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Home My Public Portal About2001-69 Accepting the Addendum Proposal for "Scheme A" re: Beach Nourishment Project provided by Coastal Systems International, Inc.RESOLUTION NO. 2001-69 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ACCEPTING THE ADDENDUM PROPOSAL FOR "SCHEME A" DUNE REPLANTING DESIGN AND IMPLEMENTATION SERVICES RELATIVE TO THE VILLAGE OF KEY BISCAYNE BEACH NOURISHMENT PROJECT, AS PRESENTED IN THE SCOPE OF WORK PROVIDED BY COASTAL SYSTEMS INTERNATIONAL, INC. (CSI) CORAL GABLES, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council approved the Coastal Systems International, Inc. master contact on June 6, 2000 via Resolution No. 2000-21; and WHEREAS, beach nourishment designs were constricted in width and quantity of sand due to the presence of offshore seagrasses along the project site; and WHEREAS, a continuous dune feature was designed into the entire shoreline of the beach nourishment project to provide for additional sand and storm protection, and extend the renourishment interval of the project; and WHEREAS, the establishment of a vegetated dune profile is a permit condition over the entire length of the Village Beach Nourishment Project, including public, private, and commercial areas; and WHEREAS, it is of the utmost importance to provide a dune with a high degree of species diversity; closely modeled after natural areas remaining on the island, to improve the quality of the habitat created to enhance the resilience of the dune over a wider range of weather conditions. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS: Section 1. The Village Manager is hereby authorized to enter into the addendum agreement with Coastal Systems International, Inc. for dune replanting design and implementation, as an integral part of the beach nourishment project, in an amount not to exceed $135,000 (including a 13% contingency). Section 2. That the Agreement, in substantially the form attached, is hereby approved and the Village Manager, Village Clerk and the Village Attorney, in their respective capacities are authorized and directed to execute the Agreement on behalf of the Village and are authorized to take any and all action necessary to immediately implement all of the purposes and intent of this Resolution and attached Agreement. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this, 24th day of October , 2001. MAYOR JOE I. RA§CO 1 I'� ze Nt CONCHITA H. ALVAREZ, CMC, VILLAGE CLE -41r Tyr It? APPROVED AS TO ORM AND LEGAL SUFFIC Pkh RICHARD JAY WEISS, VTT IAGE ATTORNEY Village Council Joe I. Rasco, Mayor Mortimer Fried, Vice Mayo, Scott Bass Martha Fdez-Leon Broucek Alan H. Fein Robert Oldakowski James L. Peters Village Manager C. Samuel Kissinger TO: Members of the Village Council FROM: C. Sam >< er, Village Manager VILLAGE OF KEY BISCAYNE Office of the Village Manager October 16, 2001 MEMORANDUM RE: The Honorable Mayor and CSI Contract Addendum - Dune Restoration Over the last several years Village staff and consultants have researched numerous aspects of beach preservation in order to design and implement the most effective beach nourishment project possible. As a result, staff and our consultants unanimously concur that a full, biodiverse dune system is absolutely necessary to maintain the newly placed beach. Moreover, this dune system must be designed and implemented as each section of the beach is finished, in order to provide immediate protection, while taking individual existing conditions into full consideration. To this end, I suggest that we extend the Coastal Systems International, Inc. contract to include the design and implementation of the dune via existing subcontractor Coastal Management and Consulting. ilfr IP 