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Home My Public Portal About20080918BTFMins.pdfTybee Island Beach Task Force Minutes: September 18, 2008 Prepared: 09/24/2008 Page 1 of 3 Members Present: Berta Adams, Cecil DeLorme, Helen Downing, Harvey Ferrelle, Henry Levy, Mary McCracken, Lou Off, Walter Parker, Freda Rutherford, Wick Searcy, Harry Spirides, Bill Sprague, and John Wylly Members Absent: Jimmy Burke, Amy Lanier (E), Mark Smith (E), and Greg Stoeffler (E) Visitors / Ex-Officios Present: Burt Moore – COE, Hampton Spradley – COE, Sonny Emmert, DNR, Kevin Haas – GA Tech, Paul Wolff – Council Member, Diane Schleicher, City Manager, and David Birdwell, visitor. CALL TO ORDER (Agenda Item 1): Lou called the meeting to order at 11:40am. Lou will not be at the next meeting. Berta and Amy will be chairing the meeting. Freda will attend the SEG meeting on Oct. 7th at the Mighty Eighth. Burt will make sure Diane has the line file that she needs for RFP on the beach monitoring. The city will need to obtain contractor bids to do monitoring of the beach under the requirements of the Shore Protection Program. ATTENDANCE AND GUESTS (Agenda Item 2): Lou recognized members present and introduced David Birdwell to the members. APPROVAL OF MINUTES (Agenda Item 3): Wick Searcy motioned to approve the minutes from August. Harvey Ferrelle seconded. All approved. ARMY CORPS OF ENGINEERS REPORT (Agenda Item 4): (COE Actions & Status sheet provided separately) 1) Tybee Coastal Zone Management Implementation: a. The COE has a consolidated opinion on the position they will take to comply with the CZM compliance and a letter to the Ga DNR is being developed. 2) Channel Impact Feasibility Study: a. No change – No Federal funds until March FY09 to look at mitigation alternatives for the impact of the harbor channel onto the shoreline of Tybee Island. b. Once federal funds are available, Tybee will need matching funds of $250,000. c. Schedule and estimate – 1st quarter of 2009 using the funds left to better determine alternatives that will be evaluated to develop the schedule and budget. 3) Tybee Island Shore Protection: Renourishment Update... a. Pre-construction meeting with the contractor, Great Lakes Dredging. Diane Schleicher, Joe Wilson and Erik Olsen were present for the city of Tybee. Productive meeting that discussed the specifics of the re-nourishment. b. Dredge will be arriving around September 28th or 29th – Beach front operation should begin October 1st. Sand should be placed on the beach shortly thereafter. c. Ground breaking re-nourishment celebration event is scheduled for Monday, October 27th, 11:00 am. Lunch will be at Marlin Monroe’s d. Public Relations – brochure to be distributed, information on the website and channel 7. (i) 19th Street will receive heavy use for beach access of equipment and materials. Other beach access will be 2nd, 3rd and Center Streets; North Beach Parking Lot will be a staging area; Inlet Avenue will be used for accessing the Back River Tybee Island Beach Task Force Minutes: September 18, 2008 Prepared: 09/24/2008 Page 2 of 3 site. No one will be allowed in the construction area (very heavy equipment) – very strict – police will be called. Safety issue. (ii) Construction will take place in phases – 8th to Gullick, 8th to 13th, then a change to the dredge pipeline and move to 14th to 19th and then Back River (iii)Boaters need to be notified of the pipes. (iv) Marquee at city hall to be used for current project area on a daily basis. e. Berta to check on the invitation list for the celebration and inclusion of LNG. 4) Jasper County Terminal Development a. Land transfer completed. b. AE to be selected to oversee the development. c. Corps to be funded for updating Dredge Material Management Plan to determine the long range impacts. 5) Brunswick Harbor Deepening a. Andrews Island Dike Raising contract will be award that at the end of this month. 6) Savannah Channel Maintenance a. In approximately a week the work in front of the Coast Guard Station at Fort Pulaski will be completed which will end the contract. b. New Inter Harbor Maintenance Channel contract bids received in October 2008. c. Entrance Contract contract bids also occurring in October 2008. Awards should be giving in November. Work should start at the end of November. 7) Savannah Harbor Expansion a. The AFB (Alternative Formulation Briefing) was completed on August 27th. b. Record of AFB comments and how they will be resolved. c. Assistant Secretary of the Army (Civil Works) – Paul Woodley will visit Savannah District on September 18-19th. TYBEE RE-NOURISHMENT PROJECT: UPDATE (Agenda Item 5): Covered under the Corps Actions and Status Report FUNDS FROM 2008 NOURISHMENT PROJECT; 2009 BUDGET (Agenda Item 6): Funds 1) Based on the most recent survey, there was not a significant change after Hurricane Hannah. The same amount of sand will be place unless the detail survey shows differently. a. $9.1 million for contractor plus COE overhead costs. b. $2 million in contingency remains. 2) Derelict structures will be marked and survey given to the COE. 3) Remaining funds a. Mayor talking to Kingston Office b. City of Tybee Island General Fund needs to be repaid c. Removal of the Derelict structures 4) Marlowe Contract ($3000 per month): Berta motioned to recommend to Mayor and Council to terminate Marlowe and Company services as of November 1st. This was seconded by Mary. There was discussion. Motion passed. Paul and Diane will talk with Vivian after the meeting to place on the agenda for City Council. It was recommended for the Mayor to write a thank you letter for their services. Tybee Island Beach Task Force Minutes: September 18, 2008 Prepared: 09/24/2008 Page 3 of 3 OLD BUSINESS – SEA WALL, LNG BTF Leadership, Committees (Agenda Item 7): 1) Sea Wall (Derelict structures) should be removed within a year of the re-nourishment 2) LNG Ceremony ongoing a. Plans to dedicate a crossover for their donation b. Invite LNG contacts to Re-nourishment Celebration 3) BTF Leadership: a. Committee formed for Chairperson – anyone interested should submit their name to this committee b. 1/3 of membership will retire at the end of this year or request to renew for three years. 4) Committees: a. Beach Task Force members to review the draft committee assignments. i. Funding: Berta Adams, Helen Downing, Mark Smith ii. Channel Impact Study, phase II: Amy Lanier, Wick Searcy, Freda Rutherford iii. Beneficial Use of Channel Material: Henry Levy (V), John Wylly, Harvey Ferrelle (V), Bill Sprague iv. New Joint GA.SC port: Walter Parker (V) v. North Beach: Mary McCracken, Cecil Delorme vi. Beach Management Plan: Jimmy Burke (V), Harry Spirides, Gregg Stoeffler b. Add a Political Action Committee or incorporate into the Funding Committee: i. Proactive in keeping our representatives/aides active. NEW BUSINESS-SEG meeting 10/7, 9 AM, Mighty 8th (Agenda Item 8): SEG meeting covered at the beginning of the meeting. 1) Field Trip to St. Simons, Sea Island, and Jekyll Island a. Berta gathering names and numbers b. Mayor will be establishing a date for the trip MEETING ADJOURNED (Agenda Item 9): 12:55 pm