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Home My Public Portal Aboutr 23-1241hoolution of the j9VrV 4 of Tarf d, N_ 3C No. #23-124 Date of Adoption May 11, 2023 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH FRENCH & PARRELLO ASSOCIATES, RE: STORMWATER POLLUTION PREVENTION PLAN UPDATES AND GRANT APPLICATION WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the Storrawater Pollution Prevention Plan Updates and Grant Application; and WHEREAS, French & Parrello Associates, 1800 Route 34, Suite 101, Wall'Pownship, New Jersey 07719, possesses the requisite experience and expertise to provide said services; and WHEREAS, French & Parrello Associates has submitted a proposal to provide said services at a total cost not to exceed $29,500.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available forsaidpurpose. Acct.# 3-01-20-165-254 NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: L The proposal from French & Parrello Associates for engineering services related to the Stormwater Pollution Prevention Plan Updates and Grant Application at a cost not to exceed $29,500.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and French & Parrello Associates. Adopted this 111" day of May, 2023 and certified as a true copy of the original on May 12, 2021. CARMELA POGORZELSKI, RMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A,B. COUNCILMAN YES NO NV A.B. BELLING X JOUAL X DIAZ X KRUtl DIMASCIO X NAPLES X X-Indicate Vote AB -Absent NV -Not Voting XOR- Indicates Vole to Overmle Veto Adopted at a meeting of the Municipal Council r�. May 11, 2023 Munici al Cler m AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: May 17, 2023 Municipal Clerk -0t40 Notai ublic of New Jersey JENNIFER K. OTERO IQ tary'llo • State of New Jersey Commisslon # 50.18.8983 Comm. Expires Mar. 31 2027 Sworn and subscribed before me this Q.t day of M&j AOA,-3 BOROUGH OF-CARTERET D011,11O Flo ML7NICIPAL CLERIC Date:May 111 2023 To; Pat•Ick DeBlasio Treosurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAI LAB LE FUNDS Coat AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH MNCII & PARRELLO ASSOCIATES RE; STORMWATER POLLUTION PREVENTION PLAN UPDATES AND GRANT APPLICATION, Resolution N: tt23- 11 Nanro of Account; FRENCH & PARRELLO ASSOCIATBS AMOUNT TO BE ENCUMBERrD: Amount not to queed $29,500.0pn Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS 1, Trousam, of the Borough of Carteret, do hereby certify that there are sufOclent funds available In the current budget to enable the Municipal Council to authorize the entering Into a Contract between the Borough of Carteret and; The finds available for this contract are In tire Budget, in rho account of 3- Gk - -L,41 - es -,, "ti hr the amount of., Qy this certification, i have hereby encumbered the abovo'named account for the amount of the contract ponding Council action, Patrick DeBlasio nto:_ 5 l� Z% D Treasurer MetnozlalMunirlpal]31Ttldittg 0 61Coo1(eAvvAue 0 Catte)ret,Nov1J0xsey07008 Tel: 732-541-3800 0 Fax: 732-541-8925 0 clerl<officemcartoret net wwwcartgretnet 1800 Route 34, Suite 101 Wail Township, New Jersey 07719 T: 732.312.9800 F: 732.312.9801 fpoengineers.com March 10, 2023 Mr. John P. DuPont, PE, PP, CME Director of Engineering Borough Of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 RE: Proposal for Professional Engineering Services for 2023 Tier A MS4 Permit Compliance, Stormwater Pollution Prevention Plan (SPPP) Update, and Application to NJDEP Bureau of NJPDES Stormwater Permitting and Water Quality Management, Division of Watershed Protection and Restoration for the available Grant FPA No. 1614.002 Dear Mr. DuPont: The Borough of Carteret (Borough) is committed to maintaining the health, safety, wellbeing and improving the quality of life for its residents, business owners and visitors. The Borough's dedication to owning, operating and maintaining its municipal infrastructure in a diligent and fiscally responsible manner is apparent. However, in these challenging times it has become more difficult to do more with less. As such, the Borough has asked French & Parrello Associates to submit our proposal to help comply with the requirements set forth in their 2023 Tier A MS4 Permit, which includes preparation and submission of an updated Stormwater Pollution Prevention Plan (SPPP). French & Parrello Associates (FPA) has established a reputation of technical excellence and responsiveness. Our long- lasting client relationships are built on the dedication of our professionals and supported by our technical expertise, wide range of services and commitment to client satisfaction. FPA is a leader in engineering design, regulatory permitting, bid phase services and services during construction. We are dedicated to bringing exceptional service and value to each project through focus, timely response and innovative solutions. As such, FPA is pleased to submit our proposal for providing Professional Engineering Services to the Borough to assist them with complying with the requirements set forth in their 2023 Tier A MS4 Permit. This will include updating and submission of their SPPP as well as preparation and submission of an application to the NJDEP, Bureau of Stormwater Permitting and Water Quality Management, Division of Watershed Protection and Restoration, for the available $25,000 grant. The NJDEP recently issued permit renewals for their Stormwater Discharge Master General Permit for all Tier A and Tier B municipalities and the permits were effective January 1, 2023. There are several new or modifies Statewide Basic Requirements (SBRs) that must be complied with by all permit holders. One of the requirements is to update Stormwater Pollution Prevention Plans (SPPP) within six (6) months of the effective date of the new permit. The Borough's original SPPP was