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Home My Public Portal Aboutr 23-093'ezolufion of t4e Rorrrgh of andme#, #23-93 Date of AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH FRENCH & PARRELLO ASSOCIATES, CONSTRUCTION ADMINISTRATION & OBSERVATION SERVICES RE: TOMCZUK COURT IMPROVEMENTS WHEREAS, the Borough of Carteret.is in need of specialized engineering services in connection with the Construction Administration & Observation Services for Tomczuk Court Improvements; and WHEREAS, French & Parrello Associates, 1800 Route 34 , Suite 101, Wall Township, New Jersey 07719, possesses the requisite experience and expertise to provide said services; and WHEREAS, French & Parrello Associates has submitted a proposal to provide said services at a total cost not to exceed $33,700,00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acet. # NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from French & Parrello Associates for engineering services related to the Construction Administration & Observation Services for Tomczak Court Improvements at a cost not to exceed $33,700.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and French & Parrello Associates, Adopted this 13'a day of April, 2023 and certified as a hue copy of the original on April 14, 2023. CARMELA POGORZELSKI, RMC Municipal Clerk RECORD Or COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO X JOHAL X DIAZ X KRUM X DIMASCIO X INAPLES X X- Indicate Vote AB -Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council t April,,13, 2023i ,./mad ,J, rruuluij, i i.yerx; i BOROUGH OF'-CARTERET Daniel Reiman, Mayor MUNICIPAL CLERK Date:, Murch28 2023 To: Patrick DeBlosio Treasurer Borough of Carteret RFOUFST FOR CERT7FICATION OF AVAILABLE FUNDS z 2r For; AUTHORIZING A PItOpGSSIONAL ENGINCC I G SI;RVIC> S CONTRACT WITH r1WNCH & PARRCLL•O ASSOCIATES. CONSTRUCTION ADMINISTRATION & OBSI;I3VATION SPRVICrS RLr: "MCZUK COURT IMPROVEMENTS Resolution 9: N2J.ey3 Name of Account: FRENCH & PARRELLO ASSOCIATES AMOUNT TO BE CNCUMBCRED: Amount not to exceed $35,700 00 l i Al CARMi POOORZ L IcI^ J Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS 1, Treasure• of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; �ncra��/ � l��cc� r�uyl7rl The fiords available for this con0'acl are 1p the Budget, in the account of'. In the amount of'. 173, 7 0 By this celification, I have hereby encumbered the above named account for the amount of the contract pending Counolt action, Patrick DoBlasio Treasurer Date: i MenlorldMunielptdAuildlllg ® 6lCoolceAvenue 0 Carteret, Newjersey07008 '1e1: 732-541-$800 ® Aax: 732-541-8925 ® clerlcoffioRcarteret nefi wmmr flrteret,net AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: April 19, 2023 Municipal Notary u, lic of New Jersey 1ER K. OTERO Notary•State of New Jersey on # 50.18.8983 QMyCc0'oM]mkm1'1"E1xpjrq_Mar, 31 2027 Sworn and subscribed before me this 1 day of ( b 21 wry G • 4 March 27, 2023 The Honorable DanielJ. Reiman, Mayor Borough Of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, New Jersey07008 RE: Proposal for Professional Engineering Services for Construction Administration & Observation Services for Tomczuk Court Improvements FPA No. 1614.002 Dear Mayor Reiman: 1800 Route 34, Suite 101 Wall Township, New Jersey 07719 T: 732.312.9800 F: 732.312.9801 fpaengineers.com The Borough of Carteret (Borough) Is committed to maintaining the health, safety, wellbeing and improving the quality of life for its residents, business owners and visitors. The Borough's dedication to owning, operating and maintaining its municipal infrastructure in a diligent and fiscally responsible manner is apparent. However, in these challenging times it has become more difficult to do more with less. As such, the Borough has asked French & Parrello Associates to submit a proposal for providing Construction Administration and Construction Observation Services during the construction phase of the Tomczuk Court Improvements Project. French & Parrello Associates (FPA) has established a reputation of technical excellence and responsiveness. Our long- lasting client relationships are built on the dedication of our professionals and supported by our technical expertise, wide range of services and commitment to client satisfaction. FPA is a leader in engineering design, regulatory permitting, bid phase services