HomeMy Public PortalAboutResolution 12-17 Authorizing SignatoriesRESOLUTION NO.12-17
A RESOLUTION OF THE CITY OF MCCALL, IDAHO RELATING TO THE
PERSONS AUTHORIZED TO SIGN DOCUMENTS RELATING TO
ADMINISTRATION, DESIGNATING THE PERSONS AUTHORIZED TO SIGN
CHECKS AND OTHER DISBURSEMENTS FROM THE BANK ACCOUNTS OF
THE CITY, AND AUTHORIZED TO SIGN AGREEMENTS AND CONTRACTS.
WHEREAS, Idaho Code Section 50-1018 requires that the City Treasurer shall keep all
city monies on deposit or invest city monies as provided by statute and ordinance; and
WHEREAS, the City of McCall maintains several accounts and currently has funds
deposited with U.S. Bank N.A., and the State of Idaho Local Government Investment
Pool in interest -bearing checking, certificates of deposit and other accounts; and
WHEREAS, Idaho Code Section 50-1018 requires that payment of claims be by warrants
signed by the Mayor and City Clerk or by checks signed by the Mayor and Treasurer; and
WHEREAS, the City of McCall uses a check system for disbursing funds and the City's
accounts require two signatures on checks; and
WHEREAS, the City of McCall may enter into agreements for financial services or
accounts with other institutions as required to safeguard or invest funds and pay claims;
NOW, THEREFORE, BE IT RESOLVED by Mayor and Council of the City of McCall,
Idaho as follows:
Section 1: That the Mayor, whose name and signature appear on the attached
Master Services Agreement, is authorized to act on behalf of the City of McCall in all
transactions contemplated under the Master Services Agreement attached hereto as
Attachment A.
That Attachment A will be modified when there is a change of Mayor. Any
modifications to Attachment A will be performed by resolution of the City Council.
Section 2: That the Mayor, whose name and signature appear on Appendix A of
Attachment A, is hereby designated to sign checks, other disbursements, agreements, and
contracts when so authorized by the City Council.
That the Council President, whose name and signature appear on Appendix A of
Attachment A, is hereby designated to sign checks, other disbursements, agreements, and
contracts when so authorized by the City Council.
That Attachment A will be modified when there is a change of Mayor and/or
Council President. Any modifications to Attachment A will be performed by resolution
of the City Council.
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Resolution 12-17
August 9, 2012
Section 3: That the Interim City Manager, whose name and signature appear on
Appendix A of Attachment A, is hereby designated to sign checks, other disbursements,
agreements, and contracts when so authorized by the City Council.
That the City Treasurer, whose name and signature appear on Appendix A of
Attachment A, is hereby designated to sign checks, other disbursements, agreements, and
contracts when so authorized by the City Council.
That Appendix A of Attachment A will be modified when there is a change of
City Manager and/or City Treasurer Official. Any modifications to Appendix A of
Attachment A will be performed through resolution of the City Council.
Section 4: That the Interim City Manager, whose name and signature appear on
Appendix B of Attachment A, is hereby designated an authorized Treasury Management
Signer, empowered to authorize Treasury Management services.
That the City Treasurer, whose name and signature appear on Appendix B of
Attachment A, is hereby designated an authorized Treasury Management Signer,
empowered to authorize Treasury Management services.
That Appendix B of Attachment A will be modified when there is a change of
City Manager and/or City Treasurer Official. Any modifications to Appendix B of
Attachment A will be performed through resolution of the City Council.
Section 5: That the above individuals be, and the same are hereby directed to
execute the documents provided by financial institutions used by the City of McCall to
manage, invest or disburse funds as necessary to implement the intent of this resolution.
Section 6: That the effective date of this resolution be August 9, 2012.
PASSED AND APPROVED this 9 day of August, 2012.
