOG.
Through this MOA, SGVCOG will be respons ib le for the following :
• Coord inating and implementing coyote town halls and community meetin gs .
• Coord inating and hosting coyote managem ent workshops and conflict trainings .
• Conducting youth outreach and education programs for local schools .
• Coordinating to send mailers to neighborhoods with high numbers of human-
coyote encounters and incidents .
• Managing a website or webpage that contains important and helpful i nformation for
residents and business regarding coyotes .
• Maintaining an online regional coyote incident reporting system for res idents .
• Developing and mainta ini ng a regional coyote reporting hotline .
• Coordinating with other agencies on coyote management efforts .
• Providing electronic files of outreach materials .
The cost of this service w ill be $20 ,000 for the term of the agreement. The first $10 ,000
would be due upon execution of the agreement and the second payment of $10 ,000 will
City Council
October 15 , 2019
Page 3 of 3
be due July 1, 2020 . In addition to the cost of service , the City will also be expected to
participate in conference ca lls or meetings about the implementation of the Coyote
Management Plan , provide a meeting space for events or activities and assist with
outreach efforts related to this MOA.
CITY STRATEGIC GOALS:
Participating in the Coyote Management Implementation Plan with SGVCOG is
consistent with the City Strategic Goals of Good Governance , Public Health and Safety,
and Citize n Education and Communication .
FISCAL IMPACT:
The Coyote Management Implementation Plan will cost $20 ,000 in total for the two-year
term length of the agreement. The first $10 ,000 payment is due upon execution of the
agreement and the second payment will then be due on July 1, 2020 .
$10 ,000 FY 2019 -2020
$10 ,000 FY 2020 -2021
The General Fund has surplus funding available for this MOA.
ATTACHMENTS:
A. Memorandum of Agreement between the San Gabriel Valley Counci l of
Governments and the City for Participation of Coyote Management Imp lementation
Plan .
B. SGVCOG Coyote Management Plan Presentation to City Council -October 1, 2019
ATTACHMENT A
MEMORANDUM OF AG REEMENT
BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS AN D THE CITY OF TEMPLE CITY
FOR PARTICIPATION OF COYOTE MANAGEMENT IMPLEMENTATION PLAN
This Memorandum of Agreement ("MOA" or "Agr eeme nt ") is made as of October 15 ,
20 19 by and between the City of Temple City, a municipa l corporation ("City"), and the San
Gabri e l Valley Coun c il of Governments, a California joint powers authority ("SGVCOG"). City
and SGVCOG may be referred to herein co ll ectively as the ''Parties" or individually as a ·'Party."
RECITALS:
A . SGVCOG was estab li shed to have a unified vo ice to max imi ze resources and advocate
for regiona l and member in terests to im prove the quali ty of li fe in the San Gabriel Vall ey
by th e member c it ies and other local governmental agencies.
B . City s eeks to participate in a Coyote Management Implementatio n Plan that was
developed by the SGVCOG Coyote Management Task Force.
C. U nder the Coyote Management Implementation Plan, SGVCOG wo u ld serve as an entity
to provide informational coyote public outreach a nd education efforts, promote effective
human-co yote conflict mitigation str ateg ies, and s upport a robust w ildli fe reporting and
r esponse mechanis m on behalf of C it y.
D. City and SGVCOG desire to set forth the terms of their ongo ing collaboration with
respect to th is effort in this MOA.
NOW, THEREFORE, the Parties agree as follows:
I. TERM:
The term of thi s MOA s hall commence on Novembe r 1, 2019 by the Parties and sh all
continue through October 31, 202 1. Th e t e rm of thi s MOA m ay be extended by mutual written
agreement of the Parties.
II. RESPONS IBILTIES OF THE PARTIES:
A. GVCOG.
SGVCOG w ill :
I . Coordin ate and i mpleme nt coyote town hall s and community meetings.
2 . Coord in ate and host coyote management wo rk s hops an d confl ict trainin gs.
3 . Conduct yo uth outreach and education programs fo r local schools .
4 . Coord in ate to send mailers to neighborhoods with high numbers of human -
coyote encounters and incidents.
5 . Manage a webs ite or webpage that conta ins important and helpful information
for residents and bus in esses regard ing coyotes.
6 . Maintain an onli ne regional coyote inc id ent reporting system for re sidents of
C ity.
