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HomeMy Public PortalAbout2022.04.14 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual April 14, 2022 Ca11 to Order and Roll Ca11 Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL 1 Council President Colby Nielson called the regular meeting of the McCall City Council to order at 5:30p.m. Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. Mayor Giles was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Delta James, Economic Development Planner; Brian Parker, City Planner; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Emily Hart, Airport Manager; Meg Lojek, Library Director; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator Also, in attendance were Lindsey Harris, Chamber of Commerce Director. Council President Colby Nielson led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Nelson moved to approve the agenda as submitted. Council Member Maciaszek seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA 1 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL April 14, 2022 Regular Meeting Page 1 of 8 Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Regular Meeting Minutes — March 31, 2022 (ACTION ITEM) 2. City Council Regular Meeting Minutes — April 1, 2022 (ACTION ITEM) 3. Payroll Report for period ending April 1, 2022 (ACTION ITEM) 4. Warrant Register — GL (ACTION ITEM) 5. Warrant Register — Vendor (ACTION ITEM) 6. Accept the Minutes of the following Committees (ACTION ITEM) a. Historic Preservation Commission — November 8, 2021 b. Parks & Recreation Advisory Committee — November 17, 2021 c. Public Art Advisory Committee — November 29, 2021 d. McCall Redevelopment Agency — December 7, 2021 e. Library Board of Trustees — December 13, 2021 f. Housing Advisory Committee — January 10, 2022 g. Historic Preservation Commission — January 10, 2022 h. Golf Advisory Committee — January, 12, 2022 i. Parks & Recreation Advisory Committee — January 19, 2022 j. Airport Advisory Committee — February 3, 2022 k. Public Art Advisory Committee — February 7, 2022 1. Housing Advisory Committee — February 9, 2022 m. McCall Redevelopment Agency — February 15, 2022 n. Golf Advisory Committee — February 16, 2022 7. AB 22-086 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Staff has updated the report to separate out short-term rentals (STR) and to show the number of Declaration of Compliance (DOC) documents received. Staff has received more DOCs than business licenses for STRs because the property management companies are taking on additional STR units. Staff is hoping this report tells a more complete story. Recommended Action: Review the License report. 8. AB 22-087 Request to approve Contract Amendment for Community Development Block Grant #ICDBG 21 -III -16 -SR In January 2022, Idaho Commerce and the City of McCall executed a contract for award of an Idaho Community Development Block Grant in the amount of $225,000. Idaho Commerce has subsequently increased the grant award by $20,000 to a total of $245,000 and an amendment to the grant contract is needed to accept this increase in grant funding. The grant funds will support improvements to the Senior Center parking lot, including consolidation of the 1st Street drive access to the south of the Senior Center facility and removal of the northerly access drive to improve safety. The parking lot surrounding the Senior Center will be fully resurfaced, striped, and signed. The match requirement ($180,000) articulated in Attachment B will be met and exceeded MCCALL CITY COUNCIL Page 2 of 8 April 14, 2022 Regular Meeting by the $338,765 contract approved by Council on January 13, 2022 (AB 22-018) for Senior Center building and envelope improvements. Recommended Action: Approve and authorize the Mayor to sign Contract Amendment for Idaho Community Development Block Grant 21 -III -16 -SR. 9. AB 22-088 Request to Adopt Resolution 22-11 for the Authorization of the Destruction of Records The Clerk's Office has identified physical records included in Exhibit A and digital records included in Exhibit B, that have exceeded the retention time limits established by the City's records management policy. Resolution 22-11 will authorize the City Clerk to destroy the identified records of no historical significance. Recommended Action: Adopt Resolution 22-11 authorizing the destruction of documents and authorize the Mayor to sign all necessary documents. 10.AB 22-096 Request for approval of Joint Powers Agreement between City of McCall and the RAPID Fiber Network partnership At the April 1, 2022 Work Session, City Council reviewed the Joint Powers Agreement (JPA) between the City of McCall and the RAPID Fiberoptic network setting up a partnership between Valley and Adams counties and the Cities contained within. (New Meadows, Donnelly, McCall, and Cascade) There was discussion surrounding the name on the JPA which has been resolved. The name will be consistent as "RAPID Fiberoptic". Recommended Action: Approve the Joint Powers Agreement between The City of McCall and the RAPID Fiberoptic Network and authorize the Mayor to sign all documents. 