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Resolution 12-17
August 9, 2012
Donald C. Bailey, Mfor
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embank
ATTACHMENT A
Master Services Agreement
(Governmental Entities)
Customer Tax ID Number:
I, Donald C. Bailey , HEREBY CERTIFY that I am Mayor
of The City of McCall, Idaho ("Customer"). I further certify that I have full power and lawful authority
to execute this Master Services Agreement ("MSA") on behalf of Customer. I further certify that Customer has taken all action
required by its resolutions and other organizational documents, records or agreements to authorize the individuals listed
below to act on behalf of Customer in all transactions contemplated under this MSA. Customer hereby agrees as follows:
DEPOSIT ACCOUNTS:
1. U.S. Bank National Association ("Bank") is hereby designated as Customer's banking depository. Customer
has received a copy of the deposit account terms and conditions and agrees that such terms shall govern the deposit account
services provided by Bank. All transactions between Customer and Bank involving any of Customer's accounts at Bank will be
governed by the deposit terms and conditions, this MSA and other disclosures provided to Customer. Customer agrees to
provide Bank with a copy of documents requested by Bank.
2. Any one (1) of the persons whose names and signatures appear in Appendix A (individually, an "Account
Signer) are hereby authorized to open, add, modify, or close accounts in the name of Customer or its subsidiaries or affiliates,
or if applicable, as an agent for another entity, and to sign, on behalf of Customer, its subsidiaries or affiliates or as an agent
for another entity, checks, drafts or other orders for the payment, transfer or withdrawal of any of the funds or other property of
Customer, whether signed, manually or by use of a facsimile or mechanical signature or otherwise authorized, including those
payable to the individual order of the person or persons signing or otherwise authorizing the same and including also those
payable to the Bank or to any other person for application, or which are actually applied to the payment of any indebtedness
owing to the Bank from the person or persons who signed such checks, drafts or other withdrawal orders or otherwise
authorized such withdrawals; and are also authorized to endorse for deposit, payment or collection any check, bill, draft or
other instrument made, drawn or endorsed to the accounts governed by this MSA for deposit into these accounts. The
authorization contained in the preceding sentence includes transfers of funds or other property of Customer to accounts
outside of those accounts Customer maintains at Bank. Any one of the Contract Signers (as defined below) is also authorized
to execute any documentation that Bank may require to add or delete Account Signers.
3. Unless Customer otherwise advises Bank in writing and Bank has a reasonable opportunity to act on such
writing, the Account Signers listed in Appendix A will be Account Signers on any future deposit accounts that Customer
maintains with Bank.
4. Customer acknowledges and agrees that Bank is not required to obtain the consent of or otherwise contact
an Account Signer for transactions other than those listed in paragraph 2 above, including, but not limited to, transfers
between accounts Customer maintains at Bank, advances on loans Customer has with Bank and transfers to pay down loans
Customer has with Bank.
OTHER SERVICES:
5. A Contract Signer is authorized and empowered on behalf of Customer to transact any and all other
depository and investment business with and through the Bank, including, without limitation, the Bank's Money Center division,
which such person may at any time deem to be advisable, including, without limiting the generality of the foregoing, authority
to purchase certificates of deposit, government securities, commercial paper, stocks, bonds or other forms of investments that
may be sold by the Bank, and to enter into safe deposit agreements and investment account agreements offered by Bank,
and, in reference to any such business, to make any and all agreements and to execute and deliver to Bank any and all
contracts and other writings which such person may deem to be necessary or desirable.
TREASURY MANAGEMENT SERVICES:
6. Bank's treasury management services ("Treasury Management Service(s)") are described in the U.S. Bank
Services Terms and Conditions, any supplements thereto, any implementation documents, user manuals, operating guides
and other related documentation and disclosures provided by Bank, and any addendum to any of the foregoing (collectively
the "Services Agreement). Customer has received and reviewed the Services Agreement and desires to use one or more of
the Treasury Management Services.
7. Any one (1) of the persons whose names and signatures appear in Appendix B (individually, a "Treasury
Management Signer") are empowered in the name of and on behalf of the Customer to enter into all transactions
contemplated in the Services Agreement including, but not limited to, selecting Treasury Management Services, appointing
agents to act on behalf of Customer in the delivery of Treasury Management Services, signing additional documentation
necessary to implement the Treasury Management Services and giving Bank instructions with regard to any Treasury
Management Service, including without limitation, wire transfers, ACH transfers, and any other electronic or paper transfers
from or to any account Customer may maintain with Bank. Bank may, at its discretion, require Customer to execute additional
Rev. 4/12/2011
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bank.
