The URL can be used to link to this page

Home My Public Portal AboutTBM 2014-05-07 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, May 7, 20144 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tem Philip Naill; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Town Attorney Rod McGowan Others: See attached list Mayor Smith called the meeting to order at 6:03 p.m. 1. Regular Meeting: Roll Call 2. Approval of Agenda: Trustee Naill moved, and Trustee Soles seconded the motion to approve the Agenda. Motion carried: 7-0. 3. Executive Session For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4) (b)and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding RAMP agreements and to include, Town Manager Durbin and Town Attorney McGowan. Trustee Nail[ moved, and Trustee Soles seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:05 p.m. Exit: 6:43 p.m. Trustee Soles moved, and Trustee Mather seconded the motion to exit executive session. Motion carried: 7-0. ttorney's As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Page 2of4 Rod McGowan, Town Attorney 4. Executive Session For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding Subdivision Improvements and to include, Town Manager Durbin, Town Attorney McGowan, Town Planner Trotter and Public Works Director Nordin. Trustee Miller moved, and Trustee Soles seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:.50 p.m. Exit: 7:16 p.m. Trustee Naill moved, and Trustee Waldow seconded the motion to exit executive session. Motion carried: 7-0. t rn y's inion ire y C.R.S. } }flt}( }g As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session which was not recorded, constituted a privileged attorney-client communic Rod McGowan, Town Attorney 5. Consent Agenda: a) Minutes —April 16, 2014 Trustee Soles moved, and Trustee Taylor seconded the motion to approve the consent agenda. Motion carried: 7-0. 6. Open Forum: None 7. Public Hearings: None 8. Discussion and Possible Action Regarding: a) Fraser US 40 Highway Improvement Project State and Local Agreements TM Durbin briefed the Board and public on the status of the US 40 Highway Improvement Project. The Town has received two agreements for the project, they will be brought to the Board on May 28tH TA McGowan was excused from the remainder of the meeting. Page 3 of 4 b) Snowball 2015-2017 TM Durbin briefed the Board on the Snowball festival held in 2013 and outlined the proposal from Snowball that would allow them to hold their annual festival in Fraser for a 3 year period beginning in 2015-2017. The Winter Park/Fraser Chamber of Commerce Board has directed staff not to pursue this festival. The Board directed staff to send Snowball a list of necessities that the Board would require in order for the Town of Fraser to host the festival in the future. C) Resolution 2014-05-04 Authorizing Expenditures for Laserfiche Software TC Berger outlined the proposal that was included in the Board packet, and the benefits this software would provide for the organization. Trustee Soles moved, and Trustee Taylor seconded the motion to approve Resolution 2014-05-04 Authorizing Expenditures for Laserfiche Software. Motion carried: 7-0 d) Resolution 2014-05-01 2014 Sewer System Annual Inspection And Cleaning Contract TM Durbin and PW Nordin outlined the 3 year cycle of inspections and cleaning of the town's collection system. Trustee Miller moved, and Trustee Soles seconded the motion to approve Resolution 2014-05-01 2014 Sewer System Annual Inspection and Cleaning Contract not to exceed $45,000. Motion carried: 7-0. e) Resolution 2014-05-02 St. Louis Creek Bank Stabilization Project Contract. Trustee Waldow recused herself from the discussion due to a financial interest in the project. PW Nordin outlined how the breach in the creek happened and the steps taken to temporarily mitigate the situation. The stabilization project would go back in and further stabilize the bank and make the needed repairs permanent. Trustee Naill moved, and Trustee Soles seconded the motion to approve Resolution 2014-05-02 St. Louis Creek Bank Stabilization Project Contract not to exceed $25,000. Motion carried: 4-1-2 Miller— nay Naill - yay Waldow—abstained Soles - yay Mather—abstained Smith - yay Taylor—yay f) Resolution 2014-05-03 Sanitary Sewer Data Loggers Expenditure Authorization Page 4of4 PW Nordin briefed the Board on the inflow and infiltration (1&1) condition and the desire of all the Waste Water Treatment Plant partners to have a process that would allow for long-term monitoring and detection of I&I. Trustee Soles moved, and Trustee Miller seconded the motion to approve Resolution 2014-05-03 Sanitary Sewer Data Loggers Expenditure Authorization not to exceed $20,700. Motion 7-0 9. Other Business: Trustee Soles moved, and Trustee Waldow seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:19 p.m. Lu Berger, Town Qferk h i SEAL i cp�ORAa� Iti}' I C O L O R A D O TOWN BOARD REGULAR MEETING REGISTRATION SHEET April 16, 2014 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board.Those wishing to address the Town Board will be allowed a five-minute presentation.A maximum of six(6)people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting,we would ask that you reserve your remarks for that specific date and time.Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race,color,ancestry,religious creed,national origin,;political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS' Email address ONLY if you wish to receive the ,r Board Agenda when posted r2p l�3 PLEASE PRINT LEGIBLY YL E24— 7_3 F,5Lft �