7. Develop and m a intain a region a l coyote re po rt in g h otline.
8. Coordinate with th e C alifo rni a D e partment ofFis h and Wi ldli fe, the County
of Lo s Ange les, a nd o th er re le v ant externa l s takeh o lders o n regional coyote
managem ent effo rts.
9. Pr ovide e le ctro ni c fi les of c oyote m ar ke ting and o ut reach m a te r ials.
10. Man age a ll in vo ic in g a nd bi ll ing.
11. Su bmi t two invo ices to th e C it y, a t ot a l o f $20,000 over th e span of two
co nse cuti ve yea rs as fo ll ows:
13 .1 The fir s t i nvo ice w ill be due up o n executi o n of the agreem e nt fo r
fift y pe rcent (5 0%), w hi c h is $10,0 00 , of t he total a m o un t.
14 .1 T he second a nd fin a l in voice fo r th e re m a in ing am ount w ill be
s ubmitted o n Ju ly 1, 2020 fo r a total of $10,000.
B. C ity .
C ity wi ll :
1. Partic ipate in coordination calls a nd me etings with a ll part ies througho u t th e
imp leme nt at io n of the C oy ote M an agement Imp le m e nta t io n Plan .
2. P rov ide a po in t-of-cont ac t w ith th e name, titl e, and con tact informa ti on of the
ind iv idua l. If the p o in t-of-contact i s r eass ig ne d o r no lo nger w i t h the City, a
ne w po int -o f-co nta ct mu st be des igna te d within five (5) bus in ess days .
3 . Assi s t w ith th e coo rd in a tion of coyot e to wn h a ll s, communi ty meetings,
coyote management w o rk s ho ps, conflict tra inin gs, m a ile rs, social m edia
outreac h , an d yo uth o utreach a nd e du c atio n p rogr am s.
4 . Prov ide muni c ip al meetin g space or venue fo r events a nd acti vities re lated to
thi s MOA an d o th e r events re la ted t o the Coyote Managem e n t Im p lementatio n
Pla n .
5. Pay a ll in vo ices s ubmitte d by SGVCOG w ith in thirty (30) days .
Ill . PRO JECT MANAGEMENT :
A. P ro ject Mana ge rs .
1. F o r th e purposes o f t hi s MOA, SGVC OG des ign a tes th e fo ll owing individual
a s it s P roj e ct M anager: A lexan der Fung, M an age me nt A na lys t.
2 . For the purposes o f th is MOA , th e C ity desi gnates the fo ll owin g ind iv id ual as
it s P roj ect Man ager: A s h ley Avery, Manage me nt A n alys t.
Eithe r party may c han ge t he d esig n at io ns set fort h he re in upon wri tten notice t o
t he O t he r P arty .
IV . DEFAULT; R EME DI ES :
A. Defa u lt. A "D efault " unde r thi s M O A is d e fin ed as an y o ne o r mo re of th e
fo ll o w ing : (i) fa ilure o f e ith e r Pa rt y to com p ly wi th th e t e rm s and cond itio n s
co nta ined in thi s M OA; and/o r (i i) fa i lure of e ith er P a rt y to p erform it s
obligation s set forth herein satisfactorily.
B. Remedies. In the even t of a Default by either Party, the non-defaulting Party
will provide a written notice of such Default and thirty (30) days to cure the
Defau lt. In the event that th e d efau ltin g Party fails to cur e the Default, o r commit
to cure th e D efau lt and commence th e same within such 30-d ay period and to the
satisfactio n of the non-defau lting Party, the non-de fault in g Party m ay tetminate
th i s MOA. Such term ination shall be effective immediately. The remedies
describ ed here in are non-exc lu sive. In the event of a Defau lt by City, the
SGVCOG shall have t he ri g ht to seek any and a ll r emed ies avai la bl e at law or in
equity.
V. TERMINATION:
A. T hi s MOA may be terminated b y either Party at any time, w ith or without cause,
by prov iding written notice of termination to the other Party. Such termination
wi ll be effective thirty (30) days after such notice is received.
B. If Ci ty terminates thi s MOA prior to the completion o f the Coyote Management
Imple m entation Pl an, SGVCOG will invoice C ity for any costs incurred t hat
exceed th e amou nt in itiall y inc luded in the initi a l in voice. To ta l bi ll ab le cos t shall
not exceed th e total p roject bud ge t.
