HomeMy Public PortalAbout13 - REGULAR MINUTES - OCTOBER 13. 2016 City of Greencastle Lynda R. Dunbar
City Hall Clerk Treasurer
One North Locust Street, P.O. Box 607 le
Greencastle, Indiana 46135
765.653.9211
Idunbar ancityofgreencastle.com
Greencastle Common Council
Regular Meeting
Minutes
October 13 2016 7:00 P.M. Greencastle City Hall
I. Pledge of Allegiance
II. Call to Order; Roll Call
Mayor William Dory called the meeting to order at 7:00 PM; upon roll by
Clerk- Treasurer Lynda Dunbar the following were present: Adam Cohen,
Stacie Langdon, Steve Fields, Tyler Wade, Mark Ha mmer, Gary Lemon and
Dave Murray.
Public Petitions and Comments: Danny Mesecher expressed his concern
about employers busing people in from other communities and the Common
Council allows tax abatement. Mayor Dory responded by stating it was a
work force issue and we do not have control over business's workforce.
III. Special Requests
A. Street Closure Wasser Brewing Company- Motion by Dave Murray to
approve the street closure as presented, second Gary Lemon, 6 -0 Steve
Fields abstained, motion carried.
B. Street Closure- D3TV /Pulliam Center for Contemporary Media- Motion
by Adam Cohen to approve the street closure as presented, second Steve
Fields, 7 -0 motion carried.
C. Noise Waiver Request- D3TV /Pulliam Center for Contemporary Media
- Motion by Adam Cohen to approve the noise waiver as presented,
second Steve Fields, 7 -0 motion carried.
D. Noise Waiver Request- Edwin Jacabi Motion by Adam Cohen to
approve the noise waiver as presented, second Dave Murray, 7 -0 motion
carried.
V. Department Reports:
A. Cemetery — Ernie Phillips
B. Engineer —
C. Fire Departrnent — John Burgess
D. Park and Recreation — Rod Weinschenk
E. Planner — Shannon Norman
F. Police Departrnent — Torn Sutherlin
G. Department of Public Works — Brad Phillips
H. Water & Wastewater Department — Vacant
I. City Attorney - Laurie Robertson Hardwick
VI. Reports
A. Mayor's Report- Mayor updated the council on the following items:
• South Street proceeding well
• YMCA Community Center- will be visiting with two architect firms.
• Zinc Mill- Received a Grant from INDOT on improving Zinc Mill Road.
It will be several years before that project begins.
• Wastewater Plant Office is going out to bid.
• Fire Station Grant was approved to move forward with modification.
B. Clerk- Treasurer's Report- The State Board of Accounts is here to do our
audit for 2014 and 2015. The cost of the audit has gone up to $175 per day
per auditor. We will be providing them information very quickly so the audit
does not linger. The council was also provided quarterly cash flow analysis
and fund balance reports. The City's spending is about the same as last
year. Mayor Dory has asked all departments to only purchase needed items
so we can start 2017 with good cash reserves.
C. Councilors' Report- Adam Cohen reported that he attended the SBOA
entrance conference. He expressed to them his concern about the cost of
the audits and that they came unannounced. He also reported to Council
that every council member can attend the exit conference and it is not
considered a public meeting. Stacie Langdon thanked the Mayor and his
staff for looking at the weight restriction on the City's streets. Steve Fields
commented that the Substantiality Committee Awards will be presented at
the December Council meeting. Tyler Wade talked about the increase
of accidents at the Zinc Mill Road intersection. Mark Hammer a reminder
about burned out street lights and reporting them to Linda Huber at City
Hall. Gary Lemon had questions about signage and Shannon Norman was
able to answer and assured council she would send out notices to signs that
were not in compliance with Ordinance.
VII. Approval of Minutes
A. Regular Session- September 8, 2016
Motion by Gary Lernon to approve the September 8, 2016 regular session
minutes as presented, second by Steve Fields, 7 -0, motion carried
B. Special Session Minutes- September 29, 2016
Motion by Mark Hammer to approve the September 29, 2016 special session
minutes as presented, second by Steve Fields, 7 -0, motion carried.
VIII. Approval of City Claims
A. Motion by Mark Hammer to approve October claims as presented, second
by Adam Cohen, 6 -0, motion carried. Steve Fields abstained due to
Jameson Coffee invoice.
Mayor Dory asked if Council objected to moving Item B in New Business up to the
beginning of Old Business since the City Engineer had another meeting to attend.
No objection was given by Council
IX. Old Business-
A. Item B from New Business_ Ordinance 2016- 12(First Reading) An
Ordinance Amending the Greencastle Planning and Zoning Ordinance
by Amending the Zoning Map. Motion by Tyler Wade to approve
Ordinance 2016 -12 (First Reading) as presented, second by Stacie
Langdon, 7 -0, motion carried.
B. Ordinance 2016 -9- (Second Reading) An Ordinance for Appropriations
and Tax Rates- Motion by Mark Hammer to approve Ordinance 2016 -9(
Second Reading) as presented, second by Gary Lemon, 7 -0, motion
carried.
C. Ordinance 2016 -10- (Second Reading) An Ordinance Establishing the
Size of the Departments of the City Government of the City of
Greencastle, Indiana, Fixing Salaries for the Employees of Such
Departments and Fixing the Salaries of Certain Other Appointed
Officials for the Year 2017 Motion by Steve Fields to approve Ordinance
2016 -10 (Second Reading) as presented, second by Adam Cohen, 7 -0,
motion carried.
D. Ordinance 2016 -11- (Second Reading) An Ordinance Fixing the
Salaries of the Elected Officers of the City of Greencastle for the Year
2017- Motion by Mark Hammer to approve Ordinance 2016 -11 (Second
Reading) as presented, second by Adam Cohen, 7 -0, motion carried.
X. New Business
A. Resolution 2016 -12- A Resolution Correcting the Spelling of Larrabee
Street- Motion by Adam Cohen to approve Resolution 2016 -12 as
presented, second by Gary Lemon, 7 -0, motion carried.
B. Moved to Old Business
C. Halloween Trick or Treat Date and Time- Motion by Mark Hammer to
have Halloween Trick or Treat on October 31, 2016 from 5:00 -8:00 pm.,
second Tyler Wade, 7 -0, motion carried.
XI. Adjournment
Motion by Mark Hammer to dismiss at 8:42 PM, second by Tyler Wade,
7 -0, motion canied.
T c
William A. Dory, Jr., Mayor
ATTEST:
ie
yn• : R. Dunzar, Clerk Treasurer