HomeMy Public PortalAboutResolution 22-13 Administration Authorization Destruction of RecordsCity of McCall
RESOLUTION NO. 22-13
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MCCALL, IDAHO
RELATING TO ADMINISTRATION, AUTHORIZING THE DESTRUCTION OF RECORDS.
BE IT RESOLVED by the City Council of the City of McCall:
WHEREAS, the City of McCall accumulates and retains records for public purposes; and
WHEREAS, the City of McCall adopted a records management policy on February 25, 2021; and
WHEREAS, the records listed on Exhibit A and Exhibit B which are annexed hereto and made a part
of this resolution as if included in its entirety, are no longer needed for public purposes; and
WHEREAS, the records currently occupy facilities that could better be used for other purposes.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of McCall,
Valley County, Idaho as follows:
SECTION 1: The City Clerk is authorized to destroy all digital records, including the paper original,
contained in Exhibit A and Exhibit B.
SECTION 2: This resolution shall be in full force and effect upon its passage and approval.
PASSED and approved by the City Council of the City of McCall this 26th day of May 2022.
CITY OF MCCALL
Valley County, Idaho
ATTEST:
Bessie o Wa: er, City Cle
Resolution 22-13 Destruction of Records
May 26, 2022
Robert S. Giles, Mayor
Page 1 of 3
Exhibit A
Box Number
Record
End Date
Destruction Date
368
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31'2004
1231/2014
CITY OF MCCALL VS MONTGOMERY LAWSUIT
1231/2004
12/31/2014
EXHIBIT NOTES RELATED TO CITY OF MCCALL VS. MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
371
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12.31,2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY
12/31/2004
12/31/2014
PLAINTIFFS ORIGINAL EXHIBITS 1-30
12/31/2004
12/31/2014
372
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12'31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS. MONTGOMERY
12/31/2004
12/31/2014
DEPOSITION OF WILLIAM "JOE" MELLING 1-7
12;31/2004
12/31/2014
DEPOSITION OF WILLIAM "JOE" MELLING 8-37
12/31/2004
12'31/2014
NOTES RELATED TO CITY OF MCCALL VS. MONTGOMERY
12/31/2004
12/31/2014
374
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12,31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS. MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS. MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
375
CITY OF MCCALL VS MONTGOMERY LAWSUIT
1231/2004
12/31/2014
PHONE MESSAGE RECEIPTS
1231/2004
12/31/2014
WITNESS NOTES
1231/2004
12/31/2014
376
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12,'31/2004
1231/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
377
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12'31/2014
CORRESPONDENCE RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
EXHIBIT A APPRAISAL REPORT OF THE PROPOSED WATER TREATMENT PLANT
12/31/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
RESEARCH RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
383
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12 31/2004
12/31/2014
384
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12,'31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12'31/2004
12/31/2014
398
CITY OF MCCALL VS MONTGOMERY LAWSUIT
1231/2004
12/31/2014
COPIES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
1231/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY
12/31/2004
12/31/2014
PLAINTIFFS ORIGINAL EXHIBITS 31-75
12-31'2004
12/31/2014
415
CITY OF MCCALL VS MONTGOMERY LAWSUIT
1231/2004
12/31/2014
CITY OF MCCALL VS MONTGOMERY LAWSUIT ACTION CHRONOLOGY
1231/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY
12/31/2004
12/31/2014
CORRESPONDENCE RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
378
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12'31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
1231/2004
1231/2014
385
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12;31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
401
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS. MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS MONTOGMERY LAWSUIT
12'31/2004
12,31/2014
174
ACCOUNTS PAYABLE CHECKS
10%1/2003
9/30/2004
AFLAC FLEX SPENDING
10.1/2003
9/30/2004
PAYETTE LAKES COST SHARE
10,1/2003
9302004
PAYROLL
101/2003
9/30/2004
REVENUE SHARING
l0/ 1/2003
9/30/2004
SEPTIC RECEIVABLES
10/1/2003
9/30/2004
380
CITY OF MCCALL VS MONTGOMERY LAWSUIT
12'31/2004
12/31/2014
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
12/31/2004
12/31/2014
Resolution 22-13 Destruction of Records
May 26, 2022
Page 2 of 3
Exhibit B
Record
Date
Retention
RFP Ratings
2016
5 Years
Cash Register Receipts
2017
5 Years
Patron Membership Receipts
2017
5 Years
Library Member Renewal Forms
2006-2016
5 Years
Resolution 22-13 Destruction of Records Page 3 of 3
May 26, 2022
Records Destruction Approval Form
BoxNo. 368 Record: Lawsuits
Record
Data
Retention
Data
Approval
s
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
EXHIBIT NOTES RELATED TO CITY OF MCCALL VS. MONTGOMERY LAWS
Office:
10
Archives: Disposition:
0 10
Date Eligible for Disposition: Destroy
C
112/31/2014
FilmandDestroy
Records Destruction Approval Form
BoxNo. 371 Record: Lawsuits
Record
Data
Retention
Data
Approval
s
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