VI. INDE MNIFICATION:
A. C ity agrees to defend, ind e mni fy, and hold free and hatm less the SGVCOG, its
elected and appo inted boards, officials, officer s, agents, employees, members, and
vo lun teers, at City's so le expense, from and against a ny a nd a ll claims, act ions,
suits, o r other le gal proceedings brought against the SGVCOG , its elected and
appo inted board s, offic ia ls , office rs, agent s, employee members , and volunteers
ari s ing out of or relating to the acts or omissions of City in connection with this
Agreement.
B. SGVCOG agrees to defe nd , i ndemnify, and ho ld free and harmless the City, i ts
e lected official s, officers , agents , emp loyees, and voluntee rs , at SGVCOG's sole
expense, fr o m and again s t an y and a ll c laims, actions , suits, or other legal
proceedings brought again st th e City, its el ect ed offic ia ls, officers, agents ,
emp loyees, and vo lunteer s aris in g o ut of or re lating t o the acts o r omissions of
SGVCOG in connectio n w ith thi s Agreement.
VII. INSURANCE :
A. City and SGVCOG shall m aintain and keep in full force and effect during the term
of thi s MOA insurance or a program of self -insurance a gainst claims for injuries
to persons or damages to property which may arise in connection with City's or
SGVCOG's performance of it s ob li gation s hereunder.
VIII. OTHE R TERMS AND CONDITIONS :
A. o tices. A ll noti ces required o r p e rmitted to be g iven under this Agreement shall be
in writing and s hall be pe r so na ll y delivered, o r sent by e lectro nic mail or certified
mail , pos tage pre pa id a nd return receipt requested, addressed as follows:
To SGVCOG:
w ith a copy to:
To C ity:
with a copy t o:
A le xander rung
M a nagement Analyst
1000 S. Fremont Avenu e , Unit 42
Bui ld ing A-10 , Suite 10-2 10
Alhambra, CA 91803
(626) 4 57-1800
kward@sgvcog.org
Ma risa Creter
Executive Directo r
1000 S. Fremont Avenue, U nit 42
Bui lding A-ION, Sui te 10 -210
A lham bra , CA 91803
(626) 457-1800
mcret er@sgv cog.org
Ashl ey A very
M anagement Ana ly st
970 I Las Tunas Drive
Temple C it y , CA 97 180
(626) 285-2171
a a ve ry@t em pI eci ty. us
Bryan Cook
C ity Ma nager
970 I Las Tunas Drive
Tem ple C ity , CA 91780
(626) 2 8 5-2 17 1
bcook@ te mp lec ity. us
B . o Partners hip. This Agreement is no t inte nd ed to be , and sha ll n ot be construed as,
a n agreement to form a partnership , agen cy re lationship, o r a joint venture between
the Pa rti es. Except as oth erwise s pecifica ll y prov id e d in the Agreement, neither Party
s hall be a uthori zed to act as an agent of or oth e rwi se to represent the other Party .
C. E ntire Agreement. This Agreement cons titutes t he enti re unde rstanding between th e
parties w it h resp ect to the s ubj ect matter herein and supersedes any and all other
prior writ ings and o ral nego tiation s. T hi s Agreement may be m odified only in
w ritin g , and s ig ned by th e pa rti es in interest at t he time of s uc h m od ifi cati on.
D. Governing L aw. Thi s Agreement s hall be governed by and construed under
Californ ia la w and any applicable federal law w i thout g iving effect to that body of
laws perta ining to conflict o f laws. In the event of any legal action to enforce or
interpret this Agreement, the Parties hereto agree that the so le and exclusive venue
s hall be a court ofcompete ntjuris diction located in Los Angeles County, California.
E. Atto rneys' Fees. In th e event th a t there is any litigation or ot he r legal proceed in g
between the Parties in connecti on with th is Agreement, each part y shall bear its own
costs a nd expenses, including attorneys' fees.
F. Excusable D elays. e ither Party hereto s ha ll be considered in default in the
pe r for mance of it s obli gations he reunder to the extent tha t th e performance of any
such o bli gati on is prevented o r delayed by unforeseen causes includin g acts of God,
floods , earthq uakes, fi res, act s of a public e nemy, and government acts beyond the
control and without fau lt o r neg ligence of the affected Party. E ach Party hereto shall
give notice promptly to th e o th e r of the nature and extent of any such ci rcumstances
c laimed to delay, hinder, or prevent performance of any ob ligations under this
Agreement.