11. AB 22-092 Request to Approve lease assignment and assumption for Hangar 532 from Blayco, Inc. to Chris Berge Chris Berge has retired and his company Blayco, Inc. has been dissolved. Chris Berge as the former company owner is requesting a name change for the lease for Hangar 532 to reflect this. A lease assignment and assumption for Hangar 532 from Blayco, Inc. to Chris Berge has been drafted. The city attorney has reviewed the request and the lease assignment. All other terms remain the same. Recommended Action: Approve lease assignment and assumption for Hangar 532 from Blayco, Inc. to Chris Berge and authorize the mayor to sign all necessary documents. Council Member Nelson moved to approve the Consent Agenda as submitted. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. PUBLIC COMMENT 1 Council President Nielson called for public comment at 5:32p.m. Hearing no comments Council President Nielson closed the comment period at 5:32p.m. REPORTS 1 Chamber of Commerce Chamber of Commerce Director Lindsey Harris noted the Chamber has been busy with visitors in town from Blaine County with the Resort Community Coalition and gave a brief overview of upcoming events. Director Harris also noted that business after hours events will resume after MCCALL CITY COUNCIL April 14, 2022 Regular Meeting Page 3 of 8 Spring, the Chamber would appreciate a City Staff member to attend the events to provide updates to the business community. Council Member Nelson commented with praise to Director Harris for the great report and attending City Council meetings to keep the Council updated on the Chamber of Commerce monthly activities. Council Member Nielsen echoed Council Member Nelson. Department Reports Mayor Giles asked the Council if they had any questions or comments for staff regarding their department Reports. Council Member Nielsen asked Golf Superintendent Eric McCormick how the latest snow has affected the golf course. Superintendent McCormick noted there may be more snow mold due to current conditions, but the golf course is on schedule to open Memorial Day weekend. Anette Spickard noted the event at Banyans on Monday April 18, 2022 for the McCall Police Chief finalist meet and greet. Council Member Nielsen asked Parks and Recreation Director Kurt Wolf about the Brown Park construction update. Director Wolf noted the weather has impacted construction, but the contractor is still aiming for Memorial Day weekend to finish the project. There were no additional comments or questions from the Council regarding Department Reports. Council Reports Council Member Nelson noted Firewise is putting together a structure to have regular meetings. Council Member Nielsen commented on events with the visiting group from Blaine County and the great conversations around community issues. Council Member Nelson noted that communication on a regional level is important, but the meeting showed the importance of communication on a broader level. Council Member Nielsen noted a common question asked between Councils from different Cities. Council Member Nelson asked City Manager Anette Spickard for her take on the meeting. Manager Spickard noted conversations around local option tax, housing issues and similar issues in other Idaho resort cities. Council Member Nelson noted the commonality of lack of housing throughout resort cities and how it affects all industries within a city. AB 22-095 Covid-19 Update Council Member Nelson commented on the positive cases in the County reported as Zero for the first time in two years. BUSINESS AGENDA 1 AB 22-091 Request Approval of the ROS-21-17 Warranty Deed for Right of Way Dedication City Planner Brian Parker presented to Council giving an overview of the history of the application. The Conditions of Approval associated with ROS-21-17 include dedicating additional right-of- way for Mission Street adjacent to the subject property. The site is located at 1001 Mission Street. The City Attorney has reviewed the draft deed. MCCALL CITY COUNCIL April 14, 2022 Regular Meeting Page 4 of 8 Council Member Nelson asked if the applicant and city staff were both amenable to the terms of the application. Planner Parker noted that the applicant was a little hesitant because of the work involved with the surveyor, but when the City provided the survey the applicant was good with the dedication. Council Member Nelson moved to approve the ROS-21-17 Warranty Deed for Right of Way Dedication and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 22-090 Request to Approve the Agreement with Granite Excavation, Inc., to Reconstruct Taxiway D and Rehabilitate Runway 16-34 Airport Manager Emily Hart presented to Council giving a history of the project. On February 24, 2022, sealed bids were opened for Schedule A: Airport Taxiway D Reconstruction Project, Schedule B: Taxiway E Reconstruction Project, and Schedule C: Rehabilitate Runway 16-34 AIP 33. The original bid estimate for Schedules A, B, and C was $1,621,979.45. One proposer responded, Granite Excavation, Inc., with a bid of $2,696,474.56. T -O Engineers