HomeMy Public PortalAbout2001-66 Agreement with Corzo, Castella, Carballo, Thompson, and Salman re_ Crandon Boulevard Master PlanRESOLUTION NO. 2001-66
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING
THE VILLAGE MANAGER TO ENTER INTO THE
ATTACHED AGREEMENT WITH CORZO, CASTELLA,
CARBALLO, THOMPSON, AND SALMAN FOR PLANNING
SERVICES ASSOCIATED WITH THE PREPARATION OF A
CRANDON BOULEVARD MASTER PLAN; AUTHORIZING
THE VILLAGE MANAGER TO ENTER INTO AN INTER -
LOCAL AGREEMENT WITH MIAMI-DADE COUNTY
RELATING TO THE CRANDON BOULEVARD
STREETSCAPE MASTER PLAN; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Village Council adopted Resolution No. 2001-46 directing the Village
Manager to negotiate an agreement with Corzo, Castella, Carballo, Thompson, and Salman for
purposes of preparing a Crandon Boulevard Streetscape Master Plan; and
WHEREAS, the 2001 Village Council's Goals and Objectives list the beautification of
Crandon Boulevard as a Top Priority (1-12 months) project; and
WHEREAS, the Village has petitioned and the Miami -Dade County has set aside funding
in an amount not to exceed $ 50,000 for a Crandon Boulevard Streetscape Master Plan; and
WHEREAS, any planning and improvements to the Crandon Boulevard rights -of -way
requires approval of Miami -Dade County;
WHEREAS, it is necessary to enter into an inter -local agreement with Miami -Dade County
for purposes of receiving funding and to coordinate the planning for the Crandon Boulevard Master
Plan.
NOW, THEREFORE BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the Village Manager is authorized to enter into the attached Agreement
to employ the firm of Corzo, Castella, Carballo, Thompson, and Salman for purposes of preparing
a Crandon Boulevard Streetscape Master Plan.
Section 2. That the Village Manager is authorized to enter into the attached inter -local
agreement with Miami -Dade County.
Section 3. That the Agreement, in substantially the form attached hereto, is hereby
approved and the Manager is authorized to execute the Agreement on behalf of the Village.
Section 4. That the funding of the project includes a $50,000 grant from Miami -Dade
County and matching Village funds.
Section 5. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 9th day of October , 2001. - --
MAYOR JOE I. RASCO
HITA H. ALVAREZ, CMC, VILLAGE C
APPROVED AS TO FORM AND LEGAL SUFFIC
/1/3/A
RICHARD JAY WEISS, VILLAGE ATTORNEY
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VILLAGE OF KEY BISCAYNE
Public Notice
Request for Proposals
Crandon Boulevard Streetscape Master Plan
The Village of Key Biscayne in association with Miami -Dade County is soliciting proposals to
prepare a streetscape master plan for Crandon Boulevard from the Northern corporate limits of
the Village of Key Biscayne to the entrance of Bill Baggs Cape Florida State Recreation Area.
Crandon Boulevard has been designated by the Florida legislature as a "Historic Highway".
SCOPE OF THE WORK: Crandon Boulevard is located at the Southern terminus of the
Rickenbacker Causeway. It is a four -lane road with left turn lanes and a landscaped median. The
right of way presently contains a valley gutter, a grass swale with random street and palm trees,
5 -foot wide sidewalks, multiple curb cuts, and decorative street lighting. Signalization and
crosswalks occurs at several intersections.
Crandon Boulevard, at the entrance to the Village of Key Biscayne, forms the first impression of
the Village. It should present a "sense of place" and be representative of the quality of life in the
Village. The Boulevard continues south and terminates at the entrance to Bill Baggs Cape
Florida State Recreation Area. Improvements should encourage a more friendly, pedestrian
environment simultaneously with the safe movement of vehicles all within a tropical relaxed
setting.
The proposed physical limits of analysis along Crandon Boulevard extend from Calusa Circle to
the entrance of Bill Baggs Cape Florida State Recreation Area.
Since Crandon Boulevard is a Historic Highway, the consultant shall first research the historic
designation, and determine what constraints to design modifications have been statutorily
created. The consultant shall also ascertain whether a procedure is available to digress from the
historic designation. • •
A Master Plan study shall be undertaken with the participation of a_ traffic engineering consultant
in a primary or sub -consultant capacity, to provide a traffic study of the corridor. The traffic
study must identify the following:
1. Existing deficiencies in the corridor, such as traffic crash incidence and severity,
appropriateness of existing speed limits, sight distance triangle and clear zone analysis.
2. The need and justification tor geometric improvements such as addition or modification of
traffic signage and/or pavement markings, corridor cross-sectibn and/or intersection design
recommendations, signalization and bicycle/pedestrian features.
Additionally, the Master Plan study should address drainage issues due to the reduction of swale
area that would be caused by wider sidewalks and wider asphalt for bicycle lanes.