prepared in 2005 in response to the issuance of the initial Tier A MS4 stormwater permit and was updated in 2009 and 2018 during permit renewal cycles. The updates are to demonstrate how the Borough intends on complying with the new and modified SBRs. ENGINEERING AND CONSULTING SINCE 1974 FPA anticipates that upon being selected to provide the services outlined herein that the Borough will provide FPA with copies of or access to the Borough's MS4 permit information including the existing SPPP, municipal stormwater ordinances, stormwater mapping inclusive of outfall locations, and all related reports and updates. Considering that this information will be made available, FPA proposes the following scope of services for this assignment. Scope of Services 1. The NJDEP's Bureau of NODES Stormwater Permitting and Water Quality Management, Division of Watershed Protection and Restoration, recently issued a Notice of Funding Availability (NDFA) to assist New Jersey municipalities in upgrading their MS4 Stormwater Programs to comply with the requirements of the 2023 Tier A MS4 Permit renewal, which was issued on November 30, 2022, with an effective date of January 1, 2023. French & Parrello Associates (FPA) will assist the Borough in completing the required Grant Application form to help secure the $25,000 grant, which is available to the 456 original Tier A municipalities, which includes the Borough of Carteret. 2. FPA's representatives will meet with the Borough's Department of Public Works staff and other Borough personnel as required to review the existing SPPP and stormwater compliance procedures being followed. This includes public outreach and education, community -wide ordinances, street sweeping procedures and records, storm inlet labeling and retrofitting, herbicide and de-icing application management, roadside vegetative waste management and erosion protection/control, inspection and maintenance of Stormwater infrastructure, municipal maintenance yard management, employee training, and outfall inspections for illicit discharges and scour protection. FPA will review how the Borough is handling training and offer recommendations for compliance. Training of the Borough's staff is not included in our proposal however if the Borough desires, FPA can develop and implement a training program and we will provide a proposal for this additional scope of services and estimated cost, separately. 3. Following meeting with the Borough's personnel, FPA will conduct an inspection of the Borough's Maintenance Yard to update the current inventory of potential materials or equipment that could be a source of pollutants in a stormwater discharge. The inventory will be included in the updated SPPP. 4. Upon completion of Items 1 & 2, FPA will update the SPPP utilizing the NJDEP's SPPP template forms. The forms will include all required SBRs under the 2023 permit and will provide recommendations on how the Borough will comply with the requirements (le: maintenance, inspections, record keeping, etc.). 5. FPA will review the Borough's existing map of their municipal stormwater outfalls and conduct field inspection of the outfalls to identify if there are any signs of dry weather flow, which may be a sign of illicit connections to the stormwater system. We will also evaluate if there are any scour conditions that require maintenance. The Borough's prior outfall inspection report, which shall be provided to FPA by the Borough, will be reviewed and updated based upon the findings from the new inspections. FPA will provide the Borough with a copy of the updated outfall map and inspection reports, which will be included as part of the updated SPPP. 6. As part of the new 2023 permit, the Borough will need to develop a stormwater section on their municipal website and provide access / links to copies of their updated SPPP, approved Municipal Stormwater Management Plan (MSWMP), municipal stormwater ordinances, and stormwater system and outfall mapping to be in compliance with the requirements set forth in the new 2023 permit. FPA will help coordinate this with the appropriate Borough personnel. Borough of Carteret Page 2 Please note that the new 2023 permit includes some requirements for additional stormwater system mapping and watershed management planning. FPA will review the Borough's existing information and determine if any additional items may be required for compliance. If additional items or measures are necessary for compliance with the new or modified SBRs, FPA will notify the Borough and provide a separate scope of services and associated cost proposal to help the Borough address them. Once completed, FPA will provide the Borough with one (1) original and one (1) digital copy of the updated SPPP for their review and records. Fee Proposal & Schedule French & Parrello Associates (FPA) proposes to provide the scope of services outlined in items 1— 5 for a lump sum fee of $29,500. If additional scope of services is required as mentioned herein, we will coordinate with the Borough and submit a separate proposal for the supplemental work. FPA is prepared to commence work on this important and time -sensitive assignment upon receipt of written authorization to proceed from the Borough of Carteret. We anticipate that the scope of services included under items 1-5 will be completed within ten (10) weeks of receiving formal authorization to proceed. On behalf of French & Parrello Associates, I thank you for the opportunity to provide Professional Engineering Services to the Borough of Carteret. Respectfully Submitted, FRENCH & PARRELLO ASSOCIATES, P.A. A'' Eric C. Betz, PE, BCEE, CME Vice President & Senior Project Consultant Director of Water & Wastewater Cric.Betz a f aengineers,corn Cc: Denis Keenan, PE, CME, CFM, Vice President Borough of Carteret Page 3