recommended the omission of Schedule B Taxiway E Reconstruction due to the bid exceeding the estimated grant award. The Federal Aviation Administration (FAA) also reviewed the bid, agreed with the removal of Schedule B Taxiway E Reconstruction, and has approved Schedule A and Schedule C (AB 22-064, March 10, 2022). The revised Contract Price is $2,077,455.12; Schedule A - $1,826,801.12, and Schedule C - $250,654. The agreement has been reviewed and approved by to the City Attorney. Funding will be provided by the FAA under AIP 033 at a 90% reimbursement rate. Bipartisan Infrastructure Law (BIL) grant funds in the amount of $159,000 will also be used to facilitate completion of Schedule C — Runway 16-34 Rehabilitation. This agreement will provide the construction work portion of the project. Schedule A construction will consist of demolition of existing pavement, earthwork, drainage, and rebuilding a new Taxiway D. Schedule C construction will consist of rehabilitating Runway 16/34. Construction is expected to commence on July 11th, with an estimated completion in mid -October. The project will be completed in 5 phases to minimize impact on airport users, including the US Forest Service. Coordination with all airport users will continue during the construction. Council had no questions or comments regarding the contract award to Granite Excavation Inc. Council Member Nelson moved to Award AIP 033 Construction Project to Granite Excavation, Inc. and approve the contract in the amount of $2,077,455.12 and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 22-097 Request to Reject Received Bid for Downtown Core Reconstruction: 1st Street - Phase 3A Subsurface Utilities Public Works Director Nathan Stewart presented to Council. During March 2022, the City, with the assistance of Horrocks Engineers, conducted formal bidding for the 1st Street - Phase 3A MCCALL CITY COUNCIL Page 5 of 8 April 14, 2022 Regular Meeting Subsurface Utilities construction contract. The project consists of subsurface stormwater and water main utility installations and temporary pavement restoration. This project is the first half of Phase 3 of the Downtown Core Reconstruction project. The second half (Phase 3B) will include formal surface streetscape improvements (road section, sidewalk, curb and gutter, landscaping lighting, etc.) that will occur after the completion of Phase 3A. The bid opening occurred on 3/23/22, and the City received 1 bid. Horrocks Engineers has reviewed the single bid (from Blue Sky Construction) received for accuracy and responsiveness. After reaching out to the contractor community, the project team is optimistic that bidding in Fall 2023 will provide for more competitive bidding and lower unit pricing due to current inflation for public works construction materials and labor. Director Stewart noted the challenges that currently face public work contracts including the cost of materials and the possibility of Phase 3A and Phase 3B moving forward in 2023 to stay on schedule. Council Member Nelson and Council Member Nielsen praised staff for their due diligence during the bidding process and maintaining the partnership with Horrocks Engineers. Director Stewart additionally noted staff would bid the project in the fall of 2022 instead of waiting for the beginning of 2023. Council Member Maciaszek moved to Reject the bid from Blue Sky Construction, LLC for the 1st Street — Phase 3A Subsurface Utilities project; and authorize staff to work with Horrocks Engineers on rebidding the project for construction in 2023. Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-089 Request to approval submittal of an EBSCO Solar Grant application to purchase and install a roof -mounted solar array for the Library Expansion Project. Economic Development Planner Delta James presented to Council. EBSCO, an information resources and technology company that the McCall Public Library uses for its database of digital content, offers a Solar Grant program that provides grants up to $100,000 to support the purchase and installation of roof -mounted solar array systems on libraries to offset electricity costs. It is a highly competitive national program with only two or three grants awarded annually. The McCall Public Library would like to apply for the grant to request support for a solar array to be installed on the new portion of the roof to be constructed during the upcoming Library Expansion Project. No local grant matching funds are required by the grant program and the McCall Library does not anticipate having additional funding for the solar project, so a preliminary design of the solar system has been obtained from Tiger Solar that is estimated to be within the $100,000 grant funding maximum. It is a 30.6kW grid -tied system consisting of 68 solar panels installed at 10 -degree tilt. Although a flat roof is not ideal for a solar array due to efficiency loss during snow coverage, this system is anticipated to offset more than 41% of the anticipated electricity costs of the Library once the expansion project is complete. The solar system can