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HomeMy Public PortalAbout20091015BTFMinutes.pdfTybee Island Beach Task Force Minutes: October 15, 2009 Prepared: 11/2/2009 slv Page 1 of 2 Members Present: Amy Lanier, Bert Adams, Cecil DeLorme, Dan Parrott, Freda Rutherford, Greg Stoeffler, Harry Spirides, Harvey Ferrelle, Helen Downing, Henry Levy, John Wylly, Lou Off, Mary McCracken, Shirley Sessions, Wick Searcy, Paul Wolff Members Absent: Jimmy Burke, Mark Smith, William Sprague Visitors / Ex-Officios Present: Diane Schleicher, Joe Richardson, CALL TO ORDER (Agenda Item 1): Amy Lanier called the meeting to order. ATTENDANCE AND GUESTS (Agenda Item 2): APPROVAL OF MINUTES (Agenda Item 3): Lou Off motioned to approve the minutes from September. Wick Searcy seconded. All approved. ARMY CORPS OF ENGINEERS REPORT (Agenda Item 4): Hampton Spradley, COE Representative, was unable to attend the meeting. Diane Schleicher passed out a chart that explained the total project costs of the beach renourishment. OLD SEA WALL – PROPOSED LETTER TO COL. KERTIS (Agenda Item 5): 1. Dan Parrott explained the difference between Section 206 and 1135. 2. Berta Adams made a motion to have the Mayor write a letter to Col. Kertis based on a sample letter, to seek environmental restoration projects based on Section 1135 in order to remove perpendicular steal groins and the parallel concrete seawall north of the east gate crossover. (Attach a diagram and pictures with the letter.) Seconded by Henry Levy. All approved. DNR POSITION UPDATE – DAN PARROTT (Agenda Item 6): 1. Dan Parrott had a conversation with Brad Gane concerning the sand fencing drawings for Second Street and the RFP for the Beach Management Study. Brad Gane approved the plans. RFP UPDATE BEACH MANAGEMENT STUDY – DIANE SCHLEICHER (Agenda Item 7): 1. Diane Schleicher began the discussion concerning the Beach Management Engineering Consultant. Deadline for RFP to be submitted was October 15th, but deadline was extended to October 26th. Diane then suggested that she would like to have the Consultants come in for an interview with the Beach Task Force before the next meeting. The suggested date was Tuesday, November 3rd. It was brought up that November 3rd was Election Day. Diane asked the members if Election Day would be a problem and she was told that it would not and that because of the time sensitive nature of the meeting (needing to be before the next BTF meeting) that date would work. Amy Lanier stated that she would like everyone to be there to see the interviews. Time frame was discussed further. 2. Lou Off asked Diane to explain what was expected and what the criteria would be for the consultants who would get the job. Diane read the “Method of Award” from the RFP Scope of Services. Qualifications for the consultants were discussed as well as the reasons for asking for a new contracted consultant. 3. The logistics of the meeting were brought up by Lou Off. He stated that there are only a certain number of concepts or methods that make up coastal engineering and that a list of questions should be made up prior to the interviews to ask to each interviewee to be fair. Lou then made a motion to set up November 3rd, at 10:00 a.m. as an interviewing day for the bidders of the RFP to come to present their credentials before a board made up of City Council Members, Beach Task Force Members, and City Staff. Motion was seconded by Freda Rutherford. Discussion on this motion then took place as started by Diane Schleicher. She asked if City Council Members would want to come to this meeting taking place on Tybee Island Beach Task Force Minutes: October 15, 2009 Prepared: 11/2/2009 slv Page 2 of 2 Election Day. Freda suggested that the Board be appointed members of those said groups instead of the whole, clarifying that those who would ask the questions needed to be part of a smaller group instead of the entire body. Amy then reminded everyone that all the Beach Task Force Members would all be voting on it and that she would like “everyone to come to the interviews to listen and informed”. The discussion was brought back to the original question by Diane about the date, and members agreed that it would be okay to have the meeting take place on Election Day in the Auditorium. Amy asked for a vote on the amended motion. All were in favor. Motion was approved and carried forward. RFP BEACH SURVEY RECOMMENDATION (Agenda Item 8): 1. Dan Parrott began discussion by reporting that the bidders were interviewed last week. The panel of interviewers recommended that GA Tech be chosen for the services. Dan then made a motion to accept the committee’s decision to choose GA Tech as the Beach Surveyors. Discussion took place. Lou Off asked if there was a representative involved in the interviewing process. The panel said that after the interviews took place, discussion with Burt Moore took place Seconded by Harvey Ferrelle. Motion carried forward. LNG CEREMONY UPDATE (Agenda Item 9): 1. Diane reported that the sign is currently in place and whenever a date is set for the ceremony the Beach Task Force will be notified. SUB-COMMITTEE UPDATES (Agenda Item 10): 1. Beach Management Plan Committee Update – Dan Parrott reported that he received the DNR’s input as well as City Staff’s input. They applied track changes to the document and took their presence from the document. Dan was in the process of following up with them about this issue. 2. North Beach Sand Management Committee Update – No update. 3. Nourishment and Funding Committee Update – Harvey Ferrelle reported that he was able sit down with Representative Jack Kingston. Representative Kingston did say that the Beach Task Force should consider challenging the Harbor Deepening (going to 42 feet to 48 feet) with the COE. Sub-committee recommends to the BTF that a letter be drafted for the Mayor to write to DNR to solicit them to go to NOAA to get their take on the COE position in regard to taking sand from the dredging and putting on the beach. The sub-committee would also encourage the Mayor to send a copy of that letter to Representatives Burke Day and to Ron Stephens. Henry Levy made a motion to authorize the letter to be written and sent without returning to the Beach Task Force so as to not further delay the issue. Freda Rutherford seconded. All approved. NEW BUSINESS (Agenda Item 11): 1. Lou Off reported on the SEG meeting he attended on October 6th. A PowerPoint slide at the meeting read the following: Beach Erosion Mitigation Plan Performed detailed modeling to identify potential impacts Model predicted immeasurable impacts No mitigation is warranted Corps would deposit vast majority of new work sediments in near shore area off Tybee. Lou stated that this information has been made public and that the BTF should support the DNR in challenging the value of sediment deposit in the Tybee near shore. 2. Henry Levy made a motion to recommend to City Council to consider a toll road on HWY 80 in the next budget cycle to pay for expenses on Tybee Island such as Beach Renourishments and other expenses. Amended and seconded by Harvey Ferrelle. Motion was table for discussion at the next meeting. MEETING ADJOURNED (Agenda Item 12):