Several improvements envisioned by the Village, listed below, may be incorporated into the
Master Plan. However, proposed improvements that exceed the Miami -Dade County Public
Works Department's standards will require excess funding by the Village for design and
construction as stated with each proposed improvement. The consultant will take the comments
Village of Key Biscayne Public Notice
Request for Proposals
Crandon Boulevard Streetscape Master Plan
Page 2 of 3
into account when preparing a design and construction cost estimate, subdivided by County and
Village funding.
1. Placement of entrance features and municipal signage that result in a "sense of
place" from the intersection of Harbor Drive to Calusa Circle. The Village will
provide entrance feature dimensions for the Consultant's use in determining appropriate
site location. Design and construction of Entrance features would be funded by the
Village, and may be included in the Master Plan with respect to suggested placement and
appearance.
2. Decorative signalization. In the case of Crandon Boulevard, which is already fully
developed as a four -lane divided highway, construction plans to make modifications
would typically be prepared to avoid wherever possible the replacement of major capital
features such as traffic signals and light poles. The County's construction and
maintenance funding would be limited to standard devices that would require
replacement as a result of the construction project design. The Village would be
responsible for any excess costs associated with decorative devices and/or replacement of
functional devices that are not physically in conflict with the construction plans.
However, the devices may be shown in the Master Plan, with design and construction
cost estimates prepared appropriately.
3. Decorative sidewalk with a width of 8-10 ft. for the entire length of the project. The
proposed width must be considered in coordination with item 6 below. As with item 2,
any additional construction and maintenance costs for decorative sidewalk over and
above the costs for standard sidewalk that requires replacement, would be the
responsibility of the Village, and may be shown in the Master Plan, with design and
construction cost estimates prepared appropriately.
4. Decorative, illuminated street signs. The Village would be responsible for any costs
above the Department's standard street name sign assemblies, and the Village would also
be responsible for maintenance of the assemblies and their electricity costs.
5. Street trees and/or palms along the swale and medians. The consultant shall carefully
consider sight distance and clear zone analysis in the proposed placement of this
landscaping improvement. The County will fund the design and construction of tree
planting.
6. Existing valley gutter and a portion of the grass swale are to' be replaced with
directional bicycle lanes and type "D" curb and gutter on each side of Crandon
Boulevard. This will result in a narrowing of the grass swale, and should be coordinated
with the proposed wider sidewalk in item 3 above. The County will fund the design and
construction of bicycle lanes.
7. Raised decorative crosswalks. Additional construction and maintenance costs for
decorative crosswalks over and above the costs for standard crosswalks requiring
replacement would be the responsibility of the Village, and may be shown in the Master
Plan, with design and construction cost estimates prepared appropriately.
8. Placement of an irrigation system in the swale and median. This work will be
integrated into existing systems. This system would be completely at the construction
and maintenance expense of the village, and may be shown in the Master Plan, with
design and construction cost estimates prepared appropriately. The Master Plan shall
stipulate that neither the sidewalk nor the bicycle lanes would be sprayed by irrigation
design for the swale, as this would generate a safety hazard.
Village of Key Biscayne Public Notice
Request for Proposals
Crandon Boulevard Streescape Master Plan
Page 3 of 3
The Village has a high level of community participation. As such, it is envisioned that four (4)
meetings will be held with citizens and two (2) before the Village Council in addition to
presentations before County agencies and Boards, which shall be limited to two (2) such
presentation. Village staff will provide the administrative tasks associated with the citizen
participation process within the Village. The Village will provide a project manager, who is a
registered professional engineer, and who will work closely with the Consultant and the County.
The Consultant will be required to attend and make presentations at each of the meetings. The
progress reports with each payment request. Payment requests will be presented to the Village
for consideration and approval. The Village will forward payment requests along with its written
approval to the County for co -approval and payment. The Consultant will be required to attend
meetings with County staff and obtain all approvals at the County level. Once the Master Plan is
adopted by the Village and County, additional services may be required in assisting the Village
in obtaining funds and preparing funding applications.
The work product will include a color, reproducible Master Plan measuring 24" x 36" with copy
on both sides of the document. The consultant will provide 100 copies of this document. Larger
Master Plans may be required for presentation purposes. The Master Plan will include cross -
sections, plan views and details showing the proposed improvements. The document will
provide cost estimates, funding strategies, and an implementation schedule, subdivided by
County and Village funding.
Additionally, the consultant will provide an 8 %2" x 11" document that provides the same
information in report format including all supporting documentation. 100 copies of the final
report will be required. Recommendations for modifications shall be accompanied by a
determination of impact to the historic designation.
EVALUATION CRITERIA: At a minimum, the proposal will be evaluated based on the
following list of criteria:
1. Description of the proposed approach to the project and method to provide the products
listed in the Scope of Services.
2. Statement of the firm's experience and qualifications to perform the requested work.
3. Qualifications of staff to be assigned to the project.
4. A list of similar projects that the firm and assigned staff have completed. The list should
list the implementation status of these projects.
5. A company representative authorized to contractually bind the company must sign the
Proposal.
SUBMISSION DEADLINE. 15 copies of your qualifications should be delivered to Jud
Kurlancheek, AICP, Director, Building, Zoning, and Planning Department, no later than 12:00
p.m. XXXXXX, at 85 W. McIntyre Street, Key Biscayne, Fl 33149. If you have questions, you
may contact Mr. Kurlancheek at (305) 365-5511.
