HomeMy Public PortalAbout2001-49 Authorizing the Purchase of Optical-Imaging Equipment for the Office of The Village ClerkRESOLUTION NO. 2001-49
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING
THE PURCHASE OF OPTICAL -IMAGING EQUIPMENT
FOR THE OFFICE OF THE VILLAGE CLERK; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Office of the Village Clerk is entrusted with the recording and maintaining
accurate minutes of the proceedings of the Village Council, publishing public notices, and
maintaining custody of all official records not handled by other departments within the Village; and
WHEREAS, the equipment in existence is out -dated and obsolete, no longer manufactured
or serviced by the manufacturing company.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the Village Clerk is authorized to purchase the state of the art optical -
imaging equipment, in order to provide the Village Council, Staff and residents of the Village of Key
Biscayne with easy access to vital records and frequently requested documents which provides for
quick retrieval and reduced storage space.
Section 2. Funding is available from Account 03.512.49.100 (Imaging Equipment/Supplies)
from the Office of the Village Clerk's budget and from Account 04.513.64.200 (Equipment) from
the Non -Departmental budget in an amount not to exceed $29,000.
Section 3. This resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED this 10th day of July , 2001.
411P •
CONCHITA H. ALVAREZ, CMC, VILLAGE
APPROVED AS TO FORM AND LEGAL SUFFIC
RICHARD JAY WEISS, VILLAGE ATTORNEY
MAYOR JOE I. RASCO
Advanced Data Solutions, Inc.
109 Bayview Boulevard, Suite F
Oldsmar, Florida 34677
813.855.3545 phone
System Quotation
Village of Key Biscayne
85 West McIntyre Street
Key Biscayne, Florida 33149
Conchita Alvarez, Village Clerk
Date: June 8, 2001
Quantity
Description
Price
Ext. Price
1
Alchemy Gold R6 SP3
$3,995.00
$3,995.00
1
Annual Maintenance on Alchemy Gold R6 SP3
$719.10
$719.10
1
Scan2CD (an add-on module for Alchemy that operates
popular scanners to capture documents and uses OCR to
create searchable text from images. Although Alchemy can
accept images made by other document imaging applications,
Scan2CD is completely integrated into the Alchemy Build
workspace. As a result, this is the easiest way to convert file
cabinets into a computer database that is immediately
accessible from any Windows PC or a Web browser)
$1,500.00
$1,500.00
1
Annual Maintenance on Scan2CD
$270.00
$270.00
1
10 Alchemy Network Concurrent Search & View Licenses
$2,500.00
$2,500.00
1
Annual Maintenance on Alchemy Search & View Licenses
$450.00
$450.00
24 Hours
Information Technology Services per ADS State Contract —
System Configuration & Delivery
$95.00
$2,280.00
1
Adaptec SCSI Card 29160N PCI U160 Kit
$291.47
$291.47
1
Miscellaneous Cables
$149.59
$149.59
3
AIT 8MM FMT W/MIC (Back -Up Tapes)
$77.61
$232.83
1
Fujitsu 4097D duplex flatbed scanner w/ 1 year Fujitsu
warranty
$8,595.00
$8,595.00
Travel Expenses (2 persons)
$1,000.00
$1,000.00
1
Dedicated Dell PC
$3,000.00
$3,000.00
Total Price
$24,982.99