and engineering services during construction. We are dedicated to bringing exceptional service and value to each project through focus, timely response and innovative solutions. As such, FPA Is pleased to submit our proposal for providing Professional Engineering Services Lo [lie Borough during the construction phase of the referenced project. The Tomczuk Court Improvements Project, which was designed by others, includes the reconstruction of three (3) basketball and four (4) tennis courts at Tomczuk Courts, located adjacent to the Carteret Middle School on Louis Street. We understand that the Borough of Carteret has already received bids from contractors and anticipates awarding the construction contract to Black Rock Enterprises, LLC, in the amount of $560,800. We understand that the contract requires the contractor to mobilize in the Spring 2023 and to complete the court improvements by in mid -Summer 2023. Based upon information received from the Borough, we propose the following scope of services for this assignment: Scope of Services 1. Schedule and attend the preconstruction meeting with representatives from the Borough, contractor and other stakeholders. Coordinate with the Borough, Design Engineer -of -record, other impacted stakeholders, and the Contractor and collect the required documents from the contractor lie: project schedule, shop drawing log, and other information and documents required by the contract). Facilitate the preconstruction meeting, record the meeting minutes, and distribute to the attendees and stakeholders. ENGINEERING AND CONSULTING SINCE 1974 v Yr, 2. Review the contractor's proposed schedule, shop drawing log, and other required contract documents for compliance with the contract specifications and other requirements. 3. Review shop drawing submittals and approve/disapprove depending upon whether they conform to the contract specifications and requirements. If multiple iterations are required due to contractor deficiencies, we will recommend that the Borough consider deducting review cost from the contactor's payments. 4. Provide responses and clarifications to the contractor related to the approved construction documents. FPA will request feedback and clarifications from the Design Engineer -of -record and Borough as needed throughout the project. 5. FPA will provide part-time construction observation services during key aspects of construction. Prepare monthly partial payment estimates for the review and approval by the Borough. Upon substantial completion of work, conduct a project walk-through and develop a punch list for the contractor. 6. Upon final approval of the project, prepare the contractors' final payment estimate, review contract closeout documents inclusive of the maintenance bond, release of liens statement, etc., and make recommendations to the Borough regarding final acceptance of the project. Based upon the scope of services outlined herein, FPA estimates that approximately 284 man-hours will be required for Construction Administration and Part-time Construction Observation services. This Is based upon FPA's estimate that the total construction period is approximately 14 weeks In duration and that the actual construction will take place over a period of approximately 8 weeks. Fee Proposal French & Parrello Associates (FPA) proposes to provide the scope of services outlined in items 1— 6 for a proposed reimbursable fee of $33,700. This fee will not be billed in accordance with our 2023 Schedule of Fees and Expenses and will not be exceeded without prior justification and authorization from the Borough. If additional scope of services is required, we will coordinate with the Borough and submit a separate proposal for the supplemental work. FPA is prepared to commence work on this important and time -sensitive assignment upon receipt of written authorization to proceed from the Borough of Carteret. On behalf of French & Parrello Associates, we thank you for the opportunity to provide Professional Engineering Services to the Borough of Carteret. Respectfully Submitted, FRENCH & PARRELLO ASSOCIATES, P.A. n a rf' Eric C. Betz, PE, BCEE, CME Vice President & Senior Project Consultant Director of Water & Wastewater (ru: 13c€.z(xfl)tc ni,ir r ��r`s..corn CC: John P. DuPont, PE, CME, PP, Director of Municipal Engineering Borough of Carteret Page 2