VILLAGE OF KEY BISCAYNE
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this day of , 2001.
by and between the Village of Key Biscayne (the 'VILLAGE') and Corzo. Castella.
Carbatlo. Thompson, (the 'CONSULTANT').
RECITALS:
The VILLAGE wants to engage the CONSULTANT to perform certain professional
services as specifically described in Exhibit A to this Agreement (Specified Services').
The CONSULTANT wants to provide such Specified Services.
In consideration of the mutual covenants set forth in this Agreement, the parties
agree as follows:
1. SCOPE OF SERVICES
The CONSULTANT agrees to provide Specified Services upon written request
from the Village Manager as provided for in this Agreement.
2. FEES FOR SERVICES
The CONSULTANT agrees to charge the VILLAGE for Specified Services provided
in accordance with the Agreement. The. CONSULTANT, will issue an invoice once
a month for the work which has been completed. Said invoice is payable by the
VILLAGE within 30 days. The VILLAGE shall pay to the CONSULTANT for the
faithful performance of this Agreement, in lawful money . of the United States of
America.
3. TERM
The term of this Agreement is 3 years unless earlier terminated pursuant to
paragraph eight.
4. GENERAL TERMS AND CONDITIONS
All original sketches; tracings, drawings, computations, details, design calculations,
work papers and other documents and plans that result from the CONSULTANT
providing Specified Services shall be the property of the VILLAGE. Upon
termination of this agreement or upon request of the Village during the term of this
Agreement, any and all such documents shall bedelivered to the VILLAGE by the
CONSULTANT.
5. INSURANCE
The CONSULTANT shall at all times cany liability, insurance in the minimum
amount of $1,000,000 on a form approved by the Village Manager. The Village
shall be named as an additional insured on all the liability insurance policies. Each
insurance policy shall state that it is not cancelable without written notice to the
VILLAGE 30 days prior to the effective date of said cancellation.
6. ASSIGNMENT
This Agreement shall not be assignable by the CONSULTANT.
7 PROHIBITION AGAINST CONTINGENT FEES
The CONSULTANT warrants that it has not employed orretained any company
or person, other than a bona fide employee working solely for the CONSULTANT,
to solicit or secure this Agreement, and that it has not paid or agreed to pay any
person (s), company, corporation, individual or firm, other than a bona fide
employee working solely for the CONSULTANT any fee, commission, percentage,
gift, or any other consideration, contingent upon or resulting from the award or
making of this Agreement.
8. TERMINATION
This Agreement may be terminated by the VILLAGE upon ten days' written notice
with or without cause and by the CONSULTANT upon 10 days' written notice with
or without cause. If this Agreement is terminated, the CONSULTANT shall be paid
in accordance with the provisions of Exhibit A for all acceptable work performed
up to the date of termination.
9. NONEXCLUSIVE AGREEMENT
The services to be provided by the CONSULTANT pursuant to this Agreement
shall be nonexclusive and nothing herein shall preclude the VILLAGE from
engaging other firms to perform the same or similar services for the benefit of the
VILLAGE within the VILLAGE'S sole and absolute discretion.
10. ENTIRE AGREEMENT
The parties hereby agree that this is the entire agreement between the parties.
This Agreement cannot be amended or modified without the express written
consent of the parties.
11. WARRANTIES OF CONSULTANT
The CONSULTANT hereby warrants and represents that at all times during the
term of this Agreement it shall maintain in good standing all required licenses,
certifications and permits required under Federal, State and local laws necessary
to perform the Specified Services.
12. ATTORNEYS FEES
In connection with any litigation arising out of this Agreement, the VILLAGE shall
be entitled to recover reasonable attorneys fees and costs.
13. NOTICES
AU notices and communications to the VILLAGE shall be inwriting and shall be
deemed to have been properly given if transmitted byregistered or certified mail or hand
delivery. All notices and communications 'shall be effective upon receipt. Notices shall
be addressed as follows:
Village:
With a copy to:
C. Samuel .Kissinger
Village Manager
Village .of Key Biscayne
85 West McIntyre Street
Key Biscayne, Florida 33149
Richard Jay Weiss, Esq.
Village Attorney
Weiss, Serota & Heitman, Pastoriza, Guedes P.A.
2665 South Bayshore Drive
Suite 420
Miami, Florida 33133
CONSULTANT: Ramon Castella, P.E.
Coi zo, Castella, Carballo, Salman, P.A.
901 Ponce de Leon Blvd., Suite . 900
Coral Gables, Fl 33143
14. GOVERNING LAW
This Agreement shall be construed in accordance with the laws of the State of
Florida.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed
this Agreement upon the terms and conditions above stated on the day and year first
above written.
CONSULTANT:
By:
Wtnes
Authorized by the Village Council
Approved as to Form and Lep"):
By:
Village Attorney
VILLAGE:
Village of Key Biscayne
85 West McIntyre Street
Key Biscayne, Florida 33149
By: (I
amuel Kissi , , - r, Village Manager