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HomeMy Public PortalAbout13 - REGULAR MINUTES - OCTOBER 13. 2016 City of Greencastle Lynda R. Dunbar City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 le Greencastle, Indiana 46135 765.653.9211 Idunbar ancityofgreencastle.com Greencastle Common Council Regular Meeting Minutes October 13 2016 7:00 P.M. Greencastle City Hall I. Pledge of Allegiance II. Call to Order; Roll Call Mayor William Dory called the meeting to order at 7:00 PM; upon roll by Clerk- Treasurer Lynda Dunbar the following were present: Adam Cohen, Stacie Langdon, Steve Fields, Tyler Wade, Mark Ha mmer, Gary Lemon and Dave Murray. Public Petitions and Comments: Danny Mesecher expressed his concern about employers busing people in from other communities and the Common Council allows tax abatement. Mayor Dory responded by stating it was a work force issue and we do not have control over business's workforce. III. Special Requests A. Street Closure Wasser Brewing Company- Motion by Dave Murray to approve the street closure as presented, second Gary Lemon, 6 -0 Steve Fields abstained, motion carried. B. Street Closure- D3TV /Pulliam Center for Contemporary Media- Motion by Adam Cohen to approve the street closure as presented, second Steve Fields, 7 -0 motion carried. C. Noise Waiver Request- D3TV /Pulliam Center for Contemporary Media - Motion by Adam Cohen to approve the noise waiver as presented, second Steve Fields, 7 -0 motion carried. D. Noise Waiver Request- Edwin Jacabi Motion by Adam Cohen to approve the noise waiver as presented, second Dave Murray, 7 -0 motion carried. V. Department Reports: A. Cemetery — Ernie Phillips B. Engineer — C. Fire Departrnent — John Burgess D. Park and Recreation — Rod Weinschenk E. Planner — Shannon Norman F. Police Departrnent — Torn Sutherlin G. Department of Public Works — Brad Phillips H. Water & Wastewater Department — Vacant I. City Attorney - Laurie Robertson Hardwick VI. Reports A. Mayor's Report- Mayor updated the council on the following items: • South Street proceeding well • YMCA Community Center- will be visiting with two architect firms. • Zinc Mill- Received a Grant from INDOT on improving Zinc Mill Road. It will be several years before that project begins. • Wastewater Plant Office is going out to bid. • Fire Station Grant was approved to move forward with modification. B. Clerk- Treasurer's Report- The State Board of Accounts is here to do our audit for 2014 and 2015. The cost of the audit has gone up to $175 per day per auditor. We will be providing them information very quickly so the audit does not linger. The council was also provided quarterly cash flow analysis and fund balance reports. The City's spending is about the same as last year. Mayor Dory has asked all departments to only purchase needed items so we can start 2017 with good cash reserves. C. Councilors' Report- Adam Cohen reported that he attended the SBOA entrance conference. He expressed to them his concern about the cost of the audits and that they came unannounced. He also reported to Council that every council member can attend the exit conference and it is not considered a public meeting. Stacie Langdon thanked the Mayor and his staff for looking at the weight restriction on the City's streets. Steve Fields commented that the Substantiality Committee Awards will be presented at the December Council meeting. Tyler Wade talked about the increase of accidents at the Zinc Mill Road intersection. Mark Hammer a reminder about burned out street lights and reporting them to Linda Huber at City Hall. Gary Lemon had questions about signage and Shannon Norman was able to answer and assured council she would send out notices to signs that were not in compliance with Ordinance. VII. Approval of Minutes A. Regular Session- September 8, 2016 Motion by Gary Lernon to approve the September 8, 2016 regular session minutes as presented, second by Steve Fields, 7 -0, motion carried B. Special Session Minutes- September 29, 2016 Motion by Mark Hammer to approve the September 29, 2016 special session minutes as presented, second by Steve Fields, 7 -0, motion carried. VIII. Approval of City Claims A. Motion by Mark Hammer to approve October claims as presented, second by Adam Cohen, 6 -0, motion carried. Steve Fields abstained due to Jameson Coffee invoice. Mayor Dory asked if Council objected to moving Item B in New Business up to the beginning of Old Business since the City Engineer had another meeting to attend. No objection was given by Council IX. Old Business- A. Item B from New Business_ Ordinance 2016- 12(First Reading) An Ordinance Amending the Greencastle Planning and Zoning Ordinance by Amending the Zoning Map. Motion by Tyler Wade to approve Ordinance 2016 -12 (First Reading) as presented, second by Stacie Langdon, 7 -0, motion carried. B. Ordinance 2016 -9- (Second Reading) An Ordinance for Appropriations and Tax Rates- Motion by Mark Hammer to approve Ordinance 2016 -9( Second Reading) as presented, second by Gary Lemon, 7 -0, motion carried. C. Ordinance 2016 -10- (Second Reading) An Ordinance Establishing the Size of the Departments of the City Government of the City of Greencastle, Indiana, Fixing Salaries for the Employees of Such Departments and Fixing the Salaries of Certain Other Appointed Officials for the Year 2017 Motion by Steve Fields to approve Ordinance 2016 -10 (Second Reading) as presented, second by Adam Cohen, 7 -0, motion carried. D. Ordinance 2016 -11- (Second Reading) An Ordinance Fixing the Salaries of the Elected Officers of the City of Greencastle for the Year 2017- Motion by Mark Hammer to approve Ordinance 2016 -11 (Second Reading) as presented, second by Adam Cohen, 7 -0, motion carried. X. New Business A. Resolution 2016 -12- A Resolution Correcting the Spelling of Larrabee Street- Motion by Adam Cohen to approve Resolution 2016 -12 as presented, second by Gary Lemon, 7 -0, motion carried. B. Moved to Old Business C. Halloween Trick or Treat Date and Time- Motion by Mark Hammer to have Halloween Trick or Treat on October 31, 2016 from 5:00 -8:00 pm., second Tyler Wade, 7 -0, motion carried. XI. Adjournment Motion by Mark Hammer to dismiss at 8:42 PM, second by Tyler Wade, 7 -0, motion canied. T c William A. Dory, Jr., Mayor ATTEST: ie yn• : R. Dunzar, Clerk Treasurer