G. Wai ver. Waive r b y a ny Party to thi s Agr eement of any term , condition, or covenant
of this Agreement shall not co n sti tute a wa iver of any other te rm , co nditi on, or
covenant. No waiver of a n y provision of this Agreement shall be effective unless in
writing and s ig n ed by a duly a uth orized representati ve of the party against whom
enforcement of a waiver is sou ght.
H. Hea dings. The section headi ngs conta ined in thi s Agreement are for convenience and
id e ntification only and s hall no t be deemed to limit or define the contents to which
they relate.
I . Assignment. Neither party may assign its int ere st in thi s Agreement, or any part
thereof, w ithout the prior written co n sent of the other party. Any assignment without
consent s ha ll be vo id a nd un e n forceable.
J. Severability . If any provisio n of thi s Agreement is held by a cou rt of competent
juris diction to be inva lid , vo id , o r unenfor ceab le , the rem a in in g provisions s hall
nevertheless con tinue in full fo rce w ithout be ing impaired o r invalidated in any way.
K. Autho rity to Execute . The person executing this Agreem e nt on behalf of the Parties
warran t that th ey ar e du ly a utho ri z ed to execute thi s Agreement on behalf of said
Parties, a nd t ha t by d o in g so the Parties are fo rm ally bound to the p rovis ions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed as of the day and year first above written.
FOR TH E C ITY OF TEMPLE CITY
By: ----------------------Bryan Cook
City Manager
Date: ---------------------
ATTEST:
City C lerk
APPROVED AS TO FORM :
Gregory Murphy
C i ty Attorney
FOR THE SA GABRIEL VALLEY
COUNCIL OF GOVERNMENTS
By: ______________________ __
Marisa Creter
Executive Director
Date: -----------------------
ATTEST:
Mari sa Creter, Secretary
APPROVED AS TO FORM:
General Counsel
ATTACHMENT B
ATTACHMENT 8
i-SGVCOG }I. ... ~(..-. ,_ c c ... -
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5 SGVCOG
San Gabriel Valley Council of Governments
• SGVCOG is a subregional government agency that serves to maximize
resources and advocate for regional interests to improve the quality of life
in the San Gabriel Valley
• The SGVCOG Govern ing Board include s representatives from 30 cities 1 3
Los Ange les County Supervisorial Di stricts~ and 3 municipal water d istricts
in the San Gabriel Valley
• Addresses regional issues of importance1 including transportation ~
homelessneSS 1 the environment~ and water
5 SGVCOG
SGVCOG Programs
• Capital Projects & Goods Movement • Regiona l Housing Trust Fund
• Energy Efficiency • Water Res iliency
• Homelessness Coordinati on • Coyote Management
• Mobility Programs • Public Outreach
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t sGVCOG
SGVCOG Coyote Management Task Force
Existing Problem
• SGVCOG member agencies have been experiencing an increase in human-c oyote encounters
• Several cities adopted Coyote Management Plan s (CM Ps) to reduce human -c oyote con flicts
within their co mmu nities; however, many other membe r agen cies do not have a CMP in place
Coyote Management Task Force
Formed to address the existing and r ising coyote issues in the San Gabriel Va ll ey
Met three times t o assess the feasibility of developing a regional coyote ma nagement
framework
t sGycoG
Collaborators
• California Department of Fish and Wildlife (CDFW)
• Office of the Assemblymember Ed Chau (AD-49)
• University of California Agriculture and Natural Resources
• Humane Society Organizations
• Los Angeles County Agricultural Commissioner/Weights &
Measures
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~SGVCOG
Results and Outcomes of the Task Force
The Coyote Management Task Force worked with external stakeholders to
develop two documents:
1. Regional Coyote Management Framework (RCMF)
2. Coyote Management Implementation Plan (CMIP)
4
Regional Coyote Management Framework (RCMF)
• Serves as a document that member agencies can adopt and modify based on their
own needs
• Includes coyote management strategies, reporting tools, and other resources that
cities can util ize to reduce human-coyote conflicts
• Provides recommendations for cities to educate their residents and communities
on the differences between appropriate and inappropriate coyote behav i or
Assist member agencies with ex i sting coyote management plans to expand their
coyote management services
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~§§YCQG
Coyote Management Implementation Plan (CMIP)
CMIP was created to provide SGVCOG with a plan of assisting cities to
coordinate coyote safety outreach services. Participation within the
CMIP is voluntary. Under this plan, SGVCOG would serve as the
umbrella organization that is responsible for:
• Pr o v id i n g publi c outreach an d e du ca t ion to res id ents;
• Promoti ng effective h uman-coyote conflict mit igation strategies; and ,
• Supportin g a robu st coyote re porting and res ponse mecha n ism on b ehalf of