ATTACHMENT A
Master Services Agreement
(Governmental Entities)
documentation to implement or amend certain Treasury Management Services. In such cases, documentation necessary to
implement or amend such Services shall be signed by a Treasury Management Signer. Customer further acknowledges and
agrees that Bank may implement or amend Services based on the verbal, written, facsimile, voice mail, email or other
electronically communicated instructions that it believes in good faith to have been received from a Treasury Management
Signer. Any one of the Contract Signers (as defined below) is also authorized to execute any documentation that Bank may
require to add or delete Treasury Management Signers.
FOREIGN EXCHANGE:
8. Bank is authorized by Customer to enter into foreign exchange transactions. Customer has received a copy
of the Services Agreement and agrees that the terms contained in the Services Agreement, this MSA and other disclosures
provided to Customer shall govern the foreign exchange services provided by Bank. Customer agrees to provide Bank with a
copy of documents requested by Bank.
FOREIGN CURRENCY ACCOUNTS:
9. Bank is hereby designated as Customer's banking depository for one or more Foreign Currency Account(s)
(the "Foreign Account(s)"). Any one (1) of the persons whose names and signatures appear in Appendix C (individually, a
"Foreign Currency Account Signer") are hereby authorized to open, add, modify, or close any Foreign Account(s) in the name
of Customer or its subsidiaries or affiliates and to make, on behalf of Customer, orders for payment or transfer of any of the
funds or other property of Customer, whether signed, manually or by use of a facsimile or mechanical signature or otherwise
authorized, including those payable to the individual order of the person or persons signing or otherwise authorizing the same.
Customer hereby expressly authorizes and directs Bank to accept written and oral instructions any payment orders, by
telephone or otherwise, consistent with the Services Agreement. Customer has received a copy of the Services Agreement
and agrees that the terms contained in the Services Agreement, this MSA and other disclosures provided to Customer shall
govern the Foreign Accounts.
GENERAL:
10. All Account Signers, Treasury Management Signers and Foreign Currency Account Signers (whether
designated in this MSA or in a prior document [for example, a Certificate of Authority or a Treasury Management Services
Agreement] executed by Customer) will remain in place until Bank receives written notice of any change and has a reasonable
time to act upon Customer's written notice.
11. Any and all transactions by or in behalf of Customer with the Bank prior to the adoption of this MSA (whether
involving deposits, withdrawals, Treasury Management Services, or otherwise) are in all respects ratified, approved and
confirmed.
12. Customer agrees to furnish Bank with the names and signatures (either actual or any form or forms of
facsimile or mechanical signatures adopted by the person authorized to sign) of the persons who presently are Account
Signers, Treasury Management Signers and/or Foreign Currency Account Signers. Bank shall be indemnified and saved
harmless by Customer from any claims, demands, expenses, loss or damage resulting from or growing out of honoring or
relying on the signature or other authority (whether or not properly used and, in the case of any facsimile signature, regardless
of when or by whom or by what means such signature may have been made or affixed) of any officer or person whose name
and signature was so certified, or refusing to honor any signature or authority not so certified.
Each of the undersigned (individually and collectively, the "Contract Signers") certifies that, based on his or her
review of Customer's books and records, Customer has, and at the time of adoption of this MSA had, full power and lawful
authority to adopt the MSA and to confer the powers herein granted to the persons named, and that such persons have full
power and authority to exercise the same.
Each of the Contract Signers further certifies that he or she has the full power and lawful authority to execute this
MSA on behalf of Customer, its subsidiaries and affiliates, or if applicable, as an agent for another entity who has entered into
an agreement with Customer authorizing Customer to act on such entity's behalf.
Each of the Contract Signers further certifies that the Account Signers, Treasury Management Signers and/or Foreign
Currency Account Signers have been duly elected to and now hold the offices of Customer set opposite their respective
names, and the signatures appearing opposite their names are the authentic, official signatures of the said signer.