also be easily expanded in the future to increase energy offset if additional funding is available. Council Member Thrower asked about the long-term maintenance cost for the solar panels. Planner James gave an overview of the warranty and maintenance options. Council Member Thrower noted that the Library is researching EV charging stations and this project would be a great addition. MCCALL CITY COUNCIL Page 6 of 8 April 14, 2022 Regular Meeting Council Member Nelson moved to Approve submittal of an EBSCO Solar Grant and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-093 Request for approval to submit a Laura Moore Cunningham Foundation Grant to support the library expansion project Economic Development Planner Delta James presented to Council. The McCall Public Library is seeking approval to submit a grant application to the Laura Moore Cunningham Foundation (LMCF) in an amount not to exceed $250,000 to support the upcoming library expansion project. The LMCF has a history of generous support for the library expansion project. In 2017, the LMCF granted the City $50,000 for planning the library expansion, which was used to kick start the campaign and leverage other contributions. In 2019, the City requested $250,000 from the LMCF for library construction costs and was awarded $150,000. The LMCF has provided positive feedback that another grant request to support library construction is appropriate at this time. There are no matching funds requirements with this grant opportunity. Council Member Nielsen thanked Planner James for her effort to successfully find grant opportunities. Planner James thanked Council for all the planning in place that allows staff to be successful with grant applications. Council Member Thrower moved to Approve submittal of a Laura Moore Cunningham Foundation Grant application for the library expansion project. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. AB 22-094 Request for Approval of Cougar Restaurant Enterprises, Inc. to Exercise the Renewal Option for Two Five -Year Terms for the Commercial Lease of the Restaurant Portion of the McCall Golf Club City Manager Anette Spickard asked Council to postpone making a decision at the request of the tenant. The lease does not expire until October 31, 2022 and the tenant would like to review the lease before bringing it back to Council for renewal consideration. No action taken at the request of the tenant. AB 22-085 Recommendations for Use of Federal Coronavirus State and Local Fiscal Recovery Funds (SLRF) and Direction to Staff City Manager Anette Spickard presented to Council. Staff have reviewed the US Treasury Department rules for the use of these federal funds and evaluated the City Council's priorities, adopted capital improvement and master plans to identify projects that meet the Council's direction from the February 25th work session — to use these funds for Council priority projects that provide the most benefit and least amount of administrative overhead costs. To achieve this goal and give the city the most flexibility with the least amount of federal reporting requirements and restrictions, staff recommends the city claim these funds under the "revenue loss category" which allows recipients of awards less than $10Million to automatically qualify under this category without further justification. This category has less restrictions, required documentation and administrative MCCALL CITY COUNCIL Page 7 of 8 April 14, 2022 Regular Meeting overhead requirements than the other three categories (Public Health & Economic Impacts; Premium Pay; Water, Sewer, Broadband). Treasury encourages use of these funds for infrastructure and government services that invest in long-term needs and closes gaps that other federal and state grants have not covered. Staff is encouraged to use these funds on projects that leverage resources with other partners and serve impacted communities as defined in the rule. Manager Spickard gave a presentation outlining the categories and city projects eligible for use of these funds. Ultimately, the Council's decision to dedicate these funds towards specific projects will occur during the FY23 budget process as the full amount of our allocation will not be received until the end of 2022. Council Member Nielson thanked Manager Spickard for the detailed overview. Council Member Nelson noted using it for the staff recommended category the City would be able to get more public input on how to best use the funds in the community during the budget process. Council Member Nelson moved to Direct the City Treasurer to file the April 30, 2022, annual report with US Treasury identifying the city's use of SLRF funds under the "revenue loss" category. Council Member Maciaszek seconded the motion. In a voice vote, all members voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT 1 Without further business, Council President Nielson adjourned the meeting at 6:43p.m. ATTEST: O,, of "Mce`9 ,���'•. `� i* at ? s a - Robert S. Giles, Mayor • BessieJo Wa: • e'City Cle MCCALL CITY COUNCIL April 14, 2022 Regular Meeting Page 8 of 8