PLAINTIFFS ORIGINAL EXHIBITS 1-30
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
Office:
10
Archives: Disposition:
0 10
Date Eligible for Disposition: Destroy
112/31/2014
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Records Destruction Approval Form
BoxNo. 372 Record: tLawsuits
Record
Data
Retention
Data
Approval
s
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
DEPOSITION OF WILLIAM "JOE" MELLING 1-7
DEPOSITION OF WILLIAM "JOE" MELLING 8-37
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS. MONTGOME
NOTES RELATED TO CITY OF MCCALL VS. MONTGOMERY
Office:
10
Archives: Disposition:
0 10
Date Eligible for Disposition: Destroy
112/31/2014
FilmandDestroy
Records Destruction Approval Form
BoxNo. 373 Record: Lawsuits
Record
Data
Retention
Data
Approval
s
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
DEEFENDANT'S EXHIBIT 425 CONSOLIDATED BALANCE SHEET AND ACC
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY
Office:
10
Archives: Disposition:
1 0 10
Date Eligible for Disposition: Destroy
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112/31/2014
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Records Destruction Approval Form
Record
Data
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Data
Approval
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BoxNo. 374 Record:
Lawsu its
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS. MONTGOME
NOTES RELATED TO CITY OF MCCALL VS. MONTGOMERY LAWSUIT
Office:
10
Archives: Disposition:
0 10
Date Eligible for Disposition: Destroy
112/31/2014
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Records Destruction Approval Form
BoxNo. 375 Record: Lawsuits
Record
Data
Retention
Data
Approval
s
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
WITNESS NOTES
PHONE MESSAGE RECEIPTS
Office:
10
Archives: Disposition:
0 10
Date Eligible for Disposition: Destroy
112/31/2014
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Records Destruction Approval Form
Record
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BoxNo. 376 Record:
Lawsuits
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
Office:
10
Archives: Disposition:
0
10
Date Eligible for Disposition: Destroy
112/31/2014
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Records Destruction Approval Form
Record
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BoxNo. 377 Record:
Lawsuits
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
CORRESPONDENCE RELATED TO CITY OF MCCALL VS MONTGOMERY LA
EXHIBIT A APPRAISAL REPORT OF THE PROPOSED WATER TREATMENT
RESEARCH RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
Office:
10
Archives: Disposition:
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Date Eligible for Disposition: Destroy
112/31/2014
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BoxNo. 378 Record:
Lawsuits
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
Office: Archives: Disposition:
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112/31/2014
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Records Destruction Approval Form
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BoxNo. 380 Record:
Lawsuits
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
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BoxNo. 383 Record: Lawsuits
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RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
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Archives: Disposition:
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112/31/2014
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RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
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Archives: Disposition:
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Date Eligible for Disposition: Destroy
112/31/2014
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Records Destruction Approval Form
BoxNo. 385 Record: Lawsuits
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RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTOGMER
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112/31/2014
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BoxNo. 398 Record:
Lawsuits
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
PLAINTIFFS ORIGINAL EXHIBITS 31-75
COPIES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY
Office:
10
Archives: Disposition:
0 10
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112/31/2014
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BoxNo. 401 Record:
Lawsuits
RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS. MONTGOME
NOTES RELATED TO CITY OF MCCALL VS MONTOGMERY LAWSUIT
Office:
10
Archives: Disposition:
0 10
Date Eligible for Disposition: Destroy
112/31/2014
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BoxNo. 415 Record:
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RecordTitle
CITY OF MCCALL VS MONTGOMERY LAWSUIT
CITY OF MCCALL VS MONTGOMERY LAWSUIT ACTION CHRONOLOGY
CORRESPONDENCE RELATED TO CITY OF MCCALL VS MONTGOMERY LA
NOTES RELATED TO CITY OF MCCALL VS MONTGOMERY LAWSUIT
COPIES OF DOCUMENTS RELATED TO CITY OF MCCALL VS MONTGOMER
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Archives: Disposition:
0 10
Date Eligible for Disposition: Destroy
112/31/2014
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