85 West McIntyre Street • Key Biscayne, Florida 33149 • (305) 365-5514 • Fax (305) 365-8936 MISSION STATEMENT "TO PROVIDE A SAFE. QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT" COASTAL COASTAL SYSTEMS INTERNATIONAL, INC. SYSTEMS INTERNATIONAL 464 South Dixie Highway • Coral Gables, Florida 33146 Tel: 305/661-3655 • Fax: 305/661-1914 www.CoastalSystemsInt.com October 15, 2001 Mr. C. Samuel Kissinger Village Manager VILLAGE OF KEY BISCAYNE 85 West McIntyre Street Key Biscayne, Florida 33149 R-135040.01 RE: ENGINEERING, ENVIRONMENTAL AND PERMITTING SERVICES FOR THE BEACH RENOURISHMENT PROJECT AT KEY BISCAYNE, FLORIDA Dear Mr. Kissinger: This is to submit an addendum proposal for services relative to the Village of Key Biscayne (Village) Beach Nourishment Project. Specifically, the following presents a detailed scope of work for additional services to be provided by Coastal Systems International, Inc. (Coastal Systems) relative to the dune replanting design and implementation for the Village beach project: PART XVI — DUNE ENGINEERING AND IMPLEMENTATION The Village beach project design was constricted in width and quantity of sand due to the presence of offshore seagrasses along project site. Therefore, to provide additional sand and storm protection, and extend the renourishment interval of the project, a continuous dune feature was added for the entire Village shoreline. To ensure the stability of the beach and dune system, the placement of native dune species plants along the entire dune is recommended. These plants hold the dune together, reduce the amount of erosion to the dune during storm conditions, and help rebuild storm damaged dunes by trapping wind blown sand. The creation of a bio-diverse dune planting system is also a requirement by the project's environmental permits. To provide the required dune planting system and to match the Village's native plants, Coastal Systems will team with a qualified dune rehabilitation contractor to engineer the Village's dune system. The planting scheme and quantities, as described in the attached letter dated May 2, 2001, will be engineered to provide a dune with a high degree of species diversity, closely modeled after natural areas remaining on the island. The species mix will replicate the local Key Biscayne pioneer zone, dominated by the deep rooting grasses which capture windblown sand and offer the strongest resistance to storm scour. The greater variety of species will improve the quality of the habitat by enhancing the resilience of the dune over a wider range of weather conditions. There will also be more color, textural variation, and a natural look to the dune system. This mix will be adjusted during planting to the variety of conditions found from property to property. A larger plant size will be utilized in order to provide increased plant, immediate dune function, and eliminate the need for temporary irrigation systems. Coastal, Environme 1 Civil Engineering and Management R-135040.01 Mr. C. Samuel Kissinger October 15, 2001 Page 2 GENERAL Fees: Fees for the above services are presented on the attached Table 1. Coastal Systems will invoice the Village for Part XVI services on a percent complete basis. Expenses will be invoiced separately as per the attached rate schedule. Payments shall be made to Coastal Systems upon receipt of an invoice. Invoices not paid within 30 days and not in dispute shall incur interest at a rate of 1.5% per month. The Village agrees to pay any cost of collection including reasonable attorney's fees incurred whether or not a suit is commenced or an appeal is taken. We look forward to working with you and the Village in the successful implementation of this project. Please return an executed copy of this agreement, which