p a rticip ati ng ag en ci es
CMIP Programs and Services
Public Outreach and
Education
Non -Urgent Coyote
Response Services
' Regional Representation
and Engagement Services
• Co m m u nity Meetings and Training Workshops
• Mail ers, Social Media, an d Youth Outreach Programs
• Website an d Coyot e Incident Rep o rting System
• Coyote Reporting Hotline
• Se rve as a regional voi ce for partici pat i ng cities to all
re levant external stakeholders
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'SGVCOG __ .. -
Community Meetings and Training Workshops
• Increase residents' knowledge, awareness, and understanding
of methods to eliminate coyote attractants
• Provide valuable opportunity for interested residents to learn
about regional and community coyote management efforts
• Include basic training on species-specific ecology and behavior
'SGVCOG
Community Meetings and Training Workshops
Topics Covered:
• Appropriate responses when encountering coyotes
• Human health, public, and pet safety tips and concerns
• Coyote attractants
• Yard audits
• Effective coyote hazing methods
• Seasonal behavior changes
• Normal vs. abnormal coyote behavio r
7
Youth Education and Outreach
• A youth education program would be developed to provide
age-appropriate coyote education and safety information to
local unified school districts located in participating cities'
limits
• Includes annual meetings with local unified school district
officials to discuss coyote safety topics
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~~SGVCOG
Mailers and Social Media Outreach
• Mail educational flyers to residents in communities with high
human-coyote incidents (different language s available)
• Disseminate coyote information through the COG 's existing
social media platforms and work with partic i pating cities to
publicize coyote information on their respect ive social med ia
channels
8
Website and Coyote Incident Reporting System
• The COG would develop and maintain a website/webpage
that includes coyote education, related resources, and a link
to the Coyote Incident Reporting System for residents of
participating cities
• The Coyote Incident Reporting System would share reported
incidents with participating cities
Regional Coyote Reporting Hotline
• A regional coyote reporting hotline would be established for
the residents of participating cities to report coyote incidents
• All reports will be logged and shared with participating cities
and relevant external stakeholders
• Residents who are believed to be in i mminent danger would
be advised to call 9-1-1
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~SGVCOG ~.., _._ ....... _,. ... _,..
Follow-up Responses
• Residents th at utilize either the regi onal hotline or the Coyote
Incident Reportin g System would receive a follow-up message
via e-mail with electron ic copies of re lev ant coyote safety
information with i n 3 busin ess day s
Regional Representation
SGVCOG would serve as a regional voice for participating cities to external
stakeholders:
• California Dep artment of Fish an d Wildlife
• Lo s Angeles Co unty Agricultural Commissioner/Weights an d Measures
• Local Humane Societies
• University of Ca li fornia
• County an d St ate Elected Officials
• Other Relevant Stakeholders
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Participating Cities
The following 14 cities expressed interest:
Arcadia Rosemead
Azusa San Dimas
Covina San Gabriel
El Monte San Marino
Glendora Temple City
Irwindale Walnut
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~SGVCOG ... ----.
Participating Cities
• These cities agreed to proceed with contributing $10,000/year per
city for two consecutive years to receive coyote management public
outreach services that are managed by the SGVCOG
• Cities are currently in the process of reviewing and signing
memorandums of agreement (MOAs} with the SGVCOG
• Services listed within the CMIP are scheduled to commence on
November 1, 2019 and end no earl i er than October 31, 2021
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f SGVCOG
Regional Approach
• The cities spearheaded this regional effort out of a desire to find a way to
provide resi de nts with more ro bu st coyote safety services than the cities'
existing resou r ces
• Creating a regional coyote management and safety program can ensure
that there are dedicated staff and resources working on safe ty issue s
caused by co y ot es and that the program will be a comprehensive and
integrated regional approach to coyote management
.~SGVCOG
Regional Approach
• The COG will work as a coordinating force , with dedicated staff member
responsible for preparing education materials, community meetings,
interfacing with other organizations involved in coyote management,
monitoring coyot e reports, and responding to residents who have coyote
encounters to provide them with assistance in reducing human-coyote
conflicts
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