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ATTACHMENT A
Master Services Agreement
(Governmental Entities)
The undersigned Contract Signers have executed this MSA as of the 9 day of August
20 12 .
Contract Signer Contract Signer
Signature: Signature:
Print Name: Donald C. Bailey Print Name:
Print Title: Mayor Print Title:
Contract Signer Contract Signer
Signature: Signature:
Print Name: Print Name:
Print Title: Print Title:
Contract Signer Contract Signer
Signature: Signature:
Print Name: Print Name:
Print Title: Print Title:
Contract Signer Contract Signer
Signature: Signature:
Print Name: Print Name:
Print Title: Print Title:
For Internal Use Only:
Review Validation Method TL Review Imaged
Rev. 4/12/2011
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Appendix A
Account Signers
ATTACHMENT A
Customer Information
Tax Identification
Customer Name: City of McCall, Idaho Number:
Account Information
Account Name
City of McCall Combined Account
McCall Urban Renewal Agency
Account Number Tax Identification Number
Authorized Account Signers
Name
Title Specimen Signature
Donald C. Bailey Mayor
Laura Scott Council President
Gene Drabinski Interim City Manager
Linda Stokes City Treasurer
The Contract Signer listed below further represents and warrants to the Bank that the signatures listed above are the
true and authentic signatures of the Authorized Account Signer(s) and that Customer has taken all action required by
its organizational documents to appoint the Authorized Account Signer(s).
REQUEST FOR FEDERAL TAXPAYER IDENTIFICATION NUMBER
UNDER PENALTIES OF PERJURY I CERTIFY THAT:
A. THE NUMBER(S) SHOWN ABOVE IS/ARE THE CORRECT TAXPAYER IDENTIFICATION NUMBER(S)
FOR THE CORRESPONDING TAXPAYER.
B. I AM NOT SUBJECT TO BACKUP WITHHOLDING AS A RESULT OF FAILURE TO REPORT ALL
INTEREST OR DIVIDENDS SINCE I HAVE NOT BEEN NOTIFIED I AM SUBJECT TO OR HAVE BEEN NOTIFIED I AM NO
LONGER SUBJECT TO BACKUP WITHHOLDING BY THE INTERNAL REVENUE SERVICE. (IF YOU CANNOT CERTIFY
THIS, CROSS OUT STATEMENT B.)
C. I AM A U.S. PERSON (AS DEFINED IN THE IRS FORM W-9 INSTRUCTIONS, WHICH INSTRUCTIONS
WILL BE PROVIDED BY BANK UPON REQUEST).
D. I AM AN EXEMPT CUSTOMER AS LISTED IN THE IRS FORM W-9 INSTRUCTIONS - CHECK BOX ❑
THE INTERNAL REVENUE SERVICE DOES NOT REQUIRE YOUR CONSENT TO ANY PROVISIONS OF THIS
DOCUMENT OTHER THAN THE CERTIFICATIONS REQUIRED TO AVOID BACKUP WITHHOLDING.
Contract Signer Signature:
Print Name: Donald C. Bailey
Print Title: Mayor
Date:
August 9, 2012
For Internal Use Only:
Authorized Signers are related to the Master Services Agreement dated:
Review Validation Method TL Review Imaged
Rev.3/29/2011
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Appendix A
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Appendix B
Treasury Management Signers
ATTACHMENT A
Customer Information
Customer Name: City of McCall, Idaho
Tax Identification
Number:
Authorized Treasury Management Signers
Name
Title Specimen Signature
Linda Stokes City Treasurer
Gene Drabinski Interim City Manager
The Contract Signer listed below further represents and warrants to the Bank that the signatures listed above are the
true and authentic signatures of the Authorized Treasury Management Signer(s) and that Customer has taken all
action required by its organizational documents to appoint the Authorized Treasury Management Signer(s).
Contract Signer Signature:
Print Name: Donald C. Bailey
Print Title: Mayor
Date:
August 9, 2012
For Internal Use Only:
Authorized Signers are related to the Master Services Agreement dated:
Review Validation Method TL Review Imaged
Rev. 10/7/2011
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Appendix B
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