will serve as our Authorization to Proceed. Should you have any questions, please do not hesitate to contact me. Sincerely, COASTAL SYSTEMS INTERNATIONAL, INC. SIGNED: VILLAGE OF KEY BISCA d 1u- /‹.t PRINTED NAME CP Attachments AP - R. HarveyShsso President TE: Uc d k'q 3I ooJ \\cfs5\Data\Project \ 135040 01\Contracts-Proposals-Fee Schedules \(01-10-15) PRO Addendum S Kissinger re dune planting doc TITLE Coastal, Environmental, Civil Engineering and Management TABLE SUMMARY OF COSTS FOR ENGINEERING SERVICES VILLAGE OF KEY BISCAYNE BEACH RENOURISHMENT PROJECT 0 0 rri CD f1 a cra �,S. . r 1 ��3 <, �`''= es,e ;>b €' .5<" ' 9 •%. ): , _'(�>� 3€ � 33` � � �' 3 : sc"v'i ;' ( aF qq'gy"�'. ..<is`f> ,,p °;`F $q' p 3 °� x 4, b?43', �dgf Wf RC A 7 < >F „�:'�at 8s,• "�sP, g `S,cS .< .^ „d „ f6a, „<Y 'i ^'Ys; f ;f ?.:�;.X .��. b?• ,'�,'` >@7,$ a,"�" �''s°�,i ��..: Q- °£ `f/,.x F,t ek9+`,' Sy. �� 3 ':n {} fs(' < .<� '1�, ,.; ,H • t �"' -4E:C'>r .. .' 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')a7`,"`f %%.,; .i°^'r�'`< < E rs , '� ,'�,`,: ��,�i „Y° x,`�a c w < a F<, . ,. ,.,, Y,"3.:a <,/ (n ., . ' £ ",>f T �. '"cz;.��.x<, : ESTI , ,ss, ? i 4^��`s 's <x3 €; � ';'>� ? <s �RE�IMBURSA�L�:s- >. y �yy;fx�y43a ,Su> Y�=2 '%`ea , v.to- r • �$'i�i #` ;�< ,.aF .a,r ' .SF ¢ `<u : i` r<b ;'i°<`, i'i�?So-• ri � £a < `<€,.<N< .a=,.". . r'�� <4` `3Y^ ' a , � �7. �`, .gF' '% s"Ea�=` =r`. , f ,<�:. xi , :?� �''�'< ,S%'• �.< . /.. !3`£"r �n P .;q ♦ ',, 3f ,h µ+ ;;ba+ 4` N PART XVI - DUNE ENGINEERING & IMPLEMENTATION Lump Sum $10,100 $109,000 $500 $119,600 Subtotal: $10,100 $109,000 $500 $119,600 GRAND TOTAL: $10,100 $109,000 $500 $119,600 Note: Amounts shown for reimbursable expenses are estimates based on the understanding of the project scope and costs incurred in prior projects. Actual expense amounts may vary. Coastal Systems will make its best efforts to maintain the actual amounts within the estimates shown. TABLE II COASTAL SYSTEMS INTERNATIONAL, INC. HOURLY RATE SCHEDULE Effective June 1, 1997 TITLE HOURLY RATE Principal $ 135.00 Expert Witness $ 150.00 Senior Engineer $ 120.00 Project Manager $ 110.00 Project Engineer/Senior Biologist $ 95.00 Design Engineer $ 85.00 Permit Specialist/Marine Biologist $ 75.00 Designer $ 65.00 CADD/Engineering Technician $ 60.00 Technical/Administrative Assistant $ 50.00 Clerical $ 42.00 REIMBURSABLE EXPENSES Plotting/Blueprints Cost x 1.1 Xerox Copies - Cost Per Sheet $.20 Fax Transmissions - Cost Per Page $.50 Mileage - Cost Per Mile $.30 Other out-of-pocket expenses (i.e., travel expenses, Cost x 1.1 rentals, purchase of maps, etc.) EQUIPMENT Cif required) See attached schedule SUBCONTRACTED EXPENSES Cost X 1.1 INVOICING AND SERVICE CHARGES: Invoices will be submitted monthly and are due within 30 days. A service charge of 1'/2 % per month will be added to invoices remaining unpaid after 30 days. Invoices unpaid after 60 days may cause work on the project to stop. Rates effective for length of contract. Coastal, Environmental, Civil Engineering and Management TABLE III COASTAL SYSTEMS INTERNATIONAL, INC. SCHEDULE OF EQUIPMENT Effective October 15, 1998 Survey Equipment - Total Station Video Mapping Hydrographic Survey Wind Gauges Directional Wave Gauge (SP2100) Wave and Tide Gauge (SP2200) Conductivity Meter Current Flow Meter Turbidity Meter,. Dacor Seasprint U/W Scooter Vibracore Sand Sampling Equipment Tirtaharapan Tide Gauges (2) Boat Rental $ 150.00/day $ 450.00/day $ 450.00/day $1,000/ 1St month $ 750/2nd month $ 500/subsequent months $5,000/1St month $2,500/2nd month $1,500/subsequent months $2,500/1St month $1,300/2nd month $1,000/subsequent months $ 50/day $ 75/day $ 250/month $ 85/day $ 500/day $ 125/day $ 375/day Coastal, Environmental, Civil Engineering and Management